Brochure Template Pub by nue15206

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									                                                    Budget


          as of February 2, 2001
                         Conference Budget Template

                                      Number        Per Item
Income
          Registrations-Full-Early        150           $100       $ 15,000
          Registrations-Full-Late                                         -
          Registrations-Student            40            $30          1,200
          Extra Meals                       5            $30            150
*1        Vendor's Registration            10           $150          1,500
*8        Extra Proceedings                 5            $10             50
          Previous Proceedings              0            $10              -
*2        Vendor's Contribution             1         $1,000          1,000
*3        Vendor Paper Sponsorship          1           $400            400
*5        Free Hotel room                                                 -
*7        Programming contest sponsorship                               600
*4        Host College Contribution         1         $4,500          4,500

                         Total                                     $ 24,400


Expenses
*9       Extra/Previous Proceedings            45          $5      $    225
*10      Steering Com. Ex.                                             $650
         Phone/Fax                                                         -
         Postage                                                   $2,277.00
         Office Supplies                                             $100.00
         Brochure Printing                                                 -
         Duplication                                               $1,165.00
*5       Speakers Expenses                     2        $425            850
*11      Consortium Head Tax                 150         $40          6,000
         Meals                                                             -
*1        Breaks                               3        $500          1,500
          Banquet                            195         $20          3,900
              wait staff                                                250
          Luncheon                           190         $10          1,900
*2        Social Hour                          1      $1,000          1,000
          Prog contest breakfast               1        $200            200
                                                                           -
          Student Registration Award           7         $30            210
*3        Best Paper Awards                    1        $300            300
*3        Best Posters Awards                  2         $50            100
          Student Volunteer Awards             5         $30            150
*7        Programming Contest Awards                                    600
          Conference Hosting Expenses                                $600.00
                                                                           -

                         Total                                     $ 21,977

Notes:
*1        Vendor's Registration is earmarked for covering the breaks
*2        Special Vendor's Contribution earmarked for the Social Hour


                                                    Page 1
                                                Budget


*3    Vendor's Support for the Best Paper Award: $150, $100, $50, plus Best Poster Awards 2 * $50
*4    Host College Contribution typically covers printing, postage, etc.
      Typically, a minimum of $1000 is expected.
*5    Speakers expenses: $300 honorarium a piece, and 125 a piece for hotel room.
      Possible free hotel room through Worcester local arrangements.
*7    Suggestion: $300 first place, $200 second place, $100 third place
*8    Based on past sales, the National Board has added this to the budget.
*9    This includes extra proceedings and those for students.
*10   Steering Committee lunches are expected as part of the host institution expenses.
      Hotel rooms for committee members to attend board meetings come under this heading.
*11   This is the money that goes to National per person. It covers membership and proceedings
      for each FULL registration (ie, no students).


      Breakdown of some items:

      Postage/Duplication:
      CFP1(February 2001- SIGCSE)
                    copying 2pp                         400 $0.05            $20.00

      CFP2 (April -2001)
                     copying (2 pp)                    4600 $0.05          $230.00
                     postage                           2300 $0.34          $782.00
                     labels                                                 $50.00

      CFP3 (September-2001)                                                           (to be done via email)
                   copying (2 pp)                         0 $0.05             $0.00
                   postage                                0 $0.34             $0.00
                   labels                                                     $0.00

      Preliminary Program (February 2002)
                     copying (6 pp)    2300        13800 $0.05              $690.00
                     postage                        2300 $0.65            $1,495.00
                     labels                                                  $50.00

      Attendee Packet
                    copying(15pp)         300          4500 $0.05          $225.00

      TOTAL:                                                              $3,542.00

      Conference Hosting Expenses:
      Materials
                   name tags, pens, etc.                                   $100.00
                                                                                      (Name tags would be the only RE
      Student Aides:                            hours         rate
                       Conference preparation             0   $7.00          $0.00
                       Prepare Attendee Packet            0   $7.00          $0.00
                       Assist Friday Morning              0   $7.00          $0.00
                       On call during the conference      0   $7.00          $0.00
                       Post Conference follow-up          0   $7.00          $0.00
                       General Student Help                                $500.00




                                                Page 2
                                        Budget


Professional Services:
               Housekeeping                     $0.00
               Media Services                   $0.00
               Security                         $0.00
               Building Manager                 $0.00
               Insurance                        $0.00
                                                $0.00
               Rooms (are assumed to be provided free by the host institution)
               Total:      (assume)             $0.00                    $0.00

TOTAL:                                                                $600.00

Steering Committee Expenses:
Hotel support                 $50                5 $250
Meals                        $200                2 $400
              Total:                               $650                 $650




                                        Page 3
Budget




Page 4
                                                 Budget


Awards 2 * $50




  (to be done via email)




  (Name tags would be the only REQUIRED item.)




                                                 Page 5
                      Conference Budget Template

                                  Number       Per Item
Income
           Registrations-Full-Early                        $   -
           Registrations-Full-Late                             -
           Registrations-Student                               -
           Extra Meals                                         -
           Vendor's Registration                               -
           Extra Proceedings                         $10       -
           Previous Proceedings                      $10       -
           Other Income Items                                  -
                                                               -
                                                               -
                                                               -
                                                               -

                      Total                                $   -


Expenses
           Extra/Previous Proceedings                 $5   $   -
           Steering Com. Ex.                                   -
           Phone/Fax                                           -
           Postage                                             -
           Office Supplies                                     -
           Brochure Printing                                   -
           Duplication                                         -
           Speakers Expenses                                   -
           Consortium Head Tax             0         $40       -
           Meals                                               -
            Breaks                                             -
            Banquet                                            -
            Luncheon                                           -
            Other meals                                        -
                                                               -
           Other Expenses                                      -
                                                               -
                                                               -
                                                               -
                                                               -
                                                               -

                      Total                                $   -

								
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