Congratulation Letter to Excellent Employee by jze98455

VIEWS: 0 PAGES: 80

Congratulation Letter to Excellent Employee document sample

More Info
									NEVADA MUSIC
  EDUCATORS
 ASSOCIATION
 POLICY AND
 PROCEDURES
   MANUAL
UPDATED NOVEMBER 2009
DUTIES OF NMEA OFFICERS
PRESIDENT: The President will notify all Executive Board members of scheduled
meetings for the following school year no later than July 1 and shall preside at said
meetings. The President shall also preside at the Annual General Meeting, and shall
perform the duties customarily evolving upon a Chief Executive; including power in an
emergency to make temporary rulings until a meeting of the Executive Board can be
called, or an expression of opinion otherwise obtained from it. All other unresolved
issues shall be remanded to the Executive Board. The President shall have the power to
appoint committees not otherwise provided for in the Constitution and Bylaws.
Additionally, the President shall send letters to all new teachers inviting them to join
NMEA at the discounted membership fee as established by MENC. The President shall
also be the liaison between the National and State members and will provide necessary
guidance and direction to the Area All-State Chairs, Board Members, and special
appointees. The President is directly responsible for any state NMEA activities. The
President is responsible for ensuring that the policy handbook is updated as deemed
necessary. As the leader of the Executive Board, the President shall be aware of all
board members’ responsibilities and assist where necessary. He/She shall act as a
liaison to the State Department of Education for the State of Nevada from NMEA. The
President shall submit “The President’s Message” for the NMEA website and/or
publications of Nevada Notes in a timely fashion and complete all state reports to the
Western Division Executive Board. The President will be in charge of storing and
shipping the Zoom H4 Digital Recorders to be used for NMEA Band and Orchestra
auditions.
        The President may commission a keynote speaker at the opening of the All-State
Concert and will preside at the concert as well. He/She will continue to maintain an
awareness of current issues in music education as well as attending all MENC
Conferences and National Assemblies. Additional duties and responsibilities may be
mandated by the NMEA Executive Board or Western Division Board and its President.

IMMEDIATE PAST PRESIDENT: The Immediate Past-President, shall serve as
advisor to the President, and shall have other duties as may be assigned by the
President or Executive Board. The Immediate Past-President shall work closely with
the NMEA Coalition Chair and may serve as a legislative liaison to the Nevada State
Assembly. Additionally, the Immediate Past--President shall submit an article for the
NMEA website and/or in each issue of Nevada Notes in a timely fashion. The
Immediate Past-President shall investigate the possibility and shall apply for
application for any available grants or other outside funding sources to augment. The
Immediate Past-President shall be responsible for developing and monitoring all
aspects of the Tri-M program within the state of Nevada (e.g., initiating and supporting
chapters).

      PRESIDENT-ELECT: The President-Elect shall assume the duties of the
       President in case of the disability, absence, or resignation of the President. The
       President-Elect shall be directly responsible for the Annual Professional Inservice
       activities and shall oversee the All-State Coordinator, Site Chair, and All-State
       Area Chairs. Additionally, the President-Elect shall submit an article for the
       NMEA and/or publications of Nevada Notes in a timely fashion. During the fall
       of the second term, the President-Elect shall form a nominating committee(zone
       representatives) for the purpose of nominating President-Elect candidates, as
       well as secretary and treasurer candidates. For the February NMEA Board
       Meeting, the President-Elect, shall present the results of the nominating
       committee to the secretary who will compose a ballot for elections after the
       NMEA General Meeting at the conclusion of the Nevada Music Educators
       Association Professional Development Conference and All State Festival. The
       President-Elect will appoint chairs for his/her term. The President-Elect shall
       attend the MENC Interim meeting and National MENC meetings.

SECRETARY: It shall be the duty of the Secretary to keep a record of all meetings of
the Association and of the Executive Board, and to prepare ballots for regular and
special elections, including the collection of candidate photos and biographies. The
Secretary shall distribute copies of the minutes of any board meeting and general
NMEA meetings within two weeks after the meeting to the members of the Executive
Board. The Secretary will purchase plaques for each of the All-State Ensemble
Conductors to be presented to them at the concert. The Secretary shall be responsible to
revise and update all State forms (audition forms, participation forms, etc.) and shall
submit forms and minutes to the Editor for timely publication on the NMEA website or
in the Nevada Notes. Additionally, the Secretary shall attend all Area meetings at the
Annual Professional Inservice.

      TREASURER: It shall be the duty of the Treasurer to collect all the money due
       the Association; to pay bills incurred by the Association, and to present a written
       report of the transactions of the office at the annual meeting of the Association.
       The Treasurer should present a written report of the balance in the treasury at
       each meeting of the Executive Board. The Treasurer shall deposit the funds of
       the NMEA in a depository approved by the NMEA Executive Board. All
       expenditures not already approved in the annual budget which exceed $100.00
       require approval from the NMEA President. The Treasurer shall have the
       responsibility to transfer signature cards at the election of new officers.
       Additionally, the Treasurer shall be responsible to monitor, track, and maintain
       the state and federal tax requirements - and fill out and return necessary tax
       forms in a timely fashion. The Treasurer will present a budget to the Executive
       Board at the September Board meeting that will forecast area fund’s projected
       expenditures and incomes, as well as to report fund overages. The Treasurer will
       be responsible for the activities at the registration booth at the Annual
       Professional Inservice and will distribute packets of Inservice schedules and
       other material prepared by the Professional Inservice Coordinator as members
       register for the Nevada Music Educators Association Professional Development
       Conference and All State Festival. The Treasurer will set registration hours and
       can expect assistance from the Membership Chair as well as help from Collegiate
       chapters of MENC in Nevada.

STATE EDITOR: The State Editor will be appointed by the Executive Board, and shall
carry out the duties of publishing, soliciting of advertising, mailing and/or placing the
official NMEA publication, Nevada Notes on the NMEA website. They shall work
closely with the NMEA webmaster to make the website as user friendly as possible.
The Editor shall be responsible to the NMEA Treasurer for all fiscal matters relating to
the publication of Nevada Notes.

ZONE REPRESENTATIVES: There will be representatives from each zone within
NMEA to serve as liaisons between their zone and NMEA ( 1 – Northern Zone, 1 –
Northeastern Zone, 2 – Washoe Zone, 3 – Southern Zone). They shall attend the
meetings of the NMEA Board. The representatives are responsible for presenting the
concerns and perspective of their zone members to NMEA, communicating NMEA
actions, discussions and agenda to their zone, and serving as the nominating committee
for NMEA officer elections.


APPOINTED POSITIONS: The President may appoint positions from the following:
Advocacy/Coalition Chair, Technology Chair, Membership Chair, Tri-M Chair,
Elementary Chair, Middle School Chair, Collegiate Chair, General Music Chair, MIOSM
Chair, Special Learners Chair, Research Chair, Retired Chair, Teacher Education Chair,
Historian, Parliamentarian and Webmaster.

MEMBERSHIP CHAIR: It shall be the duty of the Membership Chair to gain access to
the MENC website for current Nevada state membership updates. The Membership
Chair shall strive to publish an up-to-date membership and Nevada schools directory
every two years based on the available information. It shall be the Membership Chairs
duty to communicate with any school district Music Administrators and zone reps to
keep information about job site assignments, music teaching staff, new and closed
schools as well as new and defunct music programs in Nevada as current as possible for
said publication and for communication to the NMEA board. The Membership Chair
will also coordinate with Webmaster and approve current members to gain access to
“members only” viewing areas and information. The Membership Chair will coordinate
with the Treasurer for information regarding current membership dues and eligibility
for convention attendance and participation as well as assist the Treasurer with
convention registration. The Membership Chair will also coordinate with All State
audition committee to determine student/teacher eligibility to audition and participate
in NMEA sponsored honor ensembles.

ALL-STATE CHAIRPERSON

       The coordinating chairperson of the Nevada Music Educators Association
Professional Development Conference and All State Festival is appointed by the NMEA
President. This person should reside in the area where the All-State festival is to be
held. The chairperson is responsible for overseeing all convention activities.

DUTIES OF THE COORDINATING CHAIRPERSON

1.    Meet with the organizing chairpersons to coordinate and publicize dates and
      discuss revisions needed for All-State activities.

2.    Set final date and make arrangements for the facilities including a
      convention headquarters hotel(s)
3.    Arrange for the printing of the All-State Concert Program at the least cost to the
      organization.

4.    Submit the following information to the NMEA webmaster for
      publication when indicated:

      a.    By September 30th:

            1.     Teacher Registration Form
            2.     All-State Audition Applications
            3.     List of deadlines for the year
            4.     Names of guest conductors and programs
            5.     Names and addresses of organizing chairs

      b.    By November 30th:

            1.     All-State Tentative Schedule
            2.     Housing Information


5.    Appoint managers as needed for the following:

            1.     Housing
            2.     Social Events
            3.     Concert Programs
            4.     Equipment
            5.     Publicity
            6.     Stage Crew
            7.     Scheduling of activities and rehearsals
            8.     Others as needed

6     Coordinate rehearsals and schedule the performance.

7.    Coordinate the set-up for all rehearsals with organizing chairpersons.

8.    Coordinate and arrange rooms for all clinics/workshops/meetings.

9.    Make arrangements for recording services as well as merchandising items such
      as t-shirts, medals, pencils, pins, etc.

10.   Arrange transportation to and from the convention hotel to the rehearsal and
      performance sites (including command performance finals).

11.   Select clinic/workshop chairperson. (It is suggested that special interest
      organizational presidents serve in this capacity, i.e. ACDA for choral
      workshops).

ALL-STATE CHAIRPERSON CHECKLIST
Date
Completed


_____ Secure dates and finalize facilities for ALL activities, along with Site
      Facilitator, if one is made available.

_____ Secure convention headquarters, no-host hospitality room, and extra
      rooms, if needed.

_____ Once guest conductors have been retained via Band, Choir, and Orchestra Chairs and
fees established via the Executive Board, make arrangements to send contracts to ALL THREE
conductors. Use official letterhead. In the past, this has been done by the various chairpersons,
but needs to be handled by the Organizing Chairperson. (NOT CERTAIN ABOUT THIS
TASK, CONTACT TREASURER)

_____ Secure location for Friday luncheon, and arrange menu and program.
(The guest conductors’ impromptu remarks as well as awards presentations are more
than adequate if a suitable speaker/performing group is not available.)

_____ At the first Executive Board meeting, generally held in September,
have a timetable prepared for distribution which will reflect ALL state deadlines.
THESE DEADLINES MUST BE MET WITHOUT EXCEPTION.

_____ Prepare a tentative schedule of clinics with each chairperson and
present it at the September meeting of the Executive Board.

_____ Prepare a tentative schedule of rehearsal sites for each All-State
ensemble, allowing equal access to the performance hall, if possible, and present it at
the September meeting of the Executive Board.

_____ Coordinate the auditions for the All-State Band and Orchestra with the
area chairpersons. It is their responsibility to put together a panel of adjudicators to
hear ALL tapes or live auditions. The All-State Choir panel will travel on that weekend
to hear live auditions. WE MUST KEEP COSTS TO A MINIMUM!

_____ Arrange for local transportation with school district transportation
      office for out-of-town participants. (Work with a local school district liaison if
      one can be made available.)

_____ Coordinate rehearsal schedules with band, choir, and orchestra
      chairpersons. (Reminder: clinics always begin 15 minutes after the ensemble
      rehearsals begin. This allows for teachers to be available to assist with getting
      rehearsals set up and underway.)

_____ Arrange for “crews” to help set up groups for each rehearsal.

_____ Contract recording of the All-State Concert and sales of tapes through
      an independent recording agency.

_____ Oversee the scheduling of clinics for participating directors with Clinic
      Chairperson.

_____ Oversee the arrangement of Solo and Ensemble Command Performance rooms
with the Site Facilitator and Solo & Ensemble Chairperson. This should include a
central reporting area where ratings would be posted and assistance provided as
needed.

_____ Arrange for equipment needs of All-State ensembles, clinicians,
      exhibits, and others as needed including:

      _____ Pianos (Solo & Ensemble)            _____ Choral Risers

      _____ Chairs/Stands                       _____ Percussion Equipment

      _____ Podiums                             _____ AV Needs

_____ Arrange exhibit space for all participating exhibitors. (It may also be
possible to arrange for an Exhibitors’ Reception on Friday evening in the Hospitality
Suite.)

_____ Oversee the ordering of t-shirts, All-State medals, and Solo & Ensemble
medals and certificates as needed. Work with the Solo & Ensemble Chair regarding
medals and certificates for participants and work with the NMEA Treasurer regarding
t-shirts and All-State medals.

_____ Arrange for the printing of the All-State program. As soon as the
official audition results are announced, arrange for the checking of correct spelling of
ALL names, program selections, biographical materials on guest conductors, and
photos. For the past few years, there has been “A Message from the President” section
as well as a space set aside for the Nevada Coalition for Music Education. All materials
must be proofed and submitted to a printer at least one full month before the Nevada
Music Educators Association Professional Development Conference and All State
Festival. Try to use school district graphics to cut the cost of printing.

_____ Put out a “TEEZER” on the NMEA website three to four months prior to the
Nevada Music Educators Association Professional Development Conference and All
State Festival inviting all music educators and enclosing the final schedule and concert
program.

_____ Send out an invitation to all participating school principals to attend
the Nevada Music Educators Association Professional Development Conference and All
State Festival as the guests of NMEA. (We pay for registration ONLY -- not
transportation to the conference site.) Be sure to congratulate those principals who have
students participating. It’s nice to mention each student by name if it can be done.

_____ Arrange final logistics for the All-State Concert.

      _____ Introductions         _____ Warm-up and Holding Areas
      _____ Stage Crew           _____ Sit back and enjoy the fruits of your labors.


PROCEDURES FOR THE NEVADA ALL-STATE
BAND, CHOIR, AND ORCHESTRA

DESCRIPTION

        Selected from Nevada’s secondary schools, the Nevada All-State Band, Choir,
and Orchestra is a statewide activity consisting of outstanding musicians from grades 9,
10, 11, and 12. This annual event is generally scheduled in March or April
encompassing two and one-half days of rehearsal with regionally and nationally known
and respected guest conductors. This activity culminates in a free concert which is open
to the public. These All-State performing ensembles are sponsored by the Nevada
Music Education Association, and are held in conjunction with the association’s annual
Nevada Music Educators Association Professional Development Conference and All
State Festival. The Nevada Music Educators Association Professional Development
Conference and All State Festival is sanctioned by the various school districts in the
state of Nevada.


EXPENSES

       Expenses for the All-State Band, Choir, and Orchestra include guest conductor’s
fees, music, facilities for rehearsals, performance, and incidental expenses. The
expenses are paid from moneys acquired through grants, special arts funding agencies,
registration, in addition to the audition and participation fees.

AUDITION EXPENSES

1.    Audition committee members will be reimbursed for incurred vehicle
      mileage according to MENC’s national guidelines or lowest available airfare
      (whichever is less) in order to complete auditions within a single weekend
      period. If the committee members must stay overnight for auditions, they will be
      housed in groups of two per hotel room.

2.    Audition committee members will be reimbursed a per diem according to
      MENC’s national guidelines.

REHEARSAL AND PERFORMANCE EQUIPMENT

      1.     Band, Orchestra, and Jazz Band
             a.    chairs and stands
             b.    conductor podium
             c.    necessary percussion equipment
             d.    public address system for the concert

      2.     Choir
            a.     chairs and risers              c.      instrumentation as needed
            b.     piano                          d.      conductor podium and stand

DUTIES OF THE ALL-STATE BAND, CHOIR, ORCHESTRA, AND JAZZ BAND
ORGANIZING CHAIRPERSONS

1.    Develop a priority list of recommended guest conductors during the
      directors’ meeting held at All-State to be presented at the general meeting.

2.    Contact the guest conductors in order of priority established at directors’
      meeting. Send a confirmation letter and contract to the guest conductor.

      The following will be provided to the guest conductors:

            Honorarium $2700.00 (Band, Jazz Band, Orchestra)
                       $3000.00 (Choir – includes judging command performance ensembles))
                       $1200.00 (MS in state)
                       $1700.00 (MS out of state)

*The conductors will make their own transportation and housing arrangements out of
the honorarium. Honorarium also includes per diem.


3.    Provide the following information to area representatives:

      a.    Suggested time lines for selection of regional honor groups.

      b.    All-State audition materials and procedures need to be posted on
            the NMEA website by October 15th.

      c.    All relevant deadline dates.

4.    Setup a non-partisan group to audition students on the date set by the
      Executive Board.

      a.    All-State Band, Orchestra, and Jazz Band auditions are by Zoom H4 Digital
      Recorder only.

      b.     All-State choir auditions are held in Elko, Las Vegas, Carson City and
      Reno. (Students living outside of the Elko, Clark County, Carson City and
      Washoe School District have the option of participating in the live audition
      [preferable] or submitting a video tape for adjudication by the auditioning
      committee. The video tape must conform to certain pre-determined
      specifications.)

5.    Obtain Executive Board approval of selected All-State personnel and notify
      music teachers of final selection.
6.    Distribute All-State music to students who have paid the All-State
      participation fee.

7.    Include the following information in their music packet:
      a.    Congratulation Letter
      b.    Student responsibility for learning assigned music
      c.    Seating Auditions (if applicable)
      d.    Student Schedules for All-State

8.     Host the guest conductor during the Nevada Music Educators Association
Professional Development Conference and All State Festival. This includes
       providing transportation to and from all required activities.

9.    Attend as many of the respective All-State ensemble rehearsals as possible.

10.   Coordinate set-up of all rehearsals and performances with the All-State
      Chairperson.

GENERAL AUDITION INFORMATION FOR
BAND, CHOIR, ORCHESTRA AND JAZZ BAND CHAIRS

1.    The selection/audition team is comprised of the organizing chairperson and a
      non-partisan committee of qualified area musicians.

2.    Students auditioning for more than one All-State group must indicate, on
      the audition application, their choice in rank order for which group they prefer if
      chosen for more than one.

3.    Audition digital files which are not received on or before the prescribed deadline
      date will not be eligible for adjudication.

4.    Students who have participated in an honor group during the current school
      year prior to moving to Nevada may be eligible to participate upon approval of
      the NMEA Executive Board.

5.    Students must be currently enrolled in band, choir, or orchestra at their
      school, and must have participated in their regional honor ensemble in order to
      be eligible to audition (Exceptions to this requirement will be made only to
      students who live in school districts in which there is no honor band, or attend
      private schools and are not able to participate in the district honor group)

6.    The following “Code of Conduct” must be completed in order for any student to
      audition. The Consultant Agreement needs to be completed and returned by the
      clinician.


                            Nevada Music Educators Association
                            All-State Rehearsal Code of Conduct
       (This form is required for anyone who is auditioning for an All-State Ensemble.)
          While the Nevada Music Educators Association has established various All-State activities to provide
excellent performance opportunities for high achieving music students in the state, it is also to be viewed as a
privilege for these students to represent their peers at this level. The executive board of NMEA in consultation with
the NMEA General Assembly, has established this “All-State Code of Conduct” to govern individual students
conduct as representatives of their high schools and their districts across the state. This code will involve any All-
State activity from auditions to rehearsals to performance to motel and restaurant conduct. As a participant, the
student agrees to meet the terms of the following code.

CODE OF CONDUCT

1)     The student agrees to meet the terms of the attendance policies as outlined in the attendance policy
       statement, which is to be signed and returned to the school’s music director and forwarded to the
       appropriate All-State chair. The attendance policy contains very strict demands at all rehearsals and does
       not allow any tardiness.
2)     The student will rehearse and adequately prepare the music of the All-State ensemble and come to the All-
       State site with all music and a pencil for use during the rehearsals.
3)     Curfew times will be established by the NMEA Board. These curfew times will be enforced by board
       members, NMEA members, and individual school personnel. Violation of curfew by a student will result
       in removal from the conference and the student will be sent home at the student/school’s expense.
4)     Students will maintain proper decorum while in the hotel/motel, riding the bus or at eating establishments.
       This will include being respectful of other patrons at all times. Student noise levels in the hotel/motel
       lobbies, hallways, staircases, elevators and rooms will be kept to a minimum both day and night.
5)     Students are not to have visitors in their own hotel/motel unless under authorized adult supervision. Under
       no circumstances will there be girls in boys rooms or boys in girls rooms.
6)     Unlawful use or possession of alcohol, any type of tobacco, or illegal drugs, or any counterfeit substances
       will not be tolerated. Violation of law in any of these areas, but not limited to these areas, by a student will
       result in removal from the conference and proper legal authorities will be contacted.
7)     Sexual harassment or sexual activity will not be tolerated. Violation of this rule by a student or students
       will result in removal from the conference.
8)     Student agrees to follow all of their own school and school district rules, regulations and policies (including
       the school and school district dress code). At the time of All-State, the student will remain in good
       standing with their school/school ensemble, as verified by the school’s director.
9)     Students removed from the conference will be sent home at their parents expense. The executive board
       may recommend that the student be withheld from participation in All-State activities for up to one year.
10)    Students who withdraw from All-State after the last day of February of any year, will be excluded from
       participating in the following year’s All-State. Students who have extenuating circumstances may appeal
       to the NMEA Executive Board.
_____________________________________________________________________________________________

I understand and will abide by this Code of Conduct.

__________________________________/___/____
Student Signature                 Date

_________________________________/___/_____
Parent Signature                   Date

***PLEASE SEE REVERSE SIDE FOR THE ATTENDANCE CONTRACT**

                              Nevada Music Educators Association
                              All-State Rehearsal Attendance Policy
          (This form is required for anyone who is auditioning for an All-State ensemble.)

ABSENCE POLICY: An absence from any portion of any All-State rehearsal at the conference
shall result in the student being removed from the ensemble. Any student not in his or her
assigned seat, prepared for rehearsal precisely at the scheduled start of that rehearsal shall be
considered absent.

CHOIR STUDENTS: Each zone of NMEA will hold two to four - two hour rehearsals prior to
All-State. This will be decided by the All-State Choir Chair each year. Each student will be
allowed one attendance infraction - either one tardy or one absence at these zone rehearsals. If
the student misses one rehearsal, he/she must attend and pass their zone music check before the
All-State conference. If there is more than one attendance infraction at the zone rehearsals, the
student will be removed from the All-State choir.

MUSIC PREPARATION CHECK: All students in All-State performing ensembles will
participate in an individual music check. The students will perform their music for one or two
selected music educators chosen by the area chair. If, in the opinion of these educators, the
student is not prepared for the All-State experience, he/she will be removed from the ensemble.

APPEAL PROCESS: A student, director or parent may appeal decisions regarding the
enforcement of these policies to the Nevada Music Educators Association Executive Board.
Please contact Kim Drusedum, President, NMEA Board, (702) 799-0950.

As parent, student and director, we acknowledge awareness and acceptance of these rules and
our willingness to comply with them.

As parent, I (we) acknowledge responsibility to provide transportation home at my (our)
expense, should my (our) son/daughter be removed for infraction of the rules.

This agreement must be signed by parent, student and director and submitted to the appropriate
All-State chair in order for the student to participate in the All-State auditions.

____________________________/__/__                       ___________________________/__/___
Parent Signature           Date                          Student Signature          Date

____________________________/__/__                       ***Please see reverse side for
Director Signature         Date                          “Code of Conduct” form***


                       NEVADA MUSIC EDUCATORS ASSOCIATION
                             CONSULTANT AGREEMENT

This Agreement made and entered into this ___ day of ___________, 20__, between the Nevada Music
Educators Association (NMEA) and ____________________________, in the capacity of Consultant.

The NMEA hereby engages and contracts the services of the Consultant as an independent contractor, and
not as an employee. Nothing contained herein shall be construed to create the relationship of Employer-
Employee between the Association and the Consultant. The NMEA has no responsibility for payment of
taxes, workers compensation, social security, or any other benefits incidental to employment with the
NMEA. These services are to be rendered in ______________________, Nevada.

Services to be performed by Consultant:

Rehearsing and directing the 20__ All-State ____________________ on __________________ and
directing the ensemble at the concert on the evening of __________________________. Rehearsals will
run daily from 8:00 a.m. to 5:30 p.m. with morning and afternoon breaks as well as lunch breaks (exact
times to be determined at a later date). The rehearsal on the first day will begin at 2:00 p.m. until 10:00
p.m. Music selection should also be made by the beginning of the second week in September and
reported to the ___________________ chairperson.

Consultant agrees to arrange and pay for his/her own expenses including transportation, housing and
meals. Upon completion of the services provided by the Consultant, the NMEA shall make payment as
follows:
Amount
Honorarium                                                 $2700.00

The Consultant agrees to hold the NMEA, its trustees, officers, and members harmless from all suits,
claims, judgments, demands or executions of every kind and character arising out of any act or omission
of the Consultant.

Neither this Agreement nor any duties or obligations under this Agreement may be assigned by the
Consultant without the prior written consent of the NMEA.

Notwithstanding any other provisions of this Agreement, either party hereto may terminate this
Agreement at any time with or without cause prior to sixty (60) days before the date of the event as stated
in the third paragraph of this Agreement.

This Consultant’s Agreement contains the entire agreement between the parties and may only be modified
by a written agreement by both parties. This Agreement shall be governed and construed in accordance
with the laws of the State of Nevada.

For the NMEA:                                                    Consultant:


_______________________________
                                                                 ____________________________________
Chairman Signature                                                                       Consultant Signature
                                                                 ____________________________________
                                                                 Address
_______________________________                                  ____________________________________
NMEA Treasurer Signature                                         City, State, Zip Code
                                                                 ____________________________________
                                                                 Telephone Number
S:\LADS\WPWIN\CORP\CLIENTS\NMEA\CONSULTANT AGREEMENT.wpd                                                    6/4/2008
ALL-STATE BAND CHAIR DUTIES/CHECKLIST

One Year Before (March, as assistant chair):

Date
Completed


_____ Take notes at All-State directors’ meeting

_____ Fax out minutes of meeting to all directors

_____ Assess any problems with present All-State band, and begin a list of
      proposed changes or alterations in the process.

_____ Assess the appropriateness of the audition materials

_____ Speak with colleagues about possible ways to improve All-State band
      experience.

_____ Put on database all band programs (directors, addresses, e-mail
      addresses, phone and fax numbers) in Nevada.

_____ Secure the following year’s clinician. Apprise the clinician of the honorarium,
      meals, lodging, and transportation information. Send out contract immediately,
      to finalize.

Seven Months Before (August):

_____ Email to directors a list of etude books to be used for auditions.

_____ Coordinate bass etude with Jazz Band and Orchestra Chairperson.

_____ Select audition material and submit it to the Executive Board.

_____ Set up audition sites and dates and submit them to the Executive
      Board.

_____ Coordinate audition sites and dates with Jazz Band Chair.

_____ Contact adjudicators for audition files and verbally confirm.

_____ Contact clinician and request biography and program information.

_____ Contact chairs in other state zones to coordinate auditions in those
      zones.

Four/Five Months Before (October/November):

_____ Etudes will be released via the NMEA website.
_____ Contract adjudicators.

_____ Send a reminder email to directors about audition sites, dates, and due dates for
      forms and fees. Audition forms should be sent to you so that you may schedule
      the students. Send all checks to the NMEA treasurer. File all forms as you
      receive them.

_____ Schedule all auditions in your zone, and make sure co-chairs have
      done the same.

_____ Submit clinician program and biography to NMEA All-State Chairperson.

_____ Order program selections (2 sets of each) and begin preparing folders.

_____ Consult with clinician on instrumentation for the ensemble, and
      decide on percussion needs for program. Also, ask the clinician if
      he/she would be willing to do a clinic for directors if time permits, and
      give this information to the clinic chair.

_____ Coordinate with other site chairs to insure that auditions will be done
      consistently.

_____ Contact conference site coordinator to confirm availability of rooms for
      sectionals.


Three Months Before (December):

_____ Schedule auditions in your zone and make sure auditions are
      scheduled in other zones.

_____ Get Zoom H4 Digital Recorders from NMEA President.

_____ Get all necessary recording equipment and make sure it is in working
      order.

_____ Get jazz improvization accompaniment CD.

_____ Develop a system for writing down student name, school, and
      instrument during auditions.

Two-Three Months Before (December/January):

_____ Do auditions in all sites.

_____ Distribute digital files to adjudicators.

_____ Based on adjudicators notes, rank all students auditioning and propose
      a final ensemble roster to NMEA.
_____ Once NMEA has approved the roster, post list of the ensemble on the NMEA
      website.

_____ Send out folders to students containing all music, welcome letter, and
      information sheet. Include specific percussion assignments in
      percussion folders as well as assignments for each student to bring
      specific percussion instruments and mallets/sticks.

One Month Before (February):

_____ Talk to the clinician about the seating chart. Also find out if he/she
      has any needs during rehearsals such as a metronome, tuner, etc.
      Discuss schedule and check on time for music checks.

_____ Arrange for large equipment such as timpani, marimba, piano, etc. to
      be delivered to rehearsal site.

_____ Make a seating chart.

_____ Make final copies of the rehearsal and performance schedule to give to
      all participants.

_____ Make name badges for all participants.

_____ Arrange with other directors to help set-up and tear down for
      rehearsals and performance.

_____ Set up rooms for music check and assign directors to rooms.

_____ Confirm sectional leaders. Host university faculty is to be contacted first. Dr.
      Goode at UNLV and Music Department chair at UNR.

Before First Rehearsal:

_____ Bring large equipment (percussion, etc.) and set it up.

_____ Set up room according to seating chart with extra chairs on the side for
      directors.

_____ Set up all electronic equipment.

_____ Post seating chart on the entry door.

_____ Put each student’s name tag on his/her chair, and put schedules and
      pencil on his/her stand.

First Rehearsal:
_____ Take attendance and welcome students.

_____ Be on hand at every rehearsal and provide clinician with everything
      required.

_____ Be certain to acknowledge four-year members at the concert.

_____ Arrange for clinician's meals.

_____ Chair the annual Nevada Band Directors’ Meeting, and prepare to
      discuss the following:

              _____ a report on the progress of the band and the director’s
                    work with the students

              _____ Auditions - providing statistics to the membership

              _____ Special problems arising from the auditions

              _____ Suggestions for improvement to the audition process

              _____ Entertain suggestions/motions from the floor regarding
                    any band business

              _____ Any other business that needs discussing.


_____ Introduce clinician at NMEA luncheon and at the concert.

After All-State:

_____ Write a thank you letter to the clinician.

_____ Present report to the NMEA Board.

_____ Turn over your manual and all materials and notes to next year’s chair.


BAND AUDITION AND RECORDING PROCEDURES

The Selection of Audition Material

1.     Excerpts must be selected from the approved list of audition books. Coordinate
       with Orchestra and Jazz Band chairs for bass selections.

2.     Please refer to Section Four (“Archived Audition Excerpts”) to avoid duplication
       of excerpts from previous years. IF you are a chair prior to 2005,  please add
       your excerpt list to the addendum.
3.    Excerpts chosen should be contrasting (fast/slow) and demand as many different
      proficiencies as possible (articulation, range, technique, etc.). Please avoid
      excerpts that only test one proficiency, i.e. an articulation exercise.

4.    A full range chromatic scale (tongued up and slurred down in triplets at
      quarter note = 120) will also be required for the audition.

5.    Write suggested tempos for all excerpts and chromatic scale.

6.    No copies of the audition books may be made or distributed. Please refer to the
      “Archived Audition Excerpts” for the format of clearly listed etudes to be
      performed.

The Submission of Audition Material

1.    Be prepared to submit all audition material by the beginning of the school year.
      Contact the Executive Board to find the exact deadline for submission.

2.    Include with audition material instructions for all directors to send forms
      (All Forms!) and fees to you with a deadline.

The Scheduling of Auditions

1.    Based on those directors who have sent in forms and fees, generate a list of all
      students auditioning.

2.    Do not schedule any student whose forms are missing or incomplete or who
      has not paid the fee.

3.    Try to space jazz and concert auditions for student doing both by about a half
      hour.

4.    Send out the Audition Schedule at least two weeks before the auditions.

The Recording of Auditions

1.    Two separate people, one from the North, and one from the South,
      coordinate and record the auditions.

2.    As students enter the room, write the students’ name and audition number (the
      fourth flute is flute four, etc.) on the audition recording list. Please make sure
      that you have continued numbers in sequence from other site auditions.

3.    Write the audition number on the students’ forms as a double check.

4.    Make sure your file names are correct on the digital recorder.

5.    When the student is ready, press record and clearly say: “This is (Instrument)
           (Audition #).”
6.     When the student is finished, say, “This ends the audition from (Instrument)
            (Audition #),” and press stop (or pause).

8.     Please note: confer with your co-chair to make sure that the room and
       equipment used for auditions at different sites is fairly comparable. Do your
       best to insure that one site is not recording in an acoustically perfect hall when
       another site is recording in a utility closet.


8.     The digital files should then be sent to adjudicators that are selected by the chair.

9.     The committee should consist of professional musicians/educators who do not
       have students involved in the auditions. Select two judges per instrument.

10.    The judges will rank, in score order, the auditionees, and give the ranked order
       back to the chair. The chair will, in turn, combine the scores given by both
       judges, and match the ranked numbers with the names of the auditionees.

11.    Understand that this is the single most important part of the selection
       process. It is also the part most prone to error. Be diligent during this process by
       checking and rechecking tapes and speaking the audition number at the
       beginning and ending of each audition to insure that everything is being
       correctly recorded. This is a brain-numbing job, and it is easy to make
       mistakes. However, these mistakes are difficult to correct, and could lead many to lose
       faith that the All-State audition process is fair.


All-State Band Conductor Selection Pool

The following individuals have been selected to make up a pool from which we will
select All-State band conductors. This list will be amended annually at the Nevada
Music Educators Association Professional Development Conference and All State
Festival.

Harry Begian, Director Emeritus of Bands, University of Illinois

John Bell, Director of Bands, University of Southern Illinois

Rick Clary, Director of Bands, University of Kentucky

Eugene Corporan, Director of Bands, University of North Texas

Jerry Junkin, Director of Bands, University of Texas

Anthony Maiello, Director of Bands, George Mason University

Tim Salzman, Director of Bands, University of Washington
Mallory Thompson, Director of Bands, Northwestern University

John Whitwell, Director of Bands, Michigan State University

Frank Wickes, Director of Bands, Louisiana State University




SAMPLE LETTER TO STUDENTS

DATE


Dear All-State Band Member,

Oh behalf of the Nevada Music Education Association, congratulations on being
accepted into the most elite high school band in our state. Our conductor this year is
PUT NAME HERE, WHAT HIS/HER POSITION IS, AND WHERE HE/SHE IS FROM,
ALONG WITH A SHORT TIDBIT ABOUT HIM/HER. He/She is also a truly amazing
clinician and is looking forward to Nevada’s finest musicians.

To make your All-State experience as outstanding as possible, please be aware of the
following things:

1.     The tardy and attendance policy states that if you are not in your seat when
       a rehearsal begins, you will be removed from the ensemble. This
       means, please be at least twenty minutes early to each rehearsal.
2.     Please practice your music diligently. It is expected that you will play
       your music for your band director so he/she can make sure it is correct.
       The first rehearsal at All-State will be a sectional in which you will play
       your music off to a judge. Students found unprepared will be re-
       assigned to a lower chair or part, or removed from the ensemble
       entirely.
3.     You are required to turn in all of your music immediately following
       the All-State concert. Your music is numbered, so please make
       sure that you turn in the exact numbers assigned to you.
4.     Please make sure you have all accessories (i.e., mutes, etc.) called for in
       your part.
5.     Of course, please be respectful at all times to your conductor and to
       each other.
6.     Have fun! This is possibly a once in a lifetime opportunity to perform
       this music with such an outstanding conductor. Enjoy every moment
       of it!
Good luck to you in your preparation for All-State. We look forward to seeing you
soon!

Best regards,

All-State Band Chairperson




All-State Band Percussion Assignments

      List off each part, and instrument, and indicate which student is assigned to
which instrument/part. Be specific as to who is supposed to play “medium
woodblock” and “tambourine”.

PLEASE NOTE THE FOLLOWING:

1. You are required to bring all items necessary for your performance (with the
exception of: bass drums, tam tams, mallet instruments, chimes, bongos, and timpani).
This includes mallets/sticks of all varieties, snare drums, equipment stands, cymbals,
straps, etc. If in doubt, bring it!

2. If the part indicates a large suspended cymbal, bring a LARGE suspended cymbal.
Also, have a variety of mallets/sticks in terms of size and hardness. If the conductor
asks, “Do you have a harder/softer/bigger/louder/etc. mallet for that,” your answer
will ALWAYS be, “Yes!”

3. Please label all of your items with your name and school.

All-State Band Audition Books

PLEASE READ CAREFULLY:
The following method/etude books must be purchased by all band programs and/or
students auditioning for All-State Band. Under no circumstances will any photocopies
of required audition excerpts be provided by the All-State chairperson. A list of
specified excerpts are forthcoming in the November Nevada Notes.

Flute:              Melodious and Progressive Studies for Flute, Vol. 2, rev.
                    Cavally
                    Rubank Advanced Method, Volume 1

Oboe:               Melodious and Progressive Studies for Oboe, Book 1, rev.
                    Hite
                    Rubank Advanced Method for Oboe
Clarinet and
Bass Clarinet:      Rubank Advanced Method, Volume 1
                    C. Rose -- 32 Etudes for Clarinet

Bassoon:            Rubank Advanced Method, Volume 1
                    Weissenborn

Saxophone:          Rubank Advanced Method, Volume 1
                    Selected Studies for Saxophone

Trumpet:            Rubank Advanced Method, Volume 1
                    Kopprasch Etudes for Trumpet, Volume 1

Horn:               Rubank Advanced Method, Volume 1
                    335 Selected Melodious, Progressive, and Technical Studies for
                    Horn

Trombone:           Rubank Advanced Method Volume 1
                    Rochut: Melodious Etudes for Trombone

Euphonium:          Rubank Advanced Method (Baritone Bass Clef) Volume 1
                    Rochut: Melodious Etudes for Trombone

Tuba:               Rubank Advanced Method, Volume 1
                    Blazhevich 70 Studies Vol. 1

* Bass Trombone excerpts will be chosen from the Euphonium and Tuba books.

Percussion:         Audition Etudes -- Garwood Whaley (Meredith Music, 1982)
                    Portraits in Rhythm -- Anthony Cirone
                    Modern School for Xylophone, Marimba, and Vibraphone --
                    Goldenberg


ALL-STATE CHOIR CHAIR DUTIES/CHECKLIST

One Year Before (March, as assistant chair):

Date
Completed


_____ Take notes at All-State directors’ meeting

_____ Assess any problems with present All-State choir, and begin a list of
      proposed changes or alterations in the process.

_____ Assess the appropriateness of the audition materials
_____ Secure the following year’s clinician from the selection pool. Apprise
      the clinician of the honorarium, meals, lodging, and transportation
      information. Send out contract immediately, to finalize.

Seven Months Before (August):

_____ Contact clinician and request biography and program information.
      Confirm that the guest clinician has secured transportation and housing
      for the conference.

_____ Order program selections and begin preparing folders and music.

_____ Select audition material from the clinician’s program selections, and
      submit it to the Executive Board.

_____ Set up audition sites and dates and submit them to the Executive
      Board.

_____ Contact chairs in other state zones to coordinate auditions in those
      zones.

_____ Audition materials will be published to the NMEA website and sent to each zone
      representative on the committee.

_____ Zone chairs should submit a schedule of zone rehearsals to the chairperson on or
      before November 30.


Four/Five Months Before (October/November):

_____ Contact audition committee with audition dates, so they may request a
      substitute for their classroom through their individual districts.

_____ Have NMEA treasurer secure transportation for audition committee. Give
      suggested hotels and audition schedule to the treasurer.

_____ Send a reminder email to directors about audition sites, dates, and due dates for
      forms and fees. Audition forms and checks should be given to the Chair at the
      audition.

_____ Submit clinician program and biography to the NMEA All-State Chair.

_____ Submit audition material to the NMEA Webmaster by October 1st for the
      October 15th posting deadline.

_____ Begin preparing folders.

Three Months Before (December):
_____ Schedule auditions in your zone and make sure auditions are
      scheduled in other zones.

_____ Secure at least one laptop computer to take with you during auditions. All
      student data, including scores, can be entered as you finish the
      auditions at each site on Excel or current spreadsheet program. A back
      computer, if possible, should be used to enter data.

_____ When the music arrives, number every piece of music, prepare it for
      mailing to the high schools, along with rehearsal information, All-
      State schedule, and site locations, as well as any NMEA merchandise
      ordering information.

Two-Three Months Before (December/January):

_____ Conduct auditions in all sites. (Elko, Reno and Las Vegas)

_____ Based on those directors who have sent in forms and fees, generate a list of all
      students auditioning.

_____ Rank all students auditioning and propose a final ensemble roster to
      NMEA. This roster should be ready for the NMEA Board meeting in February.



One Month Before (February):

_____ Upon NMEA approval of the roster, the list of the ensemble will be published to
      the NMEA website and emailed to each zone representative.

_____ Send out folders to students containing all music, welcome letter, and
      information sheet.

_____ Talk to the clinician about the seating chart: placement of sections and
      section leaders, placement of the piano, use of podium/music stand.
      Also find out if he/she has any needs during rehearsals such as a
      metronome, etc. Discuss schedule and check on time for music checks.

_____ Arrange for large equipment such as piano and risers, to be delivered to
      the rehearsal site.

_____ Make a seating chart.

_____ Make final copies of the rehearsal and performance schedule to give to
      all participants. Create attendance sheets for section leaders.

_____ Make name badges for all participants.
_____ Arrange with other directors to help set-up and tear down for
      rehearsals and performance.

_____ Set up rooms for music check and assign directors to rooms.

Before First Rehearsal:

_____ Make sure the piano, chairs, and any other equipment required by the
      clinician, is set up.

_____ Set up room according to seating chart with extra chairs on the side for
      directors.

_____ Set up all electronic equipment.

_____ Post seating chart on the entry door.

_____ Have each student’s name tag ready for section leaders.


First Rehearsal:

_____ Welcome students. Introduce section leaders. Attendance will be taken at each
      rehearsal. Make sure the students understand the attendance policy.

_____ Chair or a committee member must be at every rehearsal and provide clinician
      with everything required.

_____ Arrange for clinician's meals.

_____ Coordinate entrance and exit of the choir to and from the stage before
      the dress rehearsal on the afternoon of the concert.


_____ Chair the annual Nevada Choir Directors’ Meeting, and prepare to
      discuss the following:

             _____ a report on the progress of the choir and the director’s
                   work with the students

             _____ Auditions - providing statistics to the membership

             _____ Special problems arising from the auditions

             _____ Suggestions for improvement to the audition process

             _____ Entertain suggestions/motions from the floor regarding
                   any choir business
              _____ List in priority order the suggestions for future All-State
                    Choir Guest Conductors to be added to the NMEA All-State Choir
                    Conductor Selection Pool

              _____ As a courtesy, any ACDA or Collegiate business should be
                    recognized as well, but only after all NMEA business has
                    concluded.

              _____ Any other business that needs discussing.

              _____ Introduce clinician at NMEA luncheon and at the concert.
                    Focus attention on introducing the guest conductor, as well as
                    acknowledging/thanking the accompanist(s). A few remarks may
                    be made to thank the committee, if the chair wishes to do so.

After All-State:

_____ Write a thank you letter to the clinician.

_____ Present report to the NMEA Board.

_____ Put a list of pieces performed for the “Archived Excerpts” section of the
      manual.

_____ Turn over your manual and all materials and notes to next year’s chair.


CHOIR AUDITION INFORMATION/PROCEDURES

General Information

1.     Choir auditions are held live in designated locations (All-State Choir
       auditions are held in Elko, Las Vegas, and Reno.

2.     Audition fees must be paid to the NMEA treasurer before the audition occurs, as
       no money will be collected at the audition. NMEA Treasurer will notify the choir
       chair of schools that have not paid. Those students will not be eligible to
       audition. Students must bring a completed and signed audition form, code of
       conduct and attendance policy with them to the audition.

3.     Live vocal auditions will be conducted by the All-State Choir Audition
       Committee. Participants on this committee serve a two year term and are
       selected by the directors in their zone. The committee consists of three
       representative from the southern zone, one from the northwest zone, one from
       the central zone, and one from the northeast zone. If there is no one willing to
       serve from a particular zone, the All-State Choir Chair reserves the right to find
       someone from another zone to take that zone’s place on the committee. These
       auditions are required for all auditioning students living in Elko, Clark, and
       Washoe County School Districts.
4.        The All-State Choir accompanist(s) will be a qualified teacher or professional
          accompanist.

5.        Audition material will be rated and scored in the following manner:

                       Tone quality           (10 points)
                       Intonation             (10 points)
                       Sight-Singing
                              Rhythmic        (5 points)
                              Melodic         (5 points)
                       Aural Memory(ascending & descending)
                              Major Triad     (1 point)
                              Minor Triad     (1 point)
                              Perfect 4th     (1 point)
                              Minor 7th       (1 point)
                              Tri-Tone        (1 point)
                              Preparation     (5 points)
                       Chromatic Scale        (5 points)


The Selection of Audition Material

     1.      The audition material should come directly from the clinician’s requested
             program for the All-State concert.


The Submission of Audition Material

1.        Be prepared to submit all audition material by the beginning of the school year.
          Contact the Executive Board to find the exact deadline for submission.

2.        Include with audition material instructions for all directors (including tempo
          markings, language preference, and type of accompaniment - if any) and the
          name of their area committee member to schedule auditions. Also, include a
          reminder that audition forms (including NMEA Code of Conduct and
          Attendance Policy) are due at the time of the audition. Fees are due to the NMEA
          Treasurer before the student’s audition will be scheduled.

The Scheduling of Auditions

1.        Based on the information from the area audition committee members,
          generate a list and time schedule of all schools/students auditioning, so that you
          will have a master schedule.

2.        Do not audition any student whose forms are missing or incomplete or who
          has not paid the fee.

3.        Assign members of the audition committee to contact every school in their
     area, determine the number of students auditioning, and produce an audition
     schedule to accommodate that particular school’s schedule. (When scheduling,
     allow 40 minutes per octet.)

4.   Send out the Audition Schedule at least one week before the auditions.

The Audition

1.   Students form into quartets or octets which are usually selected by their
     instructor. Students sing the quartet selection first, either accompanied or
     unaccompanied, as decided by the chair ahead of time.

2.   After the quartet selection, the auditions break down into individual
     evaluation. Each student will sing the solo portion of the All-State music and
     proceed through the rest of the audition (solfege scale, intervals(ascending &
     descending), melodic sight singing, rhythmic sightreading, etc.) before moving
     onto the next student.

3.   The accompanist should adjust starting notes according to the student’s
     selected voice part. The accompanist should establish tonality for the sight
     reading, as well as emphasizing the starting note.

4.   For the interval section of the audition, the student will be given “Do” (the
     same “do” will be used for each interval) and will then be asked to sing the five
     selected intervals. The intervals must be sung ascending and descending. The
     student will have one chance on each interval.


5.   The choir director may be present during the audition, but should not be
     permitted near the judging table. Directors may conduct their groups in the
     quartets/octets, at the discretion of the Chair. Consistency of treatment must be
     universal throughout the state.

6.   After all of the auditions, the committee must separate the judging sheets, check
     the sheets for scoring accuracy, input scores into Excel and post the results in
     ranked order. It may be helpful to look for a natural “break” in scores. The
     committee settles on an approximate size of the choir, and then looks for cut-offs
     to meet those numbers within each section. The balance of the choir must be first
     established by the men’s sections, first the tenors and then the basses. The size of
     the choir will then be determined.

7.   In the event of ties, both students will be put in the choir. In the event of a tie in
     section leaders, both students will be named co-section leaders.

8.   The completed list must be kept confidential until it is approved by the
     Executive Board at their February meeting. Once the list is approved, the choir
     directors are to be notified, and music should be mailed to students. The choir
     chair may send music packets with committee members, who will in turn
     distribute to the necessary schools in their respective areas.
9.     Choir students are permitted to keep their music as the cost has been included in
       their student participation fees.

Area Rehearsals

1.     Each zone in the state is required to have a minimum of two rehearsals for a total
       of 8 hours in preparation for All-State Choir. The Choir Chair is to delegate to
       the committee the responsibility of completing the required zone rehearsals prior
       to the Nevada Music Educators Association Professional Development
       Conference and All State Festival. By November 30, the zone rehearsal dates
       must be set.

             a.     Absences will be excused only at the discretion of the zone chair.
             b.     Students whose absences are unexcused by the zone chairperson
                    will be dismissed from the choir and will not be permitted to re-
                    audition at either the zone or state level.

2.     On Thursday afternoon of All-State, sectional/music checks will occur for those
       students from zones with no music check or who missed music checks in their
       zone. The music check will be held 30 minutes prior to the first rehearsal of the
       All State Choir.

3.     Students who do not pass re-auditions will be excluded from participation in All-
       State choir.

Choir Traditions

1.     Four-year members of the choir have been recognized at the concert, as well as at
       the first rehearsal.

2.     Choir Members usually contribute money at the end of rehearsals toward a gift
       to be given to the clinician at the concert or at the dress rehearsal.


SAMPLE LETTER TO STUDENTS

DATE

Dear All-State Choir Member,

Oh behalf of the Nevada Music Education Association, congratulations on being
accepted into the most elite high school band in our state. Our conductor this year is
PUT NAME HERE, WHAT HIS/HER POSITION IS, AND WHERE HE/SHE IS FROM,
ALONG WITH A SHORT TIDBIT ABOUT HIM/HER. He/She is also a truly amazing
clinician and is looking forward to Nevada’s finest musicians.

To make your All-State experience as outstanding as possible, please be aware of the
following things:
      1.     The tardy and attendance policy states that if you are not in your seat
             when a rehearsal begins, you will be removed from the ensemble. This
             means, please be at least twenty minutes early to each rehearsal.
      2.     Please practice your music diligently. It is expected that you will
             “perform” your music for your choir director and the zone chairperson at
             the final zone rehearsal, so he/she can make sure it is correct. The first
             rehearsal at All-State will be a music check in which students who did not
             complete the music check at their zone will sing through your music in
             front of the audition committee. Students found unprepared will be re-
             assigned to a lower chair or part, or removed.
      3.     Of course, please be respectful at all times to your conductor and to
             each other.
      4.     Have fun! This is possibly a once in a lifetime opportunity to perform
             this music with such an outstanding conductor. Enjoy every moment of
             it!

Good luck to you in your preparation for All-State. We look forward to seeing you
soon!

Best regards,
Name, All-State Choir Chair



SAMPLE AUDITION ADJUDICATION FORM:

NAME____________________________________VOCAL PART_______

SCHOOL___________________________________


                   Tone quality               (10 points)          ________

                   Intonation                 (10 points)          ________

                   Sight-Singing
                          Rhythmic            (5 points)           ________

                          Melodic             (5 points)           ________

                   Aural Memory (each must be sung ascending & descending)
                         Major Triad       (1 point)          ________

                          Minor Triad         (1 point)            ________

                          Perfect 4th         (1 point)            ________

                          Minor 7th           (1 point)            ________
                             Tri-Tone               (1 point)                ________

                      Preparation                   (5 points)               ________

                      Chromatic Scale               (5 points)               ________



TOTAL POINTS: (out of 45)                                                    ________


All-State Choir Conductor Selection Pool
A complete list will be discussed and published in the yearly choir directors meeting at
All State each year. Due to the fact that these are prominent conductors and have very
full schedules, the All-State Choir Directors should be selected at least 2 years in
advance.
Andre Thomas                                Z. Randall Stroope
Anton Armstrong                             Brady Allred
Jing Ling Tam                               David Stocker
Don Brinegar                                Rollo Dillworth




ALL-STATE ORCHESTRA CHAIR DUTIES/CHECKLIST

One Year Before (March, as assistant chair):

Date
Completed

_____ Take notes at All-State directors’ meeting

_____ Fax out minutes of meeting to all directors

_____ Assess any problems with present All-State orchestra, and begin a list of
      proposed changes or alterations in the process.

_____ Assess the appropriateness of the audition materials

_____ Speak with colleagues about possible ways to improve All-State
      orchestra experience.

_____ Put on database all orchestra programs (directors, addresses, e-mail
      addresses, phone and fax numbers) in Nevada.
_____ Secure the following year’s clinician from the selection pool. Apprise the clinician of the
      honorarium, meals, lodging, and transportation information. Send out contract
      immediately, to finalize.

Seven Months Before (August):

_____ Contact clinician and request biography and program information.
      Confirm that the clinician has secured their own lodging and transportation.

_____ Order program selections. It is suggested to use Luck’s Music Library in Michigan.
      NMEA’s account number at Luck’s is N20657. Luck’s gives NMEA a discount and is
      very prompt with delivery. Make arrangements in advance with the NMEA Treasurer to
      order and pay for the music.

_____ Select audition material from the clinician’s program and submit it to the NMEA
      webmaster for posting on the website. Be sure to include any special instructions
      regarding tempo, scales, and/or arpeggios with the excerpts. Coordinate with the Band
      and Jazz Band chairpersons to arrange for bass etude selection.

_____ Set up audition sites and dates and submit them to the Executive Board.

_____ Contact adjudicators for audition files and verbally confirm.

_____ Contact chairs in other state zones to coordinate auditions in those zones.


Four/Five Months Before (October/November):

_____ Contract adjudicators.

_____ Send a reminder email to directors about audition sites, dates, and due dates for forms
      and fees. Audition forms should be sent to you so that you may schedule the students.
      Write receipts for all checks. Send all checks to the NMEA treasurer. File all forms as
      you receive them.

_____ Schedule all auditions in your zone, and make sure co-chairs have done the same.

_____ Submit clinician program and biography to NMEA All-State Chairperson.

_____ Begin preparing folders.

_____ Consult with clinician on instrumentation for the ensemble, and decide on percussion
      needs for program. Also, ask the clinician if he/she would be willing to do a clinic for
      directors if time permits, and give this information to the clinic chair.

_____ Coordinate with other site chairs to insure that auditions will be done
      consistently.

_____ Coordinate with conference site coordinator to arrange for rooms for sectional rehearsals.


Three Months Before (December):
_____ Schedule auditions in your zone and make sure auditions are
      scheduled in other zones.

_____ Get Zoom H4 recorders from the NMEA President.

_____ Get all necessary recording equipment and make sure it is in working order.

_____ Develop a system for writing down student name, school, and
      instrument during auditions.


Two-Three Months Before (December/January):

_____ Do auditions in all sites.

_____ Make copies of all auditions files and bring them to adjudicators.

_____ Based on adjudicators notes, rank all students auditioning and propose a final ensemble
      roster to NMEA.

_____ Once NMEA has approved the roster, fax a list of the ensemble to all directors.

_____ Send out folders to students containing all music, welcome letter, and
      information sheet. Include specific percussion assignments in
      percussion folders as well as assignments for each student to bring
      specific percussion instruments and mallets/sticks.

One Month Before (February):

_____ Talk to the clinician about the seating chart. Also find out if he/she has any needs during
      rehearsals such as a metronome, tuner, etc. Discuss schedule and check on time for
      music checks.

_____ Arrange for large equipment such as timpani, marimba, piano, etc. to be delivered to
      rehearsal site.

_____ Make a seating chart.

_____ Make final copies of the rehearsal and performance schedule to give to
      all participants.

_____ Make name badges for all participants.

_____ Arrange with other directors to help set-up and tear down for
      rehearsals and performance.

_____ Set up rooms for music check and assign directors to rooms.

_____ Secure sectional leaders. Begin with host university faculty. Go through Dr. Goode for
      UNLV Faculty and current Music Department chairperson for UNR.


Before First Rehearsal:
_____ Bring large equipment (percussion, etc.) and set it up.

_____ Set up room according to seating chart with extra chairs on the side for directors.

_____ Set up all electronic equipment.

_____ Post seating chart on the entry door.

_____ Put each student’s name tag on his/her chair, and put schedules and pencil on his/her
      stand.

First Rehearsal:

_____ Take attendance and welcome students.

_____ Be on hand at every rehearsal and provide clinician with everything required.

_____ Be certain to acknowledge four-year members at the concert.

_____ Arrange for clinician's meals.

_____ Chair the annual Nevada Orchestra Directors’ Meeting, and prepare to
      discuss the following:

               _____ A report on the progress of the orchestra and the director’s
               work with the students

               _____ Auditions - providing statistics to the membership

               _____ Special problems arising from the auditions

               _____ Suggestions for improvement to the audition process

               _____ Entertain suggestions/motions from the floor regarding
                     any orchestra business

               _____ List in priority order the suggestions for future All-State
                     Orchestra Guest Conductors.

               _____ Any other business that needs discussing.


       _____ Introduce clinician at NMEA luncheon and at the concert.

After All-State:

_____ Write a thank you letter to the clinician.

_____ Present report to the NMEA Board.

_____ Put a list of audition etudes used in the “Archived Audition Excerpts” section of the
      manual.
_____ Turn over your manual and all materials and notes to next year’s chair.

ORCHESTRA AUDITION INFORMATION/PROCEDURES

1.        The selection/audition team is comprised of the organizing chairperson and a non-
          partisan committee of qualified area musicians.

2.        Students must file a completed, fully signed application and appropriate
          audition fees before they audition.

3.        The student’s audition is recorded by the orchestra chair.

4.        Students selected for the All-State Orchestra will be assigned section
          placement by the selection/audition committee.

     5.      Students will audition for seating at All-State at the first rehearsal.



AUDITION AND RECORDING PROCEDURES

The Selection of Audition Material

1.        Excerpts must be selected by the All-State Orchestra Chairperson.

2.        Please refer to Section Four (“Archived Audition Excerpts”) to avoid duplication of
          excerpts from previous years. If you were a chair prior to 2005, please add your excerpt
          list to the addendum.

3.        Excerpts chosen should be contrasting (fast/slow) and demand as many
          different proficiencies as possible (articulation, range, technique, etc.).
          Please avoid excerpts that only test one proficiency, i.e. an articulation
          exercise.

4.        Students are responsible for having all 12 major and all 12 minor scales (all three forms),
          and the respective arpeggios, memorized.

The Submission of Audition Material

1.        Be prepared to submit all audition material by the beginning of the school year. Contact
          the Executive Board to find the exact deadline for submission.

2.        Include with audition material instructions for all directors to send forms (All Forms!)
          and fees to you with a deadline.

The Scheduling of Auditions

1.        Based on those directors who have sent in forms and fees, generate a list of all students
          auditioning.

2.        The All-State Orchestra Chair should select an audition assistant from either the north or
          the south to do the auditions, depending on which area of the state the chair teaches. The
      chairperson will conduct the auditions at his/her area, while the assistant monitors the
      taping of the auditions at the other end.

3.    Do not schedule any student whose forms are missing or incomplete or who has not
      paid the fee.

3.    Send out the Audition Schedule at least two weeks before the auditions.

The Recording of Auditions

1.    As students enter the room, write the students’ name and audition number (the fourth
      viola is viola four, etc.) on the audition recording list. Please make sure that you have
      continued numbers in sequence from other site auditions.

2.    Write the audition number on the students’ forms as a double check.

3.    Make sure that you are using the correct file number/name on the digital recorder.


4.    When the student is ready, press record and clearly say: “This is (Instrument) (Audition
      #).”

5.    When the student is finished, say, “This ends the audition from (Instrument) (Audition
      #),” and press stop (or pause).

6.    Please note: confer with your co-chair to make sure that the room and equipment
      used for auditions at different sites is fairly comparable. Do your best to insure that
      one site is not recording in an acoustically perfect hall when another site is
      recording in a utility closet.

7.    The tapes should then be sent to the All-State Orchestra chair for adjudication by a
      committee assembled by the chair.

8.    The committee should consist of professional musicians/educators who do not have
      students involved in the auditions. Select two upper string judges (listen to violin/viola)
      and two lower string judges (listen to cello/bass).

9.    The judges will rank, in score order, the auditionees, and give the ranked order back to
      the chair. The chair will, in turn, match the ranked numbers with the names of the
      auditionees.
      Suggested instrumentation is as follows:              1st violins:          16-20
                                                            2nd violins:          16-20
                                                            viola:                12-14
                                                            cello:                12-14
                                                            bass:                 6-8

11.   Understand that this is the single most important part of the selection process. It is also
      the part most prone to error. Be diligent during this process by checking and rechecking
      tapes and speaking the audition number at the beginning AND ending of each audition to
      insure that everything is being correctly recorded. This is a brain-numbing job, and it is
      easy to make mistakes. However, these mistakes are difficult to correct, and could lead
      many to lose faith that the All-State audition process is fair.
Area Rehearsals

1.     Each district is responsible for scheduling a minimum of three two-hour
       rehearsals which students are required to attend prior to All-State.

2.     The audition chairs in the north and south should schedule and run these rehearsals.

Orchestra Traditions

1.     All-State Certificates are awarded to each All-State Orchestra member at the dress
       rehearsal. These certificates are placed on each student’s stand prior to the beginning of
       the rehearsal.

2.     Four-year members of the orchestra have been recognized at the concert, as well as at the
       first rehearsal. They are given a gold pin in recognition of four years in All-State.

3.     Members usually contribute money at the end of rehearsals towards a gift to be given to
       the clinician at the concert. It is the Orchestra Chair’s responsibility to purchase this gift,
       along with a thank you card.

 All-State Orchestra Conductor Selection Pool

The following individuals have been selected to make up a pool from which we will select All-
State Orchestra conductors:
Louie Bergonzie - Eastman School of Music                    Anthony Elliott - University of Michigan
Bob Gillespie - The Ohio State University                    Ted Ashton - Logan, UT
Michael Dunlap - Georgia State University (clarinetist)
Bob Phillips - Saline, MI (better clinician than All-State Conductor


SAMPLE LETTER TO STUDENTS

DATE

Dear All-State Orchestra Member,

Oh behalf of the Nevada Music Education Association, congratulations on being accepted into
the most elite high school orchestra in our state. Our conductor this year is PUT NAME HERE,
WHAT HIS/HER POSITION IS, AND WHERE HE/SHE IS FROM, ALONG WITH A SHORT
TIDBIT ABOUT HIM/HER. He/She is also a truly amazing clinician and is looking forward to
Nevada’s finest musicians.

To make your All-State experience as outstanding as possible, please be aware of the following
things:

       1.     The tardy and attendance policy states that if you are not in your seat when a
              rehearsal begins, you will be removed from the ensemble. This means, please be
              at least twenty minutes early to each rehearsal.
       2.     Please practice your music diligently. It is expected that you will play your music
              for your band director so he/she can make sure it is correct. The first rehearsal at
              All-State will be a sectional in which you will play your music off to a judge.
              Students found unprepared will be re-assigned to a lower chair or part, or
              removed from the ensemble entirely.
       3.       You are required to turn in all of your music immediately following
                the All-State concert. Your music is numbered, so please make
                sure that you turn in the exact numbers assigned to you.
       4.       Please make sure you have all accessories (i.e., mutes, etc.) called for in your part.
       5.       Of course, please be respectful at all times to your conductor and to
                each other.
       6.       Have fun! This is possibly a once in a lifetime opportunity to perform this
                 music with such an outstanding conductor. Enjoy every moment of it!

Good luck to you in your preparation for All-State. We look forward to seeing you soon!

Best regards,

CHAIR NAME
All-State Orchestra Co-Chair

All-State Orchestra Percussion Assignments

       List off each part, and instrument, and indicate which student is assigned to which
       instrument/part. Be specific as to who is supposed to play “medium woodblock”
       and “tambourine”.

PLEASE NOTE THE FOLLOWING:

1.     You are required to bring all items necessary for your performance (with the exception
       of: bass drums, tam tams, mallet instruments, chimes, bongos, and timpani). This
       includes mallets/sticks of all varieties, snare drums, equipment stands, cymbals, straps,
       etc. If in doubt, bring it!

2.     If the part indicates a large suspended cymbal, bring a LARGE suspended cymbal. Also,
       have a variety of mallets/sticks in terms of size and hardness. If the conductor asks, “Do
       you have a harder/softer/bigger/louder/etc. mallet for that,” your answer will ALWAYS
       be, “Yes!”

3.     Please label all of your items with your name and school.


SAMPLE All-State Orchestra Adjudication Form

Rank_______________


Instrument _______________                             Number________________

Score each auditionee on each of the following categories from 1 to 10 points per category.
Maximum total score is 100 points.

Tone                                                                  __________


Intonation                                                            __________
Tempo, Style                                                 __________


Dynamics                                                     __________


Note Accuracy, Facility                                      __________


Rhythm Accuracy                                              __________


Bowing, Articulation                                         __________


Overall Musicality, Phrasing, Expression                     __________


Major Scale, Arpeggio                                        __________


Minor Scale, Arpeggio                                        __________


                                           TOTAL POINTS______________


Signature of Adjudicator__________________________________________

ALL-STATE JAZZ BAND CHAIR DUTIES/CHECKLIST

One Year Before (March, as assistant chair):

Date
Completed


_____ Take notes at All-State directors’ meeting

_____ Supply minutes to the NMEA webmaster for posting on the website

_____ Assess any problems with present All-State Jazz Band, and begin a list of
      proposed changes or alterations in the process.

_____ Assess the appropriateness of the audition materials

_____ Speak with colleagues about possible ways to improve All-State Jazz
      Band experience.

_____ Put on database all band programs (directors, addresses, e-mail
      addresses, phone and fax numbers) in Nevada.
_____ Secure the following year’s clinician from the selection pool. Apprise
      the clinician of the honorarium, meals, lodging, and transportation
      information. Send out contract immediately, to finalize.

Seven Months Before (August):

_____ Select audition material and submit it to the NMEA webmaster before October
      1st. Coordinate with band and orchestra chairpersons to select bass materials.

_____ Set up audition sites and dates and submit them to the Executive Board.

_____ Coordinate audition sites and dates with Band Chair.

_____ Contact adjudicators for audition tapes and verbally confirm.

_____ Contact clinician and request biography and program information.
      Confirm that the clinician has secured their transportation and housing.

_____ Contact chairs in other state zones to coordinate auditions in those zones.



Four/Five Months Before (October/November):

_____ Audition material will be released on the website on October 15th.

_____ Contract adjudicators.

_____ Send a reminder fax to directors about audition sites, dates, and due
      dates for forms and fees. Audition forms should be sent to you so that
      you may schedule the students. Send all checks to the NMEA
      treasurer. File all forms as you receive them.

_____ Schedule all auditions in your zone, and make sure co-chairs have
      done the same.

_____ Submit clinician program and biography to NMEA All-State Chairperson.

_____ Order program selections and begin preparing folders.

_____ Consult with clinician on instrumentation for the ensemble, and
      decide on percussion needs for program. Also, ask the clinician if
      he/she would be willing to do a clinic for directors if time permits, and
      give this information to the clinic chair.

_____ Coordinate with other site chairs to insure that auditions will be done
      consistently.

Three Months Before (December):
_____ Schedule auditions in your zone and make sure auditions are
      scheduled in other zones.

_____ Get digital recorders from the NMEA president. (approximately 30-35)

_____ Get all necessary recording equipment and make sure it is in working
      order.

_____ Get jazz improvization accompaniment CD.

_____ Develop a system for writing down student name, school, and
      instrument during auditions.


Two-Three Months Before (December/January):

_____ Do auditions in all sites.

_____ Get jazz band files from Band Chair.

_____ Based on adjudicators notes, rank all students auditioning and propose
      a final ensemble roster to NMEA.

_____ Once NMEA has approved the roster, fax a list of the ensemble to all
      directors.

_____ Send out folders to students containing all music, welcome letter, and
      information sheet. Include specific percussion assignments in
      percussion folders as well as assignments for each student to bring
      specific percussion instruments and mallets/sticks.

One Month Before (February):

_____ Talk to the clinician about the seating chart. Also find out if he/she
      has any needs during rehearsals such as a metronome, tuner, etc.
      Discuss schedule and check on time for music checks.

_____ Arrange for large equipment such as vibraphone, piano, etc. to be
      delivered to rehearsal site.

_____ Make a seating chart.

_____ Make final copies of the rehearsal and performance schedule to give to
      all participants.

_____ Have souvenir pencils made for participants, and sharpen them.

_____ Make name badges for all participants.
_____ Arrange with other directors to help set-up and tear down for
      rehearsals and performance.

_____ Set up rooms for music check and assign directors to rooms.


Before First Rehearsal:

_____ Bring large equipment (percussion, etc.) and set it up.

_____ Set up room according to seating chart with extra chairs on the side for
      directors.

_____ Set up all electronic equipment.

_____ Post seating chart on the entry door.

_____ Put each student’s name tag on his/her chair, and put schedules and
      pencil on his/her stand.

First Rehearsal:

_____ Take attendance and welcome students.

_____ Be on hand at every rehearsal and provide clinician with everything
      required.

_____ Be certain to acknowledge four-year members at the concert.

_____ Arrange for clinician's meals.

_____ Chair the annual Nevada Band Directors’ Meeting, and prepare to
      discuss the following:

             _____ a report on the progress of the jazz band and the director’s
                   work with the students

             _____ Auditions - providing statistics to the membership

             _____ Special problems arising from the auditions

             _____ Suggestions for improvement to the audition process

             _____ Entertain suggestions/motions from the floor regarding
                   any jazz band business

             _____ Any other business that needs discussing.
_____ Introduce clinician at NMEA luncheon and at the concert.

After All-State:

_____ Write a thank you letter to the clinician.

_____ Present report to the NMEA Board.

_____ Put a list of audition etudes used in the “Archived Audition Excerpts”
      section of the manual.

_____ Turn over your manual and all materials and notes to next year’s chair.


JAZZ BAND AUDITION AND RECORDING PROCEDURES

The Selection of Audition Material

1.     Excerpts must be selected from the approved list of audition books.

2.     Please refer to Section Four (“Archived Audition Excerpts”) to avoid duplication
       of excerpts from previous years. IF you are a chair prior to 2005, please add your
       excerpt list to the addendum.

3.     Excerpts chosen should be contrasting (fast/slow) and demand as many different
       proficiencies as possible (articulation, range, technique, etc.). Please avoid
       excerpts that only test one proficiency, i.e. an articulation exercise.

4.     A full range chromatic scale (tongued up and slurred down in triplets at
       quarter note = 120) will also be required for the audition.

5.     Write suggested tempos for all excerpts and chromatic scale.

6.     No copies of the audition books may be made or distributed. Please refer to the
       “Archived Audition Excerpts” for the format of clearly listed etudes to be
       performed.

The Submission of Audition Material

1.     Be prepared to submit all audition material by the beginning of the school year.
       Audition material needs to be sent to the NMEA webmaster by October 1st for
       October 15th publication.

2.     Include with audition material instructions for all directors to send forms
       (All Forms!) and fees to you with a deadline.


The Scheduling of Auditions
1.    Based on those directors who have sent in forms and fees, generate a list of all
      students auditioning.

2.    Do not schedule any student whose forms are missing or incomplete or who
      has not paid the fee.

3.    Try to space jazz and concert auditions for student doing both by about a half
      hour.

4.    Send out the Audition Schedule at least two weeks before the auditions.

The Recording of Auditions

1.    Two separate people, one from the North, and one from the South,
      coordinate and record the auditions.

2.    As students enter the room, write the students’ name and audition number (the
      fourth flute is flute four, etc.) on the audition recording list. Please make sure
      that you have continued numbers in sequence from other site auditions.

3.    Write the audition number on the students’ forms as a double check.

4.    Make sure that you are using the correct file name/number for each audition.

5.    When the student is ready, press record and clearly say: “This is (Instrument)
      (Audition #).”

6.    When the student is finished, say, “This ends the audition from (Instrument)
      (Audition #),” and press stop (or pause).

7.    Please note: confer with your co-chair to make sure that the room and
      equipment used for auditions at different sites is fairly comparable. Do your
      best to insure that one site is not recording in an acoustically perfect hall when
      another site is recording in a utility closet.

8.    The tapes should then be sent to adjudicators that are selected by the chair.

9.    The committee should consist of professional musicians/educators who do not
      have students involved in the auditions. Select two judges per instrument.

10.   The judges will rank, in score order, the auditionees, and give the ranked order
      back to the chair. The chair will, in turn, combine the scores given by both
      judges, and match the ranked numbers with the names of the auditionees.

11.   Understand that this is the single most important part of the selection process. It is also
      the part most prone to error. Be diligent during this process by checking and rechecking
      tapes and speaking the audition number at the beginning and ending of each audition to
      insure that everything is being correctly recorded. This is a brain-numbing job, and it is
       easy to make mistakes. However, these mistakes are difficult to correct, and could lead
       many to lose faith that the All-State audition process is fair.


All-State Jazz Band Conductor Selection Pool

The following individuals have been selected to make up a pool from which we will
select All-State Jazz Band conductors:




SAMPLE LETTER TO STUDENTS

DATE


Dear All-State Jazz Band Member,

Oh behalf of the Nevada Music Education Association, congratulations on being
accepted into the most elite high school jazz band in our state. Our conductor this year
is PUT NAME HERE, WHAT HIS/HER POSITION IS, AND WHERE HE/SHE IS
FROM, ALONG WITH A SHORT TIDBIT ABOUT HIM/HER. He/She is also a truly
amazing clinician and is looking forward to Nevada’s finest musicians.

To make your All-State experience as outstanding as possible, please be aware of the
following things:

       1.     The tardy and attendance policy states that if you are not in your seat
              when a rehearsal begins, you will be removed from the ensemble. This
              means, please be at least twenty minutes early to each rehearsal.
      2.     Please practice your music diligently. It is expected that you will play
             your music for your band director so he/she can make sure it is correct.
             The first rehearsal at All-State will be a sectional in which you will play
             your music off to a judge. Students found unprepared will be re-assigned
             to a lower chair or part, or removed from the ensemble entirely.
      3.     You are required to turn in all of your music immediately following
             the All-State concert. Your music is numbered, so please make
             sure that you turn in the exact numbers assigned to you.
      4.     Please make sure you have all accessories (i.e., mutes, etc.) called for in
             your part.
      5.     Of course, please be respectful at all times to your conductor and to
             each other.
      6.     Have fun! This is possibly a once in a lifetime opportunity to perform
             this music with such an outstanding conductor. Enjoy every moment of
             it!

Good luck to you in your preparation for All-State. We look forward to seeing you
soon!

Best regards,
CHAIR NAME
All-STATE JAZZ BAND CHAIR




All-State Jazz Band Percussion Assignments

      List off each part, and instrument, and indicate which student is assigned to
      which instrument/part. Be specific as to who is supposed to play “medium
      woodblock” and “tambourine”.

PLEASE NOTE THE FOLLOWING:

1.    You are required to bring all items necessary for your performance (with the
      exception of mallet instruments and bongos). This includes mallets/sticks of all
      varieties, snare drums, equipment stands, cymbals, straps, etc. If in doubt,
      bring it!

2.    Have a variety of mallets/sticks in terms of size and hardness. If the
      conductor asks, “Do you have a harder/softer/bigger/louder/etc. mallet for
      that,” your answer will ALWAYS be, “Yes!”
3.     Please label all of your items with your name and school.




                   ELEMENTARY CHAIRPERSON(S) DUTIES
APPOINTMENT of ELEMENTARY CHAIR

The Elementary Chair is an appointed position by the President of NMEA. As the location of the
state conference changes, a healthy rapport with state elementary music teachers and University
personnel is encouraged to best represent diverse music/teaching needs.
.
I. STATE CONFERENCE DUTIES

     A. CLINICS

       1. Develop a priority list of recommended clinic topics during the Elementary Music
          Division meeting held during NMEA to be presented at the General Meeting.
       2. Topic areas of clinics:
                 a. Consider the needs of the teachers in the state of Nevada both locally and
                     in remote districts. Realize the difference in training, experience and
                        needs. Consider sessions on Kodaly, Orff, Dalcroze, recorder, choral
                        reading, technology, movement.

    B. PRESENTERS

There are variety of professional development needs to consider when planning clinics for the
conference attendee. These needs can be fulfilled by using many presenters, each doing a small
session (60- 120 minutes) or by contracting one main “Headliner” to present the bulk of the
sessions rounded out by smaller sessions.

         1. HEADLINER to typically present Saturday session (8:30-2:00pm time frame).
            Saturday’s sessions can also be a combination of more than one presenter depending
            on the location of and needs of the state conference.
                a. Contract Headliner at least one year in advance
                b. Discuss scope and topic of presentation early on so that the schedule and
                    venue can accommodate the needs of the presentation.
                c. Discuss honoraria: NMEA will support a total of $1500.00 to cover expenses
                    listed below.
                    i. Travel: Each clinician makes their own travel arrangements (coach fare)
                                   to be reimbursed by NMEA Treasurer)
                    ii. Hotel: Up to two nights hotel stay will be provided by NMEA at the
                                   conference hotel.
                    iii. Honoraria:
                           a. It is suggested that any local Orff or Kodaly chapter be contacted to
                               help share the cost of the headliner.
                    iv. Per diem:
                            a. $25.00 per day food per diem
              d. Other presenters:
                         Typically, other presenters do not receive an honoraria, travel, hotel or per
                         diem but give of their services gratis.




          Sample Elementary Music Teachers Schedule (Las Vegas 2007)
Nevada Music Educators Association Professional Development Conference and All
                             State Festival

Location Guide: UMC – University Methodist Church ; UMC1- Fellowship Hall; UMC 2- Sanctuary;
UMC 3- Worship Cntr              HFA – Ham Fine Arts Building;         BMC – Beam Music Center

Thursday – April 19, 2007

8:00am-12:00noon        -       State Solo and Ensemble Festival Final Round
                                (see posted schedule)

9:00am                  -       EXHIBITS OPEN – Ham Concert Hall Lobby

4:00-6:00pm             -       “Kodaly in The Upper Elementary Grades” – UMC 1
                                       Martin Marsh and Judy Behnke, Clinicians

6:00-8:00pm             -       Dinner Break
8:00pm                    -     Command Performance – Ham Concert Hall

Friday – April 20, 2007

8:30-10:00 am             -     Nevada Desert Valley Chapter, AOSA ~ Showcase session and
                                Open Exhibits UMC 1 coffee, treats provided courtesy UNLV’s CMENC
                                chapter
                          -     Rhonda Greeson, Carol Meckstroth , Clinicians

10:15-11:15am             -     “Technology In The Music Classroom” – BMC Midi lab- UNLV
                                Genie Burkett, Clinician
11:15-11:30am             -     Break

11:30am-1:00pm            -     NMEA Luncheon – UMC 3

1:00-2:00 pm              -     Break

1:30-3:00 pm                    Pedagogy Master class for UNLV students – HFA 222

2:00-3:30pm               -     “Spanish Songs that Work ! (Easy Spanish Material for the Classroom)”- UMC 1
                                Rossana Cota, Clinician
                 -
3:30-4:00pm               -     Break/Visit Exhibits

4:00-5:30pm               -     “Choral Reading Session” & University Children’s Chorale performance -
UMC 2
                                Kathleen Jacobi-Karna , David Weiller, Liz Goodman, Barbara Buer, Clinicians

5:30-6:30pm               -     Elementary Music Division Meeting – UMC 1
                          -     Dinner provided – Courtesy of Kid Sounds

8:00-9:30pm               -     “Rehearsal Observation” – BMC 118
                                Nevada All-State Choir – Rene Clausen, Conductor

Saturday – April 21, 2007

8:00-8:30                       Elementary Exhibits Open - coffee, treats provided courtesy NDVC

8:30am-1:30pm             -     “Music Literacy Links: Lab for Learning” UMC 3
                                Margaret Campbelle-Holman, Clinican




C.    CONFERENCE VENUE

Consider the variety of space needs for various functions and Elementary clinics. These can
include:
                   1. Large sessions, (choral reading, movement clinics, instrumental )
                   2. Hospitality table, treats
                   3. Local exhibits (not included in main exhibits)
                   4. Information, registration, name tags
                   5. Technology needs (overhead, screen, sound, internet hook up/powerpoint )

D.    MEETINGS AND REPORTS

                     1. Elementary chair attends all required planning meetings, submits reports
                        of planning and progress and submits a final report within two weeks of
                        the end of the conference.
                     2. Elementary chair presents a brief aural report at the general meeting.
                    3. Elementary chair presides at the Elementary Division meeting held during
                       the state conference.
E.    OTHER
                    1. Elementary chair sends thank you letters to presenters and other personnel
                       involved in hosting the conference.
                    2. Elementary chair should consider involving personnel to assist with:
                          a. Hospitality set up and clean up
                          b. Advertisment
                          c. Transportation of clinician
                          d. Set up of instrumentarium
                          e. Signage
                          f. Introductions of clinic presenters
                          g. Other information


     F.   CONTACT INFORMATION

                      1. Sue Mueller, Elementary Chair
                         Assistant Professor of Music
                         University of Nevada, Las Vegas
                         4505 Maryland Parkway, LV NV 89054
                         (702)895-3087; Cell (702)338-7729
                         susan.mueller@UNLV.edu; smueller8@cox.net

                      2. Sue Dehart
                         President, Nevada Desert Valley Chapter, AOSA
                         Susan.M.Dehart@interact.ccsd.net




                Sample NEVADA MUSIC EDUCATORS ASSOCIATION Sample
                            CONSULTANT AGREEMENT

This Agreement made and entered into this 1st day of November, 2007, between the Nevada Music
Educators Association (NMEA) and ___________________, in the capacity of Consultant.

The NMEA hereby engages and contracts the services of the Consultant as an independent contractor, and
not as an employee. Nothing contained herein shall be construed to create the relationship of Employer-
Employee between the Association and the Consultant. The NMEA has no responsibility for payment of
taxes, workers compensation, social security, or any other benefits incidental to employment with the
NMEA. These services are to be rendered in Las Vegas, Nevada.
Services to be performed by Consultant:
Presenting two sessions for the 2008 All-State Elementary track on:
Friday, April 18, 2008 and Saturday, April 19, 2008.
Friday, April 18:
Session I: 9:00 - 11:00 Undergraduate Session :
Session II: 4:00 - 6:00 session for elementary and middle school teachers:
Saturday, April 19:
Session III: 8:30-11:30 & 12:00-2:00
 Notes to be sent and copied by _____________, Elementary session chair. All travel preferences must
be submitted before March 1, 2008. NMEA /NDVC will reimburse travel, coach class airfare, travel to
and from airport /hotel and workshop site, $750/day honorarium.
Upon completion of the services provided by the Consultant, the NMEA shall make payment as follows:
Amount
     1.Honorarium $1500.00
     2.Total Per Diem expenses$ 50.00
     3.Transportation and housing provided (To be arranged by NMEA/NDVC)

TOTAL                      $1,550.00

The Consultant agrees to hold the NMEA, its trustees, officers, and members harmless from all
suits, claims, judgments, demands or executions of every kind and character arising out of any
act or omission of the Consultant.
Neither this Agreement nor any duties or obligations under this Agreement may be assigned by
the Consultant without the prior written consent of the NMEA.
Notwithstanding any other provisions of this Agreement, either party hereto may terminate this
Agreement at any time with or without cause prior to sixty (60) days before the date of the event
as stated in the third paragraph of this Agreement.
This Consultant’s Agreement contains the entire agreement between the parties and may only be
modified by a written agreement by both parties. This Agreement shall be governed and
construed in accordance with the laws of the State of Nevada.
For the NMEA:                                  Consultant:
_______________________________                ____________________________________
NMEA Chairperson Signature                                         Consultant Signature
                                               ____________________________________
                                               Address
_______________________________                ____________________________________
NMEA Treasurer Signature                       City, State, Zip Code
                                               ____________________________________
                                               Telephone Number
                            NMEA Middle School All-State Choir Procedures and Information
1. Send out email to all Nevada MS Choir Directors telling them about MENC / NMEA and inviting them to join or update
   membership with both associations – directions how
2. Make up Timeline of events /due dates / postmark dates for forms, etc.
3. Choose the conductor ($1200 IN STATE, $1700 OUT OF STATE)
       **Get Consultant Form for them to sign in order to be paid and deliver to NMEA Treasurer
       **Get musical selections and any rehearsal notes or a letter from conductor for kids
       **Get conductor bio and head shot picture for the All-State program
4. Choose the accompanist ($500) – get music to them ASAP
5. Update forms for the first informational packet to go out – Get to webmaster to upload on NMEA website:
       -Informational Letter
       -Timeline of Events / due dates / postmark dates for forms, etc.
       -Hotel Information (traveling students only)
       -Student Hotel Information Form (traveling students only)
       -Director / Chaperone Hotel Information Form (traveling students only)
       -Application Form
       -Code of Conduct / Attendance Policy Form
       -Event Chaperone Form
       -Tentative Schedule of Events
6. As Application Forms, Code of Conduct / Attendance Forms, Event Chaperone Forms, Invoice and Fees start arriving
   in the mail, put in notebook in alpha order by school
7. As the Fees start arriving, put checks in alpha order by school name and print out receipts (copy to treasurer)
8. As those forms arrive, start making 2 MS All-State Rosters – 1 alpha by school, by part, and the other alpha by last
   name, by part – Excel list of teachers names, schools & addresses (#11)
9. When all names are known by part, email all participating directors the roster to check for mistakes, misspellings, etc.
   before sending to All-State Convention Headperson for nametags and registration
10. When all Event Chaperone names are known, make list and email directors to check for mistakes, misspellings, etc.
    before sending to All-State Convention Headperson for nametags and registration
11. When all names are correct, make three days of attendance rosters on excel for rehearsals & any concerts –
    Make excel spreadsheet of student names and parts for mailing labels (#8 too)
12. Order 5 or 6 music selections – enough for all students – get program order right away (200)
13. Get all fees / checks / invoices to NMEA Treasurer
14. Get Roster and Event Chaperone list to All-State Convention Headperson so name tags can be made
15. Get MS All-State roster, program order, conductor bio and picture and accompanist name
    to the person in charge of making the concert program and to webmaster to upload on website
16. Once music arrives, make rehearsal CD for students – all parts and accompaniments and put on the rehearsal link:
                         http://web.mac.com/coronadochoir/CoronadoChoir/All-State_Choir.html
17. Next packet to go out consists of the following – some information needs updates / changes:
       -Congratulations letter – page 1                               **Buy padded envelopes
       -Receipt of payment for students' fees                         **Buy regular envelopes
       -Music Program Order – Page 2
       -Hotel information (northern students) – page 2
       -Schedule of events – page 3
       -Dress code information – page 3
       -Performance attire – page 3
       -Reminder of Conduct / Attendance – Page 4
       -MS All-State Roster – Page 5 – 8
       -Map of UNLV or UNR campus – page 9
        -Musical selections (to be memorized upon your arrival)
        -Practice at the following link: http://web.mac.com/coronadochoir/CoronadoChoir/All-State_Choir.html
18. Order plaques for the conductor and accompanist
19. Parking passes for UNLV for directors and event chaperones
20. Email all participating directors reminding them to register for the NMEA All-State Conference (form online)
    and sending form and $$registration fee to NMEA Treasurer
21. Set up rehearsal rooms, organize check-in, name tags, seating arrangement (cards w/ names??)


                                    Middle School All-State Choir Packet
                                        Contents and Information
                       _____________________________________________________________________________________________________________


        Page 1            Informational Letter
                                -How to become an MENC / NMEA member (www.menc.org)
                                -NMEA Website (nmeamusic.org), how to register
                                -Practice recordings of music – go to the following link:
                                    http://web.mac.com/coronadochoir/CoronadoChoir/All-
                          State_Choir.html
                                -Deborah Fleischer, Chairperson (dfleischer@interact.ccsd.net)
                                -Andy Sonnemaker, Assistant Chairperson (asonnemaker@carson.k12.nv.us)
        Page 2            Timeline – Hotel Information
                                -All due dates, postmark deadlines, etc.
                                -Hotel information is for traveling students and teachers only
        Page 3            Middle School All-State Choir Application Form for Students
                                -To be xeroxed front/back with Page 4 Conduct Agreement
                                -Checks made payable to NMEA
                                -Mailed to Deborah Fleischer, Chairperson – postmark Feb. 5
        Page 4            Code of Conduct – Attendance Policy Form for Students
                                -To be xeroxed front/back with Page 3 Application for Students
                                -Mailed to Deborah Fleischer, Chairperson – postmark Feb. 5
        Page 5            Event Chaperone Form
                                -Mailed to Deborah Fleischer, Chairperson – postmark Feb. 5
        Page 6 & 7        Student Hotel Information and Form – Traveling Students only
                             **NOT AVAILABLE AT THIS TIME – please check on the website at
                               nmeamusic.org for hotel information and forms
                                -Traveling students only
                                -Megan Franke makes all hotel arrangements for you
                                -Mailed to Megan Franke – postmark March 8
        Page 8 & 9        Director / Chaperone Hotel Information and Form – Traveling only
                             **NOT AVAILABLE AT THIS TIME – please check on the website at
                                nmeamusic.org for hotel information and forms
                                 -Traveling directors / chaperones only
                                 -Megan Franke makes all hotel arrangements for you
                 -Mailed to Megan Franke – postmark March 8
Page 10   Tentative Middle School All-State Choir Schedule
                 -Rehearsal Location: Black Box Theater (BBT)
                 -Black Box Theater is located in Alta Ham Fine Arts Building
Page 11   2010 NMEA All-State Conference Teacher Registration Form
                -Registration Form and Fees to be mailed to NMEA Treasurer,
                 Diane Koutsulis – postmark March 31, 2010
                -All teachers must register and pay fees in order to have your
                 students participate in the NMEA MS All-State Choir.

Page 12   Invoice for NMEA Application Fees for Participating Students
                 -Fill in name of school, # of participants and total amount due
                 -This invoice is to go to your school banker
                 -Checks made payable to NMEA
                 -Mailed to Deborah Fleischer, Chairperson – postmark Feb. 5
Greetings Middle School Choir Directors,
January 2010
        The Nevada Music Educators Association (NMEA) Professional Development Conference and
All-State Festival is scheduled for April 15 – 17, 2010, in Las Vegas, Nevada, on the campus of UNLV.
NMEA has once again planned to incorporate a Middle School All-State Choir into the conference,
including choir students from both northern and southern Nevada middle schools, thus extending the
NMEA membership invitation to more Nevada music educators. In this packet you will find the
necessary forms and information needed to include your students in this year’s Middle School All-State
Choir. We look forward to hearing from you and working with your students!
        In order to have your students participate, you must first become a current and up to date member
or already be a member of MENC / NMEA. Once you have become a member of MENC / NMEA,
simply keep your membership up to date by paying your membership dues every year. You can become
a member and be eligible to have your students participate in the Middle School All-State choir by doing
the following:
       1) Join MENC by going to their website: www.menc.org Click on MENC: The National
       Association for Music Education,
           then choose join MENC (located at left hand side), then simply choose and click on the avenue
       of registration that you are
           going to do: online, mail, fax or phone.
       2) Once you have taken care of your MENC membership form and membership $$dues, you
       must then register with NMEA.
           Go to their website: nmeamusic.org Follow the instructions and enjoy the website!
        There is no audition process for this choir. NMEA is requesting directors to nominate / select
no more than 2 sopranos, 2 altos, 4 tenors and 4 basses that represent the BEST from your choir
program. By BEST we are asking for the most well-behaved, trustworthy, outstanding and talented
citizens of the school and of your choir program. If you do not have 12 students to nominate, please
nominate as many as you can up to 12 students, but no more than the 4 total girls or the 8 total boys as
requested. They do not have to have been a member of a previous Middle School Honor Choir. **If any
participating students are not traveling as a group from their school, their parents must be named as
their Event Chaperone and are responsible for all arrangements, transportation and supervision at all
breaks, meals, rehearsals and events. Here is the nomination process:
        1) Find the enclosed Application Form, which includes the NMEA Code of Conduct /
Attendance Policy on the back side.                Make 12 copies (front & back) and distribute to your
students (2 sopranos, 2 altos, 4 tenors and 4 basses).
        2) Collect all 12 forms from your students, along with their $30 participant fees ($360 total,
checks made payable to                     NMEA – one check per school please).
        3) Whether the director is attending or not, an Event Chaperone must be selected – we suggest
that this Event Chaperone be       a choir parent who is willing and able to attend all events with your
students so that you, their director, are available to            attend the interest sessions at the NMEA
All-State conference if present.
           **There are no fees for non-director Event Chaperones, but they must still register and
receive a name badge.
        4) Application Forms - Code of Conduct / Attendance Policy Forms, Event Chaperone Forms,
your $360 checks and copy of               invoice should be postmarked by Friday, February 5, 2010,
and mailed to:
**Deborah Fleischer ~ Schofield Middle School Choirs ~ 8625 Spencer Street ~ Las Vegas, Nevada
                                                  89123
       5) Student Hotel Information Forms and Director / Chaperone Hotel Information Forms for
       traveling students and adults must
           be filled out and sent to Megan Franke and must be postmarked by March 8, 2010. Her
       address is located on these forms.
           Forms and information can be found on the NMEA website.
       6) Once we have received those forms and fees for your 12 participating students, you will
receive a welcome letter, music to       be performed and any rehearsal notes in preparation for the
performance, as well as the dress code policy for all rehearsals     and performance. Students may
practice their music online at the following web link:
              http://web.mac.com/coronadochoir/CoronadoChoir/All-State_Choir.html
       7) Music must be learned and memorized upon their arrival at their first rehearsal on Thursday,
       April 15, 2010.
**Any students who require overnight accommodations have directors that cannot come to the NMEA
        Professional Development
  Conference and All-State Festival can still participate as long as their parent acts as their Event
        chaperone and are in charge of that
  student at all times. The director must still complete their portion of the student Application Form.
        Parents are then responsible for
  all transportation to and from the All-State Conference. Parents and their students can stay wherever
        they make arrangements to do
  so, or they can have hotel arrangements made for them by contacting the Housing Chairperson,
        Megan Franke.
        Our conductor for this year’s Middle School All-State Choir will be Mrs. Lori Marie Rios. Mrs.
Rios is the Director of Choral Studies at the College of the Canyons, in the Los Angeles area. She is
energetic and full of musical talent – your students are sure to benefit from their time with her. Our
accompanist will be Mrs. Nancy West.
        To ensure all applications, forms and fees are received on time, please refer to the attached
Middle School All-State Choir timeline. These dates will be strictly adhered to. I am very excited about
this event. Feel free to contact me at any time with any questions you may have. I look forward to
seeing you in April!
Musically Yours,                                     Musically Yours,
Deborah Fleischer, Middle School All-State Chairperson     Andy Sonnemaker, Middle School All-
State Assistant Chairperson
Schofield Middle School Choirs                             Carson City Middle School Choirs
8625 Spencer Street ~ Las Vegas, Nevada 89123              1140 W. King Street ~ Carson City,
Nevada 89703
(702) 799-2290, extension 4050                             (775) 283-2885
dfleischer@interact.ccsd.net                               asonnemaker@carson.k12.nv.us

                                                   1
                         NMEA Middle School All-State Choir Timeline
 JANUARY 15, 2010:    INFORMATIONAL PACKETS MAILED OUT TO DIRECTORS – ALSO UPLOADED ON
                              THE WEBSITE AT NMEAMUSIC.ORG
                                                 *PACKETS INCLUDE:
                                     1) GREETING LETTER WITH APPLICATION INFORMATION
                                    2) Timeline of due dates
                                                        3) APPLICATION FORM
                                           4) CODE OF CONDUCT / ATTENDANCE POLICY FORM
                                    5) Event Chaperone Form
                                    6) Student Hotel Information Form – available on NMEA
website
                                    7) Director / Chaperone Hotel Information Form – available
on NMEA website
                                        8) TENTATIVE SCHEDULE FOR MIDDLE SCHOOL ALL-STATE
                                      REHEARSALS / CONCERTS
                                    9) 2010 Teacher Registration Form
                                    10) Invoice to fill out and give to banker with check request for
participant fees
 FEBRUARY 5, 2010:    POSTMARK DEADLINE DATE FOR DIRECTORS TO RETURN APPLICATION FORMS
                           AND FEES FOR PARTICIPATING STUDENTS
                                       *2 SOPRANOS, 2 ALTOS, 4 TENORS, 4 BASSES
                           *DIRECTORS MUST BE CURRENT AND UP TO DATE MEMBERS OF MENC /
                                           NMEA
                           *Please include all paperwork and fees at this time:
                                                        1) APPLICATION FORMS
                                           2) CODE OF CONDUCT / ATTENDANCE POLICY FORMS
                                3) Event Chaperone Forms
                                4) $30 participant fee per student and invoice (checks payable
                           to NMEA –
                                   one check per school please - $360 total)
                                **STUDENTS WILL NOT RECEIVE THEIR MUSIC UNTIL ALL FORMS AND
                                                  FEES ARE COMPLETED AND
                                               RECEIVED BY DEBORAH FLEISCHER

          FEBRUARY 27, 2010:     MUSIC MAILED TO DIRECTORS TO GIVE TO THEIR STUDENTS
                     Students may practice online at the following link:
                         http://web.mac.com/coronadochoir/CoronadoChoir/All-
State_Choir.html
                                                      *PACKETS INCLUDE:
                                                          1) WELCOME LETTER
                                    2) Music to be performed
                                    3) Students can practice on line by going to the link shown
above
                                    4) Rehearsal notes (if any)
                                    5) Dress code information / rehearsal - performance attire
                                    6) Map of UNLV Campus – music complex and rehearsals
                               **STUDENTS MUST COME TO FIRST REHEARSAL ON THURSDAY, APRIL 15,
                                                   2010, WITH ALL
                                music learned and memorized upon arrival of their conductor
March 8, 2010:              Postmark deadline date for directors to return student hotel
information forms, director / chaperone                       hotel information forms and hotel
fees to Megan Franke (the address is located on those forms)
March 31, 2010:            Postmark deadline date for directors to return their 2010 Teacher
Registration Forms and fees to
                     Diane Koutsulis - NMEA Treasurer (the address is located on the form)
                      **ALL directors register and pay fees in order to have your students participate
in the MS All-State Choir.
____________________________________________________________________________________
                                            _________

                         Nevada Music Educators Association
           Professional Development Conference and All-State Festival 2010
                                 Hotel Information
           Traveling All-State participants, directors and chaperones will be housed at:
                                           Clarion Inn and Suites
                                           325 E. Flamingo Road
                                           Las Vegas, NV 89109
 ALL-STATE PARTICAPANTS, DIRECTORS and CHAPERONES ARE NOT TO CONTACT
                                         THE
                     HOTEL TO BOOK THEIR ROOMS!
  MEGAN FRANKE WILL MAKE ARRANGEMENTS FOR YOU AFTER SHE RECEIVES
        YOUR STUDENT AND DIRECTOR / CHAPERONE FORMS AND PAYMENTS.
                   These must be postmarked by March 8, 2010
                                                  2
Nevada Music Educators Association Professional Development Conference and All-State Festival
                               Middle School All-State Choir


                                            APPLICATION FORM
              POSTMARK DEADLINE: FEBRUARY 5, 2010, FOR THE MIDDLE SCHOOL ALL-STATE CHOIR.
                         ONE CHECK PER SCHOOL, PLEASE - NO CASH ACCEPTED.
                                    Please make checks payable to NMEA.
                                         Return all forms and fees to:
                                       Deborah Fleischer, Chairperson
                                           Schofield Middle School
                                  8625 Spencer Street ~ Las Vegas, NV 89123


             PART ONE: TO BE COMPLETED BY THE APPLICANT (MUST INCLUDE $30 PARTICIPANT FEE).
                                         PLEASE PRINT OR TYPE


                        NAME: ________________________________________________ SCHOOL:
                                _______________________________________________

                    ADDRESS: ______________________________________________                  CITY/ZIP:
                                ______________________________________________

         GRADE: ________ HOME PHONE: (             ) _________________ FAX #:(      ) ___________________ E-MAIL:
                                                 _________________________


Height: _____________   Part you sing (X one):       _____ Soprano     _____ Alto        _____ Tenor     _____ Bass



IF SELECTED FOR A NEVADA ALL-STATE ORGANIZATION, I WILL ACCEPT THE ASSIGNMENT, LEARN THE REQUIRED
 LITERATURE, FOLLOW ALL RULES AND REGULATIONS IN THE ALL-STATE CODE OF CONDUCT AND ATTENDANCE
    POLICY, AND PUNCTUALLY ATTEND ALL REHEARSALS. I FULLY UNDERSTAND THE CODE OF CONDUCT AND
                     ATTENDANCE POLICY FOR THE MIDDLE SCHOOL ALL-STATE CHOIR.


                       _____________________________________________________
                            _____________________________________________________
STUDENT SIGNATURE/DATE                                             PARENT/GUARDIAN SIGNATURE/DATE




                                 PART TWO: TO BE COMPLETED BY THE DIRECTOR

    DIRECTOR: PLEASE INDICATE WHICH ENSEMBLE THIS STUDENT IS CURRENTLY ENROLLED IN AT YOUR
                           SCHOOL: ________________________________________

I RECOMMEND THIS STUDENT FOR CONSIDERATION AS A MEMBER OF THE NMEA MIDDLE SCHOOL ALL-STATE
   CHOIR. THIS STUDENT IS A MEMBER IN GOOD STANDING OF OUR SCHOOL CONCERT ORGANIZATION (S). I
   UNDERSTAND THAT IN ORDER TO PARTICIPATE IN AN ALL-STATE PERFORMING ENSEMBLE, THE STUDENT
MUST BE IN GOOD STANDING AND REMAIN ENROLLED IN THE CORRESPONDING PERFORMING GROUP AT HIS /
                                          HER SCHOOL.


      ***DIRECTOR’S RECOMMENDATION - CIRCLE APPROPRIATE RESPONSE***
                                 POOR            EXCELLENT                                       POOR       EXCELLENT
    VOCAL TECHNIQUE       1       2    3     4    5          TONE                   1    2   3     4   5
    INTONATION            1       2    3     4    5          DICTION                1    2   3     4   5
    CONFIDENCE            1       2    3     4    5          LEADERSHIP             1    2   3     4   5
    ENTHUSIASM            1       2    3     4    5          COMMITMENT             1    2   3     4   5
    RESPONSIBILITY        1       2    3     4    5          SELF-DISCIPLINE        1    2   3     4   5
    CONDUCT               1       2    3     4    5          CONCERT BEHAVIOR       1    2   3     4   5




                    ________________________________________________________
                        ___________________________________________/____/_______
DIRECTORS SIGNATURE/DATE                                           MENC ID # AND EXPIRATION DATE

       SCHOOL FAX # (         )____________________________________             SCHOOL PHONE # (
                                    )__________________________________



              PLEASE CONTINUE ON THE OPPOSITE SIDE OF THIS PAGE

                                                      3
Nevada Music Educators Association Professional Development Conference and All-State Festival
                 Middle School All-State Choir Rehearsal Code of Conduct and Attendance Policy
                (This form is required for anyone who is participating in an All-State Ensemble.)
           While the Nevada Music Educators Association has established various All-State activities to provide excellent performance
opportunities for high achieving music students in the state, it is also to be viewed as a privilege for these students to represent their peers at
this level. The executive board of NMEA in consultation with the NMEA General Assembly has established this “All-State Code of
Conduct” to govern individual student’s conduct as representatives of their middle schools and their districts across the state. This code
will involve any All-State activity from auditions to rehearsals to performance to motel and restaurant conduct. As a participant, the
student agrees to meet the terms of the following code.


CODE OF CONDUCT
1)        The student agrees to meet the terms of the attendance policies as outlined in the attendance policy statement, which is to be
          signed and returned to the school’s music director and forwarded to the appropriate All-State chair. The attendance policy
          contains very strict demands at all rehearsals and does not allow any tardiness.
2)        The student will rehearse and adequately prepare the music of the All-State ensemble and come to the All-State site with all
          music and a pencil for use during the rehearsals.
3)        A curfew time of 11:00 pm has been established by the NMEA Board. Board members, NMEA members, and individual school
          personnel will enforce the 11:00 pm curfew time. Violation of curfew by a student will result in removal from the conference
          and the student will be sent home at the student/school’s expense.
4)        Students will maintain proper decorum while in the hotel/motel, riding the bus or at eating establishments. This will include
          being respectful of other patrons at all times. Student noise levels in the hotel/motel lobbies, hallways, staircases, elevators and
          rooms will be kept to a minimum both day and night.
5)        Students are not to have visitors in their own hotel/motel unless under authorized adult supervision. Under no circumstances will
          there be girls in boys rooms or boys in girls rooms.
6)        Unlawful use or possession of alcohol, any type of tobacco, or illegal drugs, or any counterfeit substances will not be tolerated.
          Violation of law in any of these areas, but not limited to these areas, by a student will result in removal from the conference and
          proper legal authorities will be contacted.
7)        Sexual harassment or sexual activity will not be tolerated. Violation of this rule by a student or students will result in removal
          from the conference.
8)        Student agrees to follow all of his or her own school and school district rules, regulations and policies. At the time of All-State,
          the student will remain in good standing with their school/school ensemble, as verified by the school’s director.
9)        Students removed from the conference will be sent home at their parent’s expense. The executive board may recommend that the
          student be withheld from participation in All-State activities for up to one year.

____________________________________________________________________________________
                                      _________



ABSENCE POLICY: An absence from any portion of any All-State rehearsal at the conference shall
result in the student being removed from the ensemble. Any student not in his or her assigned seat
prepared for rehearsal precisely at the scheduled start of that rehearsal shall be considered absent.
CHOIR STUDENTS: There are no rehearsals scheduled in preparation for the Middle School All-
State Choir. Practice recordings of the repertoire that you will be performing have been provided for
you and your director at the following link:
               http://web.mac.com/coronadochoir/CoronadoChoir/All-State_Choir.html
You are to rehearse on your own or with your director – please feel free to download the recordings and
rehearse at your own discretion. You are to have your music learned and memorized upon arrival at the
first rehearsal on Thursday, April 15, 2010.
APPEAL PROCESS: A student, director or parent may appeal decisions regarding the enforcement of
these policies to the Nevada Music Educators Association Executive Board. Please contact Anne
Stephen, President, NMEA Board, (702) 523-7222.
As parent, student and director, we acknowledge awareness and acceptance of these rules and our
willingness to comply with them. As parent, I (we) acknowledge responsibility to provide transportation
home at my (our) expense, should my (our) son/daughter be removed for infraction of the rules.

**This agreement must be signed by parent, student and director and submitted to the appropriate All-
State chair in order for the student to participate in the Middle School All-State Choir.

I understand and will abide by this Code of Conduct and Attendance Policy.



__________________________/__/__     __________________________/__/__
__________________________/__/__
Parent Signature        Date Student Signature        Date    Director Signature
Date



                                                   4
      MIDDLE SCHOOL ALL-STATE CHOIR EVENT CHAPERONE FORM

To All Middle School Choir Directors:

It is required and requested that each singer’s home organization provide at least one Event Chaperone
to assist the Middle School All-State Choir Chairpersons during the following activities. This can be the
director, but is usually a choir parent from their school enabling directors to attend interest sessions and
meetings during the All-State Conference. Responsibilities of the Event Chaperone include: All
scheduled rehearsals, moving singers from rehearsal to lunch / dinner breaks and staying with them,
dress rehearsals, All-State Command Performance Concert and the Nevada All-State Host Concert
performance.

Please select your Event Chaperone and complete the lower portion of this form and return it, along with
the Application - Code of Conduct / Attendance Policy form, participant fees and copy of invoice to
Deborah Fleischer postmarked no later than Friday, February 5, 2010.


There are no fees for Event Chaperones that are non-directors, although all Event Chaperones must still
register and receive a name badge. All directors must register and pay fees in order to have your students
participate in the NMEA MS All-State Choir




    I HAVE AGREED TO ASSIST YOU AS AN EVENT CHAPERONE FOR THE MIDDLE
              SCHOOL ALL-STATE CHOIR ON APRIL 15, 16 & 17, 2010.


NAME OF CHAPERONE(S):
____________________________________________________________

PARTICIPATING STUDENT NAME(S):
__________________________________________________


____________________________________________________________________________________
_

____________________________________________________________________________________
_
NAME OF CHORAL DIRECTOR: __________________________________________

SCHOOL NAME:     ______________________________________________________

SCHOOL ADDRESS:        ________________________________________________

SCHOOL PHONE #: ______________________________________________________

CHORAL DIRECTOR EMAIL:       __________________________________________




                                        5
Nevada Music Educators Association Professional Development & All-State Festival
                2010 Middle School All-State Choir Schedule
                       University of Nevada, Las Vegas
        _______________________________________________________________________


Location Guide:      HCH – Ham Concert Hall     BBT – Black Box Theater


Thursday – April 15, 2010

2:30 pm – 3:15 pm      -      Registration / Check-in – Black Box Theater (BBT)
3:30 pm – 5:00 pm      -      Rehearsal – Black Box Theater (BBT)
5:00 pm – 6:00 pm      -      Dinner Break (with Event Chaperone)
6:00 pm – 8:00 pm      -      Rehearsal – Black Box Theater (BBT)

Friday – April 16, 2010

9:15 am                -      Check-in – Black Box Theater (BBT)
9:30 am – 11:30 pm     -      Rehearsal – Black Box Theater (BBT)
11:30 pm – 1:30 pm     -      Lunch Break (with Event Chaperone)
1:45 pm – 3:00 pm      -      UNLV Music Department Host Concert – Ham Concert Hall
                              Attendance Mandatory
3:30 pm – 4:40 pm      -      Rehearsal – Black Box Theater (BBT)
4:40 pm – 4:50 pm      -      Break
4:50 pm – 6:00 pm      -      Rehearsal – Black Box Theater (BBT)
6:00 pm                -      Excused to go home, to hotel or to
                              All-State Jazz Ensemble Concert – Ham Concert Hall

Saturday – April 17, 2010

9:00 am                -      Check-in – Black Box Theater (BBT)
9:15 am – 11:00 am     -      Rehearsal – Black Box Theater (BBT)
11:00 am – 11:45 pm    -      Lunch Break / Get Dressed (with Event Chaperone)
12:00 pm – 12:30 pm    -      Dress Rehearsal – Ham Concert Hall
1:00 pm                -      MS All-State Choir and HS All-State Choir – Ham Concert Hall
10
2010 NMEA PROFESSIONAL DEVELOPMENT & ALL-STATE
FESTIVAL
MS/HS TEACHER REGISTRATION FORM

_____________________________________                 _____________________________________
Name                                                  School
_____________________________________                 _____________________________________
Address (Home)                                        Principal’s Name
_____________________________________                 _____________________________________
City/State/Zip                                        Address (School)
_____________________________________                 _____________________________________
Phone                                                 City/State/Zip
_____________________________________                 _____________________________________
e-Mail address (home)                                 e-Mail address (school)



All-State groups in which you will have students auditioning (check any that apply):

_____ Band          _____Jazz Band            _____ Choir            _____ Orchestra        _____ MS
Choir

Are you a current member of MENC/NMEA?                       _____Yes        _____No

MENC ID Number______________________Expires_______________



Please check the amount enclosed (checks payable to NMEA):

       _____           $75 Registration fee

If you have no students participating, but wish to attend the convention, this fee will allow you to attend
all workshops, activities, and the luncheon.


Return this form along with payment postmarked by March 31, 2010 to the address below. After
the postmark date, registration will be on-site and will not include the luncheon.


                              NMEA
                              c/o Diane Koutsulis, Treasurer
                              Nevada Music Educators Association
                                9580 Orchid Bay
                                Las Vegas, Nevada 89123




PLEASE NOTE: In order for students to participate, each school must have a licensed teacher of
record registered and in attendance at the NMEA conference.




                                                        11


                      NEVADA MUSIC EDUCATORS ASSOCIATION
                            CONSULTANT AGREEMENT
This Agreement made and entered into this ___ day of ___________, 20___, between the Nevada Music
Educators Association (NMEA) and ____________________________, in the capacity of Consultant.
The NMEA hereby engages and contracts the services of the Consultant as an independent contractor, and not as
an employee. Nothing contained herein shall be construed to create the relationship of Employer-Employee
between the Association and the Consultant. The NMEA has no responsibility for payment of taxes, workers
compensation, social security, or any other benefits incidental to employment with the NMEA. These services are
to be rendered in Las Vegas, Nevada.
Services to be performed by Consultant:
Rehearsing and directing the 20__ Middle School All-State Choir on __________________ and directing the
ensemble at the concert on the afternoon of _____________, 20___. Rehearsals are scheduled with morning and
afternoon breaks, as well as lunch breaks (exact times to be determined at a later date). Rehearsals will run from
3:15 p.m. until 8:00 p.m. on __________, from 9:15 a.m. to 6:00 p.m. on __________ and from 9:00 a.m. to 1:00
p.m. on __________. Music selection should also be made by the beginning of the second week in January and
reported to the Middle School All-State Choir chairperson. All travel preferences must be submitted to the
chairperson before February __, 20__.
Upon completion of the services provided by the Consultant, the NMEA shall make payment as follows:
                                                         Amount
1.      Honorarium                                       $1,700.00
2.      Transportation and housing provided              To be arranged if needed by consultant
                                              TOTAL: $1,700.00
The Consultant agrees to hold the NMEA, its trustees, officers, and members harmless from all suits, claims,
judgments, demands or executions of every kind and character arising out of any act or omission of the
Consultant.
Neither this Agreement nor any duties or obligations under this Agreement may be assigned by the Consultant
without the prior written consent of the NMEA.
Notwithstanding any other provisions of this Agreement, either party hereto may terminate this Agreement at any
time with or without cause prior to sixty (60) days before the date of the event as stated in the third paragraph of
this Agreement.
This Consultant’s Agreement contains the entire agreement between the parties and may only be modified by a
written agreement by both parties. This Agreement shall be governed and construed in accordance with the laws
of the State of Nevada.
For the NMEA:                                     Consultant:
_________________________________                 _________________________________
Chairman Signature (Deborah Fleischer)            Consultant Signature

                                                  _________________________________
                                                  Address

_________________________________                 _________________________________
NMEA Treasurer Signature                          City, State, Zip Code

                                                  _________________________________
                                                  Telephone Number




                    SCHOFIELD MIDDLE SCHOOL CHORAL DEPARTMENT

Dear Parents, Guardians, and Students:                                                               January
2010

     The annual (NMEA) Nevada Music Educators Association convention
is happening in Las Vegas this year on April 15-17, 2010, on the
campus of UNLV. NMEA is a private organization made up of choir,
band and orchestra music educators throughout the State of Nevada.
NMEA stems from a larger organization called (MENC) Music Educators
National Conference – the largest organization in support of music in
our schools across the United States. The Nevada Music Educators
Association is not a part of the Clark County School District. It is
a private organization in which Nevada music educators voluntarily
participate to further enhance their own musical objectives and
teaching goals. The main parts of the annual conventions are the
All-State performances, which feature extremely talented students
participating in Nevada choir, band and orchestra programs. NMEA
hosts performances of the High School All-State Choir, High School
All-State Band and High School All-State Orchestra – and now for the
fourth time, an NMEA Middle School All-State Choir!
     The Middle School All-State Choir is a higher-level choir than
that of the CCSD Middle School Honor Choir that your child
participated in this past October. There are no auditions for the
Middle School All-State Choir and there are no joint rehearsals in
preparation for this event. Choir directors are to select only 12
students (2 sopranos, 2 altos, 4 tenors and 4 basses) who represent
the most well-behaved, trustworthy, outstanding and talented citizens
of their school and of their choir program. The students must learn
their music on their own by going to the following link and
practicing online:
         http://web.mac.com/coronadochoir/CoronadoChoir/All-State_Choir.html
They must be memorized upon the first rehearsal with their conductor.
I feel that your child has the talent, respect and responsibility
level needed to represent our school in such an elite choir. I have
selected your child to be one of 12 Schofield Middle School choir
students to be a part of this incredible opportunity because they
always consistently exceed my expectations!

     If you would like your child to participate in the NMEA Middle
School All-State Choir and give them permission to do so, I need the
attached Application form, Code of Conduct/Attendance form and Event
Chaperone form filled out entirely and returned to me, along with the
$30 participation fee (checks made out to Schofield Middle School) by
Wednesday, January 27, 2010. The $30 participation fee is non-
refundable after this due date. I have selected our Event Chaperone
to be Mrs. Robin Cooper, one of our wonderful choir parents. Your
child would be excused from school for the afternoon on Thursday,
April 15 and all day on Friday, April 16, 2010, in order to attend
the NMEA Middle School All-State Choir rehearsals at UNLV. The
concert is in the afternoon on Saturday, April 17, 2010. Attendance
is mandatory - your child cannot miss any of the NMEA Middle School
All-State Choir rehearsals, events or performances on April 15 – 17,
2010. A tentative NMEA Middle School All-State Choir rehearsal,
event and performance schedule is provided on the reverse of this
letter.

     I look forward to working with such talented students from
around the State of Nevada and especially with your child! This will
be a very memorable experience!

Sincerely,

Mrs. Deborah Fleischer, Choral Director
Schofield Middle School
Chairperson – NMEA Middle School All-State Choir
                    PROCEDURES FOR THE NEVADA
                 STATE SOLO AND ENSEMBLE FESTIVAL

DESCRIPTION

The state solo and ensemble festival is a musical event of individual students and small groups
from grade levels 9, 10, 11, and 12. The All-State Solo and Ensemble Festival are divided into
two stages. The first stage is a Regional level competition. Students are provided the
opportunity to perform before an audience and receive comments and evaluation from a
qualified adjudicator. If the student(s) fall within the top 10% (to equal no less than 2) of the
category in which they are performing, the student(s) may then move on to the second stage of
the All-State Festival, Command Performance. These experiences are designed to encourage
participation, achievement, and excellence in music performance. Regional All-State Solo and
Ensemble occurs before the Command Performance Competition. Dates and times will be
determined by the Regional Chairperson(s). The Command Performance Competition occurs
on the first day of the Nevada Music Educators Association Professional Development
Conference and All State Festival in the same city.


ORGANIZATION

NMEA will organize and operate the festival under the leadership of the State Solo and
Ensemble Chairperson and the Regional Co-Chairpersons.


The Regional Solo and Ensemble Co- Chairperson’s duties are:

1.     Send out applications and information to all music teachers.

       a.     All information and forms will be posted on the NMEA website

2.     Coordinate arrangements for the facilities at host site.

       a.     Storage room for cases and equipment
       b.     Warm-up rooms adequate for the largest groups
       c.     The finest facility possible should be reserved for the performance area, complete
              with adequate equipment
3.   Make arrangements for necessary equipment, which should include the
     following:

     a.     Tables and chairs for adjudicators
     b.     Adjudication forms, pencils, schedule and extra paper for notes for adjudicators
     c.     Music stands and chairs for the performance areas
     d.     Chairs for the audience
     e.     Pianos for warm-up and performance areas
     f.     Risers for vocal ensembles

4.   Appoint managers as needed for the following:

     a.     Secretary/typist
     b.     Floor runners
     c.     Performance room door monitors

5.   Publish all forms, including entry forms, adjudication forms, and certificates.

6.   Contract qualified adjudicators. This should be done 3 months prior to the Regional
     event. A reminder/instruction (where and when) should be given 1 week prior to
     Regional event.

7.   Coordinate all activities the day of the festival including:

     a.     Communication with adjudicators
     b.     Transportation and meals (if necessary) for adjudicators
     c.     Posting of ratings in a central location
     d.     Receiving adjudicators signed contracts
     e.     See that all adjudicators are paid in full at the conclusion of services

8.   Provide a final performance schedule at least one week prior to the festival.

9.   Collect all entry fees. Once entry fees are collected, they are to be sent to the NMEA
     treasurer. All fees collected need to be receipted.


REGIONAL ENTRY REQUIREMENTS

1.   Only those soloists and ensembles in grades 9, 10, 11, and 12 who received a “Superior”
     rating at a previous district solo and ensemble festival are eligible to enter the state solo
     and ensemble festival. Districts which do not provide a local solo and ensemble festival
     are not eligible to participate.
2.     The deadline for submitting entry forms and fees will be set by the Executive Board of
       NMEA and enforced by the Regional Solo and Ensemble Chairperson.

3.     The entry fee for soloists will be seven dollars and fifty cents ($7.50) each. The ensemble
       entry fee will be seven dollars and fifth cents ($7.50) dollars per student, not to exceed
       thirty ($30) dollars per group. The maximum number of students permitted in an
       ensemble is sixteen (16).

4.     All members of an ensemble must attend the same school.

5.     No two entries may contain the same students playing and/or singing the same
       instrument and/or part.

The All –State Solo and Ensemble Chairperson’s duties are:

1.     All of the above mentioned.

2.     Coordinating with the chairpersons from other conference events, such as the
       Convention Chairperson and Honor Groups Chairpersons.

3.     Posting the Command Performance results in a central location no later than 1:00pm on
       the day of the event.

4.     Coordinating and scheduling the performance order for the Command Performance
       Concert.

5.     Award a Command Performance medal to every student selected to perform on the
       concert.


MUSIC REQUIREMENTS FOR REGIONAL AND COMMAND LEVELS

1.     Music selection is at the discretion of the director. The music selection should be
       appropriate for the students’ musical ability as well as an appropriate genre. No pop
       music or Broadway music should be performed.

2.     The music performed at the Regional level must be performed at the Command
       Competition if selected.

3.     The students that perform at the Regional level must be the same performers at the
       Command Competition if selected. There may be no substitutes.

4.     All music must be memorized to be considered for the Command Competition.
5.     Illegally duplicated scores are not acceptable. Adjudicators will be advised to give a
       “no rating” if presented with duplicated music.

EXPENSES

Festival expenses will be met from moneys accrued through the entry fees. Any other
necessary expenses above the amount received in entry fees will be met by the NMEA.




AWARDS

All participating students at the Regional level will receive a participation certificate. At the
Command Performance Competition, one outstanding soloist or ensemble from the following
performing areas will be selected to perform in the concert:

       Male Vocal                                Percussion
       Female Vocal                              Violin
       Vocal Ensemble                            Lower Strings
       Woodwind Solo                             String Ensemble
       Woodwind Ensemble                         Piano/Harp
       Brass Solo                                Guitar
       Brass Ensemble


*Students selected as soloists to perform in the Command Performance concert must have
their music memorized.

PLEASE NOTE: If a school does not comply with the All-State Solo and Ensemble rules
and regulations, then both the NMEA member responsible for the entry and the school
itself will not be eligible to participate for the following year in that category.


Duties and Responsibilities of the NMEA Clinic/Workshop Chair (Secondary)
   - The NMEA Clinics/Workshop Chair is appointed by the Nevada Music Educators Association
   Professional Development Conference and All State Festival Chair.
   - Time and place of appointment: typically at the NMEA conference.
   - Length of appointment: undetermined.

   Job Description
   Schedule/organize clinics/workshops for the following areas:
         - High School Band
         - High School Orchestra
         - High School Choir
         - High School Jazz
         - Middle School Band
         - Middle School Orchestra
         - Middle School Choir
         - Middle School Jazz
         - Guitar
         - Percussion
         - Technology
         - Other

   Timeline for NMEA Clinic/Workshop Chair
   2 years prior to conference - Obtain dates for conference.

   1 year prior to conference – Obtain specific times for sessions.

   1 year prior to conference – Poll educators for clinic/session ideas.

   1 year to 6 months prior to conference – Contact potential presenters.

   6 to 2 months prior to conference – Schedule/contract presenters.

   2 months prior to conference – Finalize travel/hotel accommodations.

   1 month prior to conference – Obtain specific clinic needs (projectors, white board, etc)

   Week of conference – Ensure transportation of clinicians.

   During conference – Assign educators to announce/chaperone clinicians.

DUTIES OF THE SCHOOL MUSIC TEACHER

   1.     Maintain active membership in the NMEA by paying annual dues.
2.      Submit the Nevada Music Educators Association Professional Development Conference
        and All State Festival registration fee when required so that students from your school
        may participate.

3.      Encourage students to audition. Assist in students’ preparation of required
        audition materials.

4.      Collect student audition fees and mail to the organizing chairperson. All-
        State Band, Choir, Orchestra chairperson will collect any outstanding forms and fees at
        the live audition. (The audition fee must accompany all video tapes submitted by out-
        of-district students.)

5.      Distribute music and help students prepare for the All-State performance.

6.      Directors are responsible for informing students participating in NMEA events of all
        rules: Codes of Conduct, responsibilities, etc. Directors must also be responsible to
        help enforce these policies with all students, reporting violations to the student’s
        director and/or the NMEA Executive Board. Continued and/or willful violations of
        NMEA policies by the student(s) or director(s) of a school may result in a “letter of
        concern” being written to the directors and possibly to the director’s administrator, as
        determined by a vote of the NMEA Executive Board.

 STUDENT HOUSING
     1. A convention headquarters hotel will be selected by the All-State Chairperson.

     2. Directors are responsible for reserving housing for their students thru the NMEA Housing
        Bureau. All information will be available on the NMEA website www.nmeamusic.org.

     3. Student transportation to and from all All-State activities will be provided if requested on the
        housing form.

Sections to be added:
       Exhibits Chair
       Tri-M Chair




All Forms used by NMEA are available on the NMEA website:
www.nmeamusic.org




 2009 Nevada Music Educators Association Professional Development
Conference and All State Festival
MS/HS TEACHER REGISTRATION FORM
_____________________________________                           _____________________________________
Name                                                            School
_____________________________________                           _____________________________________
Address (Home)                                                  Principal’s Name
_____________________________________                           _____________________________________
City/State/Zip                                                  Address (School)
_____________________________________                           _____________________________________
Phone                                                           City/State/Zip
_____________________________________                           _____________________________________
e-Mail address (home)                                           e-Mail address (school)


All-State groups in which you will have students auditioning (check any that apply):

_____ Band              _____Jazz Band       _____ Choir        _____ Orchestra            _____ MS Choir

Are you a current member of MENC/NMEA?                          _____Yes          _____No

MENC ID Number______________________Expires_______________



Please check the amount enclosed (checks payable to NMEA):

         _____             $75 Registration fee

If you have no students participating, but wish to attend the convention, this fee will allow you to attend all workshops,
activities, and the luncheon.
Return this form along with payment postmarked by April 1, 2009 to the address below. After the postmark
date, registration will be on-site and will not include the luncheon.


                                NMEA
                                c/o Diane Koutsulis, Treasurer
                                Nevada Music Educators Association
                                9580 Orchid Bay
                                Las Vegas, Nevada 89123



PLEASE NOTE: In order for students to participate, each school must have a licensed teacher of
record registered and in attendance at the Nevada Music Educators Association Professional
Development Conference and All State Festival.




Nevada Music Educators Association
Fees and Honorariums as of September 2007

Honorariums

Jazz Band, Orchestra and Band Conductor                  $2,700.00
Choir Conductor                                         $3000.00 **includes judging the ensembles for command performance
Middle School Conductor                                 $1200.00 instate $1700.00 out of state
Accompanist                                             $500.00 per choir
S & E Regionals                                         Full Day $250.00
                                                        Half Day $125.00
                                                        Day and a half $350.00
                                                        Anything less than 4 hours $50.00
Command Performance                                     $25.00 per hour - minimum of 2 hours

**Conductors will make their own transportation and lodging arrangements out of the honorarium
***Gifts - if the performing groups want to collect money to get the conductor/accompanist a gift - that is ok.
The NMEA Secretary will purchase plaques for each of the conductors to be presented to them at the concert.
NMEA will not reimburse any of the chairs for any gifts, flowers that they choose to purchase.

Student Participation Fees

Band and Orchestra                                           $25.00
Choir and Jazz Band                                          $35.00
MS Ensembles                                                 $35.00

All-State Ensemble Audition Fees                        $10.00 **must be paid before or at the time of the audition

Regional Solo & Ensemble Fees                           $7.50 per person in the entry (excluding the accompanist) not
                                                        to exceed $30.00 per entry
Late Regional Solo & Ensemble Fees                      $25.00 minimum late fee per school program
                                                        OR 25% of the total entries
        Convention Fees for NMEA Members                $75.00             Late Fee $90.00

        Convention Fees for Non-NMEA Members           $100.00             $125.00 if attending the luncheon

        Convention Fees for NMEA/ORFF Members       Free/$25.00 if attending the luncheon

        Clinics Budget                              Elementary $1500.00
                                                    Secondary $3000.00

        Housing Expense                             NMEA will provide travel assistance to students from
                                                    the Northern, Northeast and Washoe Zones.
                                                    NMEA will provide 1/2 of the housing expense if using
                                                    the NMEA hotel (4 – 6 students per room)
                                                    depending on the accomodations for the Wednesday,
                                                    Thursday, Friday and Saturday night of the
                                                    Nevada Music Educators Association Professional Developme
                                                    Festival in Las Vegas.



                                                INVOICE

                             2009 All – State Ensemble Audition Fees
                         ALL FEES MUST BE PAID IN FULL BY Friday, January 23, 2009




        School:

        Educator:


        Circle Program: Band                    Orchestra            Choir

        Please complete the information in the box directly below then present this invoice to
        your school banker so that a check may be cut for the All-State Auditions from your
        specific program at your school.

                  DESCRIPTION                    QUANTITY @         UNIT PRICE =            AMOUNT

All-State Audition                                                      $10.00
                                         TOTAL DUE


.


    MAKE CHECKS PAYABLE TO THE NMEA
                 Send all fees to:

                 Diane Koutsulis
             Green Valley High School
           460 Arroyo Grande Boulevard
              Henderson, NV 89014

								
To top