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					            FOUNDATION

Sirti Foundation Energy Innovation Fund
   Clean Energy Innovation Projects
        Request for Proposal (RFP)
                  OCTOBER 2010

   Proposal Due Date: October 20, 2010 10 a.m. Pacific Time




     Please read the entire document.
                                     Executive Summary

PROJECT TITLE: Sirti Foundation Energy Innovation Fund, Clean Energy Innovation Projects


PROPOSAL DUE DATE: Monday, October 20, 2010 at 10:00 a.m. local time in Spokane,
Washington.


EXPECTED TIME PERIOD FOR CONTRACT:
December 1, 2010 to October 31, 2011.


LOAN PROGRAM BACKGROUND AND DESCRIPTION: The Sirti Foundation Energy
Innovation Fund is a combination grant and loan program funded by the State of Washington,
Department of Commerce under the State Energy Program (SEP). Funding for SEP is provided to the
state through the federal Department of Energy (DOE) under the American Recovery and Reinvestment
Act of 2009 Grant # DE-EE0000139. The Sirti Foundation was awarded $1.5 million in funds to provide
co-grant/loan funding awards for Clean Energy Innovation Projects. The Sirti Foundation is soliciting
proposals from eligible companies developing innovative clean energy projects that will demonstrate
energy efficiency or renewable energy production in the state of Washington. The Sirti Foundation
anticipates four to seven awards will be given to companies under this program. The program has been
designed as a co-grant/loan program. As such, each proposal submitted must have a grant AND a loan
portion. The minimum award of $150,000 with minimum loan of $100,000 will be considered. A
maximum award of $500,000 total blended award.

Clean energy and innovative products and services are a broad category. Sirti is a leader in helping
accelerate the growth of cutting edge companies, and the technologies that drive them. Sirti views this
fund as a valuable tool in launching new technology whether brought by established market leaders, or
start ups entering the market for the first time. In keeping with the mission of Sirti, this program will
help create and retain vital technology based jobs and business in Washington State, continue to
strengthen our state’s economy and ultimately reduce our nation’s dependence upon traditional carbon
based energy supplies.


CONTRACTOR ELIGIBILITY: The Energy Innovation Fund is open to those entities licensed to
conduct business in the State of Washington and that satisfy the minimum qualifications stated herein.
Project funding is to be used for commercialized or project ready technology, not research or
development work.

Examples of Clean Energy Innovation Projects:
•     Early-stage companies with clean energy technology
•     Demonstration projects of new clean energy technologies or service models from existing
      companies
•     Unproven but promising energy efficiency or renewable energy technologies and services
SCORING METHODS:
Energy savings, renewable generation, or environmentally beneficial technologies is our focus, however
the energy portion of the scoring will be considered in context of the applicant’s well thought through
and articulated plan and ability to execute on that prescribed plan. A strong team; leveraged capital; and
predicted job growth round out a robust plan and will all be evaluated accordingly in award decisions.


Scoring Evaluation

The following five sections will be scored and proposals will be ranked based on the total scores.
       A.     Project Plan                   35 points
       B.     Project Team                   15 points
       C.     Leveraging                     10 points
       D.     Jobs                           15 points
       E.     Energy Savings/Production 25 points
              Total Points                   100 points



KEY DATES

Sirti PR Plan (Solicitation)          September 17 – October 3, 2010

Sirti Information Meeting             September 23, 2010

Proposal Deadline                     October 20, 2010 at 10 a.m. Pacific Time

Proposal Review Period                October 20 – November 24

Award Announcements                   November 24, 2010

Signed Contract Deadline              December 31, 2010

Contract Period                       December 1, 2010 – October 31, 2011
Table of Contents
PART I – WHAT DO I NEED TO KNOW ABOUT THE PROGRAM? ................................................................................... 1
  1.    Loan /Grant EIF (Energy Innovation Fund) Program Summary .................................................................................... 1
  2.    American Recovery and Reinvestment Act of 2009 ....................................................................................................... 2
  3.    Federal Goals for the State Energy Program .................................................................................................................. 2
PART II – WHEN IS THE PROPOSAL DUE AND HOW DO I ASK QUESTIONS? ............................................................. 3
  1.    Information ..................................................................................................................................................................... 3
  2.    Questions ........................................................................................................................................................................ 3
  3.    Submission ..................................................................................................................................................................... 3
PART III – WHAT ARE THE MINIMUM REQUIREMENTS? ............................................................................................... 4
  1.    Eligible Applicants ......................................................................................................................................................... 4
  2.    Eligible Projects.............................................................................................................................................................. 4
     A. Clean Energy Innovation Projects .............................................................................................................................. 5
  3.    Matching Funds .............................................................................................................................................................. 6
  4.    Funding Request ............................................................................................................................................................. 7
  5.    Timely Expenditure of Funds ......................................................................................................................................... 7
  6.    Statement of Financial Need ........................................................................................................................................... 7
  7.    Statement of How Project Supports Clean Energy Goals in Washington State .............................................................. 7
PART IV – WHAT IS THE PROPOSAL REVIEW PROCESS? ............................................................................................... 8
  1.    Minimum Requirements ................................................................................................................................................. 8
  2.    Scoring Evaluation ......................................................................................................................................................... 8
     A.    Project Plan (35 points) ............................................................................................................................................. 8
     B.    Project Team (15 points) ............................................................................................................................................ 9
     C. Matching/Leveraging (10 points) ............................................................................................................................... 9
     D. Jobs (15 points) .......................................................................................................................................................... 9
     E.    Energy Savings/Production (25 points)...................................................................................................................... 9
  3.    Overlay Evaluation ....................................................................................................................................................... 10
  4.    Award ........................................................................................................................................................................... 10
PART V – WHAT REQUIREMENTS WILL I HAVE IN THE CONTRACT? ...................................................................... 11
  1.    Funding Agreement ...................................................................................................................................................... 11
  2.    Training ........................................................................................................................................................................ 11
  3.    Buy American Requirement ......................................................................................................................................... 11
  4.    Wage Requirements ...................................................................................................................................................... 11
  5.    Reporting ...................................................................................................................................................................... 11
  6.    Environmental and Cultural Review ............................................................................................................................. 12
  7.    WorkSource Employment Listings ............................................................................................................................... 12
  8.    Loan Terms ................................................................................................................................................................... 12
  9.    Disbursement of Proceeds and Required Documentation ............................................................................................. 12
PART VI – WHAT IS SOME OF THE OTHER INFORMATION I NEED TO KNOW? ...................................................... 14
  1.    Rights Reserved ............................................................................................................................................................ 14
  2.    Proprietary Information and Public Disclosure ............................................................................................................ 14
PART VII - PROPOSAL INSTRUCTIONS AND FORMS ..................................................................................................... 15
  1.    Project Summary and Signed Certification ................................................................................................................... 15
CERTIFICATION OF ORGANIZATION OFFICIAL ............................................................................................................. 17
  2.    Minimum Requirements (2 pages maximum) .............................................................................................................. 17
  3.    Scoring Evaluation (10 pages maximum) ..................................................................................................................... 17
  4.    Attachments .................................................................................................................................................................. 22
RFP DRAFT – Rev 1



    Sirti Foundation Energy Innovation Fund, Clean Energy
                      Innovation Projects
                             RFP
                 PART I – WHAT DO I NEED TO KNOW ABOUT THE PROGRAM?


1. Loan /Grant EIF (Energy Innovation Fund) Program Summary

The federal American Recovery and Reinvestment Act of 2009 (Recovery Act or Act) provided $60.9
million to the Washington State Energy Program (SEP). The Washington Legislature allocated $38.5
million from these funds to the Department of Commerce (Commerce) to administer an Energy
Efficiency and Renewable Energy loan and grant program.1

The Sirti Foundation was awarded $750,000 in funds to provide loans, plus $750,000 in funds to
provide grants all for Clean Energy Innovation Projects. The Sirti Foundation is soliciting proposals from
eligible companies developing innovative clean energy projects that will demonstrate energy efficiency
or renewable energy production in the state of Washington. The Sirti Foundation anticipates awarding
Four to Seven awards to companies. The Sirti Foundation reserves the right to award all, any portion or
none of the funds available under this solicitation.

The program has been designed as a co-grant/loan program. As such, each proposal submitted will
have a grant AND a loan portion. The grant funds can be dispersed independently of the loan funds,
however the overall awards will include grant and loan funds determined by proposal request with
minimum required ask. Timing of dispersions will be determined by individual project plan applicants
but must meet the required completion dates stipulated in this document.

All funds are awarded on a reimbursement basis (see PART V section 9). The company(ies) must first
expend the funds and then submit receipts to the Sirti Foundation for reimbursement. The
company(ies) will enter into a loan agreement to repay the loan portion plus interest at a future date
(see loan terms below). Loan repayments will be on a quarterly basis until the full amount of the loan
plus interest is repaid to the Sirti Foundation. Please keep this in mind when planning cash flow needs
for your proposed project.

The EIF Program requests that applicants document other sources of funding for the project to show
funding leverage.

Each project may be included in only one proposal. A prime applicant with multiple projects may submit
one proposal for each project but each prime applicant will only receive one award.

Each proposal must include a statement of financial need certifying that the proposed funding is not
being used to supplant other state or federal funds, and that the project has an identified funding gap
for which the SEP EIF funds are appropriate. This statement is included in the proposal certifications.




1
 The Department of Community, Trade & Economic Development was renamed the Department of Commerce on July 26,
2009.

Sirti Foundation Energy Innovation Fund, Clean Energy Innovation Projects RFP    Page 1
RFP DRAFT – Rev 1

2. American Recovery and Reinvestment Act of 2009

The American Recovery and Reinvestment Act (ARRA) was enacted to preserve and create jobs and
promote economic recovery; to assist those most impacted by the recession; to provide investments
needed to increase economic efficiency by spurring technological advances in science and health; to
invest in transportation, environmental protection, and other infrastructure that will provide long-term
economic benefits; and, to stabilize state and local government budgets in order to avoid reductions in
essential services and minimize counterproductive state and local tax increases.

The President signed the Act on February 17, 2009, providing $3.1 billion in funding to the U.S.
Department of Energy (DOE) for the State Energy Program. The Act appropriates funding to award
formula-based grants to each of the fifty states; the state of Washington’s allocation is $60.9 million.

3. Federal Goals for the State Energy Program

DOE provided the following guidance to states in regards to the SEP program:

           Alignment with National Goals: DOE continues to encourage states to develop strategies that
        align their goals and objectives to national goals. By aligning with national goals – increasing jobs,
        reducing US oil dependency through increases in energy efficiency and deployment of renewable
        energy technologies, promoting economic vitality through an increase in “green jobs,” and reducing
        greenhouse gas emissions – states and DOE demonstrate SEP leadership in successfully
        addressing national needs at the state and local level. These national goals are included in the
        Energy Policy Act of 2005, the Energy Independence and Security Act of 2007, and the American
        Recovery and Reinvestment Act of 2009.

            Market Transformation: DOE requests that states continue to focus their program efforts on
        market transformation initiatives and actions that align with national goals. Market transformation is
        defined as: “Strategic interventions that cause lasting changes in the structure or function of a
        market or the behavior of market participants, resulting in an increase in adoption of energy
        efficiency and renewable energy products, services, and practices.”

          SEP Strategic Plan: The SEP Strategic Plan establishes the following four goals for SEP:
    o    Increase energy efficiency to reduce energy costs and consumption for consumers, businesses
         and government.
    o    Reduce reliance on imported energy.
    o    Improve the reliability of electricity and fuel supply and the delivery of energy services.
    o    Reduce the impacts of energy production and use on the environment.

        The SEP Strategic Plan is available at:
        apps1.eere.energy.gov/state_energy_program/pdfs/strategic_plan_0207.pdf

           DOE Objectives: DOE has established the following objectives that complement program goals
        articulated in the SEP Strategic Plan:
         Transform energy markets in partnership with states to accelerate near-term deployment of
            energy efficiency and renewable technologies.
         Promote an integrated portfolio of energy efficiency and renewable energy solutions to meet
            U.S. energy security, economic vitality, and environmental quality objectives.
         Strengthen core state energy programs to develop and adopt leading market transformation
            initiatives.



Sirti Foundation Energy Innovation Fund, Clean Energy Innovation Projects RFP    Page 2
RFP DRAFT – Rev 1



        PART II – WHEN IS THE PROPOSAL DUE AND HOW DO I ASK QUESTIONS?

1. Information

The Sirti Foundation will hold an informational seminar on Thursday September 23, 2010 at: Sirti, 665
N. Riverpoint Blvd., 4th Floor, Board Room (Room 432) Spokane, WA 99202.

2. Questions

Please read all proposal materials thoroughly. All questions should be directed in writing to Sirti Director
of Client Services, Nate Speer at nates@sirti.org. All questions will be published with answers on the
Sirti website for public view.

We cannot discuss individual projects and their potential for funding.

3. Submission

Please submit three (3) printed copies of your proposal. One copy must have original signatures;
all other copies may have photocopied signatures. In addition, please submit one PDF copy of all
required information on a CD. Please send proposal by registered mail if receipt verification is needed.

   The proposals must either be:

        a. Hand delivered by 10 a.m. October 20, 2010 to :
           Sirti Foundation
           Energy Innovation Fund, Clean Energy Innovation Project Proposal
           665 N. Riverpoint Blvd.(4th Floor)
           Spokane, WA

             Or;

        b. Mailed and received by 10 a.m. October 20, 2010 at:
           Sirti Foundation
           Energy Innovation Fund, Clean Energy Innovation Project Proposal
           665 N. Riverpoint Blvd
           Spokane, WA 99202-1665




Sirti Foundation Energy Innovation Fund, Clean Energy Innovation Projects RFP   Page 3
RFP DRAFT – Rev 1


                      PART III – WHAT ARE THE MINIMUM REQUIREMENTS?

Applicants for loan program funding must meet seven eligibility criteria to have their proposal evaluated
and scored. Proposals can also be declared ineligible for failure to comply with the RFP requirements,
including failing to meet announced deadlines, as described in Part II of the RFP. The Sirti Foundation
may, at its discretion, waive minor irregularities in proposals.

1. Eligible Applicants

The following entities are eligible to apply for funding:

Private entities licensed to conduct business in the State of Washington:
       For-profit businesses

2. Eligible Projects

Federal regulations specify types of projects and expenditures that are eligible for SEP funding. The
U.S. Dept. of Energy will make an eligibility determination for each selected project. Some of the
prohibited items can be included as a part of your documented leverage funding, including construction,
if it is directly related to the allowable portion of the project. Commerce also has designated categories
of projects we will support with these funds. Funding will only be provided for directly funded projects.
We will not support projects that provide pass through funds for multiple smaller projects.

Allowed Expenditures

       Demonstrations of commercially-available energy efficiency or renewable energy techniques
        and technologies are permitted if they meet all the program guidelines in this document.
       Energy equipment.
       Overhead/administration/Federally-approved indirect costs. Unless you have a Federally-
        approved indirect rate, the amount of overhead you can charge to the project is 3%.
       Operating expenses.
       Salaries and benefits for staff working directly on project.

Prohibited Expenditures

       Construction, such as construction of mass transit systems and exclusive bus lanes, or
        construction or repair of buildings or structures.
       Purchase of land, a building or structure or any interest therein.
       Subsidized fares for public transportation.
       Subsidized utility rate demonstrations or state tax credits for energy conservation or renewable
        energy measures.
       Conducting, or purchasing equipment to conduct, research, development or demonstration of
        energy efficiency or renewable energy techniques and technologies not commercially available.
       The Recovery Act prohibits the use of funds for swimming pools, gambling establishments,
        aquariums, zoos, and golf courses. No funds can be used for any activity whatsoever at a
        prohibited establishment. Any activities at facilities that are adjacent to any of the prohibited
        establishments and benefit any of the prohibited establishments are also prohibited.

Eligible projects must be Clean Energy Innovation Projects:



Sirti Foundation Energy Innovation Fund, Clean Energy Innovation Projects RFP   Page 4
RFP DRAFT – Rev 1

        A. Clean Energy Innovation Projects

In addition to creating jobs, saving energy and producing clean energy, the Recovery Act seeks to help
nurture new technologies, new companies and new business models. The Sirti Foundation Energy
Innovation Fund is allocated for projects and a company(ies) that are manufacturing and
commercializing new technologies.

Clean energy in this respect is defined as technologies that involve products or services which promote,
enhance or advance: (1) Diversity of supply sources/transmission; or (2) efficiency in use; and (3)
reduce negative environmental effects such as greenhouse gas emissions.

Clean energy and innovative products and services are a broad category. Here are some of the energy
technologies or services we anticipate this category will address:

       Geothermal
       Solar
       Hydrokinetic
       Wind
       Energy Storage
       Distribution
       Aviation Biofuels

Examples of Clean Energy Innovation Projects

       Early-stage companies with clean energy technology.
       Demonstration projects of new clean energy technologies or service models from existing
        companies.
       Unproven (from a market perspective) but promising energy efficiency or renewable energy
        technologies and services.

Currently available technologies can only be considered if they have significant potential to expand
market penetration or reduce costs. The key measure for this area will be the expanded use of the
product or service. Because sales, jobs and energy savings or production are so speculative there are
three keys to success – a well thought-out plan, a strong team and solid partnerships. If your project is
not truly a Clean Energy Innovation Project it will not be scored.

Ineligible Clean Energy Innovation Projects

       Demonstrations that do not lead to secure and documented sales. (Demonstration projects
        considered to be “Development” work.)
       Software or rating systems to be developed.
       Carbon sequestration and other types of projects excluded under Federal SEP guidelines.
       Research at the lab scale.

Examples of other types of Ineligible Projects

       Projects that take place at Group R-3 single family and duplex housing or apartment houses
        included in Group R-2 housing as defined in the 2006 International Building Code. Other group
        R-occupancies (dormitories, hotel, motel etc.) are eligible.
       Community-wide urban residential and commercial energy efficiency upgrades as described in
        Chapter 379, Laws of 2009
Sirti Foundation Energy Innovation Fund, Clean Energy Innovation Projects RFP   Page 5
RFP DRAFT – Rev 1

       Low income weatherization projects and programs which are eligible for funding through the
        state’s low-income weatherization program.
       Loan support to financial institutions for energy efficiency projects as described in Chapter 379,
        Laws of 2009
       State energy efficient appliance rebates
       Waste-to-Energy Projects including those that use the following fuels:
        o Wood pieces that have been treated with chemical preservatives such as creosote
            pentachlorophenol, or copper-chrome-arsenic;
        o Wood from old growth forests;
        o Municipal solid waste
       Green jobs training as described in Chapter 536, Laws of 2009
       Coal-derived fuels;
       Fuels derived from food crops, such as corn and soybeans;
       Hybrid electric vehicles with non-rechargeable batteries;
       Flex-fuel vehicles, unless it is demonstrated that at least 90 percent by volume of the fuel
        consumed by these vehicles is alternative fuel.

3. Matching Funds

Matching funds are not required although we are requesting documentation of leveraged funds related
to the project for which you are seeking the Sirti Foundation EIF funds.

Leveraged funds may include all project related expenditures since January 1, 2010 including:
    Utility incentives
    Public borrowing
    Private borrowing
    Private equity
    Other federal and state funding sources except those explicitly excluded.
    Recovery Act funds, including Energy Conservation and Efficiency Block Grants

Ways to document leveraged funds include:
   For funds on hand, submit a letter from your financial institution stating you have the funds in
      the bank.
   For equipment you have purchased since January 1, 2010, a copy of the invoice or letter of
      sale.
   For operating expenditures since January 1, 2010, a letter from your accountant detailing the
      expenditures.
   For funds you will be borrowing or a line of credit, a letter from the financier.
   For funds you will receive from future clean energy production sales, a letter from the entity that
      plans to purchase your clean energy.
   Documentation of accounts receivable or contracts with current customers for a clean energy
      product tied to this project showing cash flow.
   Contracts with documentation of awarded grant funds from sources other than SEP.
   Letter from your utility detailing any incentives they will provide.
   Other clear and complete documentation showing leveraged funding.

Real property, volunteer labor, and tax credits do not count in leveraged funds. You cannot use other
SEP funds for leveraging, but you can use other sources of federal funds.




Sirti Foundation Energy Innovation Fund, Clean Energy Innovation Projects RFP   Page 6
RFP DRAFT – Rev 1


4. Funding Request
The grant and loan program funding request must be between $150,000 up to $500,000 with a
minimum loan request of $100,000. This means, that for a $150,000 proposal, $100,000 would be loan
and $50,000 would be grant. Otherwise, the ratio of funds will be determined by the applicant.

5. Timely Expenditure of Funds
The Sirti Foundation anticipates signing contracts with awardees by no later than December 24, 2010.
Projects must spend all funding no later than October 31, 2011. Options to extend this deadline may
only be by written amendment signed by the Parties. In no event will expenditures be allowed past
December 31, 2011. Proposals must include a plan with milestones that demonstrate the project will be
completed and funds expended within the timeframe indicated in the RFP. If your project requires an
Environmental Impact Statement (EIS) it probably will not be able to meet the deadlines required under
this program.

6.   Statement of Financial Need
Applicants must provide a signed statement that “but for” the requested funding, the project could not
proceed at the scale or schedule proposed in the proposal. This statement has been included in the
signed certification that is part of the Project Summary form.

7.   Statement of How Project Supports Clean Energy Goals in Washington State

Applicants must provide a statement that positively describes whether and how their project will
address these issues:
    Contributes to the energy efficiency and/or renewable energy portfolio of Washington State.
    Reduces the rate of growth of energy demand in the State.
    Reduces dependence on imported oil in the State.




Sirti Foundation Energy Innovation Fund, Clean Energy Innovation Projects RFP   Page 7
RFP DRAFT – Rev 1


                         PART IV – WHAT IS THE PROPOSAL REVIEW PROCESS?

Contract awards are contingent upon the availability of funding. The Sirti Foundation may reject any
proposal not in compliance with all prescribed procedures and requirements. The Sirti Foundation
reserves the right to cancel this solicitation for proposals or reject for good cause and to commence a
new RFP process at any time upon a finding by the Sirti Foundation that it is in the public interest to do
so. Proposals shall become the property of the Sirti Foundation. All proposals received shall remain
confidential until contracts are fully executed.

The proposal review process has three stages: minimum requirements, scoring evaluation, and overlay
evaluation.

1.   Minimum Requirements
The Sirti Foundation will review the proposal to determine whether the proposal was properly
completed and submitted on time. The Sirti Foundation will then determine if a proposal meets the
eligibility criteria. If the proposal does not meet minimum requirements, it will not be scored. The Sirti
Foundation reserves the right to seek rehabilitation of proposals that have minor defects.

2. Scoring Evaluation
The following five sections will be scored and proposals will be ranked based on the total scores.
     A.   Project Plan                     35 points
     B.   Project Team                     15 points
     C.   Matching/Leveraging              10 points
     D.   Jobs                             15 points
     E.   Energy Savings/Production        25 points
          Total Points                     100 points

The Sirti Foundation reserves the right to adjust estimates of job creation/retention and energy
savings/production.

A. Project Plan (35 points)

Evaluators will rank the quality of the project plan with a view to the following: project schedule and
readiness; project viability; the project technical overview; and project budget and financial criteria. A
proposal must score at least 25 points for their proposal to receive further consideration. The following
general criteria are:
    To what degree does the applicant have a well-considered plan with a clear schedule to
       produce tangible results?
    To what extent can the project transition to a sustainable business model that will persist after
       Recovery Act funds are expended and contribute to the growth of the clean energy sector in
       Washington State?
    How secure is the source of repayment for the proposed loan?
    To what extent does the applicant demonstrate the financial and management capacity to
       absorb set-backs to the proposed project plan?
    Has the applicant identified specific properties where the project will be implemented?
    To what extent is the budget sufficiently detailed and reasonable in anticipating project costs?
    Has the applicant provided sufficient evidence of permits in place and/or completion of
       environmental review, or a realistic schedule for completion (including NEPA or SEPA if


Sirti Foundation Energy Innovation Fund, Clean Energy Innovation Projects RFP   Page 8
RFP DRAFT – Rev 1

        applicable)?
       To what degree does the project offer an innovative product or service that could significantly
        increase market penetration of energy efficiency or renewable energy especially for
        Washington State markets?
       To what extent does the project present an attractive balance of risk from innovation with the
        potential for driving significant changes in the clean energy sector?
       To what extent can the project transition to a sustainable business model that will persist after
        Recovery Act funds are expended and contribute to the growth of the clean energy sector in
        Washington?
       Is the project replicable in other situations without further subsidies?
       Are suppliers, developers or energy providers involved?
       Are buyers identified?
       How does this project or product fit with state goals or policies? (i.e. increase energy efficiency,
        reduce waste – increase recycling – reduce green house gases – reduce pollution – improve
        energy security ….)


B. Project Team (15 points)

Proposal evaluators will score the experience and qualifications of the project team for their assigned
role with the project, as well as the appropriateness and completeness of the team for the proposed
work to be done. Team member roles should be explicitly linked to elements of the Project Plan so
evaluators can clearly understand how well the team is prepared to manage and implement the project.

C. Matching/Leveraging (10 points)

The Sirti Foundation wants to encourage project proponents to document other sources of funding used
to support the project in combination with this funding relative to the total cost of the project. See
criteria and how to document leverage in Part III of this document.

D. Jobs (15 points)

The Sirti Foundation will score projects based on the number of jobs created and retained in
Washington State relative to the funding requested.

Please provide basic explanatory information used to derive your job estimates. More detailed and
plausible job estimates will receive more favorable consideration during the review process.

    Estimate the following categories of jobs:
        1. Jobs directly created or retained during the implementation of the project in the twelve
           months following the commitment of funds.
        2. Jobs that will continue once the project is operational.

Only estimate jobs directly associated with the project or project expenditures. To do so, document the
number of full-time equivalent jobs for 2010, 2011 and 2012.

E. Energy Savings/Production (25 points)

Proposals must include an estimate of the average annual energy savings and/or production from
January 2011 to December 2020, and calculate the annual energy saved or produced per funding
dollar. A project ranked in the bottom ten percent for energy savings/generation will score a 1, and


Sirti Foundation Energy Innovation Fund, Clean Energy Innovation Projects RFP   Page 9
RFP DRAFT – Rev 1

project ranked in the second ten percent will score a 2, and so on.

Please include a sufficiently detailed overview of the assumptions and methodology used to calculate
estimated energy savings/production. More detailed and plausible overviews will receive more
favorable consideration during the review process. Please be consistent in your energy conversion
factors throughout your proposal. The estimate must represent actual energy savings/production within
the state of Washington, and be reported in the following units of measure:


Energy Savings
    Annual reduction in natural gas consumption in any of the following typical units: cubic feet,
      Million British Thermal Units (MMBtu) or Therms. Please be consistent throughout your
      proposal. Natural gas conversion units: 1000 cubic feet = 1.028 MMBtu, and 1 Therm = 100,000
      Btu = 0.1 MMBtu = 97.3 cubic feet.
    Annual reduction in electricity consumption in Megawatt-hours (MWh)
    Annual reduction in fuel oil consumption (gallons)
    Annual reduction in propane consumption (gallons)
    Annual reduction in gasoline and diesel fuel consumption (gallons)

Renewable Energy Generation/Production
    Amount of electricity generated in Megawatt-hours (MWh)

Thermal Energy
It is assumed that energy recovered or produced will have a useful value and replace other energy
sources. Document the units of energy that heat recovery or production displaces using the units of
measurement in this Energy Savings section.

3. Overlay Evaluation

The Sirti Foundation evaluators will score all of the proposals and create a ranked list. The Sirti
Foundation will allocate funding to projects until all available funds are allocated.

Proposals will be accepted from all Washington State Counties.

4. Award

The Sirti Foundation will contact the apparent successful applicant(s) to begin the negotiation process
and finalize contractual documents. A notice to unsuccessful proposers will be issued within 10
business days of awards.




Sirti Foundation Energy Innovation Fund, Clean Energy Innovation Projects RFP   Page 10
RFP DRAFT – Rev 1


                 PART V – WHAT REQUIREMENTS WILL I HAVE IN THE CONTRACT?

1. Funding Agreement

The Sirti Foundation will work with each successful applicant to negotiate a contract agreement.

2. Training

The Sirti Foundation will provide the successful applicant(s) staff managing the grant or loan with
oversight regarding contract requirements, including but not limited to the requirements specific to the
Recovery Act.

3. Buy American Requirement

None of the funds appropriated or otherwise made available by the Recovery Act may be used for the
construction, alteration, maintenance, or repair of a public building or public work unless all of the iron,
steel, and manufactured goods used in the project are produced in the United States (American
Recovery and Reinvestment Act of 2009, Section 1605). The Recovery Act does provide for some
limited exemptions to this requirement. The DOE has developed new guidance for Buy American and it
is available on the Washington State Department of Commerce website.
http://www.commerce.wa.gov/site/529/default.aspx.

4. Wage Requirements

All laborers and mechanics employed by contractors and subcontractors on projects funded directly by
or assisted in whole or in part by and through the Federal Government pursuant to the Recovery Act,
shall be paid wages at rates not less than those prevailing on projects of a character similar in the
locality as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title
40, United States Code (Davis-Bacon Act). The link to the Davis Bacon wage information is:
www.gpo.gov/davisbacon/

If you receive a loan award you will be required to pay the greater of state prevailing wages or
Davis-Bacon wages for all applicable portions of your project.

5. Reporting

Each calendar quarter, each awardee shall submit a quarterly report to the Sirti Foundation that
contains, but is not limited to a detailed list of all projects or activities for which recovery funds were
expended or obligated, including:

       Name and description of project or activity.
       Evaluation of the completion status.
       Estimate of the number of jobs created and/or retained.
       Amount of energy saved and/or renewable energy generated.
       Amount of greenhouse gases reduced.
       Amount of funds leveraged.
       Key metrics specific to project type per DOE guidance.

Prior to contracting, the successful applicant(s) must demonstrate they have the necessary data,
accounting, and management systems in place to meet these requirements. A format will be provided
for reporting.

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6. Environmental and Cultural Review

Because ARRA funds are federal, all recipients must complete an environmental review under the
National Environmental Policy Act (NEPA), a cultural review under Section 106 of the National Historic
Preservation Act, and an environmental review under the State Environmental Policy Act. Additional
information will be provided to the successful applicant(s) by the Sirti Foundation. If your project
requires an Environmental Impact Statement (EIS) it probably will not be able to meet the deadlines
required under this program.

7. WorkSource Employment Listings

All job openings created or employees retained by funding recipients and their sub-contractors, as well
as subsequent hiring decisions, must be listed with the WorkSource system (an affiliate of the
Employment Security Department or ESD). WorkSource will pre-screen and refer qualified job
candidates for consideration by funding recipients and/or their sub-contractors. Funding recipients and
sub-contractors have the discretion to use other recruitment systems, and retain the right to make all
hiring decisions.

8. Loan Terms

Loans distributed through this program will include the following terms:

Set-up Fee
    1% loan set-up fee will be charged to each loan agreement. The fee is added to the loan
       amount and amortized over the life of the loan. The fee is recaptured with the first
       reimbursement request.

Interest Rates
     Simple interest, i.e. interest does not compound
     3% interest charged annually on the balance of the loan

Loan Terms of Repayment
    Private entities – maximum of 5 years plus 1 year for every 12 months of deferral
    Equal Quarterly principal payments plus interest charged on the balance due.
    Payments due Quarterly by first day of quarter starting dates per terms of individual contracts
    Interest and principal repayment may be deferred for 24 months on a case-by-case basis for
      projects that require additional development for commercialization
    No pre-payment penalty
    Subordination of debt may be allowed by the Sirti Foundation on a case by case basis should
      subordination be required to obtain additional funds from another lender
    Collateral will be required.

9.      Disbursement of Proceeds and Required Documentation


The loan funds will be disbursed to the Contractor as follows:
Upon formal execution of this Contract, the disbursement of award proceeds up to ninety percent (90%)
of the award amount may be requested if those funds have been spent by the Contractor. Ten percent
(10%) of award proceeds will be held until project completion. The total amount paid shall not exceed
one hundred percent (100%) of the actual eligible project costs. Only expenses incurred after the start
date on the face sheet are eligible for reimbursement. All expenses must have been incurred by the


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Contractor at the time of voucher submittal. Disbursement requests must be supported by bills or
invoices as evidence that allowable costs have been incurred.

In the event that the Contractor receives reimbursement for costs that are later determined by Sirti to be
ineligible, these funds shall be repaid by payment to the Sirti Foundation, within thirty (30) days of
written notification to the Contractor.
The first request for loan portion reimbursement shall include the loan fee of 1% of the loan.
In no case shall funds be disbursed for project activities until documentation has been provided that the
Contractor has met the following conditions:
     Met the insurance requirements as stated in Section 1.37.
     Issued a Notice to Proceed, which follows the formal award of a contract;
     Completed the Federal and State Environmental Review Processes if applicable;
     Complied with all provisions of Section 106 of the National Historic Preservation Act of 1966;
     Obtained approval from COMMERCE of the project report and related project documents for all
         applicable activities described in Attachment I: Scope of Work; and
     Complied with any other conditions required by COMMERCE.
     At the time of project completion, the Contractor shall submit to Sirti a Certified Project
         Completion Report certifying the total actual project costs, and a final voucher for the remaining
         eligible funds.




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           PART VI – WHAT IS SOME OF THE OTHER INFORMATION I NEED TO KNOW?

1. Rights Reserved

The Sirti Foundation reserves the right at its sole discretion to reject any and all proposals received
without penalty and not to issue a contract as a result of this proposal process. The Sirti Foundation
may reject any proposal not in compliance with all prescribed procedures and requirements. The Sirti
Foundation reserves the right to cancel this solicitation or reject for good cause and to commence a
new RFP process at any time upon a finding by the Sirti Foundation that it is in the public interest to do
so.

2. Proprietary Information and Public Disclosure

The funds supporting the project are provided to the Sirti Foundation, a private non-profit entity, through
the state of Washington, Department of Commerce award from the federal Department of Energy to the
Department of Commerce. Proposals submitted in response to this competitive procurement shall
become the property of the Sirti Foundation and the Department of Commerce. All proposals received
shall remain confidential until the contract, if any, resulting from this proposal is signed by the Sirti
Foundation Executive Director and the apparent successful Contractor(s); thereafter, the proposals
shall be deemed public records by the Department of Commerce as defined in RCW 42.56. Any
information in the proposal that the applicant desires to claim as proprietary and exempt from
disclosure under the provisions of RCW 42.56 must be clearly designated. The page must be identified
by the word “Confidential” printed on the lower right hand corner of the page.

The Department of Commerce will consider an applicant’s request for exemption from disclosure,
however, the Department of Commerce will make a decision predicated upon RCW 42.56.

If your proposal information is requested under the Freedom of Information Act, the Sirti Foundation will
notify you. If you have designated any part of your proposal as confidential you will be required to work
with your attorney to have the confidential information verified as confidential under the law.

The Sirti Foundation will consider an applicant’s request for exemption from disclosure under the
Freedom of Information Act predicated upon the federal Freedom of Information Act. Marking the entire
proposal exempt from disclosure will not be honored. The applicant must be reasonable in designating
information as confidential. If any information is marked as confidential in the proposal, such
information will not be made available until the affected applicant has been given an opportunity to seek
a court injunction against the requested disclosure.




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                           PART VII - PROPOSAL INSTRUCTIONS AND FORMS

Please submit three (3) printed copies of your proposal. One copy must have original signatures;
all other copies may have photocopied signatures. In addition, please submit one PDF copy of all
required information on a CD. Please send proposal by registered mail if receipt verification is needed.

   The proposals must either be:

        c. Hand delivered by October 20, 2010 at 10 a.m. to :
           Sirti Foundation
           Energy Innovation Fund, Clean Energy Innovation Project Proposal
           665 N. Riverpoint Blvd.(4th Floor)
           Spokane, WA

             Or;

        d. Mailed and received by by October 20, 2010 at 10 a.m. at:
           Sirti Foundation
           Energy Innovation Fund, Clean Energy Innovation Project Proposal
           665 N. Riverpoint Blvd
           Spokane, WA 99202-1665


The Sirti Foundation may independently verify all information provided, and discovery of incomplete,
inaccurate, or misleading information are grounds for the disqualification of this proposal or the
revoking of an award at any time. Some of the required elements do not have forms or tables. Please
use the forms or tables where provided and a narrative format where they are not.

1. Project Summary and Signed Certification

The Project Summary serves as the cover page for the proposal and should be the first page. The form
includes:

       Type of proposal.(Clean Energy)
       Applicant name and other key information.
       Information on your primary contact person, who can provide information about your project and
        serve as the main contact for the contract agreement. This is the person we will contact.
       Month and day of the applicant’s fiscal year from beginning to end.
       State and congressional districts, or indicate if it is a statewide project.
       Brief project description summarizing what is to be accomplished and the major elements of the
        project.
       Summary of the budget detailed in the proposal’s Project Budget. List the amount of other
        ARRA recovery funds committed to this project under “Other Federal Recovery.”
       Form and certification signed by a person who can obligate the organization. It could be the
        president or CEO of a business. Clearly print/type the official’s name and title.




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                                                 STATE ENERGY PROGRAM
                                                   PROJECT SUMMARY

     1.            Type of Proposal:      Clean Energy ___
     2.            Applicant Name:                                              Phone:
                   Type of                                                      Fax:
                   Applicant:
                   Address - Mail:                                              Fed Tax ID:
                   Address - Street:                                            County:
                   City, Zip:
                   Email:                                                       DUNS Number:
     3.            Contact Person:                                              Title:
                   Address - Mail:
                   Address - Street:                                            Phone:
                   City, Zip:
                   Email:                                                       Fax:
     4.            Subcontractor:                                               Title:
                   Contact Person:                                              Phone:
                   Address - Mail:                                              Fax:
                   Address - Street:                                            Organization
                   City, Zip:                                                   Category(s):
                   Email:                                                       DUNS Number:
      5            Fiscal Year:           From:       To:
      6.   State Legislative District:        Congressional District:
      7.   Brief Project Description:




     8. Project                           SEP Loan Amount                        $
        Budget:                           Private Cash                           $
                                          Other Federal Recovery                 $
                                          Other Federal (non-Recovery)           $
                                          State                                  $
                                          Local Public                           $
                                                                                 $
                                          TOTAL                                  $




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                  CERTIFICATION OF ORGANIZATION OFFICIAL

                  The investment of American Recovery and Reinvestment Act funds for this
                  project is an appropriate use of taxpayer dollars and I commit to adhere to the
                  laws and regulations governing the requirements of the American Recovery
                  and Reinvestment Act, the State Energy Program guidelines, and any
                  applicable Washington State laws or rules. The primary applicant and planned
                  subcontractors have not been debarred by the Federal government, convicted
                  of fraud, or had a Federal debt discharged. The primary applicant has all
                  necessary current business licenses in the state of Washington. The project
                  proposed in this proposal will not go forward at the scale or on the schedule
                  proposed without the requested funding. We are not supplanting/replacing
                  other funds with this request.


                  Signature                                           Date



                  Print Name                                          Title



2.       Minimum Requirements (2 pages maximum)

There is no form for the Minimum Requirements. Please list each section title and describe how you
and your project meet the requirements listed on pages 5-10.
    Eligible Applicant
    Eligible Project
    Leveraged Funds
    Readiness to Proceed
    Statement of Financial Need
    Statement of How Project Supports Energy Goals in Washington State

3.       Scoring Evaluation (10 pages maximum)

        Project Description
            o Use the form below.




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            Milestone Plan
             o Use the form below for the Milestone Plan. Please list the tasks, responsible party, and
                 start and end dates. Feel free to modify the tasks to meet the needs of your project.

          Project Description - Task                                     Instructions
    Execute Grant Agreement with the               List the responsible party.
    Sirti Foundation
    Establish Sub-recipient/                       Subcontractors receive loan program funds to
    Subcontractor Agreements, if                   implement the project through the contract. They are
    applicable                                     not vendors.
    Obtain Site Control                            List the responsible party. Projects without site control
                                                   will have difficulty meeting the loan program timing
                                                   requirements.
    Complete Cultural/Historical                   Even if your project is exempt from NEPA and SEPA
    Resources Review                               you will need to go through this process. Please call
    Complete NEPA/SEPA                             the Governor’s Office of Regulatory Assistance for
    Environmental Review                           information.
                                                   Projects without necessary permits or a plan for
    Obtain Permits                                 obtaining them will have difficulty meeting the loan
                                                   program timing requirements.
    Prepare Bid Documents/Solicit Bids             List the responsible party. All Recovery funded
                                                   projects that include tasks by trade employees must
                                                   include federal and state prevailing wage. Recipients
                                                   must also list employment opportunities with WA
                                                   Employment Security unless hiring through a union
                                                   hiring hall. Buy American provisions will also apply if a
                                                   public building or public works project.
    Obligate Funds                                 The Sirti Foundation must obligate funds to contractors
                                                   by December 1, 2010.
    If applicable, submit First Week               List the responsible party.
    Labor Standards Package utilizing
    labor standards forms.
    Recovery Fund Job Creation and                 List the responsible party. The first required quarterly
    Progress Reporting (Progress                   reports are due at the end of the first calendar quarter
    reports are due the end of the month           after the agreement is signed. (Agreement signed 12-
    following the end of each calendar             24-2010 requires a report at quarter ending 3-31-2011.
    quarter).                                      The report for quarter ending 3-31-2011is due April 30,
                                                   2011). List the final quarter of reporting. Monthly
                                                   reports will also be required. The Sirti Foundation will
                                                   provide the format for the reports.
    Complete Installation                          Estimate when installation will be complete.
    Spend Funds                                    Projects must spend all grant and loan funds by
                                                   October 31, 2011.
    Other                                          Use the “Other” lines or insert lines for additional
                                                   project tasks applicable to your project.
    Project in Use                                 Estimate when the project energy saving benefit will be
                                                   achieved.

       List the local responsible party and when you expect activities to be completed (month/year).


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   Insert or change lines for additional project tasks applicable to your project.

                  Milestone Plan                           Responsible                Start        End
                       Tasks                                  Party                   Date         Date
    Execute Loan Agreement with the Sirti                                          12/24/2010
    Foundation
    Establish Subcontractor Agreements, if
    applicable
    Procure Professional Services
    Obtain Site Control
    Complete Cultural/Historical Resources
    Review
    Complete NEPA/SEPA Environmental
    Review
    Obtain Permits
    Prepare Bid Documents/Solicit Bids
    Submit First Week Labor Standards
    Package
    Start Installation
    Recovery fund job creation and progress                                        Quarterly
    reporting
    Complete Installation
    Other
    Other
    Other
    Project in Use

Project Team
        o Describe the planned project team and team members. There is no form for this description.
           Include one or two paragraph bio of each team member. No more than 3 pages total.
        o In addition, complete the table regarding the project team. Add as many lines as necessary.

            Name of team              % of time                   Qualifications                Role on team
              member                 allocated to
                                        project



    Jobs
       o     Please use the table below for this element. Please estimate the jobs directly created or
             retained during the implementation of the project in the twelve months following the
             commitment of funds and jobs that will continue once the project is operational. Only
             estimate jobs directly associated with the project or project expenditures. To do so,
             document the number of full-time equivalent jobs for 2010, 2011 and 2012.
        o    Approximately how many jobs will this project directly create or retain? Please describe your
             assumptions and the methodology used to calculate the estimates (see page 13 for
             guidance).




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                           Implementation                     Retained                    Continuing
          2010
          2011
          2012

    Budget
       Assumptions
        There are no forms for the assumptions.
        Tell us how you built the budget, explaining how you derived costs for each activity cost in
           your budget form. A more detailed budget will be requested during contract negotiations.
           Your assumptions should include the following:
        Why is this budget reasonable and appropriate, considering the scope, substance and
           duration of the proposed project?
        What are the assumptions behind the activity cost calculations? Be detailed and specific.
        Attach available or applicable source documentation of costs, such as preliminary
           engineering costs in the attachments (no more than 25 pages).

        Project Budget
         Use the project budget form, below.
         Provide the total budget of the proposed project, not just the component to be covered by
           the loan program funds.
         Request only the level of funding needed to carry out the project. The request must be
           sufficient either by itself or included with other proposed funding sources to assure effective
           administration and completion of the proposed project within the contract period. Since
           Recovery funded projects must pay federal, and possibly state prevailing wage, Buy
           American, and complete additional employment reporting, include these in your cost
           estimates.
         List the allocation of loan program funds among project costs in column 1 and the allocation
           of other funds from other sources (including the name of other sources) in the other columns
           (page 24).
         Please include all estimated costs for each line item as listed on the form.

             Personnel Services
              Compute all salaries, wages, and fringe benefits to be paid by the applicant and
                subcontractors for the project during the time of the grant. All applicants must complete
                the personal services line item whether or not they are requesting funds for this cost.
                These items can be covered through local or in-kind contributions.
              Personnel Services activities can include:
                    o Staff attendance at contract management training
                    o Review and execution of the agreement
                    o Establishment of files and record keeping
                    o Compliance with special Recovery Act reporting requirements
                    o Contract close-out activities
                    o All contractor or subcontractor personnel costs directly attributable to the project
              Proposal preparation costs are ineligible under SEP guidelines.

             Contractual Services
              Costs to detail in the Budget Assumptions and include when computing Contractual
                Services activity costs include:


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              Professional Services – Compute consultant costs, legal costs, audits costs, and
               engineering and other technical services. Included in this line item can be costs for
               NEPA or SEPA environmental review.
              Other Contractual Services – Applicants should take into consideration any other costs
               or expenses that may be incurred prior to closeout.

             Goods and Services
                Costs to detail in the Budget Assumptions and include when computing Goods and
                Services activity costs include:
                   o Goods and Services Costs – Compute the costs of supplies, including postage,
                       telephones, equipment leasing, printing and publication, office rent, utilities, and
                       general office costs.

             Travel
              Costs for expected travel necessary for the execution of the project. Explain all activities
                in the budget assumptions.

             Equipment
              Costs for equipment for the project.

             Construction
              Costs for construction of the project that can only be paid using other funds than from
                the US Department of Energy.

             Other
              Costs associated with any other activity not listed above, such as clearance, flood
                control or drainage activities, or parking. Explain all activities in the budget assumptions.

             Totals
              Enter a total; totals for each funding source including the applicant’s project leveraged
                funds necessary to complete the project, totals for each activity cost line, and total
                project cost. These totals should match those amounts listed on your Project Summary.




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On this form please break out each activity cost by the line items listed on page 23.

                                                PROJECT BUDGET

                                           Source 1         Source 2            Source 3      Source 4
Funding Status
                                                           Leveraged        Leveraged        Leveraged
                                           Sirti EIF
                                                             Funds            Funds            Funds

                                               Yes               Yes               Yes             Yes
Is this an ARRA fund source?
                                                No                No                No              No
                                                                                                           Totals
Estimated Costs


Personnel and Benefits
Contractual Services
Goods and Services
Travel
Equipment
Construction (leverage only)
Other
Administrative/Overhead/Indirect

                           TOTALS


Use a second copy of this form if you have more than 4 funding sources.

    Energy Savings/Generation
     o Please use the table below to list the energy savings/generation. Please refer to the type of
        information required in the scoring section pages 13-14.
     o Approximately how much energy will this project save or produce? Please describe any
        assumptions and the methodology used to calculate the estimates.

      Energy category              Energy savings              Thermal energy                  Energy generated
    See page 14 for units


4. Attachments

Attachments should directly support your proposal. Attachments that may be important for our review
    include:

        Technical information. No more than 25 pages.
        Business plan. No more than 10 pages.

Do not include letters of support from local or state leaders unless they are part of the project or
providing leveraged funds.
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