Confidential Information Management

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					         Project Coordination Platform




Proprietary &
Confidential      Abtahi Engineering Management
Information                 Consultants           1
                Interface Coordination in
                Multidisciplinary Projects

                                              Structural
                   Civil


                                                            Environmental
                                    Project
          Client



                                                    Stake
                       Electrical
                                                   Holders

Proprietary &
Confidential                Abtahi Engineering Management
Information                           Consultants                           2
     Interface Coordination in Complex
                  Projects
                        Facilities                             Systems
                                                         T                 R
                C                     L
                         S     A                               C      E
                O
                                                                           Co    C
           Client         M
                                                                     S      Stake
                                                                           Holders
                    P
                                      F                       Bell   F/O
                             WQ                        PG&
                                            A           E
                             Regulatory                       Utilities
                              Agencies        PU
Proprietary &
Confidential                         Abtahi Engineering Management
Information                                    Consultants                           3
What Is Involved in Interface Coordination?

          Exchange of information in form of :
                1. Establishing requirements
                 2. Request for information
                   3. Provide information
                        4. Updates


Proprietary &
Confidential           Abtahi Engineering Management
Information                      Consultants           4
         Traditional Way of Coordination
  With 100% of coordination resources spent on

           •Meetings
           •Phone calls
           •Letters & notes
           •Emails
           •Check prints
           •Document review

   Still many interfaces do not get incorporated into
      contract documents which result in claims
Proprietary &
Confidential            Abtahi Engineering Management
Information                       Consultants           5
     New Approach to Interface Coordination
                          P2 to P2 Platform
                 Facilities                          Systems




        Client                                                   Stake
                                                                Holders




                    Regulatory                      Utilities
                     Agencies
Proprietary &
Confidential                  Abtahi Engineering Management
Information                             Consultants                       6
                P2 2 P2 Platform
A medium where project participants:
                •    Establish relationships and interface links
                •    Define their interfaces
                •    Establish requirements
                •    Request for information
                •    Provide responses to requirements or RFIs
                •    Provide updates and new information
                •    Verify that RFIs have been responded and
                    requirements have been incorporated
                    satisfactorily

Proprietary &
Confidential          Abtahi Engineering Management
Information                     Consultants                        7
Establish Relationships and Interface Links
   Prepare a P2 2 P2 matrix




                                                           Environmental Mitigation Measures




                                                           Fire Protection & Intrusion Alarm:
                                                           Ductbank:Combined system
                                                               Central Control System
                                                               Autumn & Montgomery




                                                               Underground Utilities




                                                               Town of Los Gatos

                                                              Blue Light Station




                                                               Fire Extinguisher
                    Functional Area




                                                               Smoke Detector
                                                           External Agencies:
                                                               PLC Equipment




                                                           Corrosion Control
                                                           Communication:




                                                           Fare Collection:
                                                               Fish & Game




                                                               Fire Hydrant
                                                               Station TVM




                                                           Intrusion Alarm
                                                               Storm Drain
                                                               Street Work




                                                               PABX (VTA)
                                                               PA System




                                                               Telephone
                                                               COM Node




                                                           Landscaping:
                                                               Army COE




                                                           LRT Signals:
                                                           Geotechnical
                                                               Trackway




                                                               Campbell




                                                               Irrigation
                                                               San Jose




                                                               Auxiliary
                                                           Art Program




                                                               Planting
                                                               Lighting
                                                           Electrical:




                                                               Master
                                                                I - 280




                                                               Sewer




                                                               Signal
                                                           Caltrans:

                                                               SR 87

                                                               SR 17




                                                              CCTV
                                                               VMB




                                                               PUC
                                                               CTS
                                                           Cities:
                                                           Civil:
                Art Program                ARTP
                Caltrans:
                    Autumn & Montgomery CTAM
                    SR 87                 CT87
                     I - 280              CT28
                    SR 17                 CT17
                Civil:
                    Street Work            C1SW,C2SW
                    Underground Utilities C1UG,C2UG
                    Storm Drain             C1SD,C2SD
                    Trackway               C1TK,C2TK
                    Sewer                  C1SS,C2SS
                Cities:
                    San Jose                SANJ
                    Campbell                 CAMP
                     Town of Los Gatos        GATO
                Communication:
                     Blue Light station       BLUE
                    COM Node                COMN
                    PA System               CMPA
                    VMB                     CVMB
                    PLC Equipment (SCADA) CPLC
                    CCTV                    CCTV
                    Telephone                  CTEL
                    Central control system ( i.e. alarm) CCCS
                    PABX                      PABX
                    CTS                      CCTS
                Corrosion Control                 CORR
                Ductbank: Combined system         DUCT
                Electrical:
                    Lighting                   LGHT
                    Auxiliary                  EAUX
                Environmental Mitigation Measures ENVR
                External Agencies:


Proprietary &
                    Army COE                  ACOE




Confidential                                                    Abtahi Engineering Management
Information                                                               Consultants           8
Define the Interfaces

 • Who are the two                        PP1               PP2

   interfacing parties

 • What is the interface            Interface Description
                                                     1


 • Where does it take               Location

         place


Proprietary &
Confidential      Abtahi Engineering Management
Information                 Consultants                           9
Establish Requirements or RFIs
• Establish                    PP1 Req. Type           RFI
                                                      Req.
  requirements                Provide a 36”h x 18”w x 12”d niche for

• Request for                  each blue light stations@ each portal


  information                 Response to PP1 Req.

• Provide responses,
                                  See Dwg. C-11, Contract 123

  references &                 PP2 Req. Type          Req.
                                                      RFI
  updates                     Where are the niches located?

• Confirm
  requirements are            Response to PP2 RFI

  met                          15 feet from the portal

Proprietary &
Confidential     Abtahi Engineering Management
Information                Consultants                                 10
                       Sample Interface Data Sheet
 Hamilton G/S
                                                                                             Record # 7 out of 8 (To View 8 Records)
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 Interface Code: CVSN/STBR/HAM/1 (CREATE A NEW INTERFACE)                                    Date Created: 10/3/2001
 FA1: CVSN                                                                                   FA2: STBR
 Functional Area 1: Civil : Soundwall                                                        Functional Area 2: Structures:Bridges

                                                                                       Edit Interface Description
 Interface Description: There shall be soundwalls on Hamilton Ave. Bridge Structure.
 Location: Hamilton Ave
 FA1 Task Leader: D. Maniti                                                                  FA2 Task Leader: R. Schnabel




    FA 1 Requirement (1 of 1)                                 Edit Requirement                   Ref FA1 ID: 1      Drawings: See Soundwall Details on C346- sheet 155, (BCA Dwg
                                                                                                 32 of 36)
                                                                                                 Contract ID: C346             Submittal Level: 100%
    Req ID: 1                                 Req Type: Requirement                              Contract Submittal Date: 12/17/2002
                                                                                                 Last Modified: 3/22/2002
    Req Description: There shall be a One meter high sound barrier on the north side
    of the structure.


    Date Needed By: 10/20/2001                Critical: Yes
    Record Last Modified: 3/22/2002           Incorporated: Yes
    New FA 1 Requirement




 (Switch to R. Schnabel 's Requirements)

Proprietary &
Confidential                                                     Abtahi Engineering Management
Information                                                                Consultants                                                                                             11
       Sample Critical Interfaces Report




Proprietary &
Confidential      Abtahi Engineering Management
Information                 Consultants           12
     Sample Outstanding Issues Report
     Vasona LRT Project                                                          Outstanding Issues                                                              31-Mar-02             Pa

    Requirement ID   Type            Requested by        Description                                                                  Due Date Ball in Court of
     Done            Reference


                                                                                             VTA: Operations & OCC
    VTAOMTVML1/RQ2     Requirement    A. Jenkins (VTA)   Add additional hardware, furniture, conduits and interface cabinets to               K. Rummel (PB)
                                                         accommodate the Vasona fare collection equipment if and as required.
    MTVMVTAOL1/RQ2     RFI            K. Rummel (PB)     Provide the protocol.                                                                A. Jenkins (VTA)               If TVMs are fr
                                                                                                                                                                             vendor, the ne
                                                                                                                                                                             will also need

    VTAOMTVML1/RQ1     Requirement    A. Jenkins (VTA)   The Vasona Line TVMs are to be compatible with the existing TVM Master.              K. Rummel (PB)
    MTVMVTAOL1/RQ1     Requirement    K. Rummel (PB)     The capacity of the existing TVM Master is to be sufficient to accommodate           A. Jenkins (VTA)               Existing TVM
                                                         the Vasona station TVMs.                                                                                            of the Vasona


     Fare Collection: Station TVM
                                                                                             VTA: Operations & OCC
    VTAOSTVML1/RQ1     Requirement    A. Jenkins (VTA)   Vasona and Tasman West station TVM designs are to be compatible.                     K. Rummel (PB)

     LRT Signals: Signals
                                                                                             OCS: Poles
    SIGNOCSPL1/RQ1     Requirement    C. Loveys (PB)     LRT signals on OCS poles will change as a result of revisions to crossing            G. Longworth (MK)              LRT Signal joi
                                                         approvals by CPUC at Autumn, Delmas and San Fernando.                                                               been change
                                                                                                                                                                             TES poles. As
                                                                                                                                                                             PC060 and PC
                                                                                                                                                                             S360 DCN pa
Proprietary &                                                                                                                                                                in C325 adde

Confidential                                             Abtahi Engineering Management
Information                                                        Consultants                                                                                               13
What We Provide:
   • A platform for direct communication
     between project participants




Proprietary &
Confidential    Abtahi Engineering Management
Information               Consultants           14
Our Platform Empowers All Participants
   • The information can be retrieved in
     many forms by PP and managers




                =

Proprietary &
Confidential    Abtahi Engineering Management
Information               Consultants           15
Our Platform Saves Resources’ Time
   • Reduces number of meetings, phone calls,
     memos and time for searching for information




                <

Proprietary &
Confidential        Abtahi Engineering Management
Information                   Consultants           16
Our Platform Improves Quality
   • Keeps track of all issues in a concise manner




   • Don’t let things fall into the cracks




Proprietary &
Confidential        Abtahi Engineering Management
Information                   Consultants            17
Key Benefits

   A dedicated interactive platform
     • EFFECTIVENESS
     Enter information once in one place
      • EFFICIENCY
     • EXPEDIENCY
   Information available to users in a
   concise and easily retrievable format
     • CONVENIENCE
   Meaningful and easy reporting for
     • INVALUABLE  unincorporated issues
    Keeps track of users
   managers and

Proprietary &
Confidential     Abtahi Engineering Management
Information                Consultants           18
Why Choose P2 2 P2 Platform ?
• A cutting edge
  coordination tool                                 Service

• Save time                         $           $
• Save money
                                      Control        Time
• Greater control
• Improved quality                   Quality


Proprietary &
Confidential    Abtahi Engineering Management
Information               Consultants                         19
Is This the Right Tool for Your Projects
   1. Are claims, conflicts, efficiency, schedule
            and controls issues in your projects
   2. Do feel the need for improvements
   3. Examine how the current coordination
            process can be improved
   4. Implement P2 2 P2 platform in a very short
            time, concurrent with your regular project
            activities
   5. The earlier you implement this platform, the
            greater your ROI, improved quality, MIS
            control, and peace of mind
Proprietary &
Confidential       Abtahi Engineering Management
Information                  Consultants                 20
     Please Contact Us for an On-line
     Demonstration of this Platform




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Confidential    Abtahi Engineering Management
Information               Consultants           21

				
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