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									    OUR ORGANIZATION
      Standard Project
    Management Process –
      Standard Project
       Documentation
         OUR ORGANIZATION CMMI Project
                    Version 2.0
                   18 August 2009




Prepared By:
Yvette Reyna

Michiko Diby



.




               2
REVISION HISTORY

Author             Date              Edits

Michiko Diby       May 15, 2009      Notes from first PM Meeting
                                     captured. First Draft.

Michiko Diby       August 18, 2009   Second Draft




                                                                   3
Table of Contents
OVERVIEW ............................................................................................................................................... 6

   SUMMARY ..................................................................................................................................................... 6

   REFERENCED STANDARDS ................................................................................................................................. 6

   PURPOSE OF THIS DOCUMENT ........................................................................................................................... 6

PROJECT SIZE DETERMINATION ............................................................................................................... 6

       Exceptions. ............................................................................................................................................. 7

   DOCUMENT APPROVAL PROCESS ....................................................................................................................... 7

SMALL PROJECT STANDARD DOCUMENTS ............................................................................................... 7

   PROJECT INITIATION......................................................................................................................................... 7

   PROJECT PLANNING ......................................................................................................................................... 7

   PROJECT EXECUTION........................................................................................................................................ 7

       Project Management ............................................................................................................................. 7

       Training .................................................................................................................................................. 7

       Testing ................................................................................................................................................... 7

       Business Architecture ............................................................................................................................. 8

       System .................................................................................................................................................... 8

   PROJECT CLOSING ........................................................................................................................................... 8

   FULL PROJECT STANDARD DOCUMENTS ............................................................................................................... 8

   PROJECT INITIATION......................................................................................................................................... 8

   PROJECT PLANNING ......................................................................................................................................... 8

   PROJECT EXECUTION........................................................................................................................................ 9

       Project Management ............................................................................................................................. 9

       Training .................................................................................................................................................. 9

       Testing ................................................................................................................................................... 9

                                                                                                                                                                  4
    Business Architecture ............................................................................................................................. 9

    System .................................................................................................................................................... 9

PROJECT CLOSING ......................................................................................................................................... 10




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Overview
Summary
OUR ORGANIZATION has been tasked with maturing software development lifecycle
implementations in accordance with best practices outlined in the Capability Maturity Model
Integration (CMMI) model. To this end, all production process will be documented as
deliverables to the OUR ORGANIZATION CMMI project for the purpose of showing evidence of
maturity.



Referenced Standards
Except where noted, all processes in this document are sourced from the Project Management
Institute’s (PMI) Project Management Body of Knowledge which is available at the PMI website
at www.pmi.org.



Purpose of This Document
The purpose of this document is to provide direction to Project Managers as to the nature and
extent of project documentation required in standard project.


Project Size Determination

Project size can determine the amount of documentation required. The Project Size
determination should be noted in the Project Management Plan.


              Full Project Documentation is required when the anticipated project length from
               Project Initiation to Project Close is greater than six months.


              Small Project Documentation is required when the anticipated project length
               from Project Initiation to Project closes is less than six months.




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Exceptions. Some project may be greater than six months and not require full documentation.
An example would be intranet applications where the NETWORK ENGINEERING GROUP
documentation is managed through NETWORK ENGINEERING as the application host. In these
situations, the Project Manager must note reasons why documentation will not be provided in
the Project Management Plan.



Document Approval Process
All documents should follow the OUR ORGANIZATION Document Approval Process.


Small Project Standard Documents

It is the responsibility of the Project Manager to ensure that each of these documents noted
below are completed for their project.

Project Initiation
       Project Charter

Project Planning
       Project Management Plan
       Risk Register
       Change Management Plan
       Communications Plan/RACI Chart
       Project Schedule

Project Execution
            Project Management
             Project Status meeting Notes
             Risk Register Updates
             Schedule Updates

            Training
             Training Manual
             User’s Guide
             FAQs


            Testing
             Use Cases
             Test Cases
             System Test Scripts
                                                                                               7
               Business Process Test Scripts
               User Role Test Scripts
               Regression Test Script


            Business Architecture
             Content Management Plan (if applicable)
             Functional Requirements Document
             Business Requirements Document

            System
             Implementation Plan
             Data Migration Plan
             Contingency (Disaster Recovery) Plan
             Hardware/Software List
             Network Topology Diagram
             Data Flow Diagram
             Interface and Services Agreements (SLA/SIA/MOA)
             System Operating Procedures
             Compliance Validation Documents
             Security Training and Awareness Plan

Project Closing
           Lessons Learned Notes
           Project Notebook


Full Project Standard Documents
It is the responsibility of the Project Manager to ensure that each of these documents are
completed for their project.

Project Initiation
       Project Charter

Project Planning
       Project Management Plan
       Work Breakdown Structure
       Project Schedule
       Risk Management Plan
       Risk Register
       Change Management Plan
       Communications Plan/RACI Chart
       Stakeholder Analysis


                                                                                             8
Project Execution
        Project Management
         Project Status meeting Notes
         Risk Register Updates
         Schedule Updates

        Training
         Training Plan
         Training Manual
         User’s Guide
         CBTs
         FAQs


        Testing
         Testing Plan
         Use Cases
         Test Cases
         Traceability Matrix
         System Test Scripts
         Business Process Test Scripts
         User Role Test Scripts
         Regression Test Script
         Test Results


        Business Architecture
         Content Management Plan (if applicable)
         Functional Requirements Document
         Business Requirements Document
         Technical Requirements Document

        System
         Implementation Plan
         Data Migration Plan
         Configuration Management Plan
         Contingency (Disaster Recovery) Plan
         Hardware/Software List
         Network Topology Diagram
         Data Flow Diagram

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             Incident Response Plan
             Interface and Services Agreements (SLA/SIA/MOA)
             System Operating Procedures
             Compliance Validation Documents
             Security Design and Configuration
             Security Training and Awareness Plan
             Incident Response Plan

Project Closing
         Lessons Learned Notes
         Project Notebook




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