Question: Are audited financial statements required or would financial statements that
are not audited suffice for companies that are not required to have audited financial
statements for any other reason and do not have them available?
Answer: State Purchasing will check into this requirement and will amend the RFP if it
is determined that they are not needed.
Question: Is the $730,000 requirement for return to the NMDOT and performance bond
Answer: The RFP allows for the vendor to object to any of the Department’s terms and
conditions and allows the vendor to propose specific alternative language in C.15 of the
Question: Would the performance bond cover the requirement for financial statements?
Answer: No, the performance bond is only guaranteeing a return to the state and does not
ensure the state that your company is financially sound.
Question: What is the $730,000 amount based on?
Answer: That number is the gross amount projected to be received by the State for its
current signs and any new signs that can be installed in the Albuquerque area. This
amount does not take into account any costs incurred by the NMDOT to run the program.
Question: Can the contract be written for longer than 4 years?
Answer: State Purchasing will review the procurement code to answer this question.
Question: Can vendors be given the current inventory and location of signs and number
of advertisers on each sign. Also vendors are requesting the average daily traffic counts.
Answer: The NMDOT will work to get this information for the vendors.
Question: Does the vendor bidding on the contract have to be a licensed New Mexico
Answer: No, the vendor bidding does not have to be a licensed New Mexico contractor
but they must state in their proposal how they plan to complete all work required in the
proposal, including work that must be completed by a licensed New Mexico contractor.
Question: What kind of licenses are required for any of the work required in the RFP and
what is the minimum amount of insurance required?
Answer: Bidders can review the New Mexico State Department of Transportation
Standard Speicification for Highway and Bridge Construction for Contractor
requirements to work in NMDOT right-of-way.
Question: Do we need a marketing plan?
Answer: Yes, it is required in the RFP.
Question: Do you want a business plan?
Question: Can I only sell the advertisements to businesses for one year? Can we enter
into a 3 year contract?
Answer: The RFP states the contractor shall only enter into contracts with businesses for
a MINUMUM of one year. There is no maximum time of the contract given.
Question: Do you want the awarded contractor to take an inventory?
Answer: Yes, that is required in the RFP.
Question: Can we install logo signs on other roadways than the ones that currently have
Answer: Signs are allowed on any 4 lane facility with access control and interchanges.
Signs can be installed on any roadway that fits within the administrative code authority
for Logo signs.
Question: Does the contractor have to pull a permit and pay a fee to install a new sign?
Answer: The contractor has to request permission to install any new sign from the
District office, however, there are no fees for this.
Question: Are you asking for the signs to comply with current NDMOT highway signing
Answer: Yes, all signs must conform to current specifications for highway signing.
Question: Do you need information on each partner?
Answer: The specific information required for each party involved in the bidding is
specified in the RFP.
Question: Who governs what the vendor charges the advertisers for advertising and
production of signs?
Answer: That is what you will put in your RFP proposal and will be covered specifically
in the contract.
Question: Can we offer a better pricing strategy for different areas of the state?
Answer: You can offer pricing based on any criteria you would like to propose.
Question: Is there a wage rate requirement?
Answer: No, but you must follow all applicable laws
Question: When would the billing start and who would the money go to?
Answer: The state usually bills in January for the following April 1- March 31
advertising period but we are waiting to bill and will not bill if the contract is awarded.
The awarded vendor will bill and will receive payments. The contractor must remit a
minimum of $730,000 to the state each year.
Question: Can I increase the rates at any time?
Answer: All rate structures must be proposed in the RFP and will be agreed upon and
formalized in the contract.
Question: Is there an in-state preference?