Wärtsilä eInvoice Requirements - Wärtsilä - Home by liwenting

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									                                                   Wärtsilä content and TEAPPSXML 2.7 requirements for purchase e-Invoice

 1 Introduction
Wärtsilä has updated its e-Invoicing format and content requirements. Current TEAPPSXML 2.4 has been updated to TEAPPSXML
Wärtsilä content requirements are more restricted than general TEAPPSXML 2.7 schema allows. Wärtsilä specific content requirem

        Legal requirements.

        1. Official name of the Wärtsilä Company (given by purchaser), Business unit and VAT-ID
        2. Official address of the Wärtsilä Company (given by purchaser)
        3. Official name, address and VAT-ID of the supplier,

        Minimum invoice data requirements:

       4. Reference: Wärtsilä purchase order or the name/ email (firstname.lastname@wartsila.com) address of the purchaser.
       5. Description of delivered goods and/ or services with price, quantity and agreed payment term information.
       6. If supplier receives an order from Wärtsilä based on a purchase order, issued supplier invoice must match with the inform
       7. Correct and valid bank account information
Additionally all invoices issued to Wärtsilä must fulfil EU, VAT, and Accounting requirements. Please see VAT Invoicing rules in EU
Please note that if your invoices do not fulfil these requirements they will be rejected and you would need to issue a new and corre
Following pages will provide you detailed TEAPPSXML 2.7 instruction.
For additional information please contact:
Joe Gummerus
Manager, Accounts Payable

Wärtsilä Shared Service Center
Tel. +358 10 7091374
Mob. +358 40 350 7334
Joe.gummerus@wartsila.com


  2 HEADER structure

Required structures for each invoice
Explanation                               Selite
Invoice number                            Laskun numero
Message type                              Sanoman tyyppi (koodi)

Date stamp                                Sanoman päivämäärä
Duedate                                   Laskun eräpäivä

Invoicing period or                       Laskutusjakso tai toimituspvm

Date of delivery

Terms of payment, free text               Maksuehdot, vapaa teksti

Currency for total sum incl taxes         Verollisen loppusumman valuutta
Order number                              Tilausnumero



Name of a buyer's contact person          Tilaajan yhteyshenkilön nimi




Also required for credit notes
Credit note number                       Hyvitettävän laskun numero
  3 PAYEE structure

Required structures for each invoice
Explanation                              Selite
Supplier (name)                          Toimittaja



VAT number                               Toimittajan VAT-tunnus




Bank's name                              Pankin nimi

Account number                           Tilin numero



Bank SWIFT code                          Pankin SWIFT-koodi
IBAN number                              Tilin kansainvälinen IBAN Numero



Supplier e-ID



Home town
Payment reference




Also required in EU´s intra-Community invoices
Seller identifier                        Toimittajan Y-tunnus

  4 RECEIVER structure

Required structures for each invoice
Explanation                              Selite
Invoicee (name)                          Laskutettava
Invoice address                          Laskutusosoite


Zip code                                 Laskutettavan postinumero
Post office/ postal code                 Laskutettavan postitoimipaikka
Country                                  Laskutettavan maa
VAT number                               Laskutettavan VAT-tunnus

Name of a invoiceer's contact person     Laskutettavan yhteyshenkilön nimi
Invoicee e-ID                            Laskutettavan e-tunnus
In EU´s intra-Community invoices also required
Invoicee identifier                      Laskutettavan Y-tunnus


  5 ROW structure

Required structures for each invoice
Explanation                                Selite
Row type                                   Rivin tyyppi


Description                                Osan nimi
Invoicing period or Date of delivery       Laskutusjakso tai Toimituspvm




Quantity                                   Määrä

Unit                                       Yksikkö (Tuotteiden)


Order number                               Tilausnumero




Line number                                Tilauspositio

Unit price (VAT 0 %)                       a-Hinta (alv 0%)
Total sum per line including taxes         Rivin verollinen summa
Total sum per line excluding taxes         Rivin veroton summa
VAT %                                      ALV %

In collecting invoices Wärtsilä´s posting information is expressed in following structures:
G/L account                                  G/L tili

Cost Center                                Kustannus-paikka




WBS element                                WBS elementti




  6 SUMMARY structure

Required structures for each invoice
Explanation                                Selite
Total sum incl taxes                       Verollinen loppusumma
Tax free total sum                     Veroton loppusumma
VAT %                                  ALV veroprosentti
Amount of taxes                        Verojen määrä

Invoices where amount of taxes is 0 also requires
The grounds for VAT 0%                  Verottomuuden peruste

Invoices where currency is not EUR also requires
Total VAT amount in Euros              Veron määrä euroina
Currency                               Tilivaluutta
nd TEAPPSXML 2.7 requirements for purchase e-Invoices


 Current TEAPPSXML 2.4 has been updated to TEAPPSXML 2.7 format. Please, see the format specification and guidelines of TEAPPSXML 2.7 from
PSXML 2.7 schema allows. Wärtsilä specific content requirements are summarized in the following. In general they are:



 Business unit and VAT-ID




name.lastname@wartsila.com) address of the purchaser.
 antity and agreed payment term information.
ase order, issued supplier invoice must match with the information and specification in Wärtsilä purchase order.

 ounting requirements. Please see VAT Invoicing rules in EU from http://ec.europa.eu/taxation_customs/taxation/vat/traders/invoicing_rules/index_en.h
will be rejected and you would need to issue a new and correct e-Invoice!




                    TEAPPSXML 2.7 structure
                    //HEADER/INVOICE_ID
                    //HEADER/INVOICE_TYPE
                    00 = sales invoice, 01 = credit note, 02 = collecting invoice
                    //HEADER/INVOICE_DATE/DATE
                    //HEADER/DUE_DATE/DATE|VERBOSE_DATE
                    Optional in credit notes.
                    //HEADER/START_PERIOD/PERIOD_TEXT, or //HEADER/START_PERIOD/DATE and
                    //HEADER/END_PERDIOD/DATE, or
                    DELIVERY_DATE/DATE
                    Required in invoice or row level, but only if different than invoice date.
                    //HEADER/TERMS_OF_PAYMENT
                    Optional in credit notes.
                    //HEADER/CURRENCY/CODE
                    //HEADER/ORDER_INFORMATION[@ORDER_TYPE="CO"]/ ORDER_NUMBER
                    Required if Wärtsilä has given the order number.
                    Do not include any letter or empty space in the beginning of the order number. Correct format e.g.
                    “4500765038”, wrong format e.g. “E 4500765038”. Optional in credit notes.
                    //HEADER/ORDER_INFORMATION[@ORDER_TYPE="CO"]/ ORDER_REFERENCE
                    Required in sales invoices if the invoice do not contain order number given by Wärtsilä. Optional in
                    credit notes.
      //HEADER/CREDIT_INVOICE_NUMBER




ero



      Toimittajan e-tunnus



      Kotipaikka
      Maksuviite




      //PAYEE/CUSTOMER_INFORMATION/ORGANIZATION_NUMBER
      Correct format is without space or hyphen (-).



      TEAPPSXML 2.7 structure
      //RECEIVER/CUSTOMER_INFORMATION/CUSTOMER_NAME
      //RECEIVER/CUSTOMER_INFORMATION/ADDRESS/ STREET_ADDRESS1 or STREET_ADDRESS2,

      or STREET_ADDRESS1 and STREET_ADDRESS2
      //RECEIVER/CUSTOMER_INFORMATION/ADDRESS/ POSTAL_CODE
      //RECEIVER/CUSTOMER_INFORMATION/ADDRESS/ POST_OFFICE
      //RECEIVER/CUSTOMER_INFORMATION/ADDRESS/COUNTRY
      //RECEIVER/CUSTOMER_INFORMATION/VAT_NUMBER
      See allowed values below. Correct format is without space or hyphen (-).
      //RECEIVER/ CUSTOMER_INFORMATION /CONTACT_INFORMATION/CONTACT_PERSON
      //RECEIVER/NET_SERVICE_ID
      See e-Invoicing addresses below.
//RECEIVER/CUSTOMER_INFORMATION/ORGANIZATION_NUMBER
Correct format is without space or hyphen (-).




TEAPPSXML 2.7 structure
//ROWS/ROW/@ROW_TYPE=”SPECIFICATION”
In collecting invoices that contain Wärtsilä´s posting information, each row that contains
DEFAULT_ROW_POSTING structure must be specified as SPECIFICATION row.
//ROWS/ROW/ARTICLE/ARTICLE_NAME
//ROWS/ROW/START_PERIOD/PERIOD_TEXT, or
//ROWS/ROW/START_PERIOD/DATE and
//ROWS/ROW/END_PERDIOD/DATE, or
//ROWS/ROW/ARTICLE/DELIVERY_DATE
Required if different than invoice date and varies between lines (i.e. invoice rows)
//ROWS/ROW/QUANTITY/CHARGED
When quantity is included, also Q_UNIT attribute must be included.
//ROWS/ROW/QUANTITY/CHARGED/@Q_UNIT
Must be defined in English according to ISO standard i.e. as an ISO measurement unit.
Correct format e.g. PC, wrong format e.g. KPL
//ROWS/ROW/ORDER_INFORMATION[@ORDER_TYPE="CO"] /ORDER_NUMBER
Required only if the invoice concerns several orders given by Wärtsilä i.e. the order number varies
between lines (i.e. invoice rows). Optional in credit notes.
Do not include any letter or empty space in the beginning of the order number. Correct format e.g.
“4500765038”, wrong format e.g. “E 4500765038”.
//ROWS/ROW/ORDER_INFORMATION[@ORDER_TYPE='CO']/ ORDER_POSITION
Correct format “10”, “20”, “30”, “40”, “50”, “60”, etc. Optional in credit notes.
//ROWS/ROW/PRICE_PER_UNIT/AMOUNT[@VAT='EXCLUDED']
//ROWS/ROW/ROW_TOTAL/AMOUNT[@VAT='INCLUDED']
//ROWS/ROW/ROW_TOTAL/AMOUNT[@VAT='EXCLUDED']
//ROWS/ROW/VAT/RATE


//ROWS/ROW/DEFAULT_ROW_POSTING/CREDIT_ACCOUNT
e.g. 7420100
Mandatory: //ROWS/ROW/DEFAULT_ROW_POSTING/DIMENSIONS/DIMENSION/LEVEL
Fixed value ”1”
Mandatory:
//ROWS/ROW/DEFAULT_ROW_POSTING/DIMENSIONS/DIMENSION/DIMENSION_VALUE
Example value e.g. 10404
Optional:
//ROWS/ROW/DEFAULT_ROW_POSTING/DIMENSIONS/DIMENSION/DIMENSION_NAME
Informative name = “Cost pool”
Mandatory: //ROWS/ROW/DEFAULT_ROW_POSTING/DIMENSIONS/DIMENSION/LEVEL
Fixed value ”2”
Mandatory:
//ROWS/ROW/DEFAULT_ROW_POSTING/DIMENSIONS/DIMENSION/DIMENSION_VALUE
Optional: //ROWS/ROW/DEFAULT_ROW_POSTING/DIMENSIONS/DIMENSION/DIMENSION_NAME

Informative name = e.g. “Project”




TEAPPSXML 2.7 structure
//SUMMARY/INVOICE_TOTAL/AMOUNT[@VAT="INCLUDED"]
//SUMMARY/INVOICE_TOTAL/AMOUNT[@VAT="EXCLUDED"]
//SUMMARY/VAT_SUMMARY/RATE
//SUMMARY/VAT_TOTAL/AMOUNT


//SUMMARY/VAT_SUMMARY/VAT_DESCRIPTION


//SUMMARY/VAT_SUMMARY[CURRENCY_CODE='EUR']/ VAT_RATE_TOTAL/AMOUNT
//SUMMARY/INVOICE_TOTAL_IN_OTHER_CURRENCY/AMOUNT and
//SUMMARY/INVOICE_TOTAL_IN_OTHER_CURRENCY/ CURRENCY/CODE
rmat specification and guidelines of TEAPPSXML 2.7 from http://www.tieto.fi/default.asp?path=408,410,1129,8258,8259,10178,12751
lowing. In general they are:




silä purchase order.

on_customs/taxation/vat/traders/invoicing_rules/index_en.htm
TEAPPSXML 2.7 structure
//PAYEE/CUSTOMER_INFORMATION/CUSTOMER_NAME



//PAYEE/CUSTOMER_INFORMATION/VAT_NUMBER



Correct format is without space or hyphen (-).



//PAYEE/BANKS[1]/BANK_NAME

//PAYEE/BANKS[1]/BANK_ACCOUNT_NUMBER



//PAYEE/BANKS[1]/SWIFT_CODE
//PAYEE/BANKS[1]/IBAN_ACCOUNT_NUMBER



                                          //PAYEE/NET_SERVICE_I
                                          D
                                          Add this information in
                                          case you have it.
                                          //PAYEE/DOMICILE
                                          //PAYEE/DETAILS_OF_P
                                          AYMENT/
                                          FI_PAYMENT_REFERENC
                                          E|IPI_REFERENCE
8258,8259,10178,12751
                                                               eInvoice address when sending through
                         Company                               Intermediaries
Wärtsilä Finland Oy - HR/Financial Department                               TE00370773744300
Wärtsilä Finland Oy - Ship Power                                            TE00370773744301
Wärtsilä Finland Oy - Service                                               TE00370773744302
Wärtsilä Finland Oy - WIO (Engine)                                          TE00370773744303
Wärtsilä Finland Oy - Power Plants                                          TE00370773744304
Wärtsilä Finland Oy - Technology                                            TE00370773744305
Wärtsilä Finland Oy - Real Estate                                           TE00370773744306
Wärtsilä Corporation                                                         TE003701286311
Wärtsilä Finland Oy Represented in Italy For VAT purposes by
Wärtsilä Italia S.p.A.
Wärtsilä Sweden AB
Wärtsilä Netherlands B.V.
Wärtsilä Danmark A/S
Wärtsilä Norway AS
Wärtsilä UK Ltd.
Wärtsilä Ireland Ltd.
Wärtsilä Deutschland GmbH
Wärtsilä Italia S.p.A.
Wärtsilä France S.A.S.
Wärtsilä Hungary Kft.
Modigen Oy
Wärtsilä Development & Financial
Wärtsilä Switzerland Ltd
eInvoicing address When using Operator   VAT Registration   Company Code
         TE00370773744300000               FI07737443            FI
         TE00370773744300001               FI07737443            FI
         TE00370773744300002               FI07737443            FI
         TE00370773744300003               FI07737443            FI
         TE00370773744300004               FI07737443            FI
         TE00370773744300005               FI07737443            FI
         TE00370773744300006               FI07737443            FI
            TE003701286311                 FI01286311            FI

                                          IT01023480328          FI
                                         SE556046955201          SE
                                         NL001449679B01          NL
                                            DK14281746           DK
                                           NO940193575           NO
                                           GB107305311           GB
                                             IE8201974J          IE
                                           DE118603561           DE
                                          IT00917620320          IT
                                         FR38946650686           FR
                                            HU14539334           HU
                                            FI08370241           FI
                                            FI11037773           FI
                                              CH229218           CH
         Company Names
Company code                                                   Country code
                                            VAT registration no.
AU10     Wärtsilä Australia Pty Ltd         38003736892        AU
AZ11     Wärtsilä Azerbaijan LLC            1401163501         AZ
CH10     Wärtsilä Switzerland Ltd           CH229218           CH
CY11     Wärtsilä Cyprus Limited            CY10243971R        CY
DE10     Wärtsilä Deutschland GmbH          DE118603561        DE
DK10     Wärtsilä Danmark A/S               DK14281746         DK
EC10     Wärtsilä Ecuador S.A.              1791315278001 EC
EE10     Wärtsilä BLRT Estonia Ou           EE100963377        EE
ES10     Wärtsilä Iberica S.A.              ESA48231401        ES
FI10     Wärtsilä Corporation               FI01286311         FI
FI14     Wärtsilä Finland Oy                FI07737443         FI
FI15     Modigen Oy                         FI08370241         FI
FI17     Wärtsilä Development & Financial   FI11037773         FI
FI19     Gaspolator Oy                      FI09771426         FI
FR11     Wärtsilä France S.A.S.             FR38946650686 FR
GB10     Wärtsilä UK Ltd.                   GB107305311        GB
GR10     Wärtsilä Greece S.A.               EL094381904        GR
HU10     Wärtsilä Hungary Kft.              HU14539334         HU
IE10     Wärtsilä Ireland Ltd.              IE8201974J         IE
IT10     Wärtsilä Italia S.p.A.             IT00917620320      IT
LT10     Wartsila BLRT Services Klaipeda    LT100002292513 LT
NL13     Wärtsilä Netherlands B.V.          NL001449679B01 NL
NO10     Wärtsilä Norway AS                 NO940193575        NO
NO14     Wärtsilä Ship Design Norway AS     NO951698431        NO
PE10     Wärtsilä Peru S.A.C.               20253128641        PE
PL10     Wärtsilä Polska Sp. z o.o.         PL9570419574       PL
PT10     Wärtsilä Portugal Lda.             PT502926287        PT
SE11     Wärtsilä Sweden AB                 SE556046955201 SE
TR10     Wärtsilä Enpa dis Ticaret A.S.     TR8000141826       TR
ZGLS     Wärtsilä Switzerland Ltd.          CH229218           CH

								
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