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Oklahoma Certified Work Ready Community Introduction page
Congratulations on your interest in becoming an Oklahoma Certified Work Ready Community!
Learn more about Oklahoma's Certified Work Ready Community initiative at www.OKcommerce.gov/workready.
This workbook is designed to be used as part of a community's application to become Work Ready certified.
Read first:
1 Read all of the tabbed worksheets in this workbook, then fill in only the yellow-shaded cells in the Applicant worksheet.
2 After completing the Applicant worksheet, save the workbook to your computer.
3 Print the Applicant worksheet.
4 Enclose the signed original Applicant worksheet AND the signed letters of commitment and send to:
Certified Work Ready Communities
Community Development
Oklahoma Department of Commerce
900 N Stiles Ave
Oklahoma City, OK 73104-3234
5 Attach your completed, saved workbook to an e-mail addressed to:
jeane_burruss@OKcommerce.gov
Questions? For answers to your questions, please contact:
Jeane Burruss at 800-879-6552 or 405-815-5256.
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Read First www.OKcommerce.gov/workready (06-2009)
Oklahoma Certified Work Ready Community FAQ page
Who is eligible? We don't qualify yet, but we want to
Any Oklahoma town, city, or county and any become certified in the future. What can
collaboration of contiguous Oklahoma cities we do?
and counties may apply. No areas outside In this situation, get a local application
Oklahoma's borders may apply. Regardless of committee engaged and submit your
the size of the area applying, a successful application. This will let your community know
applicant will be certified as a "Certified where you stand and what progress is needed
Oklahoma Work Ready Community." to attain certification. It also triggers additional
assistance from the Oklahoma Department
of Commerce to assist you.
Does being a Work Ready Community
help us? How?
Yes, definitely! Employers and potential What happens after we submit our
employers who may consider your community application?
want to know about your workforce. Being Staff at the Oklahoma Department of
certified answers many of their questions and Commerce will verify the eligibility of the
indicates that your community is serious applicant. Then the application will be review-
about understanding and meeting their needs ed by the Oklahoma Certified Work Ready
as well as reaching out to help individuals Community Committee to verify that the sub-
better themselves. Plus the Oklahoma Depart- mission meets the minimum requirements for
ment of Commerce promotes Work Ready certification. If it does, your community will be
communities on its website. formally presented a certificate signed by the
Governor, the media will be notified, your
community will be listed on the Commerce
What are the basic steps to become website, and you can begin to use the
certified? WorkReady logo on your letterhead.
You must first form a local committee and get
letters of commitment, then submit an Is there a cost involved?
application, available at: There is no application fee.
www.OKcommerce.gov/WorkReady
How long is certification good for?
What are the criteria? Because employers want the most current
Threshold criteria are: information about the area's workforce, the
1. Existing Workforce -- at least 3% has CRCs; certification lasts one year. New data come out
2. Available Workforce -- at least 25% has CRCs; each year. Preparing a new application is easy
and EITHER as long as the community's application
3A. High School Graduation Rate -- at least 82%. committee stays actively involved.
OR
3B. HS Seniors with CRCs -- at least 82%.
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FAQ www.OKcommerce.gov/workready (06-2009)
Oklahoma Certified Work Ready Community Terms and Links page
Available Workforce Active job seekers registered on the Oklahoma Job Link database.
Applicant Area The area within the geographic and jurisdictional boundaries of the applicant "community."
Community Any Oklahoma town, city, or county and any collaboration of contiguous Oklahoma cities and/or counties.
CRC A Career Readiness Certificate is a portable credential documenting an individual's level of mastery of the fundamental
skill levels required by employers. www.OKcommerce.gov/careerready
Existing Workforce Total number of workers who were employed by the same employer in both the current and previous quarter.
Governor's Council The Governor's Council for Workforce and Economic Development.
www.OKcommerce.gov/council
HSGR High School Graduation Rate. The 9th-grade cohort model measures the throughput of an area's public school system.
Divide the # of new high school graduates in the most recent school year by the 9th-grade Avg Daily Membership 4 years earlier.
KeyTrain The training curriculum used in Oklahoma to prepare for the WorkKeys assessment test.
www.keytrain.com
OESC Oklahoma Employment Security Commission, a state agency, provides a variety of employment services through its
local Workforce Centers across the state. www.oesc.state.ok.us
RDS Rural Development Specialist at the Oklahoma Department of Commerce.
www.OKcommerce.gov/rds
Stale date The date of expiration for an individual application to become an Oklahoma Certified Work Ready Community.
Calculated as 3 years after the date of application.
WF Workforce, that is, all of the people who are employed or able to work
WIA Workforce Investment Area is one of twelve sections of the state, designated by the Governor, with a Workforce
Investment Board. www.oesc.state.ok.us/images/WIA-areas-Map.pdf
WIB Workforce Investment Board -- the local leaders who plan and coordinate workforce development efforts within a WIA.
WorkKeys The assessment test which must be taken to receive a Career Readiness Certificate.
www.act.org/workkeys
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Terms and Links www.OKcommerce.gov/workready (06-2009)
Oklahoma Certified Work Ready Community Resources page
The Rural Development Specialists (RDSs) of the Oklahoma Department of Commerce are responsible for helping communities and
regions prepare for and take advantage of economic development opportunities, including the Certified Work Ready Communities
program.
RDSs are the "face" of Commerce in rural Oklahoma, providing hands-on assistance, as well as referrals to resources.
To see a map of the RDS areas, find out who your RDS is, and discover how to contact them, visit www.OKcommerce.gov/rds.
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Resources www.OKcommerce.gov/workready (06-2009)
Oklahoma Certified Work Ready Community Instructions
5 of 9
These instructions are a companion piece to the CWRC process map.
Download “Certified Work Ready Communities – Application and Approval Process” at:
http://tinyurl.com/mljgsw
# DUTY OF TASK
1 Community Organize local Application Committee.
The local Application Committee plays an important role in initially
gaining – and subsequently keeping – certification as a Work Ready
Community. Decide on the geographical boundaries of the “community”
that is applying. The committee should have representatives from area
business (e.g., Workforce Investment Boards, industry groups,
manufacturing or employer councils, business clubs); education (e.g., K-
12, school boards, Career Tech, colleges & universities, Parent
Teacher Association, Student Council); local development organizations
(e.g., Local Economic Development Organizations, chambers of
commerce, utility companies); and government (e.g., city, county, tribal,
Workforce Center, etc.). Enlist this committee's help throughout the
year to address areas of concern and to raise awareness of related
school performance and workforce issues.
2 Community Download program info and application.
Go to www.OKcommerce.gov/WorkReady
3 Community Notify ODOC of interest / Intent to Apply.
Contact Jean Burruss at Jeane_Burruss@OKcommerce.gov or 405-
815-5256.
4 ODOC Notify:
>> Oklahoma Department of Commerce's Rural Development
Specialists – so they can assist the community through the process
>> Certified Work Ready Community Committee members – so they
can monitor program performance
5 ODOC Discover local data.
Find the required data points for the applicant community.
6 Community Submit electronic application and letters of support.
Follow the instructions in the Application (including the 'Read First' tab).
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Instructions www.OKcommerce.gov/workready (06-2009)
Oklahoma Certified Work Ready Community Instructions
6 of 9
These instructions are a companion piece to the CWRC process map.
# DUTY OF TASK
7 ODOC Check local application and letters of support.
Be sure all items are completed and all required letters are in hand or
on file.
8 ODOC Complete?
If YES, then go to Step 9. If NO, then return to Step 6.
9 ODOC Send electronic copy of application to Data Validation subcommittee.
9a ODOC File originals of the application and letters of support.
Send originals to Jeane Burruss, 405-815-5256.
Data Validation
10 Data validated?
subcommittee
Are the data provided by the applicant current and from the correct
sources? If YES, then go to Step 11. If NO, then go to Step 10a.
10a ODOC Contact Community; explain and assist.
CWRC program manager will contact Community to explain deficiency
and to discuss how to resolve.
10b Community Correct and resubmit to ODOC.
Return to Step 9.
Data Validation
11 Application meets threshold criteria?
subcommittee
Does the applicant meet program thresholds for certification? If YES,
then go to Step 12. If NO, then go to Step 11a.
Create a development plan for community to reach threshold criteria;
11a CWRC Committee
notify Rural Development Specialist.
Prepare a written plan for the community to address any deficiencies in
the application. Send copy to appropriate Rural Development Specialist.
11b Community Implement development plan to reach threshold criteria.
Community has 36 months from date of application to achieve
certification. Rural Development Specialist will assist the applicant.
11c Community Re-submit application once threshold criteria are reached.
Return to Step 9.
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Instructions www.OKcommerce.gov/workready (06-2009)
Oklahoma Certified Work Ready Community Instructions
7 of 9
These instructions are a companion piece to the CWRC process map.
# DUTY OF TASK
Data Validation
12 Recommend approval by CWRC Committee.
subcommittee
Make recommendation at CWRC Committee meeting.
13 CWRC Committee Accept recommendation of Data Validation subcommittee?
If YES, then go to Step 14. If NO, then go to Step 13a.
13a CWRC Committee Resolve issues and revote.
14 ODOC Notify:
>> ODOC
>> Executive (to schedule presentation)
>> WebTeam (to update Website)
>> Marketing Division (to prepare news releases)
>> Rural Development Specialist
>> Community (to congratulate & plan celebration)
Prepare certificate & send to Governor; issue news release; update Web
15 ODOC
page.
16 Community Plan celebration.
CWRC Committee has celebration planning guides available.
17 Governor Sign certificate.
Sign and return to ODOC.
18 ODOC ODOC Executive presents certificate to community.
Secretary of Commerce and/or Deputy Secretary of Commerce for
Workforce Development
19 Community Celebrate!
Have an event to celebrate the community's achievement.
20 Community Recycle for annual recertification.
Keep the local application committee engaged by planning activities
and communicating regularly (e.g., monitoring and reporting on
changes in the local workforce, CRC levels, Job Profiling, and High
School dropout rates).
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Instructions www.OKcommerce.gov/workready (06-2009)
Oklahoma Certified Work Ready Community Applicant page
Community / Applicant
Describe the Applicant Area (e.g. City of Woodward; all of Grady County; Osage & Pawnee Counties)
A.
Below, list alphabetically the Required Letters of Commitment
B. Independent School District(s) within
C.
the Applicant Area check off
1 Local Workforce Investment Bd Chair(s)
2 Economic Development leader(s)
3 District School Superintendent(s)
4 Higher Education representative
5 CareerTech representative
6
Primary contact person for Applicant
7 D.
8
9 printed name
10
11
12 employer / organization
13
14
15 e-mail address
primary telephone #
secondary telephone #
E. Application submitted by:
type the name of primary local contact -->
signature -->
FOR OFFICIAL USE ONLY date init.
Application received by Commerce CWRC Committee approval
Stale date 12/30/02 Community notified
All required commitment letters on file Media notified
Data Validation subcmte approval Presentation of certificate
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e3167fa2-e328-4273-aff4-da9c83dc0416.xls ODOC Form 5256
Applicant www.OKcommerce.gov/workready (06-2009)
Oklahoma Certified Work Ready Community User Feedback page
We want the Oklahoma Certified Work Ready Community initiative to be the best in the nation. We need your help to do it!
Your honest feedback helps us improve our programs and program materials. Please print out, complete, and fax responses to:
Kirk Martin at 405-605-2951.
Strongly Disagree Agree Strongly
Circle the answer that best fits your experience. disagree Somewhat
Unsure
Somewhat Agree
1 The application instructions were clear and easy to follow. 1 2 3 4 5
2 The process flow chart was easy to find online. 1 2 3 4 5
3 The process flow chart was clear and helpful. 1 2 3 4 5
4 The terminology was clearly explained in the program materials. 1 2 3 4 5
5 The use of terminology was consistent within the program materials. 1 2 3 4 5
6 The Applicant page was easy to understand and complete. 1 2 3 4 5
7 The Application workbook as a whole was easy to understand and use. 1 2 3 4 5
8 The support & customer service from Commerce was excellent. 1 2 3 4 5
9 On the Terms and Data Links page, add or change these terms:
10 Add these questions to the FAQ page:
Not enough rooom? Add additional pages and give us a real earful! Many of our best ideas come from you!
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e3167fa2-e328-4273-aff4-da9c83dc0416.xls ODOC Form 5256
User Feedback www.OKcommerce.gov/workready (06-2009)
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