Wesley Memorial United Methodist Church 1217 JA Cochran Bypass Chester SC 29706 Church Vehicle Policy Includes Safe Sanctuary Policy Requirements And

							 Wesley Memorial United Methodist Church
1217 JA Cochran Bypass, Chester, SC 29706




   Church Vehicle Policy
   Includes Safe Sanctuary Policy Requirements
                       And
               Vehicle Usage Form
            Guidelines for using the church vehicle

1. The vehicle is intended for the use of our church sponsored outings. The vehicle
   will not be rented or loaned out for any other purpose.

2. The vehicles will be scheduled on an appointments basis – first call reserves the
   bus. To schedule the use of the bus, please call the church office during regular
   office hours. It is recommended that you schedule your trip at least two weeks in
   advance.

3. The keys to the bus are kept in the church office. Keys must be signed out and
   signed in: therefore keys need to be picked up during office or worship hours.
   Issued keys are given to the following church positions: Pastor and Trustee in
   charge of vehicle maintenance. Keys will be issued on a per use basis for all other
   users. Drivers must be on the Insurance Company’s drivers list, and been
   approved by the Board of Trustees to drive the bus.

4. The vehicle is a fifteen passenger vehicle including the driver. Please do not
   allow more than fifteen people to ride in the vehicle. If an accident occurs and it
   is determined that the bus was over crowded, the insurance will not cover the
   accident.

5. The vehicle will be kept under carport provided and must be returned there.

6. The users are expected to do general clean-up of liter and excess dirt.

7. Fill out the “Church Bus Usage Request Form” in the bus before and after use.
   The user is expected to provide the gasoline. The church vehicle will be filled
   with gas and the oil, water, battery, etc. will be checked before you pick up the
   vehicle. The group using the vehicle is responsible for filling the vehicle with gas
   before returning the vehicle to the church. Note any service or repairs required
   on form so that the trustee in charge of bus maintenance can perform the
   necessary repairs.
8. Driver must meet all requirements as set forth by the Wesley Memorial Safe
   Sanctuary Policy, when transporting vulnerable adults, children and youth under
   the age of 18. This includes, but not limited to, at least 25 years of age, consent
   to and receive a SC DMV tickets/suspension check and a national criminal
   background checks. See Safe Sanctuary Policy Attachment A.

9. Check the back door latch. Make sure it us unlatched before moving bus with
   passengers. Latch door when not in use, or parked under carport.

           This policy has previously been adopted by the Trustee’s and Admin Board
           Added “church bus usage request form” approved in 2007 to this policy Jan 2008
           Added provision No. 9 & 10 Dec 2008 (Safe Sanctuary requirements.)
           Removed in-state limits 9/10/10
     Wesley Memorial United Methodist Church
                                Church Bus Usage Request Form

Date of Request:____________________________________

Name of Person or Group Requesting Vehicle:_________________________________

If transporting youth/children or vulnerable adults two Qualified Adults shall be on board, one with
CPR Certification. If both boys and girls are being transported, then adults shall be male and female.

ADULT No. 1_________________________Cell Phone No_____________________

ADULT No. 2_________________________Cell Phone No.____________________

Please list a short description of the vehicle use and approximate mileage, List beginning
and ending Odometer reading: List any service/repairs needed.
Mileage Out
_______________________________________________________________________

Mileage In
_____________________________________________________________________

Service Needed?_______________________________________________________
_____________________________________________________________________

 The driver of the bus must hold a valid South Carolina Driver’s License and be on the
approved list for drivers submitted to the insurance company. For insurance purposes,
please list the person who will be driving the bus. Driver is responsible for having
insurance and registration cards with vehicle. Driver must meet all requirements as set
forth by the Wesley Memorial UMC Safe Sanctuary Policy, when transporting
vulnerable adults, or children and youth under the age of 18.

____________________________________                   CHECK BACK DOOR LATCH
Driver (Signature)
Please return the bus in clean condition and notify a trustee if there are mechanical
problems with the vehicle. Bus must be returned with full tank of gas. Each group is
responsible for their own fuel. Credit Card is for Emergency Repairs ONLY.

__________________________                                         ________________________
  Date Key Issued                                                    Date Key Returned


List on the reverse side of form any additional maintenance required.
Form approved for use by Trustees Committee Feb 2007, Admin Board June 2007
Revised to reflect Safe Sanctuary Policy requirements Dec 2008 Removed in state limits 9/10/10