Budget Event Cost Sheet

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Budget Event Cost Sheet Powered By Docstoc
					UTSCA Budget Request Form 2006-07                            Spring 2006

Club Name

Annual Income
Dues                  Amount    # members     Total           Total Dues
               Fall                          $0.00              $0.00
             Spring                          $0.00
            Summer                           $0.00

Monetary Donations              Semester      Total         Total Donations
                                  Fall                           $0.00
                                 Spring
                                Summer

Fundraising                      # events     Total        Total Fundraising
(itemize on sheet)                                               $0.00

                                    Grand Total Income           $0.00

Recognized Expenses
Equipment           Fall          Spring    Summer         Total Equipment
                                                                 $0.00

Travel                 Fall       Spring    Summer            Total Travel
                                                                 $0.00

Facility Rental        Fall       Spring    Summer        Total Facility Rental
                                                                 $0.00

Conference/League      Fall       Spring    Summer        Total League Dues
Dues                                                             $0.00

Event Entry Fees       Fall       Spring    Summer       Total Team Entry Fees
                                                                 $0.00

Officials/Judges       Fall       Spring    Summer        Total Officials Fees
Fees (Reimbursed)                                                $0.00

                        Grand Total Recognized Expense           $0.00


Grand Total Income              $0.00                    Request from UTSCA
Grand Total Recognized Expenses $0.00
Budget Balance                  $0.00
ITEMIZED INCOME

Fundraising Events
                 Fundraising Event Name                   Total




                                        Total Raised      $0.00

ITEMIZED RECOGNIZED EXPENSES

Team Equipment (excludes uniforms)
                  Item             Quantity                Cost            Total
                                                                          $0.00
                                                                          $0.00
                                                                          $0.00
                                           Total Equipment Costs          $0.00

Travel
            Location       # members Rental Vehicle        Gas            Hotel      Airfare       Total
Trip 1                                                                                            $0.00
Trip 2                                                                                            $0.00
Trip 3                                                                                            $0.00
Trip 4                                                                                            $0.00
Trip 5                                                                                            $0.00
Trip 6                                                                                            $0.00
Trip 7                                                                                            $0.00
Trip 8                                                                                            $0.00
Trip 9                                                                                            $0.00
Trip 10                                                                                           $0.00
                                                                             Total Travel Costs   $0.00

Facility Rental
          Facility Name Practice/Game      Rate        # Prac/Games       Total
                                                                      $       -
                                                                      $       -
                                                                      $       -

Conference/League Dues
              Conference/League Name                     Amount


                       Total Conference/League Dues       $0.00

Event Entry Fees
                            Event                        Amount




                              Total Event Entry Fees      $0.00

Officials/Judges Fees
            # Officials       Rate    # Events/Hours      Total
                                                        $      -
                                                        $           -
                                                        $           -
ADDITIONAL EXPENSES

Personal Equipment (including uniforms)
                  Item               Quantity               Cost         Total
                                                                        $0.00
                                                                        $0.00
                                                                        $0.00
                                    Total Personal Equipment Costs      $0.00

Capital Equipment (major one-time expenses)
                   Item              Quantity               Cost         Total
                                                                        $0.00
                                                                        $0.00
                                                                        $0.00
                                     Total Capital Equipment Costs      $0.00

Additional Travel Costs (trips outside of league/conference or additional trips)
            Location     # members Rental Vehicle      Gas         Hotel        Airfare      Total
Trip 1                                                                                      $0.00
Trip 2                                                                                      $0.00
Trip 3                                                                                      $0.00
Trip 4                                                                                      $0.00
Trip 5                                                                                      $0.00
                                                            Total Additional Travel Costs   $0.00

Awards
                          Event                             Cost




                                    Total Award Costs $             -

T-Shirts
                          T-Shirt                           Cost




                                  Total T-Shirt Costs       $0.00

Coaches Stipends
         # Coaches          Rate        Semester/Year       Total
                                                      $          -
                                                      $          -
                                                      $          -
                                    Total Coach Costs $          -

Food/Banquet/Decorations
                       Event                                Cost




                         Total Food/Banquet Costs $                 -
Instructions for Summary Sheet

1)   Enter a number in each shaded box. You may enter zero.
2)   The totals are pre-calculated.
3)   Enter the dollar amount you are requesting from Recsports.

Instructions for Itemized Income

1)   Fundraising Event - enter name of fundraising event.
     Total - enter amount anticipate receiving from fundraiser.

Instructions for Itemized Recognized Expenses

1)   Equipment
     Only TEAM equipment may be reported here. This is equipment that benefits the entire team
        and stays with the club. Uniforms are personal and do not get reported here.
     Item - enter the name of the item.
     Quantity - enter the number of items the team will purchase.
     Cost - enter the price per item.

2)   Travel
     ONLY league/conference travel, regional tournament and national tournament for competitive
        or nationally competitive clubs. Recreational clubs are only 2 trips per year.
     Location - enter the city or school that will host the event.
     # Members - enter the number of members/coaches that travel.
     Rental Vehicle, Gas, Hotel, Airfare - enter the total amounts for the trip.

3)   Facility Rental - NOTE: Off Campus Clubs must provide receipts for rental fees.
     Facility Name - enter the name of the practice/game facility.
     Practice/Game - enter if for practices or games.
     Rate - enter the price you are charged per hour, week, month, etc.
     # Prac/Games - enter the number of practices, games, hours, weeks, months, semesters, etc. that
              club will pay the rental fee.

4)   Conference/League Dues
     Name - enter the conference/league name paying dues to.
     Amount - enter total cost of dues.

5)   Event Entry Fees
     Event - enter name of event.
     Amount - enter total cost of entering event.

6)   Officials/Judges Fees
     # Officials - enter total # of officials or judges needed.
     Rate - enter price per hour, event, etc. for officials/judges.
     # events/hours - enter the total number of hours, events, etc. officials/judges are needed.
Instructions for Additional Expenses

1)   Personal Equipment
     Equipment that does not stay with club and goes with the members. This includes uniforms.
     Item - enter the name of the item.
     Quantity - enter the number of items the team will purchase.
     Cost - enter the price per item.

2)   Capital Equipment
     Equipment that will be a major one-time expense.
     Item - enter the name of the item.
     Quantity - enter the number of items the team will purchase.
     Cost - enter the price per item.

3)   Additional Travel
     Additional travel for those events not necessary to compete in league/conference or for more
        than 2 trips for recreational clubs.
     Location - enter the city or school that will host the event.
     # Members - enter the number of members/coaches that travel.
     Rental Vehicle, Gas, Hotel, Airfare - enter the total amounts for the trip.

4)   Awards
     Event - enter the event name for awards.
     Cost - enter total cost of awards.

5)   T-Shirts
     T-Shirt - enter name of t-shirt (ie. club member shirt, event shirt, fundraising shirt etc.).
     Cost - enter total cost of t-shirts.

6)   Coaches Stipends
     # Coaches - enter the number of coaches.
     Rate - enter the fee the club will pay per hour, week, month, etc.
     Semester/Year - enter the frequency in which the club will pay the coaches.

7)   Food/Banquet/Decorations
     Event - enter the event name for the food/banquet/decorations.
     Cost - enter total cost of food/banquet/decorations.

				
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Description: Budget Event Cost Sheet document sample