Budget Template for Event

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Budget Template for Event Powered By Docstoc
					               PROPOSED PROGRAM/PROJECT/EVENT BUDGET
                 WIT Event Budget Template - Venue Sponsored Evening Event


                  TKT $ CALC
                                                    Non-           Corp                                               Catering
                                         Member     Memb          Tables              Conc.              FOC's         $/Head
                          Ticket Price    $25        $40            $0                 $15                 $0             $0
                              Sales #s     30         10
                          # Attendees      30         10             0                   0                 0            Total #
                       Ticket Revenue     $750       $400           $0                  $0                 $0        Total Tkt $




                  VARIABLES                                                     Assumptions
                         People/Table      10     Venue is free of charge
                                                  Where possible venue sponsor provides catering. If not then catering costs need to be
                     Operational Hours     10     managed to meet budget outcomes
                    Merchant Fee Rate    4.00%           Alcohol will be purchased by Operations through preferred supplier if required

                                                  Sponsorship $ recommended only. Sponsors should compliment venue sponsor




1/10/2011, 11:32 AM, a832575b-90b3-4d8b-b043-90c5d6d1f027.xls                                                         Page 1 of 10
                        PROPOSED PROGRAM/PROJECT/EVENT BUDGET
All prices mus be GST inclusive
Enter your data into WHITE fields only. Do NOT enter data in the YELLOW shaded fields as these contain formulas.
Do NOT insert new rows in the Detailed Budget section as this will defeat the purpose of using the financial report format!




                                                      Budget          Actuals
   Ordinary Income/Expense
          Income
              Sponsorship Cash Rec'd
                 Business Corporate
                 Government Funding
              Total Sponsor Cash Rec'd                         $0
              Ticket Revenue                              $1,150
          Total Income                                    $1,150


          Expense
              Accommodation & Meals
              Advertising
              AV & Multimedia
              Awards & Prizes
              Catering (incl F&B)                              $0
              Entertainment or Speakers
              Fees Audit
              Fees Bank
              Fees Merchant Cards                            $46
              Insurance
              Magazine
              Marketing - eNewsletter
              Operations Resources
                 Administration Mgr
                 Event Manager
                 Program Director
                 Web Manager
              Total Operations Resources                       $0
              Parking
              Office/Event Supplies
              Postage/Courier/Freight
              Printing/Photocopying
              Sponsorship Given
              Telephone
              Volunteer Care
              Venue Hire
          Event Costs                                        $46
              Operations Resources                          $375
              Operational Costs                              $12
          Operational Expenses                              $387
          Total Expenses                                    $433
   Event Profit/Lass                                        $718     Target        $287.50
   Net Ordinary Income Target                          $720.00




 1/10/2011, 11:32 AM, a832575b-90b3-4d8b-b043-90c5d6d1f027.xls                                                                Page 2 of 10
                                  PROPOSED PROGRAM/PROJECT/EVENT BUDGET



                 Total $
                 Catering
                          $0


                           40
                       $1,150




g costs need to be

supplier if required

nue sponsor




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               PROPOSED PROGRAM/PROJECT/EVENT BUDGET




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               PROPOSED PROGRAM/PROJECT/EVENT BUDGET
                                   WIT Event Budget Template - Lunch


                  TKT $ CALC
                                                    Non-                                                      Catering
                                         Member     Memb         Corp Tables         Conc.          FOC's      $/Head
                          Ticket Price    $60        $80             $540             $45             $0        $45
                              Sales #s     60         10               3                2
                          # Attendees      60         10              30               2              0         Total #
                       Ticket Revenue    $3,600      $800           $1,620            $90             $0     Total Tkt $




                  VARIABLES                                                Assumptions
                         People/Table      10     All liaison with Venues will be undertaken by Operations


                     Operational Hours     15     Above ticket pricing is minimum to be charged
                    Merchant Fee Rate    4.00%




1/10/2011, 11:32 AM, a832575b-90b3-4d8b-b043-90c5d6d1f027.xls                                                       Page 5 of 10
                       PROPOSED PROGRAM/PROJECT/EVENT BUDGET

All prices mus be GST inclusive
Enter your data into WHITE fields only. Do NOT enter data in the YELLOW shaded fields as these contain formulas.
Do NOT insert new rows in the Detailed Budget section as this will defeat the purpose of using the financial



                                                   Budget          Actuals
   Ordinary Income/Expense
         Income
             Sponsorship Cash Rec'd
                Business Corporate
                Government Funding
             Total Sponsor Cash Rec'd                       $0
             Ticket Revenue                            $6,110
         Total Income                                  $6,110


         Expense
             Accommodation & Meals
             Advertising
             AV & Multimedia
             Awards & Prizes
             Catering (incl F&B)                       $4,590
             Entertainment or Speakers
             Fees Audit
             Insurance
             Office/Event Supplies
             Postage/Courier/Freight
             Printing/Photocopying
             Sponsorship Given
             Telephone
             Volunteer Care
             Venue Hire
         Event Costs                                   $4,834
             Operations Resources                        $563
             Operational Costs                         $1,209
         Operational Expenses                          $1,771
         Total Expenses                                $6,606
   Event Profit/Lass                                    -$496    Target         $1,527.50




 1/10/2011, 11:32 AM, a832575b-90b3-4d8b-b043-90c5d6d1f027.xls                                                     Page 6 of 10
                PROPOSED PROGRAM/PROJECT/EVENT BUDGET



Total $
Catering
   $4,590


      102
   $6,110




 1/10/2011, 11:32 AM, a832575b-90b3-4d8b-b043-90c5d6d1f027.xls   Page 7 of 10
               PROPOSED PROGRAM/PROJECT/EVENT BUDGET




1/10/2011, 11:32 AM, a832575b-90b3-4d8b-b043-90c5d6d1f027.xls   Page 8 of 10
               PROPOSED PROGRAM/PROJECT/EVENT BUDGET
                              WIT Event Budget Template - Workshop


                  TKT $ CALC
                                                    Non-           Corp                                     Catering      Total $
                                         Member     Memb          Tables         Conc.         FOC's         $/Head       Catering
                          Ticket Price    $25        $40            $0            $15            $0             $8              $304
                              Sales #s     30         5                                           3
                          # Attendees      30          5             0              0            3            Total #             38
                       Ticket Revenue     $750       $200           $0             $0            $0        Total Tkt $          $950




                  VARIABLES                                           Assumptions
                         People/Table      10     Venue is free of charge
                                                  Where possible venue sponsor provides catering. If not then catering costs need to
                     Operational Hours      3     be managed to meet budget outcomes
                    Merchant Fee Rate    4.00%       Alcohol will be purchased by Operations through preferred supplier if required

                                                  Sponsorship $ recommended only. Sponsors should compliment venue sponsor




1/10/2011, 11:32 AM, a832575b-90b3-4d8b-b043-90c5d6d1f027.xls                                                          Page 9 of 10
                       PROPOSED PROGRAM/PROJECT/EVENT BUDGET

All prices mus be GST inclusive
Enter your data into WHITE fields only. Do NOT enter data in the YELLOW shaded fields as these contain formulas.
Do NOT insert new rows in the Detailed Budget section as this will defeat the purpose of using the financial



                                                   Budget          Actuals
   Ordinary Income/Expense
         Income
             Sponsorship Cash Rec'd
                Business Corporate                       $250
                Government Funding
             Total Sponsor Cash Rec'd                    $250
             Ticket Revenue                              $950
         Total Income                                  $1,200


         Expense
             Accommodation & Meals
             Advertising
             AV & Multimedia
             Awards & Prizes
             Catering (incl F&B)                         $304
             Entertainment or Speakers
             Fees Merchant Cards                          $38
             Parking
             Office/Event Supplies
             Postage/Courier/Freight
             Printing/Photocopying
             Sundry
             Travel
             Volunteer Care
             Venue Hire
         Event Costs                                     $342
             Operations Resources                        $113
             Operational Costs                            $86
         Operational Expenses                            $198
         Total Expenses                                  $540
   Event Profit/Lass                                     $660    Target        $237.50




 1/10/2011, 11:32 AM, a832575b-90b3-4d8b-b043-90c5d6d1f027.xls                                                     Page 10 of 10

				
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Description: Budget Template for Event document sample