Conference Planner Checklist by qih10924

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									                             PRE-CON MEETING CHECKLIST
Group Name
Agent Name
Ops Manager
Date of Arrival
Date of Departure
Event Planner
                                   Accommodation
             Item               Checked                  Notes
                              Yes      No
Rooming List
Check in/ out requirements
Baggage Handling
Porterage
Storage
Welcome Letters
VIP'sSPecial Requirements
Car Parking
List of hotel contacts
Access for disabled
Security requirements
Deliveries of goods/boxes
Room Drop
ETA/ETD (if known)
                                   Food & Beverage
Breakfast requirements
Welcome/Arrival Drinks
Dinner requirements
Dietary requirements
F & B Signatories
Late bar openings

                                   Function Rooms
Set up
AV equipment


                                   Accounting/Billing
Master Account
Authorised Signatories
Daily signing off
Billing address
Deposits
F & B billing

Profile of the Event


Other remarks

								
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