Bud Financial Statements - DOC

Document Sample
Bud Financial Statements - DOC Powered By Docstoc
					       City Council
       March 2, 2009
       1

                                     CITY OF RED BUD, ILLINOIS
                                           CITY COUNCIL
                                        MEETING MINUTES
                                        Monday, March 2, 2009
                                               Red Bud City Hall
                                             City Council Chambers

The City Council of Red Bud, Randolph County, Illinois met on Monday, March 2, 2009 at 7:00 P.M.
at Red Bud City Hall, City Council Chambers.

Members Present:                 Mayor Ken Mueller, Harold Cowell, Dave Young, Scott Shubert, Don
                                 Glasscock, Glenn Linnertz, Bill Hanebutt and Clarence Nail
Members Absent:                  Dennis Braun
Others Present:                  City Attorney, Mark Rohr; Administrative Assistant, Pam Poetker; City
                                 Superintendent, David ―Louie‖ Diewald and City Clerk, Karla Landgraf

I.        Call to Order at 7:00 P.M. by Mayor Ken Mueller

II.       Pledge of Allegiance

III.      Roll Call by City Clerk, Karla Landgraf

IV.    Approval of Minutes
       a.    Regular Meeting—February 2, 2009
Motion made by Council Member Hanebutt, seconded by Council Member Young, for approval of the
regular meeting minutes, for February 2, 2009. The vote was as follows: all ayes. Motion carried.

V.     Financial Statements
Motion made by Council Member Glasscock, seconded by Council Member Shubert, to approve the
Financial Statements as presented and file for audit. The vote was as follows: Cowell, aye; Young,
aye; Shubert, aye; Glasscock, aye; Linnertz, aye; Hanebutt, aye and Nail, aye. Motion carried.

VI.    Line Item Transfers
       1.      Legal Fees for Litigation (Crowder & Scoggins)
Motion made by Council Member Shubert, seconded by Council Member Glasscock to approve the
transfer of $375 within the general fund, from the capital outlays to professional fees/legal. The vote
was as follows: Cowell, aye; Young, aye; Shubert, aye; Glasscock, aye; Linnertz, aye; Hanebutt, aye;
Nail, aye and Cowell, aye. Motion carried.

VII.* Approval of Estimated and Listed Bills
Motion made by Council Member Glasscock, seconded by Council Member Hanebutt, to approve the
Estimated and Listed Bills. The vote was as follows: Shubert, aye; Young, aye; Glasscock, aye,
Linnertz, aye; Hanebutt, aye; Nail, aye and Cowell, aye. Motion carried.

VIII. Consideration of any other Additional Bills
Motion made by Council Member Cowell, seconded by Council Member Young, to approve the
payment of $4856.05 to Streiler Planning, LCC for work on the Comprehensive Plan Update. The vote
      City Council
      March 2, 2009
      2
was as follows: Young, aye; Glasscock, aye, Linnertz, aye; Hanebutt, aye; Nail, aye; Cowell, aye and
Shubert, aye. Motion carried.

IX.       Correspondence and Public Guest Comments
          1.      Presentation of Service Plaque—John Boente
         Mayor Mueller presented a plaque to John Boente for his years of volunteer service on the Planning
          Commission.
          Mayor Mueller read a thank you from Clarence Nail’s family on the death of his step-father.
         A thank you was read by the Mayor for the utility department from students at St. John the Baptist
          Catholic School.
          A thank you was read from SWIC provost, Mike Reed, in response to the Red Bud Police involvement,
          specifically Dan Brotz and Ted Stellhorn, in a recent incident at the campus.
         There was another thank you to the Red Bud Police Department in reference to John Brittingham’s
          work on the Major Case Squad in Madison, IL.
         Mayor Mueller spoke on the question that was raised previously by Nail and Hanebutt on an attorney
          fee for a personnel issue. Some investigation has been done to clear up a matter dealing with explicit
          material that had been in e-mails from City Hall. There was a concern on the legality of the content.
          Rohr reviewed the content to verify whether or not it was a felony. Mayor Mueller will turn over the
          details to the Council at a later date.

X.*    Reports of Standing Committees, Departments, and Other Committees, Boards and Commissions
       A.* Public Health and Safety – Meetings: February 3 & 23, 2009
              1.      Foreign Fire Insurance Board Ordinance No. 1208
Motion made by Council Member Cowell, seconded by Council Member Linnertz to accept Ordinance
No. 1208, “An Ordinance Amending Article I of Chapter 36 of the City Code, Entitled Foreign Fire
Insurance Companies.” The vote was as follows: Glasscock, aye; Linnertz, aye; Hanebutt, aye; Nail,
aye; Cowell, aye; Young, aye and Shubert, aye. Motion carried.

              2.     Administrative Car Repairs
Motion made by Council Member Cowell, seconded by Council Member Young, to have the
administrative car repaired at the lowest priced auto body location in Red Bud and pay for it out of the
Police Department budget. The vote was as follows: Linnertz, aye; Hanebutt, aye; Nail, aye; Cowell,
aye; Young, aye; Shubert, aye; Glasscock, aye and Linnertz, aye. Motion carried.

               3.      Training Requests(2)—T. Stellhorn
Motion made by Council Member Cowell, seconded by Council Member Linnertz, to send Ted
Stellhorn to a two-day training entitled, 16 hour Lie Detection for Patrol Officers, on March 4 & 5,
2009, in Belleville, IL, with no registration fee. The vote was as follows: Hanebutt, aye; Nail, aye;
Cowell, aye; Young, aye; Shubert, aye; Glasscock, aye; and Linnertz, aye. Motion carried.

Motion made by Council Member Cowell, seconded by Council Member Shubert, to send Ted
Stellhorn to a five-day training entitled, 40 hour Law review for Illinois Peace Officers, on May 11-15,
2009, in Mt. Vernon, IL, with no registration fee, including 4 nights lodging and a $250 advance. The
vote was as follows: Nail, aye; Cowell, aye; Young, aye; Shubert, aye; Glasscock, aye; Linnertz, aye
and Hanebutt, aye. Motion carried.

                 4.     Training Requests—P. Borger
   City Council
   March 2, 2009
   3
Motion made by Council Member Cowell, seconded by Council Member Young, to a two-day training
entitled, Street Survival Seminar, on March 11 & 12, 2009, in Fairview Heights, IL, with no
registration fee. The vote was as follows: Cowell, aye; Young, aye; Shubert, aye; Glasscock, aye;
Linnertz, aye; Hanebutt, aye and Nail, aye. Motion carried.

              5.     Training Requests(2)—J. Brittingham
Motion made by Council Member Cowell, seconded by Committee Member Shubert to send John
Brittingham to a five-day training entitled, 36 hour course Motor Vehicle Theft Investigator Training,
on March 16-20, 2009, in Fairview Heights, IL, with no registration fee. The vote was as follows:
Shubert, aye; Glasscock, aye; Linnertz, aye; Hanebutt, aye; Nail, aye; Cowell, aye and Young, aye.
Motion carried.

Motion made by Council Member Cowell, seconded by Committee Member Young to send John
Brittingham to a two-day training entitled, Major Case Squad Annual Retraining, on March 31 &
April 1, 2009, in Columbia, IL, with no registration fee. The vote was as follows: Glasscock, aye;
Linnertz, aye; Hanebutt, aye; Nail, aye; Cowell, aye; Young, aye and Shubert, aye. Motion carried.

              6.      Major Case Squad Annual Dues
Motion made by Council Member Cowell, seconded by Committee Member Glasscock to pay the 2009
annual dues for the Major Case Squad of $250. The vote was as follows: Linnertz, aye; Hanebutt, aye;
Nail, aye; Cowell, aye; Young, aye; Shubert, aye and Glasscock, aye. Motion carried

      B.*    Finance & Personnel Committee—Meeting, February 23, 2008
             1.*     Maturing CD’s
                     a.     February Renewal List
Motion made by Council Member Shubert, seconded by Council Member Linnertz, to place the Street-
5 Year Plan maturing CD (increased from $140,000), at Chester National Bank, at the rate of 2.30%
for 12 months. The vote was as follows: Hanebutt, aye; Nail, aye; Cowell, aye; Young, aye; Shubert,
aye; Glasscock, aye and Linnertz, aye. Motion carried.

             Fund                 Amount     Term   State  NC    First State Bank  Chester
                                                    Bank Savings Bank    of PDR   Nat‟l Bank
Street-5 year plan               $200,000    12 mo.                                 2.3%
(increased from $140,000)

              2.    Street Closing Red Bud Firemen’s Parade: Resolution No. 09-001
Motion made by Council Member Shubert, seconded by Council Member Glasscock, to approve
Resolution No. 09-001, “A Resolution Authorizing the Approval of the Street Closing for the Red Bud
Firemen‟s Parade.” The vote was as follows: Nail, aye; Cowell, aye; Young, aye; Shubert, aye;
Glasscock, aye; Linnertz, aye and Hanebutt, aye. Motion carried.

              3.    Identity Theft Prevention Program Ordinance No. 1204
Motion made by Council Member Shubert, seconded by Council Member Cowell, to approve
Ordinance No. 1204, “An Ordinance Establishing An Identity Theft Prevention Program.” The vote
was as follows: Young, aye; Shubert, aye; Glasscock, aye; Linnertz, aye; Hanebutt, aye; Nail, aye and
Cowell, aye. Motion carried.

              4.     St. Clement Community Foundation Annual Dinner
   City Council
   March 2, 2009
   4
Motion made by Council Member Shubert, seconded by Council Member Glasscock, to purchase
tickets for Mayor Mueller and his wife, to attend the St. Clement Community Foundation Annual
Dinner, the tickets are $30 each. The vote was as follows: Shubert, aye; Glasscock, aye; Linnertz, aye;
Hanebutt, aye; Nail, aye; Cowell, aye and Young, aye. Motion carried.

              5.     Health Insurance
Motion made by Council Member Shubert, seconded by Council Member Nail, to make the changes to
the health insurance as recommended by Bill Schmaltz. The vote was as follows: Glasscock, aye;
Linnertz, aye; Braun, aye; Hanebutt, aye; Nail, aye; Cowell, aye and Young, aye. Motion carried.


      C.*     Public Works Committee – Meeting, February 23, 2008
              1.     Water Meter Feasibility Study
Motion made by Council Member Linnertz, seconded by Council Member Young to allow Johnston
Controls to do a water meter feasibility study, at no cost to the City, to see if the Master Meter
Program would be advantageous to us. The motion was amended to include that our water
department picks the meters. The vote was as follows: Linnertz, aye; Hanebutt, aye; Nail, aye;
Cowell, aye; Young, aye; Shubert, aye and Glasscock, aye. Motion and amendment carried.

              2.     Gas Futures
Motion made by Council Member Linnertz, seconded by Council Member Hanebutt to have Mayor
Mueller, Nail and Diewald watch the prices and buy about 1/3 of what‟s needed with a $6.00 cap. The
vote was as follows: Hanebutt, aye; Nail, aye; Cowell, aye; Young, aye; Shubert, aye; Glasscock, aye
and Linnertz, aye. Motion carried.

               3.    Electric Fee Service Ordinance No. 1209
Motion made by Council Member Linnertz, seconded by Council Member Cowell to approve
Ordinance No. 1209, “An Ordinance Amending Division IV of Article 2 of Chapter 38 of the City Code
of the City of Red Bud, Illinois Entitled „Electric Rates‟,” establishing the electric connection fee of
100%. The vote was as follows: Nail, aye; Cowell, aye; Young, aye; Shubert, aye; Glasscock, aye;
Linnertz, aye and Hanebutt, aye. Motion carried.

              4.     Rhutasel Contract—West Water Line
Motion made by Council Member Linnertz, seconded by Council Member Glasscock to move into a
contract with Rhutasel for the West Water Line not to exceed $37,740. The motion and second were
amended to include items 2A through 2D. The vote was as follows: Nail, aye; Cowell, aye; Young, aye;
Shubert, aye; Glasscock, aye; Linnertz, aye and Hanebutt, aye. Motion with amendment carried.

              5.    Part-Time Help
Motion made by Council Member Linnertz, seconded by Council Member Shubert to place an ad in
the North County News for part time help at the rate of $8.57 per hour, with the amount of help to be
determined later. The vote was as follows: Cowell, aye; Young, aye; Shubert, aye; Glasscock, aye;
Linnertz, aye; Hanebutt, aye and Nail, aye. Motion carried.

             6.    Outdoor Maintenance Contract—Authorization to Bid
Motion made by Council Member Linnertz, seconded by Council Member Cowell to bid out the
outdoor maintenance work, with Louie Diewald writing the specs and advertise it in the North County
   City Council
   March 2, 2009
   5
News. The vote was as follows: Shubert, aye; Glasscock, aye; Linnertz, aye; Hanebutt, aye; Nail, aye;
Cowell, aye and Young, aye. Motion carried.

                7.     Gas Manual O & M Changes—Ordinance No. 1210
Motion made by Council Member Linnertz, seconded by Council Member Young to approve
Ordinance No. 1210, “An Ordinance Amending Chapter 15 of the City Code of the City of Red Bud,
Illinois, Entitled „Gas System‟.” The vote was as follows: Glasscock, aye; Linnertz, aye; Hanebutt, aye
Nail, aye; Cowell, aye; Young, aye and Shubert, aye. Motion carried.

             8.      Demand Response Aggregators—Ordinance No. 1205
Motion made by Council Member Linnertz, seconded by Council Member Shubert to approve
Ordinance No. 1205, “An Ordinance of the City of Red Bud, Illinois to Protect Against the Potential
Adverse Economic Impact of FERC Order 719 by Precluding Customers of the City‟s Electric Utility
From Bidding Demand Resources Into the MISO Markets.” The vote was as follows: Linnertz, aye;
Hanebutt, aye; Nail, aye; Cowell, aye; Young, aye; Shubert, aye and Glasscock, aye. Motion carried.

              9.      IMEA Supplement 15 and Riverton Acceptance Ordinance No. 1206
Motion made by Council Member Linnertz, seconded by Council Member Glasscock to approve the
IMEA Supplement 15 and Ordinance No. 1206, “An Ordinance to Approve the Admission of the
Village of Riverton, Sangamon County, Illinois as a member of the Illinois Municipal Electric Agency.”
The vote was as follows: Hanebutt, aye; Nail, aye; Cowell, aye; Young, aye; Shubert, aye; Glasscock,
aye and Linnertz, aye. Motion carried.

       D.      Code Enforcement Committee – Meeting, February 23, 2009
       No report from Cowell. Mayor Mueller stated the Census bureau representative called him. We
       should have 3 committees: Faith based, business based and education based. The more effort we put
       in the more the City will benefit. If the forms are sent in that the citizens receive, no one will knock on
       their door.

       E.     Cultural Committee— Meeting, February 23, 2009
       No report.

       F.     Planning & Public Policy— Meeting, February 19, 2009 (In conjunction w/PC)
       Information is being put on a web page about the Comprehensive Plan.

       G.       Planning Commission— Meeting, February 19, 2009
                1.     Special Use Permit: Melissa Brittingham—Ordinance No. 1207
Motion made by Council Member Cowell, seconded by Council Member Linnertz to approve Special
Use Permit, Ordinance No. 1207, “An Ordinance Granting a Special Use Per Chapter 40 (Zoning
Code), of the „Revised Code of Ordinances of the City of Red Bud, Randolph County, Illinois‟.” With
regard to Melissa Brittingham operating a bookkeeping service at 836 Illinois Avenue, Red Bud,
Illinois. This is granted subject to the following restrictions: that the applicant is the sole worker, and
no other employee shall be hired; Melissa Brittingham will not place any signage advertising the
Bookkeeping Service on the property and the business may not generate additional traffic on Illinois
Avenue. The vote was as follows: Shubert, aye; Glasscock, aye; Linnertz, aye; Hanebutt, aye; Nail,
aye; Cowell, aye and Young, aye. Motion carried.

       H.     Economic Development Commission—Meeting cancelled
   City Council
   March 2, 2009
   6
       I.      Parks & Recreation Committee—Meetings February 4 & 25, 2009
               1.      Handicap Ramp—Cercis Shelter
       Ethan DuClos fro Boy Scout Troop 343 requested permission to build a handicap accessible ramp at
       the Cercis Shelter of Ratz Park for his Eagle Scout Project. Total cost will be approximately $687.50.
Motion made by Council Member Linnertz, seconded by Council Member Glasscock to allow Ethan
DuClos to build a handicap ramp at the Cercis Shelter as part of his Eagle Scout Project with the total
cost not to exceed $750. The vote was as follows: Glasscock, aye; Linnertz, aye; Hanebutt, aye; Nail,
aye; Cowell, aye; Young, aye and Shubert, aye. Motion carried.
               2.      Lion’s Park Mowing
Motion made by Council Member Linnertz, seconded by Council Member Nail to approve the City
take over mowing of the Lion‟s Park and in return the Lion‟s will supply a key to their restrooms,
which be kept in the concession stand for Khoury League games. The vote was as follows: Linnertz,
aye; Hanebutt, aye; Nail, aye; Cowell, aye; Young, aye; Shubert, aye and Glasscock, aye. Motion
carried.
               3.      Swimming Pool Contract
     Linnertz reported that the Parks and Recreation Committee has discussed the proposed contract from
       the YMCA and decided they would like to see the same stipulations from 2008, having a cap of
       $10,000 put on the reimbursement along with financial statements at the end of the season, income
       and expenses.
     Tina Steibel, the site director at the Red Bud YMCA, came to the podium to discuss the pool contract.
       She reported that the YMCA of Southern IL has stated to her that they are not willing to do a loss cap
       contract this year. She also stated they have no problem keeping a line item agenda, they have to
       keep those records for their own benefit also. Steibel stated that she was told Red Bud could put
       $100,000 cap on the contract and the YMCA would refuse it, they want NO cap.
     Nail stated that if there is no cap, there is no incentive to keep the costs down. He feels this is giving
       the YMCA an “open checkbook”. Linnertz agreed.
     Hanebutt asked if there could be monthly finance reports from the YMCA.
     The Council decided to send this to the Finance and Personnel committee. A special meeting will be
       held.

       J.     Executive Session Minutes Review Committee
Meeting was held on February 23, 2009 in order to review the past executive session minutes.
Motion made by Council Member Glasscock, seconded by Council Member Linnertz to make public
certain executive session minutes. The vote was as follows: Linnertz, aye; Hanebutt, aye; Nail, aye;
Cowell, aye; Young, aye; Shubert, aye and Glasscock, aye. Motion carried.

       K.      Teen Center
               1.     Attendance & Revenue Report— February
Fridays are the days when there is a lot of attendance.
       L.      Civic Center Committee—No Meeting

XII.   Old Business


XIII   New Business
       A.*  Ordinance 1204: ―An Ordinance Establishing An Identity Theft Prevention Program.‖
City Council
March 2, 2009
7
   B.*     Ordinance 1205: ―An Ordinance Of The City Of Red Bud, Illinois To Protect Against The
           Potential Adverse Economic Impact Of FERC Order 719 By Precluding Customers Of The
           City’s Electric Utility From Bidding Demand Resources Into The MISO Markets.‖

   C.*     Ordinance 1206: ―An Ordinance To Approve The Admission Of The Village Of Riverton,
           Sangamon County, Illinois Municipal Electric Agency.‖

   D.*     Ordinance 1207: ―An Ordinance Granting A Special Use Per Chapter 40 (Zoning Code), Of
           The ―Revised Code Of Ordinances Of The City Of Red Bud, Randolph County, Illinois.‖

   E.*     Ordinance 1208: ―An Ordinance Amending Article I Of Chapter 36 Of The City Code Entitled
           Foreign Fire Insurance Companies.‖

   F.*     Ordinance 1209: ―An Ordinance Amending Division IV Of Article 2 Of Chapter 38 Of The
           City Code Of The City Of Red Bud, Illinois Entitled ―Electric Rates.‖

   G.*     Ordinance 1210: ―An Ordinance Amending Chapter 15 Of The City Code Of The City Of Red
           Bud, Illinois, Entitled ―Gas System.‖

   H.      Special Requests
           1.*    Request from the Randolph County Humane Society
                  Request from the Randolph County Humane Society for authorization to hold a
                  bucket brigade at the four-way stop on Friday, August 7, 2009 from 3 p.m. until 7
                  p.m. and August 8, 2009 from 8 a.m. until 12 p.m. A certificate of liability
                  insurance will be provided. The vote was as follows: all ayes.

           2.*   Request from the Lion’s Club
                 Motion made by Council Member Glasscock, seconded by Council Member
                 Cowell to approve the request from the Lion‟s Club for authorization to reserve
                 shelter no. 1 and shelter no. 3 less the reservation fee on Sunday, April 26, 2009.
                 The shelters will be used in conjunction with the annual barbecue. The vote was
                 as follows: Hanebutt, aye; Nail, aye; Cowell, aye; Young, aye; Shubert, aye;
                 Glasscock, aye and Linnertz, aye;. Motion carried.

           3.*   Request from Evelyn Sondag
                 Motion made by Council Member Linnertz, seconded by Council Member Young
                 to approve the request from Evelyn Sondag of Red Bud Portrait Place for
                 authorization to use Ratz Park near the Finley shelter less the reservation fee on
                 March 22nd, March 29th, and April 4th, 2009 for promotional Easter portraits. A
                 certificate of liability insurance has been provided for the event. The vote was as
                 follows: Nail, aye; Cowell, aye; Young, aye; Shubert, aye; Glasscock, aye;
                 Linnertz, aye and Hanebutt, aye;. Motion carried.

   C.     Review of March Calendar
   Linnertz stated that the Parks & Recreation Committee Meetings have been changed permanently to
   6:00 p.m.
   City Council
   March 2, 2009
   8
       D.      Other Comments
Council Member Hanebutt addressed Mayor Mueller about the comments from him earlier in the meeting.
Hanebutt feels that one of the jobs of the Aldermen is to keep an eye on where City funds are being spent and
what’s going on with our billing. He stated that he had questioned the item and had called Mark Rohr to
inquire about the bill. It was purely to watch where the City is spending money. Mayor Mueller stated that
he too was being careful and that’s why the charge was billed from Rohr to start with.

      E.      Adjournment
Motion made by Council Member Glasscock, seconded by Council Member Young, to adjourn the
meeting at 7:55 p.m. The vote was as follows: all ayes. Motion passed.


Respectfully submitted,



Karla Landgraf, City Clerk
Red Bud, Illinois

				
DOCUMENT INFO
Description: Bud Financial Statements document sample