Build Release Template by plv10496

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									                                                                      DML Users Guide



                                                       Set-Up
   1    In the initial version of this template, items colored blue are place holders or comments that should be
        modified or removed as appropriate.
   2    Items considered necessary on the DML tab have the title in bold.
   3    Add and delete from the list judicously to include the important artifacts for your particular project.
   4    Make sure the items from your CM Baselines table are on this DML as CCB controlled items.
   5    Some items listed separately in the template version of this list might be included within a single document
        for some projects.
   6    The "location" column should be used to specify the server, folder, directory, or URL where the items are
        located in sufficient detail for someone to go directly to the artifact
   7    If there is no Code 300 (or other independent QA), the PPQA process area items will need to re-worded
        for an "objective evaluator" instead of a "QA Lead".
   8    The initial entries in the "PPQA review required" column (column K) are recommendations only. However,
        at least 1 item in each Process Area should have a "Yes".
   9    If desired, additional columns may be added -- for example, a "Status" column may be desired.
  10    Use the "Current Version" column only if you don't have a CM tool to manage versions of both software
        and documents.
  11    "PDL" (Product development lead) is used to designate the person in-charge of the particular effort. This
        is role is labeled as the "project manager" in some environments
  12    Columns "M" and greater on the DML tab should be updated to reflect the time frame of the project (the
        tool initially is setup for FY2009 -FY2013).


                                                         Use
   1    Maintain the DML on a regular basis in this workbook. Add items to the list, and update the information for
        items as new info is available.
   2    A snapshot of the current version of the DML table is included in the project's CM plan portion of the
        Product plan. The most up-to-date version of this list is maintained in this workbook.
   3    Columns "M" and greater in the DML tab are used to ensure periodic monitoring of all items. Items should
        be checked to ensure they are stored in the proper location and are the correct version. Ensure items are
        in correct locations in repository, items expected are present, and that items not expected are either added
        to the data management list or are removed from the repository. Items should be checked for
        completeness -- for recurring items confirm the expected quantity (e.g., for monthly meeting minutes
        confirm that the appropriate number artifacts are present). At a minimum, some data items should be
        reviewed quarterly, and all items should be reviewed at least annually. As items are confirmed during a
        particular quarter a check mark is added.

   4    Use the DML Monitoring Log to document the occurrence of monitoring activities and any observations.
        This is used to document the occurrence of monitoring and to track exceptions. Do not necessarily note
        everything monitored in a session -- the columns and check marks on the DML tab may be used for this.


   5    The DML Monitoring Log is used to report process status to management.

   6    Actual software is controlled by the developer until initial development of an element is complete

   7    The CM Lead has been assigned responsibility by the PDL for monitoring activities.


                                        Process Area Abbreviations
PP      Project Planning
PMC     Project Monitoring and Control
MA      Measurement and Analysis
RSKM    Risk Management
CM      Configuration Management
PPQA    Process and Product Quality Assurance
REQ     Requirements Engineering (includes CMMI Requirements Management and Requirements Development)

D&I     Design and Implementation (includes CMMI Technical Solution, Product Integration and Decision Analysis
        and Resolution)
V&V     Verification and Validation
ACQ     Acquisition (includes CMMI Supplier Agreement Management)

                                        Levels of Control Definitions
CCB     Documents that are CCB controlled.
Version Documents, information or software managed in a CM system or by additional processes and released
        such that versions/releases are maintained. These artifacts do not require approval by any CCB.
Stored All data that is not CCB Controlled or Version Controlled falls into this category; this includes data
       generated in the course of doing business, such as meeting minutes, monthly reports, metrics, notes, draft
       reviews, emails, etc.




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                                                                                      Data Management List (DML)




                                                                                                                         [Project name]/Folder below OR




                                                                                                                                                                                    Frequency of update/creation




                                                                                                                                                                                                                                                                                        PPQA Evaluation Required?
                                                        Created by/ Responsible for




                                                                                                                                                                                                                   Current Version Number
                                                                                                                                                          Primary Process Area




                                                                                                                                                                                                                                               Current Version Date
                                 Description / Notes




                                                                                                                         Server OR URLs
                                                                                             Level of Control




                                                                                                                                                                                                                                                                      ITAR Sensitive?
                                                                                                                         Location
                                                        updates
        Title




Software            Describes the approach and           PDL                                CCB                   \server123\team987\                     PP                      Annual                                                                               Y                Yes
Management          activities for planning and                                                                          Project
Plan/Product Plan   managing in-house software                                                                     Management\plans
(SMP/PP)            development effort


Software            See SMP/PP section x.x               PDL                                CCB                   \server123\team987\                     PP                      Annual                                                                               Y                Yes
Acquisition         (or this could be a                                                                                  Project
Management Plan     separate SAMP)                                                                                 Management\plans
(SAMP)

CM/DM Plan          See SMP/PP section x.x             CM Lead                              CCB                   \server123\team987\                     PP                      Annual                                                                               Y                Yes
                    (or this could be a                                                                                  Project
                    separate plan)                                                                                 Management\plans

Current Work        Identifies the current               PDL                               Version                \server123\team987\                     PP                     As needed                                                                             N
Breakdown           elements of work to be                                                                               Project
Structure (WBS)     performed                                                                                      Management\WBS




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                                                                                                                                                                                Frequency of update/creation




                                                                                                                                                                                                                                                                                    PPQA Evaluation Required?
                                                         Created by/ Responsible for




                                                                                                                                                                                                               Current Version Number
                                                                                                                                                      Primary Process Area




                                                                                                                                                                                                                                           Current Version Date
                                Description / Notes




                                                                                                                     Server OR URLs
                                                                                         Level of Control




                                                                                                                                                                                                                                                                  ITAR Sensitive?
                                                                                                                     Location
                                                         updates
        Title




Schedule           Schedule, notes and inputs             PDL                          Version               \server123\team987\                      PP                      Monthly                                                                              N
                   to schedule in the form of                                                                       Project
                   redlines/emails                                                                          Management\schedules

Estimates with     Includes software and                  PDL                          Version                \server123\team987\                     PP                     As needed                                                                             N
Basis of Estimates workproduct size estimates,                                                                       Project
                   effort estimates, staffing,                                                                 Management\BOE
                   schedule estimates and
                   basis for all the above
Proposal          Includes proposals for or by            PDL                          Version               \server123\team987\                      PP                     As needed                                                                             Y
spreadsheets/Prop prospective users/customers                                                                       Project
osal Materials    to develop work agreements.                                                               Management\Proposals
                  Includes cost estimates

Processes         Includes process for both           SPI Program                       CCB                 Goddard Process Asset                     PP                     As needed                                                                             N
                  mgmt and technical work.                                                                         Library:
                  See SMP/PP section x.x for                                                                software.gsfc.nasa.gov
                  references
Metrics Processes Project specific procedures             PDL                           CCB                  \server123\team987\                      PP                      Annual                                                                               N
                  for metrics collection,                                                                           Project
                  storage, and analysis                                                                      Management\process
Project Training  Training plan for the team,             PDL                          Stored                \server123\team987\                      PP                      Annual                                                                               N
Plan and Log      including a log for training                                                                      Project
                  updates                                                                                     Management\plans




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                                                                                                                                                                                  Frequency of update/creation




                                                                                                                                                                                                                                                                                      PPQA Evaluation Required?
                                                           Created by/ Responsible for




                                                                                                                                                                                                                 Current Version Number
                                                                                                                                                        Primary Process Area




                                                                                                                                                                                                                                             Current Version Date
                                 Description / Notes




                                                                                                                       Server OR URLs
                                                                                           Level of Control




                                                                                                                                                                                                                                                                    ITAR Sensitive?
                                                                                                                       Location
                                                           updates
        Title




Data Management Current list of work products               PDL                          Version                \server123\team987\                     PP                     As needed                                                                             N
List (DML) (this and their level of control,                                                                           Project
list)            location, custodian, etc.                                                                       Management\DML

Management         Branch Status Reviews,                   PDL                          Stored                \server123\team987\                      PMC                     Monthly                                                                              N
Review Materials   Division Reviews, Project                                                                          Project
                   Status Reviews                                                                              Management\Status
                                                                                                                     Reports
Milestone Review Presentation materials and                 PDL                          Version               \server123\team987\                      PMC                       As                                                                                 Y                Yes
Materials        any other support materials                                                                          Project                                                  generated
                 prepared for the following                                                                    Management\Review
                 milestone reviews: SRR,                                                                        Package Materials
                 PDR, CDR, TRR, ATTR
Meeting Minutes Includes all team meetings                Project                        Stored                \server123\team987\                      PMC                    As needed                                                                             N
                 and status meetings with                Personnel                                                    Project
                 participants outside the                                                                      Management\minutes
                 project team
Action Item List   Centralized list maintained             Project                       Stored                 \server123\team987\                     PMC                     Monthly                                                                              N
                   by the PDL                          Personnel/ PDL                                           Project Management
Issues List       Centralized list maintained              Project                       Stored                 \server123\team987\                     PMC                     Monthly                                                                              N
                  by the PDL                           Personnel/ PDL                                           Project Management
Stakeholder       Includes stakeholder table                PDL                          Stored                 \server123\team987\                     PMC                     Monthly                                                                              N
Involvement Table and monitoring log                                                                            Project Management
and Log




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                                                        Created by/ Responsible for




                                                                                                                                                                                                              Current Version Number
                                                                                                                                                     Primary Process Area




                                                                                                                                                                                                                                          Current Version Date
                                Description / Notes




                                                                                                                    Server OR URLs
                                                                                        Level of Control




                                                                                                                                                                                                                                                                 ITAR Sensitive?
                                                                                                                    Location
                                                        updates
        Title




Significant        Includes all emails with              PDL                          Stored                 PDL email account                       PMC                    As needed                                                                             N
Correspondence     stakeholders on the
                   stakeholder matrix
Lessons Learned    Lessons learned from each             PDL                          Stored                \server123\team987\                      PMC                       As                                                                                 N
                   life cycle phase or major                                                               Project Management\LL                                            generated
                   build/release

Monthly Cost       Includes dollars and FTEs             PDL                          Stored                 \server123\team987\                     PMC                     Monthly                                                                              N
Actuals                                                                                                      Project Management
Project Metrics    See SMP/PP section x.x for            PDL                          CCB                    \server123\team987\                     MA                      Annual                                                                               N                Yes
Plan               description and specification                                                                    Project
                   of measurement objectives,                                                                 Management\plans
                   particular measures to
                   support these objectives and
                   methods of analysis
                   (or this could be a
                   separate plan)


Metrics Data and   Includes data per the metrics       Project                        Stored                \server123\team987\                      MA                      Monthly                                                                              N
Analysis           plan                               Personnel                                                    Project
                                                                                                            Management\metrics
Inspection /Peer   Announcements, materials              DTL                          Stored                \server123\team987\                      MA                     As needed                                                                             N
Review Metrics     and actions                                                                                     Project
                                                                                                            Management\reviews




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                                                                                                                                                                                 Frequency of update/creation




                                                                                                                                                                                                                                                                                     PPQA Evaluation Required?
                                                        Created by/ Responsible for




                                                                                                                                                                                                                Current Version Number
                                                                                                                                                      Primary Process Area




                                                                                                                                                                                                                                            Current Version Date
                                 Description / Notes




                                                                                                                    Server OR URLs
                                                                                        Level of Control




                                                                                                                                                                                                                                                                   ITAR Sensitive?
                                                                                                                    Location
                                                        updates
        Title




Risk Management See SMP/PP section x.x                   PDL                          Version                \server123\team987\                     RSKM As needed                                                                                                 Y                Yes
Plan            (or this could be a                                                                                 Project
                separate plan)                                                                                Management\plans
Risks           Includes initial risks, new              PDL                          Version                \server123\team987\                     RSKM                     Monthly                                                                               Y
                risks, and risk status                                                                       Project Management

Baseline Table     Keep current table with the         CM Lead                        Stored                 \server123\team987\                      CM                          At                                                                                N
                   date and versions for each                                                                       Project                                                  milestones
                   baseline                                                                                    Management\CM                                                     and
                                                                                                                                                                              updated
                                                                                                                                                                             baselines
Baselined          In-house documents that are         CM Lead                        Version                \server123\team987\                      CM                       When                                                                                 Y                Yes
Documents (List    to be baselined according to                                                                 CM\Documents                                                 baselined
each separately)   the Baseline Table in
                   SMP/PP

Baselined          Add a line for each                 CM Lead                        Version                       CM Tool                           CM                      When                                                                                  Y
Software (List     subsystem/box -- e.g. GNC                                                                                                                                 baselined
each CSCI          and CDH. Don't add a line
separately)        for each new build.

Change Request     Includes impact analysis            CM lead                        Version              \server123\team987\ CM                     CM                     As needed                                                                              N
(CR)               where the analysis may take
                   the form of a white paper, if
                   necessary. Includes
                   approved and unapproved
                   CRs



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                                                                                                                                                                               Frequency of update/creation




                                                                                                                                                                                                                                                                                   PPQA Evaluation Required?
                                                        Created by/ Responsible for




                                                                                                                                                                                                              Current Version Number
                                                                                                                                                     Primary Process Area




                                                                                                                                                                                                                                          Current Version Date
                                Description / Notes




                                                                                                                    Server OR URLs
                                                                                        Level of Control




                                                                                                                                                                                                                                                                 ITAR Sensitive?
                                                                                                                    Location
                                                        updates
        Title




Change Request     Listing of CRs and their           CM Lead                         Stored               \server123\team987\ CM                    CM                      Monthly                                                                              N
Log                current status
CCB Meeting        Covers attendance, agenda,         CM Lead                         Stored                 \server123\team987\                     CM                      Monthly                                                                              N
Minutes            and CRs reviewed, and                                                                       CM\CCB Minutes
                   dispensations


CM Audit           Includes all types of CM           CM Lead                         Stored               \server123\team987\ CM                    CM                        As                                                                                 N
Materials          audits performed for each                                                                                                                                conducted
                   component (i.e., FCA, PCA,
                   Baseline audits )

Requirements       Could be documents or               Project                         CCB                   \server123\team987\                     REQ                     When                                                                                 Y                Yes
                   maintained in a tool               Personnel                                                 Requirements                                                baselined
Requirements        Could be a spreadsheet or          Project                        Version                \server123\team987\                     REQ                    As needed                                                                             N                Yes
Traceability Matrix maintained in a tool              Personnel                                                 Requirements

Architecture       Includes trade studies                PDL                          Version                \server123\team987\                     D&I                    As needed                                                                             N
Diagram and                                                                                                        Designs
definitions
System Design                                          Project                        Version                \server123\team987\                     D&I                    As needed                                                                             N                Yes
Documentation                                         Personnel                                                    Designs
via PDR and CDR
Packages




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                                                                                                                                                                               Frequency of update/creation




                                                                                                                                                                                                                                                                                   PPQA Evaluation Required?
                                                        Created by/ Responsible for




                                                                                                                                                                                                              Current Version Number
                                                                                                                                                     Primary Process Area




                                                                                                                                                                                                                                          Current Version Date
                               Description / Notes




                                                                                                                    Server OR URLs
                                                                                        Level of Control




                                                                                                                                                                                                                                                                 ITAR Sensitive?
                                                                                                                    Location
                                                        updates
        Title




Developed         Includes source code files,         CM Lead                         Version               Baseline Snapshots--                     D&I                    As needed                                                                             N                Yes
Software          command files, make files,                                                                \server123\team987\
                  link files.                                                                                 Software \V3.14

                                                                                                              Version controlled
                                                                                                               through CM tool

Version           Includes Release Notes              CM Lead                         Version              \server123\team987\ CM                    D&I                    As needed                                                                             Y                Yes
Description
Documents
System Problem                                         CM lead                        Version              \server123\team987\ CM                    D&I                     Monthly                                                                              N
Report (SPR)


Realtime O/S                                             DTL                          Version                \server123\team987\                     D&I                    As needed                                                                             N
                                                                                                                 Lab Records
Simulators        Includes models, designs               DTL                          Version                \server123\team987\                     D&I                    As needed                                                                             N
                  and software                                                                                   Lab Records
Lab Records       Includes lab configuration         Lab Manager                      Stored                 \server123\team987\                     D&I                    As needed                                                                             Y
                  drawing, inventories, and                                                                      Lab Records
                  calibration records
Migration Plan    Plan for turning over the            Project                        Version                \server123\team987\                     D&I                    As needed                                                                             N                Yes
                  product to another team             Personnel                                                      Plans
Test Plan                                              Project                        Version                \server123\team987\                     V&V                     Annual                                                                               Y
                                                      Personnel                                                Acceptance Test




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                                                                                                                                                                                 Frequency of update/creation




                                                                                                                                                                                                                                                                                     PPQA Evaluation Required?
                                                          Created by/ Responsible for




                                                                                                                                                                                                                Current Version Number
                                                                                                                                                       Primary Process Area




                                                                                                                                                                                                                                            Current Version Date
                                  Description / Notes




                                                                                                                      Server OR URLs
                                                                                          Level of Control




                                                                                                                                                                                                                                                                   ITAR Sensitive?
                                                                                                                      Location
                                                          updates
        Title




Test Cases / Test                                        Project                        Version                \server123\team987\                     V&V                    As needed                                                                             Y
Scripts                                                 Personnel                                                Acceptance Test
Use Cases                                                Project                         CCB                   \server123\team987\   V&V As needed                                                                                                                  N
                                                        Personnel                                                Acceptance Test
Test Reports        Includes detailed test results       Project                        Version                \server123\team987\   V&V As needed                                                                                                                  Y
                                                        Personnel                                                Acceptance Test
Quality Assurance See SMP/PP section x.x                  SQE                            CCB                 \server123\team987\ QA PPQA  Annual                                                                                                                    N                Yes
Plan               (or this could be a                                                                               Materials
                   separate plan)
QA Audit           Copies of audit reports email           PDL                          Stored               \server123\team987\ QA PPQA    As                                                                                                                      N
Materials          correspondence                                                                                    Materials           conducted
Trade Studies,     Includes all trade studies,             PDL                          Stored                 \server123\team987\  ACQ As needed                                                                                                                   N
Make/Buy Materials market research, materials                                                                         Project
                   from make or buy decisions,                                                                  Management\ACQ
                   DAR decisions, and
                   prototypes
In-house cost      Estimate for acquired                   PDL                          Stored                \server123\team987\                      ACQ                    As needed
estimate           product (s)                                                                                       Project
                                                                                                               Management\ACQ
Task Descriptions/                                         PDL                          Version               NASA TOMS System                         ACQ                     Annual                                                                               N
Task MODs
Purchase Requests emails, requests for                     PDL                          Stored                 \server123\team987\                     ACQ                    As needed                                                                             Y
                   purchases, status of                                                                               Project
                   purchases and approvals if                                                                   Management\ACQ
                   needed.




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                                                                                                                                                                                                                                                                                    PPQA Evaluation Required?
                                                           Created by/ Responsible for




                                                                                                                                                                                                               Current Version Number
                                                                                                                                                     Primary Process Area




                                                                                                                                                                                                                                           Current Version Date
                                  Description / Notes




                                                                                                                    Server OR URLs
                                                                                           Level of Control




                                                                                                                                                                                                                                                                  ITAR Sensitive?
                                                                                                                    Location
                                                           updates
        Title




Contract/Agreemen                                           PDL                          Version                \server123\team987\ ACQ                                     As needed
t/SOW                                                                                                                  Project
                                                                                                                 Management\ACQ
Correspondence       Any emails or documented               PDL                          Stored                 \server123\team987\ ACQ                                     As needed
with the Provider(s) correspondence with                                                                           CM\Contractor
                     providers where inputs or                                                                xyz\Correspondandence
                     decisions were made
Contractor           Includes software,                     PDL                          Stored                \server123\team987\                   ACQ                      When                                                                                 Y                Yes
Technical            documents, status reports,                                                                   CM\Contractor                                              received
deliverables         etc.                                                                                        xyz\Deliverables
Contractor           533's, etc.                            PDL                          Stored                \server123\team987\                   ACQ                      When                                                                                 Y
Financial                                                                                                         CM\Contractor                                              received
deliverables                                                                                                     xyz\Deliverables
Purchase receipt     Hardcopy documents (could          Lab Manager                      Stored                \server123\team987\                   ACQ                       Upon                                                                                N
and acceptance       be packing receipts)                                                                             Project                                               receipt and
records                                                                                                         Management\ACQ                                              acceptance

Work Order                                                  PDL                          Version               \server123\team987\                   ACQ                      Annual                                                                               N
Authorization Form                                                                                                    Project
(WOA)                                                                                                           Management\ACQ




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                                               customer




                                               produce.>
                                                                                 Title




                                               project will
                                               <Add rows for




                                               rows for every
                                               other important
                                               document. Add
                                               each deliverable




                                               workproduct your
                                                                                 Description / Notes




38e51f10-8c73-476e-9b9a-25b305587662.xls DML
                                                                                 Created by/ Responsible for
                                                                                 updates




                                                                                 Level of Control




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                                                                                 Location
                                                                                 [Project name]/Folder below OR
                                                                   XXX




                                                                                 Server OR URLs
                                                           \server123\team987\




                                                                                 Primary Process Area



                                                                                 Frequency of update/creation



                                                                                 Current Version Number



                                                                                 Current Version Date


                                                                                 ITAR Sensitive?


                                                                                 PPQA Evaluation Required?
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                                                                                       Data Management List (DML)




                                                                                                                                                                               Frequency of update/creation
                                                                                                                       [Project name]/Folder below




                                                                                                                                                                                                                                                                                    PPQA Evaluation Required?
                                                         Created by/ Responsible for




                                                                                                                                                                                                              Current Version Number
                                                                                                                                                     Primary Process Area




                                                                                                                                                                                                                                           Current Version Date
                                                                                                                       OR Server OR URLs
                                Description / Notes




                                                                                              Level of Control




                                                                                                                                                                                                                                                                  ITAR Sensitive?
                                                                                                                       Location
                                                         updates
        Title




Software          Describes the government            Acquisition                            CCB                  \server123\team987\                PP                      Annual                                                                                Y                Yes
Acquisition       approach and activities for          Manager                                                           Project
Management        planning and managing an                                                                         Management\plans
Plan (SAMP)       acquisition
CM/DM Plan        See SAMP section x.x                CM Lead                                CCB                  \server123\team987\                PP                      Annual                                                                                Y                Yes
                  (or this could be a                                                                                    Project
                  separate plan)                                                                                   Management\plans

Current Work      Identifies the current              Acquisition                           Version               \server123\team987\                PP                     As needed                                                                              N
Breakdown         elements of work to be               Manager                                                           Project
Structure (WBS)   performed by the acquisition                                                                     Management\WBS
                  team
Schedule          Schedule of government              Acquisition                           Version               \server123\team987\                PP                      Monthly                                                                               N
                  tasks to initiate and monitor        Manager                                                           Project
                  acquisition; notes and inputs                                                                  Management\schedules
                  to schedule in the form of
                  redlines/emails




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                                                                                                                                                                            Frequency of update/creation
                                                                                                                    [Project name]/Folder below




                                                                                                                                                                                                                                                                                 PPQA Evaluation Required?
                                                          Created by/ Responsible for




                                                                                                                                                                                                           Current Version Number
                                                                                                                                                  Primary Process Area




                                                                                                                                                                                                                                        Current Version Date
                                                                                                                    OR Server OR URLs
                                 Description / Notes




                                                                                          Level of Control




                                                                                                                                                                                                                                                               ITAR Sensitive?
                                                                                                                    Location
                                                          updates
        Title




Estimates with     Includes software and work          Acquisition                      Version               \server123\team987\                 PP                     As needed                                                                              N
Basis of           product size estimates, effort       Manager                                                      Project
Estimates          estimates, in-house cost                                                                    Management\BOE
                   estimates, staffing,
                   government schedule
                   estimates and basis for all of
                   the above


Processes          Includes processes for              SPI Program                       CCB                 Goddard Process Asset                PP                     As needed                                                                              N
                   government acquisition work.                                                                     Library:
                   See SAMP section x.x for                                                                  software.gsfc.nasa.gov
                   references.
Metrics            Project specific procedures         Acquisition                       CCB                 \server123\team987\                  PP                      Annual                                                                                N
Processes          for collecting, storing, and         Manager                                                     Project
                   analyzing measures                                                                        Management\process
                   regarding the government's
                   acquisition activities


Project Training   Training plan for the               Acquisition                      Stored                \server123\team987\                 PP                      Annual                                                                                N
Plan and Log       Acquisition Team, including a        Manager                                                      Project
                   log for training updates                                                                    Management\plans




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                                                                                                                                                                          Frequency of update/creation
                                                                                                                  [Project name]/Folder below




                                                                                                                                                                                                                                                                               PPQA Evaluation Required?
                                                         Created by/ Responsible for




                                                                                                                                                                                                         Current Version Number
                                                                                                                                                Primary Process Area




                                                                                                                                                                                                                                      Current Version Date
                                                                                                                  OR Server OR URLs
                                Description / Notes




                                                                                         Level of Control




                                                                                                                                                                                                                                                             ITAR Sensitive?
                                                                                                                  Location
                                                         updates
        Title




Data              Current list of work products       Acquisition                      Version              \server123\team987\                 PP                     As needed                                                                              N
Management List and their level of control,            Manager                                                     Project
(DML) (this list) location, custodian, etc.                                                                  Management\DML

Management       Branch Status Reviews,               Acquisition                      Stored               \server123\team987\                 PMC                     Monthly                                                                               N
Review Materials Division Reviews, Project             Manager                                                     Project
                 Status Reviews                                                                             Management\Status
                                                                                                                  Reports
Milestone Review Presentation materials and     Acquisition                            Version              \server123\team987\                 PMC                       As                                                                                  Y                Yes
Materials        any other support materials     Manager                                                           Project                                             generated
                 prepared for these milestone                                                               Management\Review
                 reviews: SRR, PDR, CDR,                                                                     Package Materials
                 TRR, ATTR
Meeting Minutes Includes all team meetings,   Acquisition Staff                        Stored               \server123\team987\                 PMC                    As needed                                                                              N
                 particularly those with                                                                           Project
                 customers and providers                                                                    Management\minutes
Action Item List Centralized list maintained    Acquisition                            Stored               \server123\team987\                 PMC                     Monthly                                                                               N
                 by the AM                       Manager                                                    Project Management
Issues List      Centralized list maintained    Acquisition                            Stored               \server123\team987\                 PMC                     Monthly                                                                               N
                 by the AM                       Manager                                                    Project Management
Stakeholder      Includes stakeholder table     Acquisition                            Stored               \server123\team987\                 PMC                     Monthly                                                                               N
Involvement      and monitoring log              Manager                                                    Project Management
Table and Log

Significant    Includes all emails with               Acquisition                      Stored               Acquisition Manager                 PMC                    As needed                                                                              N
Correspondence stakeholders on the                     Manager                                                email account
               stakeholder matrix



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                                                                                                                                                                            Frequency of update/creation
                                                                                                                   [Project name]/Folder below




                                                                                                                                                                                                                                                                                 PPQA Evaluation Required?
                                                         Created by/ Responsible for




                                                                                                                                                                                                           Current Version Number
                                                                                                                                                  Primary Process Area




                                                                                                                                                                                                                                        Current Version Date
                                                                                                                   OR Server OR URLs
                                Description / Notes




                                                                                         Level of Control




                                                                                                                                                                                                                                                               ITAR Sensitive?
                                                                                                                   Location
                                                         updates
        Title




Lessons Learned Lessons learned from each             Acquisition                      Stored                \server123\team987\                 PMC                        As                                                                                  N
                life cycle phase or major              Manager                                              Project Management\LL                                        generated
                build/release

Monthly Cost       Includes dollars and FTEs for      Acquisition                      Stored                \server123\team987\                 PMC                      Monthly                                                                               N
Actuals            the acquisition team                Manager                                               Project Management
Project Metrics    See SAMP section x.x for           Acquisition                       CCB                  \server123\team987\                  MA                      Annual                                                                                N                Yes
Plan               description and specification       Manager                                                      Project
                   of measurement objectives,                                                                 Management\plans
                   particular measures to
                   support these objectives and
                   methods of analysis
                   (or this could be a
                   separate plan)


Metrics Data and Includes data per the metrics Acquisition Staff                       Stored                \server123\team987\                  MA                      Monthly                                                                               N
Analysis         plan                                                                                               Project
                                                                                                             Management\metrics

Inspection /Peer   Announcements, materials           Acquisition                      Stored                \server123\team987\                  MA                     As needed                                                                              N
Review Metrics     and actions                         Manager                                                      Project
                                                                                                             Management\reviews
Risk               See SAMP section x.x               Acquisition                      Version               \server123\team987\                 RSKM As needed                                                                                                 Y                Yes
Management         (or this could be a                 Manager                                                      Project
Plan               separate plan)                                                                             Management\plans




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                                                                                                                                                                              Frequency of update/creation
                                                                                                                    [Project name]/Folder below




                                                                                                                                                                                                                                                                                   PPQA Evaluation Required?
                                                         Created by/ Responsible for




                                                                                                                                                                                                             Current Version Number
                                                                                                                                                   Primary Process Area




                                                                                                                                                                                                                                          Current Version Date
                                                                                                                    OR Server OR URLs
                                Description / Notes




                                                                                         Level of Control




                                                                                                                                                                                                                                                                 ITAR Sensitive?
                                                                                                                    Location
                                                         updates
        Title




Risks             Includes initial new risks, and     Acquisition                      Version               \server123\team987\                  RSKM                     Monthly                                                                                Y
                  risk status for government           Manager                                               Project Management
                  acquisition
Baseline Table    Keep current table with the         CM Lead                          Stored               \server123\team987\ CM                CM                           At                                                                                 N
                  date and versions for each                                                                                                                              milestones
                  baseline                                                                                                                                                    and
                                                                                                                                                                           updated
                                                                                                                                                                          baselines
Deliverables to  Contractor Plans --                  CM Lead                          Version                \server123\team987\                 CM                        When                                                                                  Y                Yes
the Government   Includes contractors                                                                            CM\Contractor                                             received
                 schedule, staffing, WBS,                                                                    xyz\Deliverables\Plans
Contractor Plans process references, Test
                 Plans.


Deliverables to   Contractor Status Reports -         CM Lead                          Version               \server123\team987\                  CM                        When                                                                                  Y                Yes
the Government    - Includes any status                                                                         CM\Contractor                                              received
                  information received from                                                                 xyz\Deliverables\Status
Contractor        team members or other                                                                             Reports
Status Reports    sources via email or other
                  mechanism not otherwise
                  described.




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                                                                                                                                                                        Frequency of update/creation
                                                                                                                [Project name]/Folder below




                                                                                                                                                                                                                                                                             PPQA Evaluation Required?
                                                      Created by/ Responsible for




                                                                                                                                                                                                       Current Version Number
                                                                                                                                              Primary Process Area




                                                                                                                                                                                                                                    Current Version Date
                                                                                                                OR Server OR URLs
                               Description / Notes




                                                                                      Level of Control




                                                                                                                                                                                                                                                           ITAR Sensitive?
                                                                                                                Location
                                                      updates
        Title




Deliverables to   Includes Architectures,            CM Lead                        Version               \server123\team987\                 CM                      When                                                                                  Y                Yes
the Government    design documentation,                                                                      CM\Contractor                                           received
                  review packages, source                                                                   xyz\Deliverables\
                  code files, command files,                                                                    Technical
                  make files, link files, test
                  cases/scripts, test reports,
                  inspection artifacts, VDDs.


Baselined        In-house documents that are         CM Lead                        Version                     CM Tool                       CM                      When                                                                                  Y                Yes
Documents (List to be baselined according to                                                                                                                         baselined
each separately) the Baseline Table in SAMP


Change Request Includes impact analysis.             CM lead                        Version              \server123\team987\ CM               CM                     As needed                                                                              N
(CR)           Analysis may take the form
               of a white paper if necessary.
               Includes approved and
               unapproved CRs

Change Request    Listing of CRs and their           CM Lead                        Stored               \server123\team987\ CM               CM                      Monthly                                                                               N
Log               current status
CCB Meeting       Covers attendance, agenda,         CM Lead                        Stored                \server123\team987\                 CM                      Monthly                                                                               N
Minutes           and CRs reviewed, and                                                                     CM\CCB Minutes
                  dispensations




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                                                                                                                                                                               Frequency of update/creation
                                                                                                                       [Project name]/Folder below




                                                                                                                                                                                                                                                                                    PPQA Evaluation Required?
                                                             Created by/ Responsible for




                                                                                                                                                                                                              Current Version Number
                                                                                                                                                     Primary Process Area




                                                                                                                                                                                                                                           Current Version Date
                                                                                                                       OR Server OR URLs
                                  Description / Notes




                                                                                             Level of Control




                                                                                                                                                                                                                                                                  ITAR Sensitive?
                                                                                                                       Location
                                                             updates
        Title




CM Audit Reports Includes audit results from               CM Lead                         Stored               \server123\team987\ CM               CM                        As                                                                                  N
                 CM audits of the acquisition                                                                                                                               conducted
                 team


Requirements        Could be documents or               Acquisition Staff                  Version               \server123\team987\                 REQ                    As needed                                                                              Y                Yes
                    maintained in a tool                                                                            Requirements
Requirements        Could be a spreadsheet or           Acquisition Staff                   CCB                  \server123\team987\                 REQ                    As needed                                                                              N                Yes
Traceability        maintained in a tool                                                                            Requirements
Matrix
Test Plan           The Acquisition Team's test             Project                        Version               \server123\team987\                 V&V                     Annual                                                                                Y
                    plan if they are responsible           Personnel                                               Acceptance Test
                    for testing products from the
                    provider(s).

Test Cases / Test                                           Project                        Version                \server123\team987\   V&V As needed                                                                                                              Y
Scripts                                                    Personnel                                                Acceptance Test
Use Cases                                                   Project                         CCB                   \server123\team987\   V&V As needed                                                                                                              N
                                                           Personnel                                                Acceptance Test
Test Reports        Includes detailed test results          Project                        Version                \server123\team987\   V&V As needed                                                                                                              Y
                                                           Personnel                                                Acceptance Test
Quality             See SAMP section x.x                     SQE                            CCB                 \server123\team987\ QA PPQA  Annual                                                                                                                N                Yes
Assurance Plan      (or this could be a                                                                                 Materials
                    separate plan)




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                                                                                                                                                                          Frequency of update/creation
                                                                                                                  [Project name]/Folder below




                                                                                                                                                                                                                                                                               PPQA Evaluation Required?
                                                        Created by/ Responsible for




                                                                                                                                                                                                         Current Version Number
                                                                                                                                                Primary Process Area




                                                                                                                                                                                                                                      Current Version Date
                                                                                                                  OR Server OR URLs
                               Description / Notes




                                                                                        Level of Control




                                                                                                                                                                                                                                                             ITAR Sensitive?
                                                                                                                  Location
                                                        updates
        Title




QA Audit          Work product assessments           Acquisition                      Stored               \server123\team987\ QA PPQA                                 Quarterly                                                                              N
Materials         and process assessments of          Manager                                                      Materials
                  the acquisition team in the
                  form of completed checklists,
                  reports, and distribution
                  emails
Trade Studies,    Includes all trade studies,        Acquisition                      Stored                \server123\team987\                 ACQ                    As needed                                                                              N
Make/Buy          market research, materials          Manager                                                      Project
Materials         from make or buy decisions,                                                                Management\ACQ
                  DAR decisions, and
                  prototypes
In-house cost     Estimate for acquired product      Acquisition                      Stored                \server123\team987\                 ACQ                    As needed
estimate          (s)                                 Manager                                                      Project
                                                                                                             Management\ACQ
Task                                                 Acquisition                      Version               NASA TOMS System                    ACQ                     Annual                                                                                N
Descriptions/                                         Manager
Task MODs
Purchase          emails, requests for               Acquisition                      Stored                \server123\team987\                 ACQ                    As needed                                                                              Y
Requests          purchases, status of                Manager                                                      Project
                  purchases and approvals if                                                                 Management\ACQ
                  needed.
Contract/Agreem                                      Acquisition                      Version               \server123\team987\                 ACQ                    As needed
ent/SOW                                               Manager                                                      Project
                                                                                                             Management\ACQ




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                                                                                                                                                                         Frequency of update/creation
                                                                                                                [Project name]/Folder below




                                                                                                                                                                                                                                                                              PPQA Evaluation Required?
                                                       Created by/ Responsible for




                                                                                                                                                                                                        Current Version Number
                                                                                                                                              Primary Process Area




                                                                                                                                                                                                                                     Current Version Date
                                                                                                                OR Server OR URLs
                              Description / Notes




                                                                                       Level of Control




                                                                                                                                                                                                                                                            ITAR Sensitive?
                                                                                                                Location
                                                       updates
        Title




Correspondence Any emails or documented             Acquisition                      Stored               \server123\team987\                 ACQ                    As needed
with the         correspondence with                 Manager                                                 CM\Contractor
Provider(s)      providers where inputs or                                                                xyz\Correspondence
                 decisions were made
Purchase receipt Hardcopy documents (could          Acquisition                      Stored               \server123\team987\                 ACQ                       Upon                                                                                 N
and acceptance be packing receipts)                  Manager                                                     Project                                             receipt and
records                                                                                                    Management\ACQ                                            acceptance

Work Order                                          Acquisition                      Version              \server123\team987\                 ACQ                      Annual                                                                                N
Authorization Form                                   Manager                                                     Project
(WOA)                                                                                                      Management\ACQ
<Add rows for                                                                                             \server123\team987\
each outbound                                                                                                     XXX
deliverable
customer/Missio
n Project. Add
rows for every
other important
workproduct
your project will
produce.>




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                                                   Data Management Monitoring Log


Instructions for Use: Enter observations regarding expected data vs. what is found. Ensure items are in correct locations in
repository, items expected are present, and that items not expected are either added to the data management list or are removed
from the repository. At a minimum, some data items should be reviewed quarterly, and all items should be reviewed at least
annually.


   Date         Name                                        Data Management Monitoring Results
 10/2/2006 Casto                 Reviewed contents of "02 Project Management" folder. ABC development team status reports
                                 missing. Carly Simon has found them and placed them in the folder.
  6/1/2006 Page                  Reviewed items marked for 2nd quarter. No problems found.




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                        Change History
          EPG
Version Approved                      Description
          Date
   1    1/12/2007   Baseline Version
  1.1    2/2/2007   Enhanced data monitoring example and user's guide
                    tabs; Clarified use of "PAL" in DM list
  1.2   8/24/2007   Added "DML for Acquisition" tab example. (CR #52)
                    Removed redundent sample entries.
                    Replaced "Product Plan" with "SMP/PP" in examples.


  1.3   4/22/2009   Added numerous updates based on CMMI Lessons
                    Learned

								
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