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									                                                                                Naperville 203 Indian Plains District 204
                                                                                          SIS RFP APPENDIX B
                                                                                       General Requiements
                A                                                   B                                                C            D                         E                             F
                                                                                                                                      Vendor Response
                                                                                                                              INCLUDED: c=current version; l=limited;
   1                                                                                                                              f=future release; n=not included
                                                                                                                              integrated
   2       Category                                          Requirement                                          Included?   with other               Vendor comments              Examples

                           "save" - entry of information in any module automatically saves, or very
   3    access & control   clearly prevents you from moving to another screen and losing the entry

                           ability to establish security by role, by location, and by individual user id -
                           ability to add users to security lists (rather than hard-code entry of role in 1-to-
   4    access & control   1 to user. Need to be able to give some users cross-functionality.)

   5    access & control   ability to grant access, view-only, edit rights depending on module

   6    access & control   Active Directory for IDs
                           allow for more than one building to view a student - Serving, Home and
                           Testing Schools will all need access to student's records. Could be 3 different                                                               i.e.: view Middle School grades
   7    access & control   buildings.                                                                                                                                    from high school

   8    access & control   Allow user-defined password not to be viewable as it is being typed
                           Audit trails of changes made - needs to have id, date and reason code. Must
   9    access & control   know what item was changed
                           Authorization - need to be able to expand and restrict rights by different                                                                    i.e.: coaches, sponsors, teachers -
   10   access & control   groups                                                                                                                                        ability to see a student's schedule
                           Automated password re-set: sent to email address stored in Student, Staff or
   11   access & control   Parent file; security-enabled
                           Field level Security - for display, edit - ability to lock edit, block view
   12   access & control   depending on security settings of individual fields
                           Login Attempts: Allow System Administrator to set attempt limits
                           Provide System Administrator with alerts / report of login attempt limits
   13   access & control   exceeded
                                                                                                                                                                         Support staff like reading
                                                                                                                                                                         specialists – need to see the data.
                                                                                                                                                                         assessment, intervention, parent-
   14   access & control   Method for adding other users to have desired access based on unique needs                                                                    teacher conferences


   15   access & control   password assignment & listing (accessible as desired, depends on building)


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                             page 1 of 126
                                                                                 Naperville 203 Indian Plains District 204
                                                                                           SIS RFP APPENDIX B
                                                                                       General Requiements
                  A                                                 B                                              C             D                         E                            F
                                                                                                                                     Vendor Response
                                                                                                                             INCLUDED: c=current version; l=limited;
   1                                                                                                                             f=future release; n=not included
                                                                                                                             integrated
   2        Category                                        Requirement                                         Included?    with other               Vendor comments             Examples
                           Passwords: Allow System Administrator to set requirements (alpha, alpha
   16   access & control   numeric, minimum and max length.)
                           Permissions default at user level, but can modify individual access to modules
   17   access & control   & data

   18   access & control   remote access
                                                                                                                                                                        assessment - viewed only by those
   19   access & control   security / access controls by assigned function; by team                                                                                     teaching that course

   20   access & control   single security sign-on access and then navigate through systems

   21   access & control   Support Secure Socket Layer (SSL) encryption
                           system time-out - allow user to set time.
   22   access & control   Allow access for time out to be set at district level for users.

                           Change in student status - generates warning reports & properly updates
   23   audit trail        affected modules: transportation, scheduling, class lists, other

                           Ability to enter as much info on a single page of entry as possible - limit need
   24   data entry         to move to new screens while working on a single function
                           ability to journal a student "case" - phone calls with parents, conversations,                                                               to allow academic progress
   25   data fields        actions taken                                                                                                                                monitoring- weekly and ongoing
   26   data fields        Allow for more than one Serving School, "Physical Presence" school

                           am / pm / full time field: Note for some EC (special education) students,
                           COULD be attending two schools, one as an AM student, one as a PM student.
                           Would this be similar to HS student who attends other HS, COD, or online for                                                                 used in Kindergarten, Early
   27   data fields        a class? <-- preserve "home school" and use scheduling to handle??                                                                           childhood
   28   data fields        fields on student static info record to include Indian Prairie Scholar
                           fields on student static info record to include last athletic participation
   29   data fields        physical date
   30   data fields        flag for out-placed students




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                           page 2 of 126
                                                                                Naperville 203 Indian Plains District 204
                                                                                          SIS RFP APPENDIX B
                                                                                       General Requiements
                 A                                                  B                                             C             D                         E                             F
                                                                                                                                    Vendor Response
                                                                                                                            INCLUDED: c=current version; l=limited;
   1                                                                                                                            f=future release; n=not included
                                                                                                                            integrated
   2       Category                                            Requirement                                     Included?    with other               Vendor comments              Examples

                            handle multiple school assignments:
                                   home school = school based on home address
                                   serving school = different school if applicable (ELL, spec ed, special
                                     requests)
   31   data fields                testing school
                            RTI (Response to Intervention) Logs - ideally using a drop down list of pre-                                                               seat change, schedule change, met
   32   data fields         determined interventions & ability for user to add to the list                                                                             with psych
                                                                                                                                                                       then can see from Parent Portal,
   33   data fields         teacher record - include picture                                                                                                           or other places in SIS


   34   data fields         track separately: Home School, Serving School (one or more), testing school

                            Data Format - consistency of phone number formats, spelling of addresses
                            (table with drop down street names from online database?), Capitals,
   35   data formatting     Apostrophe's, conventions - forced in entry where possible

   36   data formatting     store data using other than all caps - formatting conventions?                                                                             communications print in all caps


                            ability to print & scan bar codes that can be read using scanning devises. I.e.:
   37   data input          offices, library, study halls, nurse. Allow ease of capture of attendance info.
   38   data input          auto-fill fields
   39   data input          drop down selection
                                                                                                                                                                       errors on initial enrollment, errors
                                                                                                                                                                       for re-entry to district or move
   40   data input          duplicate entry protection - student DOB and first name or last or close?                                                                  from one building to another

                                                                                                                                                                       current system combines morning
                                                                                                                                                                       and afternoon class info into
   41   data requirements   can handle 1/2 day school session (am vs. pm kindergarten and Pre-K)                                                                       single class for attendance


                            Provide the capability to maintain all student demographic data as well as
   42   data retention      permanent record data for their entire years in District (PK-12+)



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                           page 3 of 126
                                                                                Naperville 203 Indian Plains District 204
                                                                                          SIS RFP APPENDIX B
                                                                                      General Requiements
                   A                                               B                                              C             D                         E                              F
                                                                                                                                    Vendor Response
                                                                                                                            INCLUDED: c=current version; l=limited;
   1                                                                                                                            f=future release; n=not included
                                                                                                                            integrated
   2       Category                                          Requirement                                       Included?    with other               Vendor comments               Examples
                           electronic storage of portfolio of student's work with links to records and links                                                           ask Aaron L 203: linked to what
   43   data storage       to Mission Strands                                                                                                                          Mission Strands?
   44   data storage       store scanned visitor IDs

                                                                                                                                                                       highlighting academic eligibility,
                                                                                                                                                                       or "at risk", infinite possibilities -
                           deleting - need data integrity for records associated with a student record,
                                                                                                                                                                       whatever could make
                           classes, other master files - should not be able to delete, BUT don't want to                                                               understanding information easier
   45   edits & controls   duplicate counts                                                                                                                            to process


   46   edits & controls   Provide “spell checking” ability to all narrative fields
                           use of drop-down, autofill, edits on range, edits on allowed values
                           • Provide an online list of all values for each validated field
                           • Support automatic insertion of a value into the proper field from a list of
                           valid values
   47   edits & controls
                           Validate each field as it is entered rather than after an entire screen or
   48   edits & controls   transaction is entered

   49   edits & controls   when codes are used in fields: drop down of code table for possible options
                           ability to select a group of students for assignment to a range of locker
   50   features           numbers as desired (alphabetically, boy/girl, random…)
   51   features           application code included with product (for update requests)
                                                                                                                                                                       Loading PSAE results from ACT
   52   features           Bulk load utility with editor                                                                                                               vendor
   53   features           Dashboard view / easy navigation of student key information:
   54   features           Display student status on every view of student throughout SIS




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                            page 4 of 126
                                                                           Naperville 203 Indian Plains District 204
                                                                                     SIS RFP APPENDIX B
                                                                                  General Requiements
                   A                                           B                                             C             D                         E                             F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                      Requirement                                      Included?    with other               Vendor comments              Examples

                       ID printing in buildings:
                        .System Admin or Building Admin ability to design fields to include on ID card
                        .print jpg or other images/graphics to ID card
                        .flexible formatting - resize image for printing to ID
                        .view on screen exact image to be printed
                        .bar codes (can be different fields included for staff vs. students)
                        .flexible selection and sort order
   55   features        .option to print to laser or to card printer

   56   features       interactive help feature: Context sensitive; field help; toggle on and off

                                                                                                                                                                  Kids in school that collecting
                                                                                                                                                                  homework for cuz sick – parents
                                                                                                                                                                  or sibling taking work back and
                                                                                                                                                                  forth. Would be great if there was
                                                                                                                                                                  a portal where the teacher could
                       Lesson depository for teachers. Available through a calendar and/or file-                                                                  send all info from one logon and
   57   features       sharing                                                                                                                                    one portal


                       locker assignments - locker numbers, combinations (for built-in lockers) -
                       system random generation of locker assignments, recording of assigned
   58   features       locker number, combination (hidden) // same with gym lockers
                       notice for principal - which teachers haven't entered end of marking period
   59   features       grades or attendance
                       process help - automatic direction to next screen of a process - process flow
   60   features       diagram

                                                                                                                                                                  In Vista, the quick screen items
                                                                                                                                                                  allow you to look at all info
                                                                                                                                                                  regarding # sections for a course,
                                                                                                                                                                  allows mass schedule changes,
                                                                                                                                                                  mass request adds/changes;
                                                                                                                                                                  allows you to view class list on
   61   features       Quick Screen Feature in maintenance – (included in 204's Vista package.)                                                                   screen by section
   62   features       RSS feed - change notice to those who subscribe


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                      page 5 of 126
                                                                              Naperville 203 Indian Plains District 204
                                                                                        SIS RFP APPENDIX B
                                                                                     General Requiements
                   A                                             B                                              C             D                         E                           F
                                                                                                                                  Vendor Response
                                                                                                                          INCLUDED: c=current version; l=limited;
   1                                                                                                                          f=future release; n=not included
                                                                                                                          integrated
   2       Category                                       Requirement                                        Included?    with other               Vendor comments             Examples
                        shared communications log - to record activity (phone calls, messages, etc, for
                        a student), tied to that student & can view 1-click from Student's "Dashboard"
   63   features        view

   64   features        SIF Compliant (message broker) - demographic data, enrollment, ELL, etc
                        store activities/other membership info (i.e.: yearbook, newspaper,
   65   features        organizations)
   66   features        store record of student awards
                        Store student photo (viewable on student dashboard view and on seating
   67   features        chart)

                        Student Photo - part of student data, with ability to upload many photos
                        through a file load, or allow update of the student photo directly through a
                        screen view of the student, clicking the file to be used (i.e.: jpg from a stick,
   68   features        remote devise, etc.); AND ability to print photos and IDs
                        Student portfolios - ability to maintain, archive, access & transmit as
   69   features        requested
                        teacher view for entire class or individual: grades, assessment scores, lexile
   70   features        scores
   71   features        touch screen (for teacher homework checking)
                        year end rollover - need to have access to real time enrollment throughout                                                                   library system - lag of almost a
   72   features        system.                                                                                                                                      week to get enrollment info
                                                                                                                                                                     counselors to move onto next
                                                                                                                                                                     student when reviewing schedules
                                                                                                                                                                     - assume alpha ordering by last
   73   functionality   "next" to view next student if viewing a screen in a module                                                                                  name
   74   functionality   1-click from anywhere to pull up email editor
   75   functionality   ability to add data elements
   76   functionality   ability to open multiple windows within the system

                        ability to see current semester, current year, prior year, future year/semester
   77   functionality   without exiting and re-entering into the module/system



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                       page 6 of 126
                                                                             Naperville 203 Indian Plains District 204
                                                                                       SIS RFP APPENDIX B
                                                                                    General Requiements
                 A                                               B                                             C             D                         E                             F
                                                                                                                                 Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                         f=future release; n=not included
                                                                                                                         integrated
   2       Category                                       Requirement                                       Included?    with other               Vendor comments              Examples
                                                                                                                                                                    i.e.: during scheduling; from
                                                                                                                                                                    Discipline view; from Gradebook -
                                                                                                                                                                    one click to access and initiate an
                        access to student request record and staff associated with the student (case                                                                email or make a phone call to
   78   functionality   manager, counselor, dean …) from within any program or function in the SIS                                                                  associated staff

                                                                                                                                                                    moving to "advisories" in future -
                                                                                                                                                                    all in the advisory should be able
                                                                                                                                                                    to view the student info; coaches,
                                                                                                                                                                    advisors, sponsors, all need to see
   79   functionality   additional groupings for students and teachers                                                                                              "their" students
   80   functionality   allow extended school year as needed (special ed, EL, NCLB)
                        Allow flexibility of setting Grading periods, attendance periods (quarters,
   81   functionality   semesters, trimesters…) Class.sections & Scheduling                                                                                         middle schools not the same as HS
   82   functionality   Allow for dual enrollment - two or more serving schools
                                                                                                                                                                    i.e.: one teacher may be taking
                        allow more than one teacher to be logged in at one time (or share access to a                                                               attendance and another is in the
   83   functionality   teacher's info)                                                                                                                             assignments function


   84   functionality   don't allow user to move from screen without warning if info not saved
                                                                                                                                                                    cell phone number, second
   85   functionality   dynamic search capabilities - search on fields as user desires                                                                              household name …


   86   functionality   easy maneuvering within the SIS - visual layout & intuitive important
                        editor - name spelling or other to get consistency of "Naperville", other city
   87   functionality   names, street names, addressing, "Mc" and "O'x" names
                                                                                                                                                                    parent last name, address, student
                                                                                                                                                                    first name, phone;
                                                                                                                                                                    search for lists of who took what
                                                                                                                                                                    classes; participated in activities,
   88   functionality   Field search: ability to search on all fields to pull up matching record(s)                                                                 …


   89   functionality   Field search: ability to search on portion of field (mid-field, beginning, end)




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                        page 7 of 126
                                                                              Naperville 203 Indian Plains District 204
                                                                                        SIS RFP APPENDIX B
                                                                                     General Requiements
                 A                                               B                                              C             D                         E                             F
                                                                                                                                  Vendor Response
                                                                                                                          INCLUDED: c=current version; l=limited;
   1                                                                                                                          f=future release; n=not included
                                                                                                                          integrated
   2       Category                                        Requirement                                       Included?    with other               Vendor comments              Examples
                        functionality:
                         .Drag and drop feature
                         .autofill
                         ."finder" key
                         ."help" key
                         .edits for valid entries
   90   functionality    .dropdowns - if on a field with finite choices, click to see choices
   91   functionality   intuitive and simple to follow movement between screens
                        queries - ability to look up various selection criteria. By class info, by                                                                   ACT scores for students who have
   92   functionality   assessment info, by demographic info, etc, or cross-database criteria                                                                        taken AP classes
                                                                                                                                                                     currently Jr. Highs are on
                        semester, quarter, tri-mester - ability for system to handle various school year                                                             trimesters, all others are on
   93   functionality   divisions.                                                                                                                                   semesters
                        student must be allowed to attend class in a different building & allow that
   94   functionality   teacher to access the student info for grading, attendance
                        subsequent year registration process - handle exceptions for movement of
   95   functionality   student into next years' facility (ELL, special ed, EC)
                                                                                                                                                                     i.e.: automatically transfer student
                                                                                                                                                                     data to new schools based on
                        subsequent year registration process - handle movement of student into next                                                                  “feeder” schools or attendance
   96   functionality   facility for 6th, 9th grades.                                                                                                                boundaries

                                                                                                                                                                     Steeple Run splits between 2 JH;
   97   functionality   subsequent year transfer of data to correct school at next level                                                                             Kennedy splits between 2 HS
                        summer school - belong to year ending or upcoming, depending on District's
   98   functionality   policy
                        Year in school <> grade - ability to assign and promote pre-grade 1 and post
   99   functionality   grade 12
        general
  100   requirements    Desktop sharing /remote access for support
        general
  101   requirements    Course records maintained by District and used by all buildings
        general                                                                                                                                                      PE - would appreciate reading bar
  102   requirements    scan read IDs (or bar code from other) into SIS                                                                                              coded IDs for hand-scheduling




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                         page 8 of 126
                                                                                  Naperville 203 Indian Plains District 204
                                                                                            SIS RFP APPENDIX B
                                                                                         General Requiements
                 A                                                    B                                             C             D                         E                             F
                                                                                                                                      Vendor Response
                                                                                                                              INCLUDED: c=current version; l=limited;
   1                                                                                                                              f=future release; n=not included
                                                                                                                              integrated
   2        Category                                           Requirement                                       Included?    with other               Vendor comments              Examples
        general                                                                                                                                                          i.e.: assignment, not a "task";
  103   requirements         System Vocabulary USA English-based or can be edited                                                                                        grade, not a "mark" …
        general
  104   requirements         Training materials, training programs, documentation & resources

        general              Unique IDs for students & for teachers across district (when adding staff or
  105   requirements         students, system looks across entire district & history for assignment)
        general
  106   requirements         web-based. Cannot be client-based
                             Ability to see historical info about a student - which JR high they attended,
                             view prior year(s) grades in particular subject, interventions, test scores, spec
  107   historical data      ed…

  108   historical data      ability to see the history for a student who exited the district.
                                                                                                                                                                         Jr. High ability to view incoming
  109   historical data      Accessibility of student information from previous schools / years                                                                          5th grade records
                             Background color screens changes per year - makes it easier to see that you
  110   historical data      are working with historical data
                             Comprehensive – all years student has been in district (including preschool
                             and Pre-K):
  111    historical data     Ability to access data for reporting from current or any prior year
  112   historical data      Data archiving - store 17 years of history
                                                                                                                                                                         i.e.: view Middle School grades
  113   historical data      easy access to student prior year(s) records                                                                                                from high school
                             security / integrity of student records - 17 years history maintained; FERPA
  114   historical data      compliant; audit compliant
  115   ID Printing          Ability to print & create IDs in the buildings

  116   Illinois Reporting   Compliance with State of Illinois reporting requirements

  117   infrastructure       wireless access, other device access, work from building, PC, laptop or home
  118   integration          Ability to transfer photo to external systems
                                                                                                                                                                         quietly: building on lock down,
  119   integration          Alerts from Raptor or Plascotrax to building staff                                                                                          stranger entered building, etc




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                             page 9 of 126
                                                                              Naperville 203 Indian Plains District 204
                                                                                        SIS RFP APPENDIX B
                                                                                     General Requiements
                A                                                B                                                C            D                         E                            F
                                                                                                                                   Vendor Response
                                                                                                                           INCLUDED: c=current version; l=limited;
   1                                                                                                                           f=future release; n=not included
                                                                                                                           integrated
   2       Category                                      Requirement                                           Included?   with other               Vendor comments             Examples
                        Easy Links from student record to: SWANs, 504, IEP, Medical info … all in "one
  120   integration     place"
                        Email or letter creation from any screen throughout the SIS, integrated with
  121   integration     communication tools
                        Integrated Discipline Log with referral initiation, activity, resolution, - multiple
                        sources of entry. If unauthorized, still able to see resolution of a referral
  122   integration     initiated by that person.
                        integration with (or replacement of) AIMS-WEB (McGraw Hill) - program that
  123   integration     generates goal and trend lines.

  124   integration     integration with Blackboard (classroom software) - ability to attach to email

  125   integration     Integration with Raptor system & Plascotrax for scanning, reading in IDs
                        integration with Senteo (classroom answer devices) - at least csv of class
  126   integration     roster
  127   integration     link to National Sexual Predator database
                        registration, enrollment, parent interface (including communications) - multi-
  128   integration     language capabilities
                                                                                                                                                                      8th grader attending high school
                        summer school or other-school attendance & grades automatically included                                                                      class; summer school classes at
  129   integration     in transcript, gpa calculation, and all other records for that student                                                                        non-home-school location
                        year end rollover - "current grade" and "home school" - ability to bump to
  130   processing      next grade year <> number of years in the District
                        From primary Student Profile view - see staff assigned to each student (Dean,
  131   screen view     Counselor, Teachers, Case Worker…)

  132   summer school   MUST include summer school (all components of SIS for summer school)
  133   system load     19,000 students / 30,000+ students
  134   system load     2,500+ staff / 4,000 + staff




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                     page 10 of 126
                                                                            Naperville 203 Indian Plains District 204
                                                                                      SIS RFP APPENDIX B
                                                                                   General Requiements
                 A                                              B                                             C             D                         E                              F
                                                                                                                                Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2       Category                                       Requirement                                      Included?    with other               Vendor comments               Examples
                                                                                                                                                                   final grade submissions - all
                                                                                                                                                                   teachers in Gradebook at once,
                                                                                                                                                                   submitting final grades; home
                                                                                                                                                                   portal - high volume during
                                                                                                                                                                   registration, grading, schedule
  135   system load       system capable of handling high-volume activity                                                                                          release …

        system            Activity screen – can see who is online at what building and into which
  136   management        modules
        system
  137   management        efficient backup system - transparent to user community
                          New year processing: Roll students to next school year (advance current
        system            grade, change home school based on address mapping.) Should be
  138   management        transparent to users in buildings
                          Server for system must be able to handle the I/Os, data volumes, number of
        system            users with rapid response time on viewing, editing or reporting in any
  139   management        function of the SIS.
  140   training & help   animated help wizard
  141   training & help   online training - on-demand, specific to question or learning area
                          Alerts - easy to pick up from screen view in Dashboard, Seating Chart, other                                                             avoids over-informing and making
  142   visual display    student view - without over-confusion on screen.                                                                                         screen "too busy"

                                                                                                                                                                   highlighting academic eligibility,
                                                                                                                                                                   or "at risk", infinite possibilities -
                                                                                                                                                                   whatever could make
                                                                                                                                                                   understanding information easier
  143   visual display    use of colors and highlights throughout                                                                                                  to process




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                     page 11 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                       ASSESSMENT
               A                                               B                                            C            D                         E               F
                                                                                                                             Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2       Category                                  Requirement                                         Included?   with other               Vendor comments   Examples
                        Access to summary level scores (i.e.: reading data) on all students in a
   3    assessment data school.

   4    assessment data    District assessments located in one place

   5    assessment data    maintain all forms of assessments: local, standard state, classroom

   6    assessment data    maintain CBM reading and math results (1-5)

   7    assessment data    maintain record of assessment dates and scores

   8    assessment data    Reading Level / CBM located in one place

   9    control/access     counselors need access to assessment info from student view in the SIS

   10   data integration   ability to include desired achievement scores on report card

   11   data integration ability to include desired achievement scores on transcript
                         Ability to store achievement and assessment data, also emotional and
   12   data integration behavior data.


                           accessibility to assessment data from teacher view, from counselor view,
   13   data integration   from assessment view, from curriculum view, other as desired

                         Aims-Web (Pearson) – PreK-8, universal screening product and progress
                         monitoring. Strength is reporting capacity for charts and graphs. Would
   14   data integration need to integrate data from product to Gradebook, SIS.

   15   data integration   Prairie State Exam status (test date, completed yes/no)
                           Ability to choose how to view information. Separated by targets or by
                           the assessment. Want to look at the target across the class, or how they
   16   data view          did on the overall assessment




1/7/201109f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                   page 12 of 126
                                                                                  Naperville District 203, Indian Plains District 204
                                                                                                SIS RFP APPENDIX A
                                                                                                     ASSESSMENT
                A                                                       B                                                    C            D                         E               F
                                                                                                                                              Vendor Response
                                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                                      f=future release; n=not included
                                                                                                                                      integrated
   2       Category                                             Requirement                                               Included?   with other               Vendor comments   Examples

                          summary screen of local and standardized test scores - showing where
   17   data view         students are in relation to local/state/national benchmarks


   18   features          Ability for data assessment on individual questions (within target)
   19   features          ability to copy targets from one class.section to another
   20   features          Easy and intuitive test creation and administration

   21   features          Grade sheet scanning – data delivered directly to teacher grade book
                          if added questions on a test, want to see an item analysis of how the
   22   features          students did on those questions (compared to the whole)
   23   features          Online test taking
   24   features          Standards reporting
   25   features          Test Generator and content test banks

                          want feature for copying sections or entire assessment to be used for
   26   features          another course/section without having to re-enter the questions

                          store and access to prior year(s) achievement score results with logical
                          access to look for and report/extract the data.
                          i.e. Search on student ID, link student ID in assessment history file to view using selection
                          criteria from class lists, grade reports, demographics and fill in assessment scores for
   27   historical data   each student on the list.)
                          Ability to enter an assessment one time and then selecting the targets
                          assessed on that assessment. And select which course this goes to and
   28   integration       which targets included
   29   integration       connect assessment program with the gradebook feature
   30   integration       SIS Must be able to integrate with Assessments
   31   integration       want to be able to test and import or export from/to SIS
   32   integration       want to be able to test and import or export from/to SIS
   33   links             Develop a tool that easily links UbD to standards/benchmarks.



1/7/201109f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                    page 13 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                   ASSESSMENT
                A                                          B                                            C            D                         E               F
                                                                                                                         Vendor Response
                                                                                                                 INCLUDED: c=current version; l=limited;
   1                                                                                                                 f=future release; n=not included
                                                                                                                 integrated
   2       Category                                  Requirement                                     Included?   with other               Vendor comments   Examples

                      Easily link any worksheet, classroom activity, quiz, or test to standards so
                      teachers’ daily authentic assessment of students becomes formative
                      standards-based assessment. (Eventually this would feed into a
   34   links         standards based report card electronically.)
                      Automate FRL status for these records for updating real time with current
   35   State Info    FRL status in the system for State testing
                      Automate review of testing IEP info to allow for review of
                      accommodations, etc, before "accepting" for tests (such as ISAT) -
   36   State Info    download comes from State
                      Automate test results and status from the state. Remove manual review
   37   State Info    of lists from buildings.
                      Use UbD templates to formulate plans for instruction that track
                      formative information and standardize the development of instruction
   38   templates     units across all grade levels and subject areas.




1/7/201109f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                               page 14 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                          ATTENDANCE

                 A                                               B                                            C            D                         E                             F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                          Requirement                                   Included?   with other               Vendor comments              Examples
                            Ability edit attendance from numerous portals (health office, dean's
                            office, any place in building, classroom, front desk, ) with audit control
                            capture of who entered, source's "role" (Dean, Health Tech, Office …) &                                                               attendance, nurse, teacher,
   3    access & control    date/time                                                                                                                             office, dean, counselors
                            Ability to access attendance from handheld device / PDA/ i-phone- i-
   4    access & control    touch / smart phone

                                                                                                                                                                  office or deans who work on
                                                                                                                                                                  resolution with parent /
                                                                                                                                                                  student to change unexcused
   5    access & control    ability to lock an entry                                                                                                              to excused absence

   6    access & control    Attendance info - viewable from classroom
   7    alerts              Attendance alerts to desired recipients (Deans, Special Ed)

   8    alerts              attendance and tardies - automated generation of notices to parents

                            Attendance module - if attendance on a student is missing, have
    9   alerts              notice/error flag (i.e.: admin or teacher skipped a student in error)
   10   alerts              Automatic flag when is absent more than 10 days

   11   alerts              Notify or warning that attendance has not been entered in classroom
                                                                                                                                                                  i.e.: missing 1 period attendance,
   12   communications      Attendance – ability to set trigger for automated phone calls                                                                         missing 2,
                            call back system - if student absent, call-back system that automatically
   13   communications      generates call home
                            Call outs- ability for system to email/text/call parents and let them know
                            when their student has been marked truant and allow them to make
   14   communications      corrections via code, etc.

   15   data requirements   ability to maintain a reason code table for attendance




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                  page 15 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                         ATTENDANCE

                   A                                             B                                            C            D                         E                             F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                        Requirement                                     Included?   with other               Vendor comments              Examples
                                                                                                                                                                  i.e.: an "under 5 minute tardy"
                                                                                                                                                                  vs. an "over 5 minute tardy" -
                                                                                                                                                                  different consequences &
                            ability to store codes for attendance reasons with ability to match those                                                             affects on notifying Deans,
   16   data requirements   codes to consequences & notifications                                                                                                 Parents, etc
                            allow free-form and standard comments to be entered for "reason" or
   17   data requirements   "comments" associated with an attendance mark

   18   data requirements   notes field with attendance
                            Reason field - included and viewable by teachers (other system they saw
                            had a highlight that pops up on the description code field with full
   19   data requirements   description)
                            for tardy students - show prior classroom (to allow easier determination
   20   display             by teacher)
   21   display             include ID, grade and sex of student on attendance screen
                            summary totals for tardies and absences - automatically included in
   22   display             student's attendance view

                                                                                                                                                                  i.e.: scan ID if attending the lit
                            "Presence Tracking" - historical tracking of extra-curricular, assignment                                                             center or optional science
   23   features            activity                                                                                                                              night or resume workshop
                            ability to review system-generated warning/alert communications prior
   24   features            to sending
                                                                                                                                                                  if absent X times, generate Y
                                                                                                                                                                  email/letter
                                                                                                                                                                  if tardy Z times, generates N
   25   features            ability to set thresholds for attendance "excessive" definition                                                                       email/letter
   26   features            automated calling feature for parental attendance alerts

                            automated email generation or other communication of attendance
   27   features            information (texting, phone call, letter home, email …)
                            automatic generation of dean referral upon student's 9th absence
   28   features            (depends on cap)



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                  page 16 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                   ATTENDANCE

                   A                                       B                                            C            D                         E                              F
                                                                                                                         Vendor Response
                                                                                                                 INCLUDED: c=current version; l=limited;
   1                                                                                                                 f=future release; n=not included
                                                                                                                 integrated
   2       Category                                    Requirement                                   Included?   with other               Vendor comments               Examples
                       Building view - see or notification for teacher who has not entered
   29   features       attendance
   30   features       feature to click on seating chart for taking attendance
                       for a "block" scheduled class, want to be able to take attendance for                                                                example: student leaves
   31   features       periods within the block                                                                                                             during the block

                                                                                                                                                            i.e.: For pre-arranged absences
                       Group entry of attendance at course.section level; grade level; other                                                                like a field trip that applies to a
   32   features       selection criteria                                                                                                                   group of students
                       High level view of attendance for a building or a group (classroom, Dean,
                       by grade, by team, etc…) and ability to click to process attendance from
   33   features       the high level view
                       high level view of attendance to include counts, totals for desired                                                                  totals by period; totals by building;
   34   features       grouping                                                                                                                             totals by grade level, etc
                       Need reminder to teacher if attendance not entered within 5 minutes of
   35   features       class start.
   36   features       option to track attendance by period (or not)
                       Radio button for entering attendance in each period - click from seating
   37   features       chart
                       scan & record detention attendance (PlascoTrac has feature that scans
   38   features       their ID)                                                                                                                            i.e.: for detention


   39   features       Single screen entry: Attendance fields and comments on single screen


                                                                                                                                                            an aide has responsibility for a
   40   features       Student Aide attendance view                                                                                                         student during study hall
   41   features       Substitute teacher attendance view
   42   features       Summary screen that displays number of absences by code
                       System-generated consequences and ability to set this at the building
   43   features       level                                                                                                                                X number tardies = 1 referral




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                              page 17 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                     ATTENDANCE

                   A                                         B                                            C            D                         E                             F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                    Requirement                                     Included?   with other               Vendor comments              Examples
                                                                                                                                                              Pull up a screen for a month view
                                                                                                                                                              and see across top and the
                                                                                                                                                              periods down and the cod and
                                                                                                                                                              have the tardy code show so that
   44   features        View attendance in easy to navigate and understand format, real time                                                                  they can see tardy & track tardy’s


                        where attendance taken in one period only, rest of teachers in schedule
   45   features        need to see the attendance report for this student that day
                                                                                                                                                              if teacher makes a judgment call,
                                                                                                                                                              should be able to lock out changes
   46   functionality   ability to "lock" attendance status                                                                                                   to the attendance field
                        ability to enter attendance in advance for any date or date-range in the
                        school year for students that are part of a group, grade, home room, or                                                               i.e.: to pre-record attendance for
   47   functionality   teacher                                                                                                                               field trips, assemblies, etc.
                        ability to include a student in a class in a different building including
   48   functionality   attendance & gradebook inclusion
   49   functionality   ability to make corrections later in day or end of day

   50   functionality   Allow option for format for taking attendance - Seating chart or list view

   51   functionality   attendance comments, ability to enter for any individual absence
   52   functionality   capture attendance by periods within a day

   53   functionality   custom attendance codes permitted at teacher level
                        editing - allow any authorized editor to change attendance and reason,
                        though must have audit trail of who changed, when, why (and from
   54   functionality   what.)
                                                                                                                                                              Want ability to mark and show
                        Need maintainable table of definitions for attendance marking and                                                                     differences. Tardy… policies over
   55   functionality   reason code.                                                                                                                          5 minutes it’s a truant late.
                        Need truant and auto-generated-letters, emails sent to parents once hit
   56   functionality   certain auto-notify from attendance


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                              page 18 of 126
                                                                           Naperville District 203, Indian Plains District 204
                                                                                         SIS RFP APPENDIX A
                                                                                           ATTENDANCE

                  A                                                B                                            C            D                         E               F
                                                                                                                                 Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                         f=future release; n=not included
                                                                                                                         integrated
   2       Category                                           Requirement                                    Included?   with other               Vendor comments   Examples
                             Allow the reporting of total attendance by class with the student’s grade
   57   gradebook features   data via the Internet
                             ability to turn off or on the parent interface with Attendance - or not
   58   integration          submit to parent portal until verified in office
   59   integration          attendance integration into grade book
                             connect to PlascoTrac (scanning device - prints passes) - updated
   60   integration          demographics, feed attendance system?
                             connection to Connect-Ed communications system for sending out phone
   61   integration          calls

                             integration with hand-held devices with real time update of student
   62   integration          demographic info to PlascoTrac, Principalm, mobile units
                             link attendance to gradebook allowing teachers easy view & highlight of
   63   integration          an unexcused absence (on the gradebook)
                             scan IDs for late arrivals or other attendance taking (into learning centers,
   64   integration          other)
                             Synch with PlascoTrac = tardy software (scans in, keeps counts of tardies
   65   integration          in the building.)
                             verification step for attendance - ability to work through absences
                             reported in the classroom from the dean's or school office & update
   66   process              reason codes
                             Ability for Deans & Counselors to print hall passes – Print pass with
   67   reporting            groups of kids. Deans & Counselors – pass printing
                             ability to print attendance record for a single student or for the entire
   68   reporting            class for current year or previous year
                             Ability to view attendance day by day, weekly, monthly, year for a
   69   reporting            student for current year or previous year

   70   reporting            Attendance codes - print out meaning or a legend on attendance reports

   71   reporting            attendance comments - show up on parent and student reports



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                      page 19 of 126
                                                                  Naperville District 203, Indian Plains District 204
                                                                                SIS RFP APPENDIX A
                                                                                  ATTENDANCE

                A                                         B                                            C            D                         E                            F
                                                                                                                        Vendor Response
                                                                                                                INCLUDED: c=current version; l=limited;
   1                                                                                                                f=future release; n=not included
                                                                                                                integrated
   2       Category                                 Requirement                                     Included?   with other               Vendor comments             Examples

                      Attendance report to screen or print - includes line for end of each week,
   72   reporting     way to distinguish students in rows (without ink/paper waste)
   73   reporting     attendance sheet printout - available for printing
   74   reporting     print passes - excused dismissal
                      Reports for outside agencies such as truancies, court orders, that would
                      print out attendance and replace codes with the full description of what
   75   reporting     the code means and include a tally of totals
                      attendance view displays student picture (thumbnail if looking at more
   76   screen view   items on a page.)
                      Display a visually attractive picture of the attendance with green or
   77   screen view   yellow and reds, or line views of what attendance look like.
                                                                                                                                                           bold line every 5 days to separate
                      View of daily attendance record dates across top, easy to see end of week                                                            weeks; shading or distinguish rows
   78   screen view   mark marked, easy to visually see one student to the next                                                                            for ease of reading/viewing




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                          page 20 of 126
                                                                  Naperville District 203, Indian Plains District 204
                                                                                SIS RFP APPENDIX A
                                                                                    CALENDAR

             A                                            B                                            C            D                         E                              F
                                                                                                                        Vendor Response
                                                                                                                INCLUDED: c=current version; l=limited;
1                                                                                                                   f=future release; n=not included
                                                                                                                integrated
2       Category                                      Requirement                                   Included?   with other               Vendor comments              Examples
                     Ability for calendar to factor in and mark Holiday (a version of a non
3    features        attendance day)

4    features        Ability to see total days of Instruction; teacher work days at a glance
5    features        Attendance/non attendance days
6    features        Course enrollment begin/end date
7    features        Quarter, trimester, semester begin/end date

 8   features        Snow day ( a version of a non attendance day) also teacher work days
 9   features        Student attendance begin/end date
10   functionality   Rollover to the new school year
11   functionality   Summer School
                     204 Using EMS: allows external renters to log into a web based system
                     and schedule a rental. Connect calendar info from EMS. If SIS contains
                     calendar and facilities scheduling, would need to:
                     - accommodate web-based rentals
     links & data    - make the facility Calendar available on the District website to view
12   integration     school functions (not private rentals)
     links & data    ability to enter building events on the calendar and mark for view level
13   integration     (parents, staff, etc.)                                                                                                                i.e.: meetings, etc.
                     Building calendar linked to EMS (facility management system maintained
     links & data    at District) for building rentals - ability to enter rentals into a building                                                          EMS system has web reservation
14   integration     calendar                                                                                                                              capability

     links & data    room availability & scheduling (outside of course scheduling) - view of
15   integration     available rooms for single-time usage




     1/7/201109f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                           page 21 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                   COMMUNICATIONS
               A                                               B                                            C            D                         E                            F
                                                                                                                             Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2       Category                                      Requirement                                     Included?   with other               Vendor comments              Examples

                        Edit and maintain phone, address, email with indicators of which ones to
                        be used for which communications - For each parent, student, staff, could
   3    data maintained have more than one phone number, address, email address
                        Permissions: Permission for student picture in directory, on web, student
   4    data maintained work to be posted on web or newspaper, etc.


   5    data maintained Staff records: Include staff email addresses, office phone numbers
                        Storage and maintenance of non-parent / others wishing to receive
   6    data maintained communications
                        Ability to create district-managed email address assignments: Assign
                        students, parents District email addresses with auto-forward that
   7    features        student/parent responsible for maintaining
                        Ability to record and track communications: communication type, date
   8    features        mailed, comments (to help with 2nd requests)
                                                                                                                                                                all winter athletes; all sophomore
   9    features          Ability to select Email grouping for communications                                                                                   girls; students in class;
                          Ability to update communications preferences (multiple mailing
   10   features          addresses, "all-call", email notifications) - "self-subscribe"
                          Accommodate for 2 parents, at 2 different addresses, to be called thru
   11   features          ConnectED
                          Allow user to send one mailing to a household with multiple siblings in a
   12   features          school

                          flexible communications - email entire class, single group of students, all
   13   features          Ability to text or IM
                          Instant email notifications (automatically generated when truant to class,
   14   features          receive referral, have a grade of an F, etc.)
                          Maintain Communications Preferences - Selected by parent or student in
   15   features          self-serve portal



1/7/201109f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                 page 22 of 126
                                                                  Naperville District 203, Indian Plains District 204
                                                                                SIS RFP APPENDIX A
                                                                              COMMUNICATIONS
                A                                         B                                            C            D                         E                             F
                                                                                                                        Vendor Response
                                                                                                                INCLUDED: c=current version; l=limited;
   1                                                                                                                f=future release; n=not included
                                                                                                                integrated
   2       Category                                   Requirement                                   Included?   with other               Vendor comments              Examples
                      message board capability - teachers able to put a note up to selected
   16   features      recipients
                      Parent, student web access – school capable of posting messages,
   17   features      information to be viewed
   18   features      Text messaging (IM) options
   19   features      texting / SMS
                      Ability to create a group of students and then use Connect-ed to make                                                                i.e.: to parents of students on a
   20   integration   phone calls automatically.                                                                                                           particular bus route
                      Compatible with Microsoft Outlook (can design custom email
   21   integration   notifications)
                      Communications to home - Ability to set Language preference (may NOT
   22   languages     be same as ELL)
                      Language translation – computer software does a literal translation and
   23   languages     you get a poor translation quality.                                                                                                  large Hispanic population in 204
                      Access to teacher communications fields for contact info (address, email,
   24   links         phone)
                      Need automated link of communication info from SIS to communications
   25   links         tool
                      Ability to record phone conversations dates, comments. Shared across
   26   logs          staff
                                                                                                                                                           i.e.: send a student to the Dean's
   27   messaging     Alert system into classroom from elsewhere or to user group, other                                                                   office, sent to teacher




1/7/201109f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                             page 23 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                             CONFERENCE SCHEDULING
                A                                            B                                             C            D                         E                             F
                                                                                                                            Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                     Requirement                                     Included?   with other               Vendor comments              Examples
   3    features        Clear division of days (color coded)

                        Display all staff (drop down selection?) associated with student for
                        parents to select from for scheduling conferences (Teacher, counselor,
   4    features        administrators, the special education case manager, etc)
   5    features        Log of scheduling history

                        parent conferences: digital conference signups - (rather than taking a
   6    features        sheet around to the teachers to fill in openings in a calendar)
                        Parent portal - ability to schedule more than one student into parent's
                                                                                                                                                               i.e.: JH /HS /ELE conferences
                        conference schedule, accessing conferences across buildings or for more                                                                simultaneously (multi-grade
   7    features        than one student within a building.                                                                                                    parents)

                        Scheduling two teachers together for team taught classes - with options                                                                High School conferencing 203 for
   8    features        for individual teachers                                                                                                                some classes - co-taught classes

                                                                                                                                                               i.e.: the math teacher may like 10
                                                                                                                                                               minute conferences and the social
                        Teacher-determined flexibility for conference time blocks for scheduling                                                               science teacher would like five
    9   features        conferences                                                                                                                            minute conferences.
   10   features        Team scheduling - with options for individual teachers                                                                                 Junior High conferencing 203
                        ability to allow access to scheduling first to families with more than one
   11   functionality   child in building
                        From parent portal - use student schedule, available online, to know
   12   functionality   which teachers conferences are needed for.
                        ability to schedule parent-teacher conferences using the SIS integrated
   13   integration     through the parent portal and teacher portal
                        Parent ability to request times (without refreshing after each time/slot
   14   integration     selection)
   15   integration     Use Microsoft Outlook for Conference Scheduling?




1/7/201109f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                page 24 of 126
                                                                  Naperville District 203, Indian Plains District 204
                                                                                SIS RFP APPENDIX A
                                                                              Course Master File
             A                                            B                                             C            D                          E                           F
                                                                                                                         Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
1                                                                                                                    f=future release; n=not included
                                                                                                                 integrated
2       Category                                   Requirement                                       Included?   with other               Vendor comments             Examples

                   courses all have sections - course and section is a class. A teacher teaches
3    definition    a course/class. And a second teacher assigned if desired.

4    features      ability to assign more than one teacher to a class

                   Provide the capability to distribute course credit in multiple areas (e.g.,
5    features      course credit of 2 credits into 1 credit for arts and 1 credit for elective)

                   teams/groups = teachers assigned to team - teacher's courses are then
                   tied to that team as well. Any student in one of those courses are tied to
6    links         that team. Teachers and students can belong to more than one team.

                                                                                                                                                            course master file could be
                                                                                                                                                            separate from section assignments
                   section = specific class section is taught by assigned teacher(s) in a specific
                                                                                                                                                            that would include school year,
     links or      location for a specific time period of the day populated with students                                                                   semester, - many sections to one
7    component?    assigned to that section                                                                                                                 course, additional each semester.
     record
8    components    active/inactive = active classes can be scheduled
                   Allow for courses to be segmented by grading period (by semester, by
                                                                                                                                                            middle schools on trimesters, 1-
     record        quarter, by trimester) as desired. Allow for different breakdowns within                                                                 semester courses vs. full year
9    components    the district or within a building.                                                                                                       courses


     record        assigned teacher(s) = one or more teacher assigned to a course.section.
10   components    All assigned teachers have ability to edit gradebook info, attendance info
     record
11   components    building = building in which this section of the course is being taught
     record
12   components    class type = semesters, quarters, full year, trimester class

     record        Course = specific course i.e.: pre-calc or calc or calc AB or calc AC (AP
13   components    levels) - root base level, as broken down as we can get for a course


     1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                        page 25 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                   Course Master File
           A                                                 B                                             C            D                          E                            F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
1                                                                                                                       f=future release; n=not included
                                                                                                                    integrated
2       Category                                      Requirement                                      Included?    with other               Vendor comments              Examples
     record
14   components    Course Code = course key 1-to-1 match with course title
     record        course levels = ability to designate levels (1, 2, 3, 4 or I, II, III, IV as
15   components    desired)
     record
16   components    Course Title Display = Full Title for transcript printing, reports
     record
17   components    Course Title Short = Course Title (provide # characters allowed)
     record        Department = math, lit, music, larger spectrum ,<-- cert matches here at
18   components    JH
     record        dual credit = HS and college credit earned: By law, must be different
19   components    course code
                   grade level = EC, JH, elem, HS or "extended" mandatory finite set of
     record        options that translates to a single numeric code to allow for sending of                                                                    203 - had been 1 = EC, 2=GS, etc /
20   components    info for state reporting or aggregation, analysis                                                                                           comply with State Coding
     record
21   components    graduation credits = Grad requirement credits earned
     record
22   components    graduation requirement = Course meets grad requirement & which one
     record
23   components    Maximum Enrollment
     record
24   components    Minimum Enrollment
     record
25   components    Online course designation - Online Flag? Requirements satisfied
     record                                                                                                                                                    for courses offered as pass/fail
26   components    Pass/Fail designation - non-graded class                                                                                                    only


     record        room = record includes building, room number, characteristics (1st floor,
27   components    second, etc,) capacity, type (lab, lecture hall, classroom, etc.)
     record
28   components    section location = room assignment for that class




     1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                            page 26 of 126
                                                                Naperville District 203, Indian Plains District 204
                                                                              SIS RFP APPENDIX A
                                                                            Course Master File
           A                                            B                                             C            D                          E                    F
                                                                                                                       Vendor Response
                                                                                                                INCLUDED: c=current version; l=limited;
1                                                                                                                  f=future release; n=not included
                                                                                                               integrated
2       Category                                  Requirement                                     Included?    with other               Vendor comments        Examples
                   Strand = denotes differences in course delivery: AP, Honors, Regular (i.e.:
     record        an ELL algebra adjusted for ELL, or a self-contained special ed class,
29   components    summer school)
                   sub-course = possible 2 courses within single classroom (i.e.: different
     record        levels of German, some ELL) - make sure credit not given to teachers for
30   components    more than one section of teaching
     record
31   components    Subject = calc, stats, biology, chem, physics, <-- cert matches here at HS

                   teams/groups = teachers work in teams/groups i.e.: algebra - can share
                   District final exam for all algebra… if we do course coding correctly, we
     record        can find all teachers who are in "algebra" bucket. To put teachers in right
32   components    "group" so they can see what they need to see.
                   term = 21 = semester class first semester; 22 = second semester of full-
     record        year; need ability to differentiate between quarters or semesters, or)
33   components    31,32,33 in JHs
     record        weight = ability to designate weight (for GPA calculation) = "Honors" or
34   components    upper levels in language courses




     1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                    page 27 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                              Dashboard - Student Profile
                   A                                             B                                           C           D                         E                              F
                                                                                                                             Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2       Category                                       Requirement                                    Included?   with other               Vendor comments              Examples
                        Ensure correct spelling & formatting of address fields (street, second line,
                        city, state, zip) - ensure consistency of names, spelling, spaces,                                                                      automatically checks address to
   3    data formatting capitalization, etc.                                                                                                                    mapping program
                        Age Display: In student profile view, age calculated from DOB and
   4    features        displayed
   5    features        Dashboard view / easy navigation of student key information

                         FERPA Compliance - including notices, lists, alert, handling of integration                                                            Age 18 - parents cut off, switches
   6    features         points (parent communications, addressee on student mailings)                                                                          to student.


                         one click "dive" to additional student info including schedule, transcript,
                         grades, attendance, health, … with security / access determined for the
   7    features         user viewing and their access level for the additional modules.
                         Permission flag for parent of FERPA 18+over to view records, receive
   8    features         communications
                         Residency validation - capture date completed, by whom, comments,
                         items used to validate residency (will match a list of approved documents
   9    features         for validation)
        Student Record
   10   Components       "Cohort" Year Code = Intended Graduation Year
        Student Record
   11   Components       "Specials" / "Alerts" - color and image use for highlighting special info                                                              allergies, IEP, restraining order
        Student Record
   12   Components       # of referrals / Discipline info
                                                                                                                                                                for appropriate adult contacts -
        Student Record                                                                                                                                          not sure consistent between 203
   13   Components       18-year-olds - need notification flag                                                                                                  & 204
        Student Record
   14   Components       Ability to exchange information with PlascoTrac
        Student Record   Ability to track DCFS info? Contact? Can we track? When you make a
   15   Components       report and if it is founded, you can keep electronically.




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                page 28 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                            Dashboard - Student Profile
                A                                              B                                            C           D                         E                             F
                                                                                                                            Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2       Category                                       Requirement                                   Included?   with other               Vendor comments              Examples
                         Activity Tracking: Ability to track the requests to past schools (grades,
                         transcripts) for enrollments – same with withdrawns, sent records and
        Student Record   when, and ability to make a note that the student is missing fees to past
   16   Components       school.
        Student Record
   17   Components       Alerts: no photo publication
        Student Record   Alerts: Orders of protection – date range in effect and who they can be
   18   Components       released to.
        Student Record
   19   Components       Assigned Counselor's name
        Student Record
   20   Components       Attendance info
        Student Record
   21   Components       Audit trails of changes made
        Student Record
   22   Components       birthplace
        Student Record
   23   Components       Bus number, route
        Student Record
   24   Components       connect to special needs info & 504
        Student Record
   25   Components       Current grades / GPA
        Student Record
   26   Components       Current Schedule
        Student Record
   27   Components       Dean's Name
        Student Record
   28   Components       DOB
                                                                                                                                                               i.e.: family given 1-year exception
                         easy identifier for serving school attendance exceptions - home vs.
                                                                                                                                                               for serving school after a move,
        Student Record   attending vs. serving school(s). "Exception" Code, "Reason" code, free-                                                               but not given exception for next
   29   Components       form comment, Expiration date                                                                                                         year

        Student Record   Easy log in to system, allow re-entry after time out without losing current
   30   Components       screen
        Student Record
   31   Components       Eligibility
        Student Record
   32   Components       email address



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                               page 29 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                               Dashboard - Student Profile
                A                                               B                                             C           D                         E                             F
                                                                                                                              Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                      f=future release; n=not included
                                                                                                                      integrated
   2       Category                                      Requirement                                      Included?   with other               Vendor comments              Examples
        Student Record
   33   Components       Emergency contact name and contact details (phone, cell, address)
        Student Record
   34   Components       emergency contacts, doctor, dentist
        Student Record
   35   Components       Ethnicity
        Student Record
   36   Components       Fee waiver field - to be set by District (restricted viewing)
        Student Record
   37   Components       FRL field - note field needs to have restricted viewing
        Student Record
   38   Components       Gender
        Student Record
   39   Components       grade level / school
        Student Record
   40   Components       Health info
                         Home status: own, rent, with a drop down for the lease date, living with
        Student Record   others - 1-home record -to-1 or many students (all students in that
   41   Components       residence)
        Student Record
   42   Components       ID number
        Student Record
   43   Components       language(s)
        Student Record
   44   Components       last location or end date and reason
        Student Record
   45   Components       Locker number
        Student Record
   46   Components       math acceleration
        Student Record
   47   Components       Name
                                                                                                                                                                 Neuqua student outplaced to
                                                                                                                                                                 other facility but need to track as
        Student Record                                                                                                                                           a Neuqua student for many
   48   Components       Outplacement info separate from home school info                                                                                        functions

        Student Record
   49   Components       Outside placement - ability to see these students, even if out-placed
        Student Record
   50   Components       outside placement school name


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                 page 30 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                 Dashboard - Student Profile
                A                                                B                                             C           D                         E                            F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2       Category                                       Requirement                                      Included?   with other               Vendor comments             Examples
        Student Record
   51   Components       Parent contact info - including legal guardian, visitation restrictions
        Student Record
   52   Components       Parent custodial information and ability to see both parents' contact info.
        Student Record
   53   Components       Permission flag to use pictures on internet (default = Y)
        Student Record
   54   Components       Phone number change – audit trail - source, as of date, reason
        Student Record
   55   Components       project arrow
        Student Record
   56   Components       Siblings
        Student Record
   57   Components       Special Ed info (504, Case Manager, IEP, etc)
        Student Record
   58   Components       start date - for the District (not just for a level or school)
        Student Record
   59   Components       start date (school, state, US) start grade
        Student Record
   60   Components       Student activities / sports
                                                                                                                                                                  i.e.: when a change made to a
                                                                                                                                                                  student's residence-based info,
        Student Record   Student data connected to home info, parent info, with ability to have                                                                   should not have to make same
   61   Components       single source for home info (address) changes                                                                                            change to each sibling

        Student Record   Student Photo - ability to maintain, update with new jpg or compatible
   62   Components       file into student profile
                                                                                                                                                                  Example: used for temporary
        Student Record   Temporary Information Notification: data field used to store information                                                                 change in transportation; Notice
   63   Components       to be displayed with student profile, attendance, gradebook                                                                              of death in family; etc.




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                 page 31 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                             Demographics-Enrollment
                  A                                         B                                             C            D                         E               F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                    Requirement                                     Included?   with other               Vendor comments   Examples
                      Alerts – restraining order, on suspension, and know when you can notify
   3     alerts       the other household
                      Track and report home school students to be included or not-included in
                      the Average Daily Membership calculations in the regular calendar without
   4     census       any custom programming
                      "Attendance Exception" = waiver to attend a school that is not the
                      student's "Home School", include reason codes (user maintained, add or
         data         delete codes,) free-form comment, expiration date (that defaults to end of
   5     components   current school year)
         data
   6     components   "On Suspension" and start date, end date - viewable on Profile
         data
   7     components   Add field for "No Trespass" for student not permitted on property
                      additional mandatory fields:
                       - U.S. start date (default to DOB unless Birth city <> USA)
                       - District start date
         data          - Birth city
   8     components    - Race
         data
   9     components   addresses, phone, emails - allow multiple of each
         data         Attending School Info - maintain information for “at-home” instruction or
   10    components   attend special programs
         data
   11    components   Capture student status = in good standing / not in good standing
         data
   12    components   clear designation of which parent student lives with
         data
   13    components   clubs, extra curricular activity listed, viewable from main student info page
         data         community service hours tacking - running total, CS hours, date,
   14    components   authorization, description




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                page 32 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                             Demographics-Enrollment
              A                                             B                                             C            D                         E                             F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2      Category                                    Requirement                                      Included?   with other               Vendor comments              Examples

                      District enrollment vs. building enrollment: maintain two separate dates,
         data         one for initial enrollment in the District and one for movement within the
   15    components   district (i.e.: between levels - from JH to HS.)
         data         drivers ed - need to be able to include completion through other programs,
   16    components   no grade, credit updated
         data
   17    components   Enrollment code to capture homeless
                      Enrollment date: For State Reporting, allow for enrollment and withdrawal
         data         dates to be tracked and reported by student in year, month, day and                                                                     Date to indicate first day student
   18    components   month/day/year formats                                                                                                                  entered school this year
                      Enrollment date: Support Statewide, district and school definable
         data         enrollment and withdrawal codes mapped to the State reporting
   19    components   requirements
                                                                                                                                                              will mean that District will require
         data                                                                                                                                                 updated proof of residency when
   20    components   field for "lease" or "rent" indicator with contract expiration date                                                                     rental contract or lease expires

                                                                                                                                                              enter name and address of
         data                                                                                                                                                 previous school or next school &
   21    components   free-form notes                                                                                                                         date when records sent
         data
   22    components   full year enrollment flag (per State definition)
                      Graduation fields - expected graduation year (actual graduation year),
         data         "Graduated" flag - Graduated, Current Student, Un-Enrolled, Did not
   23    components   graduate
         data         Grid code field - additional fields with drop down capabilities? Reference
   24    components   table
                      head of household record - primary, non-primary (a parent or guardian
                      living at another address, name(s), address, phone numbers (home, cell,
         data         work), e-mail address, listing all family members, school attendance
   25    components   location




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                               page 33 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                              Demographics-Enrollment
              A                                              B                                             C            D                         E               F
                                                                                                                            Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2      Category                                    Requirement                                       Included?   with other               Vendor comments   Examples
         data         Home School, Serving School - maintain history of previous addresses,
   26    components   schools tied to student record.
         data         Home, Serving, Testing, Attending School - allow for different value for
   27    components   each
         data         If serving school <> home school, verify attendance exception & show
   28    components   warning
         data
   29    components   Include bus info on the enrollment screen
         data
   30    components   include extra curricular activities, athletic and non-athletic
         data         Maintain multiple address fields with different purposes
   31    components   up to 60 characters in length
         data
   32    components   Maintain multiple email addresses with purpose indicator
         data
   33    components   Maintain multiple phone numbers with purpose indicator
         data         Maintain record of student-specific honors and awards with date the honor
   34    components   or award was received
         data
   35    components   Maintain students graduate program of study or diploma type

                      Mandatory fields: ID number, full legal name, birth date, gender, ethnicity,
                      birthplace, language(s), current grade level, e-mail address, bus number,
                      bus stop, walker indicator, emergency contacts, doctor, dentist, ELL
         data         ,Special Ed, outside placement school name (if applicable), start date,
   36    components   (school, state, US), start grade, last location or end date and reason code.
         data
   37    components   mother maiden name (birth cert)
         data         Name Fields - Full First (matches birth cert), Nickname, legal middle and
   38    components   last name
         data         need automated entry verification of address to map, boundaries, grid
   39    components   code, subdivision




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                 page 34 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                             Demographics-Enrollment
              A                                             B                                             C            D                         E                            F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2      Category                                    Requirement                                      Included?   with other               Vendor comments             Examples

         data         Out of District indicator
   40    components     Info needed for fee payments from out of district services provided)
         data         outplacement flag - off or on, with outplacement facility, address fields
   41    components   filled in
         data
   42    components   Parking spot field, license plates (and ability to store more than one)
         data
   43    components   phone number allow 10 digits
         data
   44    components   phone number unlisted indicator
                      Provide the capability to record, track and print user-defined items
         data         including (example: drivers ed, community service hours, consumer ec
   45    components   Proficiency exam)
         data                                                                                                                                                 need to ask Dave what this
   46    components   RCDTS code                                                                                                                              means…

         data                                                                                                                                                 indicates most recent reason
   47    components   Reason Code - Enrollment                                                                                                                student entered school this year
         data
   48    components   record parent status: custody, rights, primary, (can have 2 primary)
         data         Record PE locker info. Combinations. (Would need very high level security -
   49    components   i.e.: only Athletic Director access.)
                      record second parent information with codes on whether the address is
         data         included for primary correspondence; Custody code; Parent/Guardian,
   50    components   access to information indicator
         data         Registration Status: “pre-enrolled”, “active”, “active off-site” and
   51    components   “inactive” student status
         data         Registration Status: ability to clearly identify "registered" status for
   52    components   upcoming school year
         data         residency types: need to differentiate owner, leaseholder, renter and
   53    components   include expiration date




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                             page 35 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                            Demographics-Enrollment
               A                                            B                                             C            D                         E               F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                   Requirement                                      Included?   with other               Vendor comments   Examples
         data
   54    components   Special fields - permission denial (no info to military, photographs…)
         data
   55    components   Student Alternative ID field
         data
   56    components   Student ID
         data         Transportation: bus, walk, daycare, YMCA (ability to update table of
   57    components   options)
         data
   58    components   Withdrawal Code and Reason Description (free-form)
                      address verification - to map, (residential address verification system?) -
         edits &      consistent naming convention of residence including suffixes (St. Ave. Ct.
   59    controls     …)

         edits &      Automated lookup/verification for mapping and boundary assignments
   60    controls     (replace manual grid code maps for assigning schools)
         edits &      Edit and validate district enrollment date (cannot be 00/00/00 or other
   61    controls     invalid date).
         edits &      Enrollment information - information through one entry screen with
   62    controls     prompts, verification
         edits &      Ethnicity – entry must be from drop down list of options. Cannot move to
   63    controls     next field unless some entry was selected.
                      need fool-proof method to ensure if a student is re-enrolling, that they are
                      not entered in as a new student, but resume enrollment using prior ID &
                      records
         edits &      may include drop down by last name or first name, cross ref DOB, other
   64    controls     info
         edits &
   65    controls     proof of residency verification
         edits &      registration packets - checks to make sure that serving school exception
   66    controls     won't expire for next school year
         edits &      Secure methodology for change of address verification - pending / district
   67    controls     approval / other


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                page 36 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                             Demographics-Enrollment
                A                                           B                                             C            D                         E                             F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2       Category                                   Requirement                                      Included?   with other               Vendor comments              Examples
         edits &
   68    controls     store data in correctly capitalized format (names, addresses, notes…)
         edits &
   69    controls     Table for maintaining race codes - drop down from demographics screen
         edits &      table lookup or autofill of grid code for home school defaults (grade,
   70    controls     middle, high school)
         edits &
   71    controls     table lookup or autofill of subdivision residence location
         edits &      Verify no outstanding fees prior to registration/re-enrollment completion -
   72    controls     Warning if fees are due
                      ability to extract unlimited information from demographics database
   73    extracts     (currently limited to 10 fields in Vista)

   74    features     ability to add demographics fields and be user-managed (i.e.: in a table)
   75    features     ability to free-form additional fields                                                                                                  license plates
                      Allow for dual or multiple enrollment schools (outplaced, special situation,
   76    features     combined campus)
                      easy to follow, intuitive process for adding, "enrolling" new student into
   77    features     system with value ranges, verification, edits in fields
   78    features     Enrollment counts - easy access to totals and subtotals - real time

                      Handling of non-traditional families / protection orders, other. -- highlight
   79    features     or other easy to see method for student with special circumstances
                      logic to prevent duplicate entry of a student - DOB, first name, parent
   80    features     names … birth mother maiden name?
                      Promotable grade level - maintain table of standard promotions; allow
   81    features     individual student variation if needed

                      Quick Enroll feature: Allow for quick, first-time registration of mandatory
   82    features     fields with periodic reminders to complete other required fields
   83    features     relationships - siblings, parents (may have different last names)



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                              page 37 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                 Demographics-Enrollment
                A                                               B                                              C            D                         E                            F
                                                                                                                                Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2       Category                                      Requirement                                        Included?   with other               Vendor comments             Examples

                         School year (1st, 2nd… sophomore…) field must allow for flexibility of Early
   84    features        Childhood 3,4,sometimes 5-years, "13s" - services post 12th grade
                         store previous/subsequent school: name address and date for records
   85    features        transfer

                         track and group students for clubs, sports & activities: Sponsor or a coach                                                               similar to teacher view - coach
                                                                                                                                                                   view with ability to group,
                         access to the connect-ed with the student info system, lists, tracking,
                                                                                                                                                                   communicate with, track
                         attendance, extracts. Messaging to participants (texts, email, phone or                                                                   information, track statistics,
   86    features        address.)                                                                                                                                 collect monies, send reminders
   87    features        view of students enrolled for next year - access to contact info

                         withdrawal notice & withdrawal notice status: when student withdraws,
                         provide notice to office and all staff with connection to the student;
   88    features        status to track - notification, recording, processing needed
                         Provide for real-time registration of students at either the school or district-
   89    functionality   level, or other location
         links & data
   90    integration     ability to automatically send email home upon referral

         links & data    ability to load student picture (pdf, other) into student profile view from an
   91    integration     input screen. Update authorization at Deans, Office, District.
         links & data    Easy link to update parent info (assuming separate records) if parent info
   92    integration     not previously in system for siblings
         links & data    Tie dwelling address to bus number, bus stop, grid code, student record,
   93    integration     parent record
                         Attendance exceptions report: report showing expiring and already-expired
   94    reporting       lease and rental agreements.
                         Home school and outplaced should be getting a registration packet from
   95    reporting       their home school
         residency       Canned report: past xx days for residency verification, notification to
   96    verification    parent, letter generated


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                   page 38 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                Demographics-Enrollment
                A                                              B                                             C            D                         E                            F
                                                                                                                              Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                      f=future release; n=not included
                                                                                                                      integrated
   2       Category                                    Requirement                                        Included?   with other               Vendor comments             Examples
         residency       easy research to check with Counties to determine if school is in 204
   97    verification    boundaries

                         residency verification fields - approval with drop down for items included
                         in verification (scan or visual?), 3 required. NO VERIFICATION flag - to
         residency       indicate missing info when enrolling. Should be district timelines where the                                                            30 days to return with proof of
   98    verification    report gets sent that missing data                                                                                                      residency.


                         Verify the residency…. Residency check with what items were used to
                         verify…. Whoever has checked, then you could verify at the dwelling level.
         residency       If there’s an exception that permits – enrollment code that is used for
   99    verification    boundary exceptions. Should be good only for one more year

                         Display Parent full first and last names for student; Student record(s) linked
  100    screen layout   to parent records (1 parent - 1 or more students)
                         "Head of Household" - Family level view - contact information for a family,
                         including Names, address, phone numbers (home, cell, and work), e-mail
                         address. This screen should also show all family members, along with their
  101    screen layout   school attendance location.

  102    screen layout   include view of siblings on enrollment screen - age, school attending, other




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                 page 39 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                   Discipline-Intervention
                  A                                              B                                             C           D                         E                             F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2        Category                                       Requirement                                     Included?   with other               Vendor comments              Examples
                                                                                                                                                                  i.e.: if you are the referring
                                                                                                                                                                  teacher, you should be able to see
   3     access             should be able to click and see a referral if you are in the sequence                                                                 what happened
   4     data               Maintain and tracking coding of 504 behavior issues

         discipline event   Include bell period for discipline event; Include location (with drop down
   5     recording          for ease of reporting) and location description

   6     edits & controls   one-to-one consequence to event & ability to prevent duplicates
                            "Dean's Log" - Ability to record notes with date, entered by, for recording
   7     features           contacts
                            ability for parent to put an electronic signature on a reported discipline
   8     features           item, showing acknowledgement that they have seen
                            ability to record descriptive notes, date, and pull up all records - prior
   9     features           levels

   10    features           ability to track issue type (tardy, fighting, etc)
   11    features           ability to view history in discipline - prior year's info
                            Able to ‘tag’ someone not following dress code so you can see if the issue
   12    features           was addressed earlier in the day
                            Behavior Intervention Plans (BIPs) - free form data capture with security
   13    features           features
                            central depository of communication events with family, from multiple
                            sources (dean, counselor, teacher, front office…) including notes,
                            date/time, who entered // ability to one-click pull up from Student
   14    features           Profile/Dashboard
   15    features           Detention completion verification
                            discipline consequence field with audit trail of who entered, time/day,
                            notes; counting a discipline item once (not based on how many days                                                                    i.e.: sending to Saturday school,
   16    features           suspended)                                                                                                                            detention, etc
   17    features           Maintain and track "referrals" online.
                            Notetaking feature - log for admin, deans, counselors to use to record
   18    features           anecdotal notes about a student



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                 page 40 of 126
                                                                          Naperville District 203, Indian Plains District 204
                                                                                        SIS RFP APPENDIX A
                                                                                    Discipline-Intervention
                 A                                               B                                              C           D                         E                              F
                                                                                                                                Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2        Category                                       Requirement                                      Included?   with other               Vendor comments               Examples

                         Online referral system: Could be email. Real time referrals. Want a
                         trigger to allow viewing the referral and then sending it on. Automated
   19    features        Signature need. Need to have a way to have parent sign.
   20    features        Parent contact logs – record all contacts

   21    features        Referrals generate automatic notice to Deans, Social Workers

   22    features        separate documentation notes vs. items that will be reported

                         Supervisor for in-school suspension needs to be set up as a teacher with a
                         view as if it's a 1-time seminar with admission begin & end. Need to be
                         able to see student info for all kids in a suspension - schedule, regardless
                                                                                                                                                                   this info is coming from Deans as
                         of home building, health info, copy of their IEP, demographic info, referral                                                              middleman currently. Should be
   23    features        info, ability to add notes - including PM and Saturday school                                                                             easier process.
   24    features        tracking of referrals
                                                                                                                                                                   when trying to identify a student,
                                                                                                                                                                   might want to pull up all "Josh" in
                                                                                                                                                                   first or middle name and show
                                                                                                                                                                   names, pictures to select the
   25    functionality   Ability to scroll through names and pictures in a "Dean's View"                                                                           student
   26    functionality   Ability to searches dynamically – on any demographic field
                                                                                                                                                                   to be used in id-ing when asking a
   27    functionality   ability to show only a picture on the screen (hide names)                                                                                 student to look at photos


                         discipline activity - ability to log activity tied to a discipline occurrence -
   28    functionality   including free-form notes and capture author, time & date
                         drop down of consequences, user-maintained & ability to tally and report                                                                  going outplaced, or IEP, or if it
   29    functionality   or extract                                                                                                                                warrants possibility of expulsion.)
                         drop down of discipline infraction, user-maintained & ability to tally and
   30    functionality   report or extract                                                                                                                         i.e.: bullying, fighting, trespass, etc




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                    page 41 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                   Discipline-Intervention
                   A                                             B                                             C           D                         E                            F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2        Category                                         Requirement                                   Included?   with other               Vendor comments             Examples
                           Most basic – entering referrals for database for temporary records for
                           discipline and ability to recall by finding based on partial name or ID
   31    functionality     number… need it to be a viewable report

   32    historical info   ability to load past data into discipline system
   33    historical info   comprehensive - includes all years in school system for a student
                                                                                                                                                                  may have to be "sent" to referring
                           Ability for teacher who makes a referral to see the entire result &                                                                    teacher to keep wall up on
   34    integration       outcome                                                                                                                                Discipline data
                           Ability to view Student Profile from Discipline (Dean View) - pull up
   35    integration       attendance, grades, demographics, locker, schedule
                           connect discipline record if Special ed - Consequences can be different for
   36    integration       Special Ed (different letters…)
   37    integration       integration of Discipline data with Parent Portal view
   38    integration       integration of SIS Discipline info with SWIS
                           Integration with Communications - Ability to send referral notices to
   39    integration       parents via email
   40    integration       online access to Illinois school codes lookup
                           remote devices: Deans have been trying to get mobile database in their
                           hands cuz often off campus when supervising students; Ideal for
   41    integration       emergencies

   42    integration       separate attendance referrals from discipline referrals
                           suspension notice - accessibility by coach or advisor If student in activity
   43    integration       or sport
                           Automated letter of notice generation, using mail-merge (or equivalent)
                           to generate the letter when consequence is selected; To include
                           suspension, trespassing, etc, and ability to add letter unique to
   44    process           consequence codes

   45    reporting         Comprehensive Reporting-include all data for end of year state reports




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                 page 42 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                 Discipline-Intervention
                  A                                            B                                             C           D                         E               F
                                                                                                                             Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2           Category                                  Requirement                                     Included?   with other               Vendor comments   Examples

                          Discipline letter generation to include: Generate the letter and send it to
                          the right parties. Generate the letter. Pull down of the offense, number
   46    reporting        of days, and have to reference the hand book of the codes.
   47    reporting        Discipline reporting - data analysis (graphs, charts, trends)

   48    reporting        PBIS canned reports/extracts as needed

                          Data access to pull up grade level measure info with intervention data and
   49    RTI              see scores, ELL, attendance, IEP, disabilities and relationships

   50    RTI              Need to maintain and collect RTI and associated data of interventions
                          viewing 8th grade recommendations for reading intervention - store info
   51    RTI              and ability to view together with assessment scores
                          Discipline view - all data to once screen for whatever level needs to see
   52    screen view      (department, building, district)
                          Security of Discipline information (department - see only their
   53    security/control department)
                          ability to cumulate building discipline data as required by Illinois for
   54    State Reporting review and posting to IWAS




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                  page 43 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                 Elgibility Athletics
                A                                           B                                            C            D                         E               F
                                                                                                                          Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2        Category                                  Requirement                                     Included?   with other               Vendor comments   Examples
                       athletics fields needed:
                       -sport
                       -award earned (level)
                       -date of physical
         data          -fees paid
   3     components    -consent for steroid testing
         data
   4     components    capture athletics physical date
         data
   5     components    copy and store contracts
         data          Input, maintain, track & report on: Awards earned (1 student-to-many
   6     components    Awards), athletics or activities or academics
         data          Input, maintain, track & report on: Fee waivers issued (Out of pocket
   7     components    maximum for athletics/activities)
                       Input, maintain, track & report on: Fees paid - date, comments, deposit
                       ID, balance due, amount paid, payment method, check or transaction ID.
         data          Including invoicing, A/R tracking, deposit totals, account balances,
   8     components    integration with SIS fees

         data          Input, maintain, track & report on: Participation by sport (or activity),
   9     components    level and calendar year (1 student -to- many sports/activities, per year)
         data          Maintain end dates and comments for student participation to track
   10    components    drops, changes in participation
                       Ability to input, maintain, track and report on any information relative to
   11    features      student athletic participation
   12    features      Athletics – online registration: hold harmless, eligibility form
   13    features      Coach access for scores, etc.
                       Equipment "check out" and Fines – athletic coach (see what equipment
                       has been checked out) – if player doesn’t return the jersey, want to have
   14    features      the fine.)
   15    features      Maintain Athletic Calendars
   16    features      On-line sport/activity registration
   17    features      Scheduling contracts - schedules, contracts with other schools


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                               page 44 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                    Elgibility Athletics
                 A                                            B                                             C            D                         E               F
                                                                                                                             Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2        Category                                    Requirement                                      Included?   with other               Vendor comments   Examples
         links & data   Athletics/Activity View: Integration with Academic info for athletic
   18    integration    eligibility real time
         links & data
   19    integration    Athletics/Activity View: Integration with disciplinary data real time

         links & data   Athletics/Activity View: Integration with health info data real time
   20    integration    i.e.: immunization / health participation
         links & data
   21    integration    Athletics/Activity View: Integration with student schedules and grades
         links & data   Clean interface for calendars-upload/download with district/activities
   22    integration    calendar

         links & data   Eligibility view of students with student name/ID number/grade/group-
   23    integration    sport/class-teacher/failing/near failing/space for comment/etc
                        Integration with Health Data: Completion of athletic physical (yes or no),
         links & data   date of physical, date that the physical "expires", Key health issues that
   24    integration    impact participation.
                        interface with parent portal for entering athletics registration information
         links & data   & sending health forms - auto entry (rather than key entry from paper
   25    integration    forms)
         links & data   Maintain Eligibility field for students (evaluates current grades - viewed in
   26    integration    SIS - or fed from SIS)
         links & data   Tie in or replacement of "Athletics 2000" program for scheduling, score
   27    integration    reporting, calendars, rosters, other
                        ability to forward eligibility reports by coach/sponsor listing all students
                        in that club/activity/sport and their eligibility status (status = ineligible,
                        boarder line, eligible) to email (mail merge-like capability?) - ability to
   28    reporting      forward to parents

                        Ability to link to print award certificates (to card stock, pre-formatted
   29    reporting      options, select group of recipients easily, print individually)



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                  page 45 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                  Elgibility Athletics
                A                                            B                                            C            D                         E               F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2        Category                                     Requirement                                   Included?   with other               Vendor comments   Examples
                       automated eligibility reporting - system generates (with override at
   30    reporting     teacher level
                       Eligibility Reporting - to include both eligibility and students on "boarder
                       line." By sport, activity, with staff responsibility listed (which sport or
   31    reporting     activity affected, coach assigned)
                       Physical expirations: Generate a notification prior to the expiration of a
                       physical - listing for staff sponsors, coaches of students on their lists;
                       Individual notices to parents via email or through parent portal as a
   32    reporting     "Warning" or "Status"




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                page 46 of 126
                                                                           Naperville District 203, Indian Plains District 204
                                                                                         SIS RFP APPENDIX A
                                                                                                  ELL
                 A                                                 B                                             C           D                         E                            F
                                                                                                                                 Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                         f=future release; n=not included
                                                                                                                         integrated
   2        Category                                        Requirement                                      Included?   with other               Vendor comments             Examples
         data
   3     components         Birth Country
         data
   4     components         ELL End Date (not filled until exit ELL services)
         data
   5     components         Limited English Proficiency (LEP) - maintain flag
         data
   6     components         Native Language
         data
   7     components         Preferred Language
         data
   8     components         Refusals
         data
   9     components         US Start Date - (cannot be empty field)
         data                                                                                                                                                       day student entered / attended a
   10    components         US School Start Date - (cannot be empty field)                                                                                          US school


   11    edits & controls   If LEP, all fields must be completed
         links & data
   12    integration        Access to ELL fields by building (from building) or by all ELL students




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                  page 47 of 126
                                                                          Naperville District 203, Indian Plains District 204
                                                                                        SIS RFP APPENDIX A
                                                                                        Fees & Finances
                 A                                                B                                            C            D                         E                            F
                                                                                                                                Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2        Category                                       Requirement                                      Included?   with other               Vendor comments             Examples

   3     edits & controls Separate District fees from building-owned fees
                          separate ledger codes for income accounts and feeding deposit info with
   4     edits & controls payment records to "Business" view of SIS
                          track check numbers, payment method, audit trail (by whom, date), date
   5     edits & controls paid, deposit number

   6     edits & controls   track fee payments

   7     edits & controls   Track fees for various activities, purchases - payment, balances, invoicing                                                            yearbooks, intramurals, band
                            Ability at District to apply bounced checks, other charges, adjustments to
    8    features           Building-Owned accounts
    9    features           Ability to create payment plans
   10    features           Ability to handle bounced checks
                            Ability to manage invoice creation from teacher, coach, department;
                            record and track payments and payables; composite of all to parents
   11    features           through parent portal
   12    features           Ability to process refunds (credits)

                            Ability to use a retailing payment system through parent portal with
   13    features           pricing between District and bank/credit card (no extra for middle man)
   14    features           account management system - fee collection online

                            Activities & Sports - ability to create a group of students and to create
   15    features           and track invoices. "Manage Team" or "Manage Activity" module

                            Automated fee waivers: after 3 occurrences of $80 participation fees in a
                            year, the fees are waived. I.e.: yearbook, band, 2 sports – any after 3 are
   16    features           waived. Fees would need to be designated as counting toward this or not
   17    features           deposit feature with audit controls
   18    features           fee invoicing - create invoices individually or en masse




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                  page 48 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                     Fees & Finances
                 A                                            B                                            C            D                         E               F
                                                                                                                            Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2        Category                                  Requirement                                       Included?   with other               Vendor comments   Examples
                        Handle multiple sources of payment: online through parent portal, in
   19    features       person, through mails
   20    features       handle refunds (fees returned back to parent account; move)
                        Include "created by" or source for invoices (teacher, sponsor, District, …)
   21    features       and description

   22    features       Invoicing - for collecting and invoicing the early childhood program
   23    features       payment plan option for fee payments
                        Separate and track fee invoicing, collections, A/R features for District vs.
   24    features       Building accounts
   25    features       Single account overview - student, ability to roll up for family
   26    features       tuition fees for 1/3 of early childhood program

                        Ability to invoice, track, create deposits, categorize by account codes for
         links & data   payment online for fees and for registration fees; library fines, lab fees,
   27    integration    class fees, workbook, club fees, athletic fees, activity fees, field trips
         links & data   Access to teacher communications fields for contact info (address, email,
   28    integration    phone)
         links & data   Access to vendor lists from Lawson - for A/P check creation from activity
   29    integration    accounts
         links & data
   30    integration    Connection to Parent portal
         links & data   Fee summary - fees charged, paid history - integrated with fee sources
   31    integration    and summary with payment function to parent portal
         links & data
   32    integration    fees accessible and payable from parent portal
                        For TSR: List how many sections of each class taught. Ability to read &
         links & data   review prior to incorporating into State reporting. Include codes for the
   33    integration    types of classes.
         links & data   Payment ledgers for activity accounts including integration with bank
   34    integration    reconciliation




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                 page 49 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                   Fees & Finances
                 A                                           B                                            C            D                         E               F
                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2        Category                                   Requirement                                     Included?   with other               Vendor comments   Examples
         links & data
   35    integration    integration of online fee payments with Finance (Lawson) system
         links & data   Pull teacher position info, % of day, years of service, other TSR data into
   36    integration    and out of Lawson
         links & data   Textbook management - integrated with SIS for invoicing and payment of
   37    integration    textbook fees, fines
   38    reporting      outstanding fee balance reports / statements available
   39    reporting      statement creation & automated transmittal via email or mail




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                page 50 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                     FRL & Food Service
                 A                                              B                                            C            D                          E              F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                      f=future release; n=not included
                                                                                                                      integrated
   2        Category                                   Requirement                                        Included?   with other               Vendor comments   Examples
                         Maintain counts of total "free lunches" (FRL), reduced, and denied
   3     data components provided

   4     data components   provide "hidden" screen of economic indicator

   5     data components   View FRL
   6     features          Additional field, district-maintained, for "fee waiver"

                           include adjustment to fees (school, athletic, other) if FRL flagged
   7     features          or use of additional fee waiver flag for same
                           Reporting, notice or other to send serving building/service notice for
   8     features          outplaced student is FRL, to provide free lunch
         links & data      access to food service data from building owner view (principals/front
   9     integration       office) to inquire on balances, other info
         links & data      allow import of counts from food service application - summary by
   10    integration       school
         links & data
   11    integration       Link families - FRL approval would apply to all students for the family




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                   page 51 of 126
                                                                          Naperville District 203, Indian Plains District 204
                                                                                        SIS RFP APPENDIX A
                                                                                    Grades and Transcripts
                 A                                                   B                                         C            D                     E                         F
   1                                                                                                                            Vendor Response
                                                                                                                        integrated
   2        Category                                        Requirement                                     Included?   with other        Vendor comments             Examples

                           Allow for grouping of teachers into teams with access to student info on
                           the team including demographic info, grade info, attendance info (even if
   3     access & controls student not in teacher's classroom directly)

                             Allow teacher access to online grade entry facilities from any secure
   4     access & controls location including classroom, home or other Internet accessible location


                           counselor access to gradebook view of a student or multiple grade books -
   5     access & controls all courses in a student's schedule (screen view, print options)
                           Department Chair access to gradebooks, attendance, detail and summary
   6     access & controls info for teachers in their department
                                                                                                                                                            i.e.: more than one teacher can be
                           Gradebook accessible to all teachers in group associated with a                                                                  assigned and listed for a
   7     access & controls class.section                                                                                                                    class.section
                           Provide grading system controls to specify a date range that teachers may
                           enter or change grades, outside of which, grade entry is only allowed by
   8     access & controls school or district staff
                             Provide software security to restrict teachers to read and edit his/her
   9     access & controls   own class data
                                                                                                                                                            ex: modified, home schooled,
   10    class rank          ability to exclude some students from class rank calculator                                                                    varied program
                             Provide ability to rank all students with GPA of 4.0 or above as number
   11    class rank          one in class
                             Provide the capability to exclude certain students from class rank/size
   12    class rank          calculation (e.g. Special Ed)
         course
   13    description         Course title
         course
   14    description         Course Weight
         course
   15    description         Fields for a start date and end date.
         course
   16    description         Store requirements met for each course?
         course                                                                                                                                             What they recommend does not
         recommendation      For recommendations, ability to pass recommendations to counselors for                                                         efficiently get to counselors in
   17    s                   ease of scheduling approvals                                                                                                   current SIS




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                           page 52 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                              Grades and Transcripts
                   A                                        B                                            C            D                     E                          F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
   2        Category                                   Requirement                                    Included?   with other        Vendor comments              Examples
         course
                        For recommendations, need to see cumulative folder of gradebook,
         recommendation transcript, schedule (including upcoming semester if working in semester
   18    s              1), assessment info

   19    display       display class average and assignment average from gradebook view
                       gradebook view - easy to view and track across visually (every other line                                                      for noting exception, re-taking
   20    display       highlighted, or click to highlight a row…)                                                                                     test, …
                       view a single student's grade summary only (hiding other students grades                                                       would be used in parent
   21    display       from view.)                                                                                                                    conferencing
   22    features      "Quick-grade" fill of an assignment
                                                                                                                                                      parent calls - screens do not
   23    features      ability for teacher to view parent view of student info                                                                        match up in current system
                       ability to calculate GPA and class rank without course.section weights
   24    features      (weight = 1.0 for all courses for this GPA calculation)
                       Ability to clone (copy templates of) assignments, and tests into
   25    features      Gradebook.
                       Ability to enter comments associated with a grade - notation that
   26    features      comment is there, viewable though parent or teacher portal
   27    features      Ability to import and export gradebook contents
   28    features      Ability to import and export gradebook templates

                       Allow the user to archive all graduated student data, including selected
   29    features      demographics and transcript data, for an indefinite period
                       Allow the users to define the numeric grade range equivalent for letter
   30    features      grades
   31    features      audit trail of changes to semester/final grade or average

   32    features      Building view - see or notification for teacher who has not entered grades
                       Combined classrooms - more than one course taught in a room by a
                       teacher: Ability to see seating chart and attendance combined;
   33    features      Gradebook separately




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                      page 53 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                Grades and Transcripts
                A                                            B                                             C            D                     E                        F
   1                                                                                                                        Vendor Response
                                                                                                                    integrated
   2        Category                                   Requirement                                      Included?   with other        Vendor comments             Examples
                       Flexibility of grade coding: numbers, letters, or other as maintained in a
                       table, i.e.:
                         Permit grade codes of failing, incomplete, not reported, withdraw fail, or
   34    features      passing


                       Gradebook integrated with attendance for grade entry - Using
                       assignment or test due date, easy view of that day's attendance for the
   35    features      student (highlighted field for anything other than present ... other.)
                       Must provide for user-defined alpha and/or numeric grades with the
                       capability to report the same grade in multiple formats such as IPSD
                       grades in a numeric format and out of district students in an equivalent
   36    features      alpha grade format or vice versa

   37    features      Permit teachers to select district-, school-, and/or teacher-level comments


                       Permit the honor roll calculation to filter for the minimum attempted
   38    features      course credits and lowest individual grade for qualification

                                                                                                                                                        i.e.: drawing 1 and 2 and 3;
                       Provide ability to manage multiple class.sections in the same classroom                                                          German 4 & 5 combined into
                       period:                                                                                                                          single classroom;
                                                                                                                                                        Challenge lab – independent study
                       - Seating Chart combined
                                                                                                                                                        with 30 kids in the room and each
                       - Attendance combined                                                                                                            kid is Independent Study science,
   39    features      - Separate Gradebooks                                                                                                            … 30 different schedules
   40    features      Provide capability to show GPA, class rank/size on screen
                       Provide for the selection and reporting of multiple comments for each
   41    features      student per course
                       Provide the capability for calculating full or partial credit by course as
   42    features      determined by school policy

                       Provide the capability to compute term, semester and/or final grades
   43    features      from marking period grades and exams based on school formula
                       Provide the capability to define and update multiple diploma levels and
   44    features      graduation requirements
                       Provide the capability to determine if a student has passed or failed a
   45    features      course taken in previous year (grade)


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                       page 54 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                Grades and Transcripts
                 A                                            B                                            C            D                     E                         F
   1                                                                                                                        Vendor Response
                                                                                                                    integrated
   2        Category                                   Requirement                                      Included?   with other        Vendor comments             Examples

                         Provide the capability to handle multiple honor roll and rank in class
                         calculations as defined by the district algorithms for honor roll, GPA and
   46    features        rank in class without additional cost for vendor custom programming
                         Provide the capability to maintain different alpha and numeric grading
   47    features        tables by school and grade level
                         Provide the capability to override the computer-calculated semester/final
   48    features        grade or average
                         Provide the capability to post final grades and credits to the course
   49    features        history file automatically
                         Provide the capability to post summer school grades and credits to the
   50    features        course history file automatically

   51    features        Standards based grades – categories instead of a number or letter
   52    features        Summer school grades incorporated into Gradebook, transcripts
                         "exempt" option for a grade - this item is not to be included in the total
   53    functionality   grade for this student
                         a place to enter local assessments for grading. Ability to choose whether
   54    functionality   to include in semester grade
                         ability to set "course templates" of weighting for semester exam that
   55    functionality   could be set at a district level
   56    functionality   ability for teacher to override "+" and "-" with grades
   57    functionality   ability for teacher to override grade calculation
                         ability to "check off" that an assignment has been turned in but not
   58    functionality   graded. Mark not included in grade calculation.
                                                                                                                                                        some teachers prefer to start
                                                                                                                                                        semester with max points
                                                                                                                                                        available. Then deduct for missed
   59    functionality   ability to assign negative points                                                                                              attendance, other.
                         ability to batch "off-line" load scores, grades … Teachers do not want the
                                                                                                                                                        current system shows as
                         assignment, test, whatever to load for parent/student view until they are                                                      "incomplete" - causes more
   60    functionality   "ready"                                                                                                                        problems than it is worth
                         ability to copy grade categories and/or settings for the categories to
   61    functionality   multiple class/sections


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                       page 55 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                 Grades and Transcripts
                 A                                             B                                            C            D                     E                          F
   1                                                                                                                         Vendor Response
                                                                                                                     integrated
    2       Category                                      Requirement                                    Included?   with other        Vendor comments              Examples
   62    functionality   ability to create an assignment and add to all classes as selected
   63    functionality   ability to create district-wide rubrics based on standards
                         ability to differentiate some assignments - requirement for some
                         students, not all (currently have to "exempt" students to exclude from an
   64    functionality   assignment)
   65    functionality   ability to handle any scale for grading (out of 100, out of 4 …)

   66    functionality   ability to include a student housed at a different school in the class                                                          i.e.: German 5 - only one site
                         ability to make an adjustment to a grade from a previous year - update in
   67    functionality   teacher's records and to transcript
                                                                                                                                                         still show for grading, but not
   68    functionality   ability to select grades that are NOT to be included in total for term                                                          included - as desired by teacher
                         Ability to track and keep comments - flexibility of the gradebook to use as
   69    functionality   you want and to capture and store text/comments
                         ability to transfer grades from one class to another if changing classes,
   70    functionality   including student's current grade %

   71    functionality   ability to turn rounding off or on as desired for grade calculation (+ and -)

   72    functionality   Ability to view current grades for a student
                         ability to transfer course work from one instructor to a different
   73    functionality   instructor (class changes)
   74    functionality   allow 1/2 points for scoring

                         An option to make changes at one time for all the classes – setting grade
   75    functionality   percent options, putting in categories, printing more than one class

   76    functionality   Athletic eligibility – logically tied to grade book. Activities as well
   77    functionality   Auto-fill assignment titles if re-using a title
                         automated & secure grade change processing with audit trail - once
   78    functionality   grade pulled into SIS for report card / transcript
   79    functionality   calculate grade using number correct out of possible correct -




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                         page 56 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                 Grades and Transcripts
                 A                                            B                                             C            D                     E                           F
   1                                                                                                                         Vendor Response
                                                                                                                     integrated
   2        Category                                  Requirement                                        Included?   with other        Vendor comments               Examples
                         carry over grade components into subsequent terms (semesters,
   80    functionality   trimesters)
   81    functionality   comments - allow for a teacher's "narrative"
                                                                                                                                                         for noting exception, re-taking
   82    functionality   comments / notes line for individual grades                                                                                     test, …


                         comments feature for gradebook, tied to individual assignments
   83    functionality   accessible with a single click/drop down (from teacher or parent view)

                         convert from one point value to another - from 60 to 100 point
   84    functionality   equivalent or vise-versa (i.e.: 84% = 84 points/100 or 50 points/60)
                         copy assignment feature - copied to one or more other classes
   85    functionality   copy to other sections, classes, terms
                         copy student's record into another section (if set up same as previous
   86    functionality   section)                                                                                                                        student moves out of one class
   87    functionality   Courses allow for dual credits
                                                                                                                                                         apply to all sections of the day for
   88    functionality   Create assignments and place in multiple classes simultaneously                                                                 this subject
   89    functionality   Cumulative and semester-current GPAs viewable
                                                                                                                                                         Every Day Math, Six Traits of
   90    functionality   Customized rubrics to report district assessments                                                                               Writing
   91    functionality   Easy navigation and audit trail for grade corrections

   92    functionality   Edit multiple assignments at one time
   93    functionality   Edit multiple assignments at one time (Making the Grade)

   94    functionality   entering grades - ability to 1-click skip an entry without moving to mouse

   95    functionality   entering or changing a grade - few clicks. Ability to get right to the grade
                         Fast load time for opening gradebook, even after populated with a full
   96    functionality   semester's worth of detail.
                         Final Exam - can be made of multiple components. Need to be able to
                         enter in each component and have it roll up into a final exam grade for
   97    functionality   report cards                                                                                                                    i.e.: oral plus written
   98    functionality   final exam - decimals allowed


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                          page 57 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                 A                                            B                                           C            D                     E                           F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
    2       Category                                      Requirement                                  Included?   with other        Vendor comments               Examples
   99    functionality   final exam - score needed on final calculated
                         Fix weighting for components of a grade (or turn off and let total points                                                     homework, quizzes, final exam,
  100    functionality   add without weighting)                                                                                                        semester term paper
  101    functionality   flexibility for weights of categories of grade components
                         flexibility to have different weights for categories from one grading
                         period (semester, trimester, quarter) to the next. Managed at teacher
  102    functionality   level.

                         flexible grading program - allow teachers to assign weights, convert from
                         percentage to grade. Allow additional items to grade components
  103    functionality   (additional homework assignments, quizzes, projects, etc.)
                                                                                                                                                       i.e.: if teacher gives finals at
                                                                                                                                                       quarter, have quarter grades
  104    functionality   flexible term weighting                                                                                                       subtotal for the quarter
                         from gradebook: pull up an assignment by clicking the grade on a
                         student's grade summary screen: Connection to SharePoint storage of
  105    functionality   assignments?
                                                                                                                                                       i.e.: Students getting D’s and F’s ;
                                                                                                                                                       juniors, girls, click on your class
                         From Teacher view (Gradebook?_ Ability to email out to select groups –                                                        and send a message to those
  106    functionality   ability to create groups – with as few clicks as possible                                                                     student or students

                                                                                                                                                       looking for simple application
                         functionality of dropping lowest grade or more than one grade from the                                                        without having to drill down into
  107    functionality   composite grade. Grade history remains with gradebook.                                                                        categories


  108    functionality   functionality: ability to enter multiple grades, comments at one time
  109    functionality   Grade adjustments - flexible, audit controls
  110    functionality   Grade book module accessible through teacher mobile devices
  111    functionality   Grade book module accessible to parents/students online

                         grade changes: ability to make change from summary page for class
  112    functionality   changes from summary view or from detail view
                         grade correction - entry through student grade screen or through class
  113    functionality   grade screen


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                        page 58 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                Grades and Transcripts
                 A                                            B                                            C            D                     E                          F
   1                                                                                                                        Vendor Response
                                                                                                                    integrated
   2        Category                                   Requirement                                      Included?   with other        Vendor comments              Examples
  114    functionality   grade correction for dropped class - recorded, no affect on GPA
                                                                                                                                                        outcome in science might be
                                                                                                                                                        4,3,2,1, might be 90,80,70, could
                         Grade methodology flexibility - District may switch to                                                                         be descriptions associated with
  115    functionality   standards/performance based grading (meets, exceeds, …)                                                                        numeric ranking of a standard
                         Grade methodology flexibility - manage at the department or teacher
  116    functionality   level
                         grade reports include stats capability (mean, median & mode) & ability to
  117    functionality   create histogram/graph of results

  118    functionality   gradebook - "check all" - to check that an assignment has been submitted
                         gradebook - allow one or more teachers assigned to a class ability to edit
  119    functionality   in gradebook
                         gradebook edits - access from summary listing or from within the
  120    functionality   assignment
                         gradebook module feed SIS grades and transcripts without duplicate
  121    functionality   submission requirements
                         gradebook needs to be able to convert from % to a score easily & ability
  122    functionality   to change the weighting assigned if desired
                                                                                                                                                        i.e.: pie chart with grade
                                                                                                                                                        components: homework, tests,
                                                                                                                                                        final % of grade
                                                                                                                                                        graphs for grade distribution for
  123    functionality   gradebook to include charts & graphs                                                                                           an assignment/class total


  124    functionality   gradebook: ability to check something as submitted or not (no grade)
  125    functionality   grades - decimals allowed
                         grades can be entered as points, %, running points, letter grades - or any
  126    functionality   combination for a class.section
                         Grading module - if grade is missing, have notice/error flag (i.e.: teacher
  127    functionality   skipped a student in error)




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                        page 59 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                 A                                            B                                           C            D                     E                        F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2        Category                                     Requirement                                   Included?   with other        Vendor comments             Examples
                         how would the SIS handle PE classes where during the semester, students
                         move through "sections" 4 weeks at a time, changing teachers - but
                         midterm and semester grades need to be a composite of the
  128    functionality   section/teachers
                         If looking at gradesheet for a teacher - see current grade in class (screen
  129    functionality   view or report)

                         if working from a whole-class screen for entering an assignment/grade,
  130    functionality   highlight the student that you are entering the grade for
                         import categories and assignments into other classes and across grading
  131    functionality   periods
                         Integrated Special Education Students: Ability to have a different test
                         series and gradebook for a special ed student. Want them integrated for                                                       creates confusion for others in
                                                                                                                                                       classroom with current
                         seating chart and attendance. // Or ability to designate an assignment as
                                                                                                                                                       workaround - Right now they
                         required or not, as long as it non-required assignments don't show on                                                         "exempt" one group or the other
  132    functionality   parent view.                                                                                                                  on each assignment.
  133    functionality   Maintain benchmarks (if moving to standards based grading)
                         maintain exited student's gradebook info as "inactive" if student transfers
  134    functionality   or drops class

  135    functionality   Make comments on an assignment/grade report that can be repeated
                         mass change feature for changing % and entering categories for all
  136    functionality   classes for a teacher
                         missing assignment option: printed 1 student per page or select many
  137    functionality   students

                         Missing assignments: multiple codes with different meanings. Each may
                         or may not affect final grade. Ability to differentiate:
                         Current System codes:
                          Blank - assignment not recorded, no final grade impact
                          X = excused from assignment (= "exempt"), no final grade impact
                          Z = assignment missing, 0 points, affects final grade
  138    functionality    0 = assignment turned in, 0 points awarded, affects final grade


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                      page 60 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                Grades and Transcripts
                 A                                            B                                            C            D                     E                            F
   1                                                                                                                        Vendor Response
                                                                                                                    integrated
   2        Category                                    Requirement                                     Included?   with other        Vendor comments               Examples

                                                                                                                                                        example: Term Paper assignment,
                         need gradebook to contain sub-components for an element that roll up                                                           total points/% broken into outline,
  139    functionality   into a single grade (second example: PE 5 points day/attendance)                                                               biography, note cards, content, …


                         need gradebook to have feature to show replacement grades with notes,
                                                                                                                                                        Retake a test, re-do an
                         comments / ability to select which grade to be chosen for this item                                                            assignment; could be more than
  140    functionality   identify item as a "replacement grade"                                                                                         one do-over
  141    functionality   offline grading - access to teacher portal off-site (web-based)

  142    functionality   option to enter only a due date in with a grade (skip start date if desired)

                         organize gradebook by item or by target for standards based grading                                                            i.e.: solving 2-step equation; multi-
  143    functionality   view assignments by target or chronologically                                                                                  step equation…


                         provide "pending" grade option - not excused, not 0, not "incomplete"
                                                                                                                                                        would use for partially graded
                         pending, excused = not factored into total grade; 0, incomplete, not                                                           work, for student who was absent
  144    functionality   excused = factored into total grade                                                                                            and received extension
                         Provide the ability to track and report on student progress on State
  145    functionality   adopted standards, benchmarks, or grade level indicators
  146    functionality   record and track extra credit (simply)


                         report card - drop down list of comments or free-form comments;                                                                set at building, for district, for all
  147    functionality   Comments maintained in table with security access set at desired level                                                         Jhighs, …
                         scoring sub-categories (target based grading) - go into each target and
  148    functionality   score it, roll up to single grade
  149    functionality   semester exam grade - can be made up of multiple components

  150    functionality   Semester grades
  151    functionality   show # correct, % correct, (if used) and grade for each item
                         single page screen view or printout option to see grade report for a
  152    functionality   student or all students in a class
  153    functionality   Snapgrades - similar features


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                          page 61 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                   Grades and Transcripts
                 A                                              B                                            C            D                     E                           F
   1                                                                                                                          Vendor Response
                                                                                                                      integrated
   2        Category                                      Requirement                                     Included?   with other        Vendor comments              Examples
                           Split block or team teachers to have both see the gradebook. (same at
  154    functionality     HS with PE)

  155    functionality     summary screen view: of a class period; of a student;

                           term grade for transcript - ability to select to "Submit Final Grade"
  156    functionality     ability to edit grade (set at a specific access level)
                                                                                                                                                          i.e. quarter grades roll into
  157    functionality     term grade in gradebook then rolls up into final grade                                                                         semester grade


  158    functionality     track interim grades (needed for eligibility, real time grade reporting)
                           tracking ability without assigning a grade - i.e.: journaling - components
                                                                                                                                                          i.e.: for a term paper - note cards
                           of an assignment that can be added together for the grade on the                                                               checked in, table of contents,
  159    functionality     assignment                                                                                                                     references, outline …
  160    functionality     translate from points to percentages as desired
  161    functionality     view, edit, update multiple grades in single screen
                           Want to be able to use click devices and scantrons to import directly into
  162    functionality     Gradebook.

                           Weighting to get to total generated by system: major category % of total
                           grade and within the category, unlimited components with ability to set
  163    functionality     points for each or % of that total (Homework, quizzes, final)
                           Permit certain courses to have a negative weighting for calculating the
                           weighted GPA without any additional vendor custom programming ?less
  164    GPA calculation   than 1.0 or less than zero???
                         Provide the ability to exclude certain courses from the GPA calculation
  165    GPA calculation without any vendor custom programming
                         Provide the capability to automatically calculate and report a cumulative
                         GPA as specified by IPSD algorithms and based on all course grades
                         received, or only selected academic grades without any additional vendor
  166    GPA calculation custom programming
                         Provide the capability to automatically calculate and report a current GPA
                         by term or semester or marking period without any additional vendor
  167    GPA calculation custom programming



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                           page 62 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                   Grades and Transcripts
                A                                               B                                             C            D                     E                          F
   1                                                                                                                           Vendor Response
                                                                                                                       integrated
   2        Category                                    Requirement                                        Included?   with other        Vendor comments              Examples
                         Provide the capability to calculate and store multiple GPAs based on user
  168    GPA calculation defined criteria


                           Provide the option of calculating and reporting a GPA for the current
  169    GPA calculation   grade term without any additional vendor custom programming

         gradebook         Ability to add an assignment for one class.period and copy it to the
  170    features          gradebooks for same or other teachers for additional class.periods.
         gradebook         ability to change a score or a grade (should include audit trail of previous                                                    in pinnacle, have to delete and
  171    features          entry, comment if needed)                                                                                                       then re-enter

                                                                                                                                                           There are some things I do first
         gradebook                                                                                                                                         semester (vocab quizzes) that I
  172    features          Ability to change gradebook category weights at the end of a semester                                                           don't do 2nd semester

         gradebook         ability to drop a grade or group of grades: lowest in a category, two
  173    features          lowest in a category …
         gradebook         Ability to mark an assignment as "complete" without designating a score
  174    features          to be factored into the grade
         gradebook         Ability to sort gradebook display by grade low to high, high to low on
  175    features          screen
                                                                                                                                                           block view of other grades when
         gradebook                                                                                                                                         sharing view with student or
  176    features          ability to view a single student in gradebook view                                                                              parents
         gradebook
  177    features          Allow date for resolution for an incomplete
         gradebook
  178    features          Allow entry of narrative description of an assignment / link to Blackboard
                           Allow for a teacher to define an unlimited number of assignments to a
         gradebook         class and to assign each assignment to a grading category such as a test
  179    features          or homework, etc.
         gradebook         Allow for the definition of an unlimited number of grading categories to
  180    features          be assigned to a class
         gradebook         Allow one grade type to be automatically converted to another, such as
  181    features          numeric grades converted to letter grades




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                           page 63 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                             Grades and Transcripts
               A                                           B                                             C            D                     E            F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
   2       Category                                  Requirement                                      Included?   with other        Vendor comments   Examples
         gradebook    Allow teachers to maintain and report student attendance data by class
  182    features     or course section
         gradebook    Allow the recording of a variety of grade types including raw score,
  183    features     percentage or letter grades, and numeric grades

         gradebook    Allow the teacher to assign weights to each identified category and then
  184    features     produce an average grade for the term based on the assigned weight
                      Allow the teacher to assign weights to each identified grade assignment
         gradebook    within a given category and then produce average grades for the
  185    features     category based on the assigned weight
         gradebook
  186    features     Allow the teacher to designate both school- and teacher-level comments
         gradebook    Allow the teacher to establish grading categories and specific
  187    features     assignments
         gradebook    Allow the teacher to select and report multiple comments for each
  188    features     student per course
         gradebook    Allow the teacher to use either a traditional grading system or a standard
  189    features     benchmark scoring method
         gradebook
  190    features     Allow tracking of skill/proficiency scores
         gradebook    Archive previous year’s gradebook structure, assignments, to pull the
  191    features     templates in and copy assignments
         gradebook
  192    features     Calculate and store mid-term grades for a semester/year-long course

                      Cumulative class grade - converting score x weight composite and setting
         gradebook    ranges for %score to Grade conversion. Ability to set Grade conversion at
  193    features     teacher level or Department level or District level.
                      Does not require the teacher to prepare, configure, or intervene with
         gradebook    Web page information prior to allowing parents Internet access (the
  194    features     grade book is Internet-ready.)
         gradebook    Easy view or access to statistics for an entry (Assignment, test, exam, etc):
  195    features     Average, mode, variance, standard deviation



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                        page 64 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                A                                            B                                            C            D                     E                           F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2       Category                                    Requirement                                     Included?   with other        Vendor comments               Examples

         gradebook      Grading method flexible to individual teacher (rubric with scores with
  196    features       grades) and can be combined within a single teacher's gradebook
                        Individualized program option - Ability to set "not for parent view" on an
                        item in the gradebook or other handling transfer of the gradebook items
         gradebook      to date for a student transferring into a class, or a student with an
  197    features       individualized program (special ed.)

         gradebook      Pass/Fail courses should be coded to only accept a P or F. Currently A, B,
  198    features       C, D can be entered - cumulative grade for Pass/Fail selection = P or F
         gradebook
  199    features       Provide for the ability to enter descriptions of all class assignments
         gradebook      Provide for the ability to track assignment dates and due dates for each
  200    features       assignment
                        RTI – allow assignment receipt date, reason code, comments, in addition
         gradebook      to assignment grading to allow tracking of receipt date <> due date for
  201    features       patterns, RTI.
                        flag or indicator that would show that a comment is attached to the
  202    gradebook view grade
                        Provide for a comprehensive grade book system that is integrated with
  203    gradebook view the student grade reporting system
                                                                                                                                                       i.e.: ability to view or print that
                                                                                                                                                       they’ve met 2 of 4 English,
         graduation     Automatic credit checks / credit analysis (comprehensive and accurate for                                                      geography done and what they
  204    credits        counting all elective classes)                                                                                                 still need
         graduation
  205    credits        credit checks - functional by year in school
                        Have the capability to identify the classes a student has not yet taken or
         graduation     from which they can choose in order to complete graduation
  206    requirements   requirements

         graduation     Provide the ability to monitor a student’s progress toward graduation by
  207    requirements   maintaining and reporting credits earned by subject area




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                                                                          Naperville District 203, Indian Plains District 204
                                                                                        SIS RFP APPENDIX A
                                                                                    Grades and Transcripts
                 A                                                B                                            C            D                     E                         F
   1                                                                                                                            Vendor Response
                                                                                                                        integrated
   2        Category                                       Requirement                                      Included?   with other        Vendor comments             Examples
        graduation        Provide the capability to maintain attempted, earned, dropped, failed,
  208   requirements      and cumulative credits
        graduation        Report card to include Graduation Credit checks automatically mailed
  209   requirements      home when grades are mailed home
                          archive grade info - ability to see previous years (semesters)
  210   historical grades automatic archival feature

  211    historical grades Track history of "F" grades
                           View by Class: Capable of comprehensive sort of student grades for
                           specific classes (i.e. to easily identify which students should be placed in
  212    historical grades an AP class, and to make future recommendations)
  213    input               Allow flexibility to change grading strategies over time
                             Allow for inputting of generic courses and grades for out of state/district
  214    input               transfer students
                             Provide for the recording of grades by file import from electronic grade
  215    input               book
                             Provide for the recording of grades by keyboard or mouse on class or
  216    input               student screens
  217    input               Provide for the recording of grades by mass entry
                             Provide for the recording of grades using update directly from web-based
  218    input               grade book
         links & data
  219    integration         "Grade Drop Alert" - to parent, counselor
         links & data
  220    integration         ability to capture info into the gradebook using clickers (smart response)
         links & data
  221    integration         ability to pull up assessment and drop into gradebook if desired
                             Ability to use an electronic form for progress monitoring and have the
                             student's data (testing) be updated throughout the system (be in on a
                                                                                                                                                            K-5 electronic supplements are
         links & data        electronic supplement, behavior data referral form, the data warehouse                                                         being used currently as InfoPath
  222    integration         and report card)                                                                                                               forms on SharePoint

         links & data        Allow for student demographic data to be transferred electronically from
  223    integration         the school-level system to the grade book
         links & data
  224    integration         Allow school level curriculum data to be transferred to the grade book



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                           page 66 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                Grades and Transcripts
                 A                                            B                                            C            D                     E                           F
   1                                                                                                                        Vendor Response
                                                                                                                    integrated
   2        Category                                   Requirement                                      Included?   with other        Vendor comments               Examples

         links & data   Allow the teacher to electronically save the final grades from their grade
  225    integration    book directly into the district-level grade reporting file automatically

         links & data   automated notification system - teacher driven and set as desired                                                               i.e.: if grade falls below a certain
  226    integration    notices move to staging area for review prior to send                                                                           average, missing assignments
         links & data
  227    integration    automatic scan and record into Gradebook
         links & data   comments / notes line for report cards - shows on report card (doesn't
  228    integration    need to show on transcript)
         links & data
  229    integration    email parents with automatic grade updates
         links & data
  230    integration    Gradebook ability to accept an import: such as census level tests
         links & data   Integrate with assessment data so that teachers can view test score
  231    integration    information for analysis and planning

                        Integration of Gradebook with Communications: Group selection from
                                                                                                                                                        select all students currently failing
         links & data   Gradebook for communications - individual email mail merge, letter                                                              the class; or all students with C or
  232    integration    creation. Note: mail merge should not 'cc' entire group - 'bcc'                                                                 below on a test, assignment, other
                        Integration of Gradebook with Communications: Parent(s), all associated
                        staff, contact info easy navigation / connection with communication
         links & data   options (email, phone numbers,) "mail merge" via email or letter or
  233    integration    phone
         links & data
  234    integration    integration with "BlackBoard"
         links & data   link back to assignment from grade view (pulls up from SharePoint if link
  235    integration    provided)

         links & data   Provide for automatic syncing of student drops and adds between the
  236    integration    district grade reporting system and the electronic teacher grade book

         links & data   Provide for the capability to electronically import class rosters into the
  237    integration    teacher grade book software from the school system software



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                          page 67 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                  Grades and Transcripts
                 A                                              B                                             C            D                     E            F
   1                                                                                                                           Vendor Response
                                                                                                                       integrated
   2        Category                                     Requirement                                       Included?   with other        Vendor comments   Examples
         links & data      Provide the capability to maintain student portfolio information (e.g.,
  238    integration       projects, handwriting, artwork, etc.)
         links & data
  239    integration       simple submission of quarter, semester, final grades to report card
         links & data      through gradebook - teacher-student communication about a particular
  240    integration       assignment
                           view attendance easily from gradebook view - ideally, a color fills in for an
                           assignment or a quiz. Date of that item checks against attendance &
         links & data      shades or colors that student's entry … or other way to easily see
  241    integration       "absent" during quiz or on a due date.
         record            Student Grading Period Grade Record to include recording of duplicate
  242    components        credits
         record            Student Grading Period Grade Record to include recording of option to
  243    components        count only best grade for repeat courses
         record            Student Grading Period Grade Record to include recording of option to
  244    components        exclude credit and GPA calculation for repeat courses
         record            Student Grading Period Grade Record to include recording of other
  245    components        miscellaneous credits
         record            Student Grading Period Grade Record to include recording of repeat
  246    components        credits
         record            Student Grading Period Grade Record to include recording of waiver
  247    components        credits
                           Allow for advanced placement and honors courses to have a higher
                           course weight than regular courses as specified by IPSD standards and is
         record layout -   easily configured by the IPSD staff without additional vendor custom
  248    grades            programming
         record layout -
  249    grades            behavioral info captured for report card

         record layout -   Free form comments, multiple lines attached to any grade record, specific
  250    grades            to an assignment, or specific to student's grade for an assignment
         record layout -   include "open field" for adding comments on grading record. Each grade
  251    grades            should allow entry of multiple comments.



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                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                   Grades and Transcripts
                 A                                               B                                            C            D                     E                          F
   1                                                                                                                           Vendor Response
                                                                                                                       integrated
   2        Category                                      Requirement                                      Included?   with other        Vendor comments              Examples
         record layout -
  252    grades            Provide the capability to maintain GPAs for an indefinite period
         record layout -
  253    grades            Record student entry, withdrawal, and withdrawal reason information
         record layout -   Student Grading Period Grade Record to include recording of duplicate
  254    grades            credits
         record layout -   Student Grading Period Grade Record to include recording of option to
  255    grades            count only best grade for repeat courses
         record layout -   Student Grading Period Grade Record to include recording of option to
  256    grades            exclude credit and GPA calculation for repeat courses
         record layout -   Student Grading Period Grade Record to include recording of other
  257    grades            miscellaneous credits
         record layout -   Student Grading Period Grade Record to include recording of repeat
  258    grades            credits
         record layout -   Student Grading Period Grade Record to include recording of waiver
  259    grades            credits
         record layout -
  260    grades            Support the maintenance of credits earned for student courses
         record layout -
  261    grades            support weighted grades

         record layout -   table of grading comments. Ability for teacher to add comments that
  262    grades            would appear at the top of the list of comments to choose from.
                                                                                                                                                           principal: run D&F report;
                                                                                                                                                           Spec Ed caseworker - see
                                                                                                                                                           assignments and grades for
                                                                                                                                                           students in caseload
                           ability to create reports/view grades if authorized access - screen view or                                                     counselors - to see students on a
  263    reporting         send to printer as preferred                                                                                                    watch list
                           Ability to print a class listing, flexible sort order with a blank worksheet                                                    i.e.: Looks something like an excel
  264    reporting         grid for teacher use                                                                                                            sheet with lines

                                                                                                                                                           i.e.: see current math grades for
                                                                                                                                                           all students who took a specific
                           ability to view and report grades with flexible selection criteria, from                                                        math course freshman year ; look
  265    reporting         prior years                                                                                                                     up grade for a reference letter
  266    reporting         ability to view grades from prior periods - trends


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                           page 69 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                              Grades and Transcripts
                A                                           B                                            C            D                     E                         F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
   2        Category                                   Requirement                                    Included?   with other        Vendor comments             Examples
  267    reporting     ability to view reports to screen before printing
                       Allow for course comments to be printed on the report card or progress
  268    reporting     report
                       Allow for the searching, sorting and report of weighted courses, including
  269    reporting     AP & Honors courses, for data analysis reporting
                       Allow the user the option to print daily, period, or course attendance on
  270    reporting     the report card

                       Allow the user to easily design and print IPSD specific permanent record
  271    reporting     labels, which may include any student data elements
  272    reporting     bilingual capabilities (grade reporting)
                                                                                                                                                      select the fields we want and then
  273    reporting     custom grade report capability                                                                                                 organize it the way we want
  274    reporting     excused assignments should be visible on reports
  275    reporting     GPA listings - flexible sorting, flexible selection criteria
  276    reporting     Grade printing by category, or chronologically
                       Gradebook update (principal view) - ability to see when teachers last
  277    reporting     updated their gradebook
  278    reporting     Missing Grade Report - final grades, by teacher, course
  279    reporting     Missing Work Report - for one student or for a class
                       Permit the computing of class rank (district defined);
  280    reporting     Include class rank on the report card
                       pre-designed grade report - single page per student; summary 1-page per
  281    reporting     class

                       Print grade reports with student names or ID numbers. Ability to
  282    reporting     randomly sort the printing of ID numbers on a grade report with IDs

                       Print grade reports with student names or ID numbers. Ability to
  283    reporting     randomly sort the printing of ID numbers on a grade report with IDs
                       Print out grade book - looking for efficiency of paper-use, display &
  284    reporting     formatting easy to read, follow




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                     page 70 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                A                                            B                                            C            D                     E                         F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2        Category                                  Requirement                                      Included?   with other        Vendor comments             Examples

                       printing of grades onto a manageable summary sheet - one page per
                                                                                                                                                       preparing for conferences - want
                       student                                                                                                                         to click students with conferences
  285    reporting     and ability to select (click to include) students for summary sheet printing                                                    for that day
                       Process progress reports and grade reports as separate procedures
                       permitting progress grades to be computed separately from stored
  286    reporting     grades
  287    reporting     Progress Report - includes comments
  288    reporting     Provide a variety of standard reports to be printed for grades

                       Provide ability for students to change tracks within school year and
  289    reporting     produce one report card documenting marks earned in both tracks

  290    reporting     Provide ability to sort report cards by programs or other student field
                       Provide the capability to allow students taking courses in multiple
                       buildings within the school district while having report cards printed at
  291    reporting     the home building
                       Provide the capability to hold the printing of a grade report or transcript
                       based upon a student “hold” on his/her record due to reasons such as
  292    reporting     overdue library books, outstanding fees, etc.

  293    reporting     Provide the capability to print alpha and numeric grades on report cards
                       Provide the capability to print building- or district-level message on all
  294    reporting     report cards (e.g., school announcements)
                       Provide the capability to print individual student report cards, transcripts,
  295    reporting     and interim reports on demand
                       report grades for a specific student - easy selection of students to include
  296    reporting     for printing
  297    reporting     Report that aggregates grades, comments and behavior records
  298    reporting     reporting of student whose grades are trending downward

                       Selection criteria in printing 1-page grade reports for students, allowing
  299    reporting     selection of any students to be included. (Making the Grade)


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                       page 71 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                Grades and Transcripts
                 A                                           B                                             C            D                     E            F
   1                                                                                                                        Vendor Response
                                                                                                                    integrated
   2        Category                                 Requirement                                        Included?   with other        Vendor comments   Examples
                       System allows the user to create user-defined reports drawing from any
  300    reporting     data element in the student information
         reporting -
  301    canned        class rank list
         reporting -
  302    canned        comment usage report
         reporting -
  303    canned        district-defined report card
         reporting -
  304    canned        eligibility lists
         reporting -
  305    canned        eligibility lists based upon school specifications
         reporting -
  306    canned        failure letters
         reporting -
  307    canned        failure report / A+ report
         reporting -
  308    canned        grade distribution by section report with totals and percentage
         reporting -
  309    canned        grade distribution by teacher report with totals and percentage
         reporting -
  310    canned        grade distribution report (by school, teacher, department)
         reporting -
  311    canned        grade distribution report including percentages
         reporting -
  312    canned        grade exception reports
         reporting -
  313    canned        graduation requirements report
         reporting -
  314    canned        honor rolls
         reporting -
  315    canned        incomplete/missing grade report
         reporting -
  316    canned        permanent record labels
         reporting -
  317    canned        student transcripts
         reporting -
  318    canned        teacher grade input scanner forms
         reporting -
  319    canned        teacher grade verification report


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                          page 72 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                 A                                           B                                            C            D                     E                          F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2        Category                                   Requirement                                     Included?   with other        Vendor comments              Examples
         reporting -
  320    canned         teacher grade verification report including detailed comments
         reporting -    Ability to hide or show class average as wish on a report and to parent
  321    gradebook      portal
         reporting -
  322    gradebook      Generate reports for 87% or below
         reporting -    Print missing assignments, sort by missing assignments, print out if
  323    gradebook      missing assignments this week
                                                                                                                                                        (i.e.: driven by parent records
         reporting -    Permit the printing of report cards for multiple members of a student’s                                                        mailing address rather than from
  324    report cards   family including a father or mother that lives at another location                                                             the student file?)

         reporting -    Permit the printing of report cards for other contacts on file such as                                                         (i.e.: driven by other "authority"
  325    report cards   relatives or case workers                                                                                                      address field?)
         reporting -
  326    report cards   Permit the user to easily customize the report card layout
                        Permit the user to sort and select report card printing on various fields.
         reporting -    Must include sort and select by: School, Grade, Homeroom, Counselor,
  327    report cards   Advisor, Zip code
         reporting -    Permit users to select from among several stored report card formats at
  328    report cards   the time of printing
         reporting -    Provide ability to produce both traditional and “Standards Based” report
  329    report cards   cards
                        Provide the capability to easily design and print individual student report
         reporting -    cards, transcripts, and interim reports on demand to IPD’s specifications
  330    report cards   and needs
         reporting -    Provide the capability to print 4 quarter, 2 semester, 2 exam and 4
  331    report cards   progress grades on report cards
         reporting-
  332    transcript     Allow the user to optionally print a student’s class rank on the transcript
         reporting-
  333    transcript     Allow the user to select and print GPAs on the transcript
         reporting-     Allow the user to select and print specific immunization data for the
  334    transcript     student on the permanent record




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                       page 73 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                A                                            B                                            C            D                     E            F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2        Category                                   Requirement                                     Included?   with other        Vendor comments   Examples
                       Allow the user to select specific tests, administration date, grade level of
         reporting-    the student when test was taken, and corresponding test score data to
  335    transcript    print on the transcript
         reporting-
  336    transcript    Permit the user to customize the transcript layout

         reporting-    Provide the ability to sort by grade, homeroom, class section, or student
  337    transcript    the standard transcript or permanent record production run

                       Provide the capability to list credit sub-totals by category (example:
         reporting-    when sorting by user-defined category, will sub-total each category with
  338    transcript    the number of credits earned in the category)
         reporting-
  339    transcript    Provide the capability to list the course credit earned for each course
         reporting-
  340    transcript    Provide the capability to list the credit possible for each course
         reporting-    Provide the capability to list the term, semester, or year the course was
  341    transcript    taken
         reporting-
  342    transcript    Provide the capability to print a grade legend on the transcript
         reporting-    Provide the capability to print cumulative attendance data for all years
  343    transcript    attended at that particular school

         reporting-    Provide the capability to print cumulative attendance data, including
  344    transcript    excused and unexcused absences and tardies, for current year
         reporting-    Provide the capability to print general notes or comments on the
  345    transcript    transcript that are specific to the graduating class
         reporting-    Provide the capability to print or input prior high schools attended
  346    transcript    information
         reporting-    Provide the capability to print student entry, withdrawal, and withdrawal
  347    transcript    reason information on the transcript

         reporting-    Provide the capability to print student-specific honors and awards on the
  348    transcript    transcript and the date the honor or award was received



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                         page 74 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                  Grades and Transcripts
                 A                                             B                                            C            D                     E                          F
   1                                                                                                                         Vendor Response
                                                                                                                     integrated
   2        Category                                     Requirement                                     Included?   with other        Vendor comments              Examples
                         Provide the capability to print up-to-the minute grade data, including
         reporting-      courses currently enrolled or taken and completed prior to the end of the
  349    transcript      year
         reporting-      Provide the capability to print user-defined groups of transcripts (e.g.,
  350    transcript      individual transcripts, transcripts for entire school, etc.)

         reporting-      Provide the capability to print user-defined items on transcript (example:
  351    transcript      drivers ed, community service hours, consumer ec Proficiency exam)
                         Provide the capability to sort courses by user-defined categories in
         reporting-      addition to year (e.g., language arts, social studies, mathematics, science,
  352    transcript      foreign language, etc.)
         reporting-
  353    transcript      Provide the capability to sort courses by year on the transcript
                                                                                                                                                         i.e.: just look at homework or just
  354    screen view     ability to view grades for one category                                                                                         quizzes …
                         Cumulative transcript view of all classes for a student: View high level
                         grades of quarters, exam, class grade on screen by student & ability to
  355    screen view     print this in report form for students
                                                                                                                                                         Note: teachers like color in
  356    screen view     Visual display to incorporate color, highlights, superscripts, other                                                            Pinnacle, i.e.: red = unexcused


  357    seating chart   auto-grouping - select a student randomly; put into groups randomly
  358    seating chart   display easy to view across rows
  359    seating chart   drag and drop students on seating chart
  360    seating chart   seating chart include student photos

  361    seating chart   seating chart incorporated into grading module (teacher driven input)
                                                                                                                                                         IEP students may be taking
                        ability to pull in Pass/Fail courses without teacher needing to over-ride                                                        courses pass fail. Don't want
  362    semester grade the grade                                                                                                                        grade moved in error.


  363    transcript      ability for SIS to calculate GPA for core classes only
  364    transcript      Ability to access transcripts for students no longer in the district

  365    transcript      ability to generate electronic transcripts for transmittal per requests


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                         page 75 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                               Grades and Transcripts
                 A                                           B                                            C            D                     E            F
   1                                                                                                                       Vendor Response
                                                                                                                   integrated
   2        Category                                   Requirement                                     Included?   with other        Vendor comments   Examples
                       allow transcript grade edits - with audit trail, notices, automatic recalc of
  366    transcript    GPA
                       Body of the transcript should include: school name, school year, semester
                       grades, course name (specify honors or excluded), code number,
                       department, grade, credit earned, semester GPA, cumulative GPA, total
  367    transcript    credits earned, and PSAE test results
  368    transcript    electronic transcripts - compatible with Docufide/Naviance
                       Explanation/Key that includes a grading scale, honors classes, and
  369    transcript    excluded from GPA classes.
                       GPA and transcript should include all courses regardless of school
                       attending (some cross-attendance between high schools,) COD, online,
  370    transcript    prior attendance
                       grade correction - recalc GPA and update transcript automatically for
  371    transcript    prior semester
                       Historical Transcripts (electronic) - available for post-graduate or transfer
  372    transcript    forwarding as requested

  373    transcript    If looking at transcript - see GPA (screen view or report)
                       include testing and scores on student transcript -PLAN, ACT, PSAT, SAT
  374    transcript    and PSAE
  375    transcript    non-ranked, "Unofficial" Transcript view/print
                       Provide the capability to archive student transcript data and
  376    transcript    demographics for easy accessibility
                       Provide the capability to easily produce transcript data in electronic
  377    transcript    format for post-secondary institution
                       Provide the capability to exchange student transcript data utilizing LANs,
  378    transcript    WANs, and the Internet
                       Provide the capability to perform inter-school transfer student transcript
  379    transcript    data within the school district
                       Provide the capability to transfer student transcript data to other schools
  380    transcript    outside the district
                       Replacement of or compatibility with Transcript software:
  381    transcript    (Docufide/Naviance)



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                         page 76 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                Grades and Transcripts
                 A                                            B                                            C            D                     E            F
   1                                                                                                                        Vendor Response
                                                                                                                    integrated
   2        Category                                   Requirement                                      Included?   with other        Vendor comments   Examples

                       simple way to characterize a course as one the district provides and one
  382    transcript    that a student needs on a transcript but was completed elsewhere

                       Summer school attendance and grading information must be pulled into
  383    transcript    the transcript as it does during the regular school year.
                       Transcript – ability to view by year, by subject, by department -
  384    transcript    meaningful display
  385    transcript    Transcript – GPA calculation needs to be running current GPA

                       Transcript detail: semester grades, course name (specify honors or
                       excluded), code number, dept, grade, credit earned, semester GPA,
  386    transcript    cumulative GPA, total credits earned, and PSAE test results.

                       Transcript format requirements should be: high school name, address,
                       telephone, fax number, student name, ID number, birth date,
                       parent/guardian name, address telephone number, birthplace, gender,
                       grade level, counselor, grad year, grading scale. Flag for: Consumer Ed,
                       US, IL Constitution, graduation date. Also an explanation that includes a
  387    transcript    grading scale, honors classes, and excluded classes from GPA.
  388    transcript    transcript module included or should link to other product

  389    transcript    Transcript sorted by different fields (i.e. curricular areas, year in school)

  390    transcript    transcript update logic - post grades to transcript at end of grading period
                       Transcript view - multiple view options (sorted by year, by academic
  391    transcript    curricular areas, other)

                       transcripts available (for view, printing to screen or paper) for individual,
  392    transcript    by grade level, by school, or by counselor (grade level or by school)
                       Transfer Student transcript info and GPA - Ability to enter class info,
                       weights and grades for transfer students without adding to District's
  393    transcript    course database


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                          page 77 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                              Grades and Transcripts
                 A                                          B                                            C            D                     E            F
   1                                                                                                                      Vendor Response
                                                                                                                  integrated
   2        Category                                  Requirement                                     Included?   with other        Vendor comments   Examples
                       View current grades in transcript view - even if semester in progress. On
  394    transcript    screen view (as well as print out option)

  395    transcript    View historical transcripts for a student (to screen, printout options)
  396    transcript    weighted and un-weighted GPA on transcript




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                        page 78 of 126
                                                                            Naperville District 203, Indian Plains District 204
                                                                                          SIS RFP APPENDIX A
                                                                                              Health Info
                A                                                   B                                             C           D                         E                           F

                                                                                                                                  Vendor Response
                                                                                                                          INCLUDED: c=current version; l=limited;
   1                                                                                                                          f=future release; n=not included
                                                                                                                          integrated
   2        Category                                         Requirement                                      Included?   with other               Vendor comments             Examples
                                                                                                                                                                     Some health office workers will
                                                                                                                                                                     need much more prompting than
   3     access & control   Accommodate tiered authorization of users                                                                                                others


   4     access & control Complete audit trail of date stamp, time stamp, ID of person entering
                          Security & Privacy features necessary - Health only role with access to
   5     access & control entering health/medical information
                          Accident Reporting - Coded as accident report to allow generation of
   6     compliance       accident reporting paperwork
                          Compliant Charting: Time, dosage, name, etc, no edits allowed once
                          posted (ok to "post" overnight.) Corrections must be made using a
                          separate "error recording process." Must have 100% compliance for
   7     compliance       medications dispersal.
   8     compliance       FERPA compliant, HIPAA compliant
                          Screening panel - State reporting library: for sending Vision, dental and
   9     compliance       immunization into IWAS
         data
   10    components         accident/injury reporting - enter descriptive info into log
                            Fields used:
                             -Immunizations
                             -Physicals
                             -Dental Exams
                             -Health Notes
                             -Health Concerns
                             -Nurse office visit
                             -time
         data                -reason
   11    components          -notes
         data
   12    components         maintain health card info including date of physical, sports eligibility flag
         data
   13    components         record health office visits (view, scroll, edit, report)


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                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                          Health Info
                A                                              B                                              C            D                         E                            F

                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2        Category                                    Requirement                                        Included?   with other               Vendor comments              Examples
         data
   14    components     retain historical data of health info
         data           store health concerns as a table with update capabilities - codes with
   15    components     meanings
                        easy access to student info when student enters office (thumb print / scan
   16    data entry     ID)
         general
   17    requirements   ability for parents to waive privacy of health alerts - allergies, seizures, etc
                                                                                                                                                                  so that the student s at opposite
                                                                                                                                                                  ends of the district will have a
                                                                                                                                                                  baseline for their health plan and
         general                                                                                                                                                  they can put in the standards and
   18    requirements   Ability to enter standardized health care plans                                                                                           then tweak
                        Ability to list to screen or print listing of who is compliant on
                                                                                                                                                                  204 can immediately see the
         general        immunizations by code: System count of days between immunizations to                                                                      reason on why someone is not
   19    requirements   designate compliance                                                                                                                      compliant through SNAP

         general
   20    requirements   Charting – have ability to build templates for best practice standards.
                        Health info should be stored in SIS. One screen with picture, id, and
         general        information – should not have to go to so many screens. Security and
   21    requirements   controls.
         general        Inclusion of an immunization panel – to know who is compliant and why
   22    requirements   they are non-compliant on immunization.
                        Libraries – under charting, broken down by nursing process: Injury, illness,
                        case management or other. Assessment – physical exams and categories.
         general        Ability to include user additions. Health services and outcomes and
   23    requirements   demographics.
         general
   24    requirements   Library of forms and charting, maintained by Health Services.
         general
   25    requirements   Library to include drugs with instructions for medications for pediatrics



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                 page 80 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                       Health Info
                 A                                            B                                            C           D                         E                             F

                                                                                                                           Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2        Category                                  Requirement                                      Included?   with other               Vendor comments              Examples
         general        Scheduling: Calendar for screening, IDPH says re-screen in 2 weeks, can
   26    requirements   schedule a time for rescheduling the vision screening
         links & data
   27    integration    Ability to download from State updates on the immunizations
         links & data   Ability to link to physician offices for transfer of athletic medical forms,
   28    integration    other
         links & data   ability to show (privacy waivered) alerts - allergies from health module to
   29    integration    student profile/dashboard view
         links & data
   30    integration    access of health concerns from teacher view

         links & data   Attendance – ability for health office to update attendance record with
   31    integration    info about student's status, location (from health office or parent contact)
         links & data   Flag on student view screen (demographic, attendance) for when a
   32    integration    student has a health issue
         links & data
   33    integration    health information available for parent view through parent portal
         links & data
   34    integration    integrate SIS with medical module or with SNAP
         links & data
   35    integration    Medicaid billing feature for reimbursement requests
         links & data
   36    integration    real time integration between SIS & Health info for updates
                                                                                                                                                              If we go to disaster status at a
                                                                                                                                                              building, can send RNs to a
         links & data                                                                                                                                         different building to triage and
   37    integration    remote access - from PDAs, Palm, laptop, etc                                                                                          charting the students on the site

         links & data   S.N.A.P.( replace or integration with) to record and track health issues,
   38    integration    immunizations and physicals
                        Flexible reporting - By School, grade level, teacher – how many non-
                        compliant, list of alters (allergies), secondary – how many athletes are up
   39    reporting      to date on their physicals. Vision/Hearing.



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                             page 81 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                      Health Info
                A                                           B                                             C           D                         E                             F

                                                                                                                          Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2        Category                                  Requirement                                     Included?   with other               Vendor comments              Examples
                                                                                                                                                             Mumps, measles, exposure: if
                                                                                                                                                             need to pull a report – can pull
                                                                                                                                                             report on ANYTHING from library
                                                                                                                                                             – within 20 minutes, can identify
                                                                                                                                                             all of he students at risk for a
   40    reporting      flexible reporting - select by any elements                                                                                          situation
   41    reporting      Summary reports (coordinator) for each building

                                                                                                                                                             line graph with peaks and flows
                                                                                                                                                             within two lines… peak flow graph
                                                                                                                                                             that is color-coded and based on
                                                                                                                                                             child’s personal best. I.e.: 480
                        Use of charts and graphs. Diabetics, hypertension, asthmatics, when                                                                  liters a minute…. 80-100% =
   42    reporting      chart, it flips into a graph.                                                                                                        “green”, pull it up for the parent

                                                                                                                                                             i.e.: IDPH says 28 days = month in
                                                                                                                                                             Illinois. Ability to talk to someone
                        If using SIS product, looking for RN on product side with knowledge of                                                               who really knows and can
   43    vendor support state codes for immunizations.                                                                                                       communicate on the issue




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                             page 82 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                       Home Portals
                  A                                             B                                          C            D                         E                             F
                                                                                                                            Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2          Category                                   Requirement                                    Included?   with other               Vendor comments              Examples

         accounts & fee     fees associated with portal pay method important - ideally no mark up
   3     payment            costs for online purchase (fee payment, food service, other)
         accounts & fee     Integrate with Chartwell food service – Balance reporting; Negative
   4     payment            balance warnings
         accounts & fee
   5     payment            Online fee payment ("shopping cart")
         accounts & fee     online pay - accept debit or credit or print payment voucher to mail
   6     payment            check
         accounts & fee     view of account balances (food service, fees & district charges,
   7     payment            additions & building-owned collections)
                                                                                                                                                               i.e.: if grade drops below
   8     alerts             Ability for parents can set parameters for generating email for alerts.                                                            something
                            parent selected option (with default) for frequency of alerts - weekly,
    9    alerts             monthly, any F, any tardy …
   10    alerts             Warnings and Alerts: Attendance, Account Balances
   11    communications     ability to select preferred method of communication

                            ability to send & receive email with teachers: Click to communicate
   12    communications     with the teacher to send an email to the teacher from parent view
                            ability to update email and to add multiple email addresses matching
   13    communications     to parent(s), student through home portal
         conference
   14    scheduling         feature for signing up / scheduling conferences (online)

   15    demographic info   ability to initiate a change of address request
                            Parent-controlled info managed through Home Portal including, phone
                            numbers, contact info, address change request, health info, emergency
                            contact info, other info - only able to edit fields that parents are
   16    demographic info   accountable for




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                               page 83 of 126
                                                                          Naperville District 203, Indian Plains District 204
                                                                                        SIS RFP APPENDIX A
                                                                                          Home Portals
                   A                                                B                                          C            D                         E                             F
                                                                                                                                Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2          Category                                       Requirement                                    Included?   with other               Vendor comments              Examples
                                                                                                                                                                   nightmare for ELL in particular (9-5
         general                easy re-set option for passwords (i.e.: through email automated system                                                             hours in current manually
   17    requirements           like banks & other heavily-secured systems do)                                                                                     managed security system)
         general
   18    requirements           home portal info available to both student and parents
                                Log / track all grade and assignment information that has been
         general                reported via inbound or outbound access. The system must be able to
   19    requirements           produce a contact log for a particular student.
         general                Multiple students per family - Navigation from single parent portal &
   20    requirements           ability to map to one or more students
         general
   21    requirements           one site for signing into SIS, Blackboard and SharePoint
                                reduce clicks for seeing different items from home - grades, fees,
         general                homework, library system, SharePoint, schedule messages … also
   22    requirements           Naviance - applications
         general
   23    requirements           report back - did parent open/view grades, email, etc?
         general                see staff assigned to each student (Dean, Counselor, Teachers, Case
   24    requirements           Worker…)
                                Single point of entry for any system that parent/student would be
         general                accessing: Blackboard, homework hotline, grades, attendance,
   25    requirements           registration, fee payment, All using single log in
         general                Student portal - separate student portal - homework, communications,
   26    requirements           calendar, schedule
         general                Student portal that goes beyond grades. I.e.: surveys to kids…. Get
   27    requirements           their opinion on something                                                                                                         integrated with survey monkey?
         general
   28    requirements           verification/edit of entry - possible change reporting?
         link to activities &
   29    athletics              Online athletic participation registration
         link to classroom      Ability to notify parents of missing or upcoming assignments via
   30    info                   telephone or email, or parent portal




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                   page 84 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                         Home Portals
                  A                                              B                                            C            D                         E                            F
                                                                                                                               Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2         Category                                     Requirement                                      Included?   with other               Vendor comments             Examples
         link to classroom
   31    info                Ability to see missing assignments easily

                             Allow parents access to their own student’s grades and attendance
         link to classroom   data via the Internet by providing a randomly-generated PIN number
   32    info                per student or other appropriate security

                             Allow the teacher to provide the following data for each student
                             through parent portal: (Student name, Class, Classroom assignment or
                             activity, Date of assignment or activity, Student mark or grade, Class
         link to classroom   average for each activity, Final average, Bar graph (student vs. class
   33    info                average), Attendance

                             Allow the teacher to provide the following data for each student
                             through parent portal: (Student name, Class, Classroom assignment or
                             activity, Date of assignment or activity, Student mark or grade, Class
         link to classroom   average for each activity, Final average, Bar graph (student vs. class
   34    info                average), Attendance
                                                                                                                                                                  i.e.: Student Assignments Report
                                                                                                                                                                  showing assignment desc, due
                                                                                                                                                                  date, category, grade, points
                                                                                                                                                                  possible, letter grade. Header to
         link to classroom                                                                                                                                        include class, student, teacher,
   35    info                canned reports from school                                                                                                           email

         link to classroom
   36    info                Comments on assignments/grades viewable from student portal
         link to classroom
   37    info                missing assignment, missing grades report
         link to classroom
   38    info                parent view of current grade (at any time, not just end of term)
         link to classroom   progress monitoring - ability to share graphs & other through parent
   39    info                portal



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                 page 85 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                       Home Portals
                  A                                              B                                          C            D                         E               F
                                                                                                                             Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2         Category                                      Requirement                                   Included?   with other               Vendor comments   Examples
                             Provide configurable minimum and maximum thresholds for grades. If
                             grades exceed maximum thresholds or fall short of minimum
                             thresholds the system must allow for messages to automatically be
         link to classroom   sent home to parents of superior or poor performance via telephone,
   40    info                email, or through parent portal.
         link to classroom   Provide parents with ability to view possible points, score ranges,
   41    info                average and weight for assignment grades.
         link to classroom
   42    info                replace or connect to "Blackboard" - homework posting, assignments
         link to classroom
   43    info                Report card online if selected
         link to classroom
   44    info                Report missing and future assignments.
         link to classroom
   45    info                View grades, credits, transcript, test scores (ACT/SAT)
         link to classroom
   46    info                View of attendance record for their student(s)
         link to classroom
   47    info                want to see GPA displayed & current class rank
         scheduling &
   48    registration        Access to 4-year individual plan - original and updated
         scheduling &
   49    registration        Access to schedule request module & access to 4-year individual plan
         scheduling &
   50    registration        Easy registration process for guardians or parent
         scheduling &        Online registration with edits & verification of parent and student
   51    registration        information
         scheduling &
   52    registration        Online scheduling requests with edits & verification




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                  page 86 of 126
                                                                           Naperville District 203, Indian Plains District 204
                                                                                         SIS RFP APPENDIX A
                                                                                            IEP Special Ed
                A                                                  B                                             C            D                          E                            F
                                                                                                                                  Vendor Response
                                                                                                                           INCLUDED: c=current version; l=limited;
   1                                                                                                                          f=future release; n=not included
                                                                                                                          integrated
   2        Category                                        Requirement                                      Included?    with other               Vendor comments              Examples
                                                                                                                                                                     Permissions are set for “71” – the
                                                                                                                                                                     outplaced school at 204. Need to
                            Ability for the "Home school's to see the outplaced students at their                                                                    allow access to view these
   3     access & control   school.                                                                                                                                  students
         data
   4     requirements       3-year re-eval dates
         data
   5     requirements       504 plans (accommodations)
         data
   6     requirements       ability to maintain pre-enrollment data
         data               Allow tracking of behavior - flexible recording of descriptive writeups;
   7     requirements       track social, emotional issues
         data               annual review and 3-year re-eval dates for IEP students, accessible by
   8     requirements       teachers
         data
   9     requirements       capture "Indicator 13"
         data
   10    requirements       capture "outcome data"
         data
   11    requirements       capture eligible but not receiving services
         data
   12    requirements       capture in-district vs out of district (parochial attendance)
         data
   13    requirements       Capture SWAN (Strengths, Weaknesses, Areas of Need)
         data
   14    requirements       IAA - ISAT alternative assessment
         data
   15    requirements       Maintain historical data of test scores, norms and assessments
         data
   16    requirements       Maintain Special Ed information including accommodations
         data
   17    requirements       Medicaid eligibility - services that can be billed
         data
   18    requirements       Medicaid number
         data
   19    requirements       Need to capture Case Manager



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                   page 87 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                      IEP Special Ed
                A                                             B                                             C            D                          E                           F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2       Category                                      Requirement                                    Included?    with other               Vendor comments             Examples
         data           Out-of-District Certification: certification of out-of-district programs
   20    requirements   serving district students (for tracking, reporting)
         data
   21    requirements   record and track screenings - date, info of historical record of screenings
         data
   22    requirements   record case study for non-eligible students (tracking for RTI)
         data
   23    requirements   Re-eval date
                        referrals - Case Managers need to know referrals in their case load; See
         data           BIP (behavior intervention plan), OHI (Other Health Impaired), SLD
   24    requirements   (Speech/Language), life threatening seizures
                        Response to Intervention (RTI) - must allow tracking of progress,
         data           intervention
   25    requirements   track for previous years as well                                                                                                        currently tracking on paper
         data
   26    requirements   Special Ed Assigned IEP Teacher
         data
   27    requirements   Special Ed entry date
         data
   28    requirements   Special Ed exit date
         data
   29    requirements   Special Ed Interventions with details and date
         data
   30    requirements   Special Ed Next IEP Date
                        Special Ed Placement Status: Placement, Under Consideration, Evaluation
         data           completed, or Ineligible for services
   31    requirements   Also, which program, public/private, outside district
         data
   32    requirements   Special Ed Plan information: Goals and Objectives
         data
   33    requirements   Special Ed program
         data
   34    requirements   Special Ed type / handicap




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                              page 88 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                      IEP Special Ed
                A                                             B                                             C            D                          E                            F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2       Category                                  Requirement                                        Included?    with other               Vendor comments              Examples
         data           Special Ed Undergoing Evaluation Flag / table of values, maintained by
   35    requirements   Special Ed Admin                                                                                                                        flagged for possible IEP services

         data
   36    requirements   store and track information for students with alternative placements
         data
   37    requirements   track "at risk" (not same as special ed)
         data
   38    requirements   track 13s who are truly graduating late
         data
   39    requirements   tracking and storing comments/notes
         data
   40    requirements   Transition Plan: community experiences
         data
   41    requirements   Transition Plan: date of transition plan development
         data
   42    requirements   Transition Plan: date of transition plan review
         data
   43    requirements   Transition Plan: employment or post school adult living information
         data
   44    requirements   Transition Plan: free form narrative section to describe student needs
         data
   45    requirements   Transition Plan: instructional activities section
         data           Transition Plan: modifications for testing, tests included, and alternative
   46    requirements   assessments
         data
   47    requirements   Transition Plan: parent contact and permission information
         data
   48    requirements   Transition Plan: vocational assessment skills information
         data
   49    requirements   transportation info




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                              page 89 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                       IEP Special Ed
                A                                             B                                             C            D                          E              F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2        Category                                    Requirement                                     Included?    with other               Vendor comments   Examples

                       Allow staff to create individualized plans such as IEPs and their sub-
                       components such as individualized transition plans; Include present level
   50    features      of performance, goals, objectives, services, criteria, and participants
                       Allow routine data exchange with other district databases (options include
   51    features      diskette exchange, electronic exchange, etc.)
                       Allow specification of type of special transportation required and whether
   52    features      adapted
                       Allow staff to add areas, goals, objectives, and criteria in their own words
   53    features      (free form)

   54    features      Allow student file transfer between schools and local district, electronically

   55    features      Allow user to enter a number of user-defined goals and objectives
                       Allow user to enter and store large amounts of text in a single extended
   56    features      data field

                       Allow user to identify a minimum of six objectives for each goal; objectives
                       should include evaluation method, criteria for mastery, projected date for
   57    features      completion, review date, and level of accomplishment at time of review

                       Allow user to insert areas, goals, objectives, and criteria by selecting from
   58    features      a database designed to address needs of special education students
                       Allow user to insert areas, goals, objectives, and criteria in preferred
   59    features      language of student or parent, such as Spanish or Japanese
                       Allow user to insert student’s name and pronoun automatically when
                       inserting goals and objectives from a database, including Spanish
   60    features      pronouns when Spanish is student or parent’s preferred language

   61    features      Allow user to maintain activity logs (e.g., who printed report and when)

   62    features      Allow user to print all or part of draft and final versions of IEPs




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                 page 90 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                     IEP Special Ed
                A                                            B                                             C            D                          E              F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2        Category                                   Requirement                                     Included?    with other               Vendor comments   Examples
                       Allow user to track funding sources related to special education programs
   63    features      and services

                       Allow user to track implementation of each student’s IEP, date initiated,
   64    features      date of review, evaluation procedures and time in regular education
                       Allow user to track least restrictive environment to ensure that special
                       education services, programs, personnel, and students are fully integrated
                       within general education of district, including services from other agencies
   65    features      and organizations

   66    features      Allow user to track special education staff development by topics
                       Allow user to track students for eligibility for extended school year (ESY),
   67    features      type and amount of special education services provided
                       Automates calculation of overall timeline taken for referral process as well
   68    features      as timelines for discrete steps within total time frame
                       Calculate a student’s FTE automatically by interpreting special education
   69    features      data for student and student’s schedule
                       Creation & maintenance of behavior management plan with discipline
                       actions and plan that prints separately (This capability should be available
   70    features      with integration with school-level application program.)

   71    features      Due process timelines: track and notify missed dates, upcoming dates

   72    features      Enable user to track preferred language of student and parent

   73    features      Have capability to transfer special education data and IEPs

   74    features      Include a library of over 10,000 goals and objectives for use in IEP

   75    features      Include a spell checker for use in narrative sections

   76    features      Increments grades upon end-of-term promotion automatically



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                page 91 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                     IEP Special Ed
                A                                            B                                             C            D                          E              F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2        Category                                   Requirement                                      Included?   with other               Vendor comments   Examples
                       Lets teachers take student data files home and work off-line or have dialup
                       access from main database application; updates override original student
   77    features      data as long as user has proper security rights
                       Permit specification of supplemental aids/services required and Include
   78    features      assistive devices
                       Permit specification of timelines and strategies employed during student
   79    features      support team process
                       Provide a notes section within IEP that Allow staff to record information
                       that Support IEP meeting decisions, including options considered/rejected,
                       discussion of regular education participation/modification, discussion of
                       assessment participation, graduation consideration, ESY eligibility, and
   80    features      discipline plan
                       Provide a section for a transition services plan that can be completed
                       during IEP development and Allow for the maintenance of transition
   81    features      services plan data fields:
                       Provide capability to have grade promotion to be determined by age of
   82    features      student rather than grade level for special education students
                       Provide standard sentences for user to choose from for use in IEP when
   83    features      appropriate
                       Provide the ability to track and report on students with disabilities served
                       by school or district (for federal count in December) to include referrals and
                       services, type of special service delivered, and hours in related services
   84    features      delivered
                       Provide the capability through workflow process to notify the physical
                       education department of adaptive physical education required by the
   85    features      special education student during the IEP development process

                       Provide the capability through workflow process to notify the school nurse
   86    features      of any medical alerts discovered during the IEP development process
                       Provide the capability to notify the district Special Education department
                       through a workflow process of students referred by teachers to the Pupil
                       Study Teams for evaluation and from Pupil Study teams to IEP Team for
   87    features      Evaluation



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                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                      IEP Special Ed
                 A                                            B                                             C            D                          E                            F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2        Category                                    Requirement                                     Included?    with other               Vendor comments              Examples
                                                                                                                                                                i.e.: attends 2 days a week, 1/2
                                                                                                                                                                days, 2 sets of 1/2 days M-Th pm
   88    functionality   System needs to handle different enrollment patterns                                                                                   plus Fri am…

         general         ability to handle capture and historical records for 3-4,000 students plus
   89    requirements    ELL
         general
   90    requirements    ability to track services provided to students under age 3
         general
   91    requirements    access to Special Ed information real time
         general         Data item link to online view of Special Education policies & procedures
   92    requirements    for each item.
         general
   93    requirements    entry and maintenance of special ed info without needed separate system
         general
   94    requirements    grade <> progression - student could have 3 years or 2 years of ELL
         general
   95    requirements    handle 14.5 years plus
         general
   96    requirements    handle dual enrollment - am and pm (used for special ed)
         general
   97    requirements    handle pre-K (3 year olds)
         general         system needs to handle grades "EC-1" "EC-2" "EC-3", post-grade 12 until
   98    requirements    age 22
         general         system tracks IEP task status/completion in IEP process (automated for                                                                 i.e.: evaluations, parent notices,
   99    requirements    tasks where possible.)                                                                                                                 IEP meetings,

         links & data    Ability to share certain health concern info (allergies, seizure, …) from
  100    integration     health records
         links & data    enrollment dates for Special Ed (begin/end or open) - maintain and should
  101    integration     match IEPoint info
         links & data    IEP to integrate with the SIS – 504 plan all teachers are responsible for
  102    integration     implementing
         links & data
  103    integration     integrate IEPoint (special education tracking data) with the SIS



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                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                        IEP Special Ed
                 A                                              B                                              C            D                          E              F
                                                                                                                                Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2        Category                                     Requirement                                        Included?   with other               Vendor comments   Examples

         links & data   Printed version (pdf) of IEPoint plan into SharePoint or other library
  104    integration    system to allow for read-only without IEPoint licensing issues?
         links & data   Special Ed - integrated to Gradebook (for teachers with this student in
  105    integration    class,) Counselor's view, Dean's view, Student Profile

         links & data   Tie to IEP - plan details (in IEPoint) or maintained in SIS. Ability for
  106    integration    teachers and support staffing with contact with this student to view plans
                        Allow any and all Special Education data fields to be combined with other
  107    reporting      student information for analysis and reporting
  108    reporting      Allow user to include user-selected data elements in student report

  109    reporting      Allow user to preview all reports on screen prior to selecting for printing
  110    reporting      Allow user to print blank IEP forms
  111    reporting      Allow user to print notes section separate from IEP

  112    reporting      Allow user to print progress reports based on IEP goals and objectives
  113    reporting      Allow user to print transition services plan separate from rest of IEP
                        Availability of State-required format for printed forms (Reports include state
  114    reporting      FTE reports and federal report due from December count.)

  115    reporting      Creation of notices, memos, reports, and lists
                        Enable user to print lists counting and calculating new data such as
                        counting by disability, calculating number of days between referral and
  116    reporting      assessment

                        Enable user to print lists with multiple selection criteria such as notification
  117    reporting      of “annual review in two months or triennial review in next two months”
                        Enable user to print lists with single selection criteria such as notification of
  118    reporting      “annual review in two months”
                        Enable user to print reports as directed by court order including detailed
  119    reporting      consent decrees




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                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                     IEP Special Ed
                A                                            B                                              C            D                          E              F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2        Category                                   Requirement                                       Included?   with other               Vendor comments   Examples
                       Enable user to print reports in preferred language of parent; examples
  120    reporting     include parent notices, IEPs, etc.

                       Enable user to print routine compliance reports on individual students,
  121    reporting     schools, departments, teachers, psychologists, and administrators
                       Enable user to print routine school management reports such as class
  122    reporting     rosters
                       Forms editing: Allow user to revise forms such as enrollment form, IEP,
  123    reporting     minutes, parent notices, and rights in different languages
                       Maintain and track notices, letters, forms, etc., that each family receives,
                       including evaluation permission, permission for placement, last date
  124    reporting     parents given due process rights
                       Pre-defined memos, notices, reports, and lists including initial screening,
                       referral and assessment, IEPs, progress reports, parent communication,
  125    reporting     graduation, transfer, or minutes

  126    reporting     Provide capability for letters to be formatted to fit in window envelopes
                       Provide capability to list students dually enrolled in private school and
  127    reporting     receive special
                       Provide capability to print a due process checklist for each special
                       education student (Items included in report are: student name, date of
                       birth, grade, and parent’s consent for evaluation, and vision/hearing
  128    reporting     screening dates and follow-up.)
                       Provide capability to print a listing of personnel providing services to active
                       students, with sections that include: count of special education teachers
                       for students ages 3-5, count of special education teachers for each primary
                       exceptionality for students ages 6-21, and count of other related services
  129    reporting     for students ages 3-21

                       Provide capability to print a listing of students whose IEP review date falls
                       within month specified; items included in report are: student name, IEP
  130    reporting     Review Date, school, grade, primary exceptionality, age, and date of birth




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                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                     IEP Special Ed
                A                                            B                                             C            D                          E              F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2        Category                                   Requirement                                      Included?   with other               Vendor comments   Examples
                       Provide capability to print a listing of students whose IEP review date or
                       three-year re-evaluation date falls within current school year; items
                       included in report are: student name, school, grade, primary special
                       education teacher, primary exceptionality, related services, IEP review
  131    reporting     date, and three-year re-evaluation date

                       Provide capability to print a listing of students whose latest primary,
                       secondary, or other exceptionality evaluation is older than three years from
                       date specified; the report is sorted by student and Include following items:
                       student name, school, primary exceptionality, age, last primary
                       exceptionality date, last other exceptionality date, last vision screening
  132    reporting     date, and last hearing screening date
                       Provide capability to print a special education student report sorted by
                       name, school and grade, teacher, or ethnic code, and sex; sample terms
                       included in report are: student name, school attending, grade, and
  133    reporting     primary/exceptionality
                       Provide capability to print all student data for each active special education
  134    reporting     student
                       Provide capability to print all student data for each student who has
  135    reporting     withdrawn from special education program
                       Provide capability to print all students withdrawn during current year; the
                       report Permit subset print of exit for students ages 14 through 22 and lists
                       each primary exceptionality and groups total students by disability, exit
  136    reporting     reason, and age
                       Provide capability to print selected or all special education data for each
  137    reporting     special education staff member
                       Provide capability to print summary data for all special education staff
                       members with items included in report such as staff name, identification
                       number, social security number, home school, position, percent employed,
  138    reporting     address, and telephone number
                       Provide capability to print summary student data for each student who has
                       withdrawn from special education program (Items included in report are:
                       student name, primary exceptionality, termination date, termination reason,
  139    reporting     etc.)




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                page 96 of 126
                                                                        Naperville District 203, Indian Plains District 204
                                                                                      SIS RFP APPENDIX A
                                                                                           IEP Special Ed
                 A                                               B                                             C            D                          E                            F
                                                                                                                                Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2        Category                                      Requirement                                       Included?   with other               Vendor comments              Examples
                           Provide for on-line access of Special Education information by users with
  140    reporting         appropriate security authorization
                           Provide the capability through a workflow process to notify special
                           education staff of special education students when they withdraw from the
  141    reporting         school or district


                                                                                                                                                                   Parochial students attending for
                                                                                                                                                                   speech services only - not to be
                                                                                                                                                                   included in district counts / are
  142    state reporting   Ability to code as services only                                                                                                        included in services counts
                           Early Childhood (EC) Outcomes - must be maintained, tracked and sent to
  143    state reporting   state

  144    state reporting   flexible extract of required spec ed data for state reporting

  145    state reporting   Reason codes for delayed start to Early Childhood Services

  146    state reporting   Special Ed code in SIS for state tracking, matching state supplied codes

                                                                                                                                                                   may enroll for staring 3rd birthday
                                                                                                                                                                   in the middle of the week, need to
                           Start date for Early Childhood Services - ability to enter date for which                                                               make sure gets to transportation
  147    state reporting   services are to begin / first day of services                                                                                           prior to pickup

         year end          Ability to code student's for next year roll-over: back into preschool, to
  148    processes         Kindergarten, outplaced




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                 page 97 of 126
                                                                  Naperville District 203, Indian Plains District 204
                                                                                SIS RFP APPENDIX A
                                                                                 Library System

             A                                                B                                        C            D                         E                             F
                                                                                                                        Vendor Response
                                                                                                                INCLUDED: c=current version; l=limited;
1                                                                                                                   f=future release; n=not included
                                                                                                                integrated
2       Category                                     Requirement                                    Included?   with other               Vendor comments              Examples
                      ability to send patron update info (assuming separate system) to library
                      system to update, add or delete patron records for new or un-enrolled
3    features         students

4    features         access to student ID, ability to scan and capture ID number from barcode
                      access to student passwords, log-in / or login with student ID number and                                                            particularly in lower grades - often
5    features         ability to re-set password                                                                                                           have to help student access


                      Library system able to handle dual enrollment, dual staff assignments
6    features         (student in more than one building, staff in more than one building.)

7    features         pull "patron" data from SIS into library system - students & faculty
8    features         replace library system (circulation & patron records)
                      student picture viewable in patron view mode (using SIS student stored
9    features         picture)

10   features         use for textbook tracking, fines, overdue books …

     links and data
11   integration      connection to communications in S.I.S. for sending emails, notices

     links and data
12   integration      feed book fines to ERP system / into fees & finances management in SIS

     links and data
13   integration      feed student info into library system




     1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                         page 98 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                     Residence

                A                                            B                                          C           D                          E                           F
                                                                                                                         Vendor Response
                                                                                                                 INCLUDED: c=current version; l=limited;
   1                                                                                                                f=future release; n=not included
                                                                                                                integrated
   2        Category                                 Requirement                                    Included?   with other               Vendor comments             Examples
                                                                                                                                                           Auto grid code –also would
                                                                                                                                                           automatically populate subdivision
   3     data capture   store subdivision name based on residence location                                                                                 name
                                                                                                                                                           200W72 Grant Street vs. 200 W 72
   4     data capture   uniformity of prefixes, suffixes, zip codes, route numbers                                                                         Grant St. or GRANT ST …
   5     data capture   uniformity of street name, city name, state name spelling
         record
   6     components     Own, Rent, Lease; Expiration dates

   7     mapping        Ability to make changes to area boundaries ("grid code" boundaries)
   8     mapping        bus routes, home school defaults - set by area boundaries
   9     reporting      reporting format set to proper case usage




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                         page 99 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                            Reporting
                A                                                B                                            C            D                          E                             F
                                                                                                                               Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2        Category                                      Requirement                                      Included?   with other               Vendor comments              Examples

                          "F" List - auto-generated report to principals end of each week. Needs to
   3     canned reports   be standard, accessible real time, with selection criteria
                          ability to print single student schedules
                          ability to print groupings of schedules (sorted as desired, selected as
                          desired, entire building, level, by counselor, by dean, by first period class,
   4     canned reports   …)

   5     canned reports   class rank report

                          Cumulative GPA report - select all students with X.X GPA & above or
                          below, printed by Counselor, or for the building. Available real time for
   6     canned reports   desired selection (by counselor, grade, building

   7     canned reports   End of Month Enrollment
                          Generate Student awards - selection of a group or individual student;
   8     canned reports   customize award

   9     canned reports   GPA listing by rank, alpha, by grade level, or by school

   10    canned reports   lists of students / passwords
                          lists that include student name, ID number, parent/guardian name(s) &
   11    canned reports   address
                          lists with birthdates included, lists selected by birthday, in birthday order
   12    canned reports   …
                          New enrollments by grade that include student name, grade last location,
   13    canned reports   start date, gender, ethnicity, ELL, special ed, parent/guardian name(s),

   14    canned reports   Print Schedules by flexible selection criteria, reports print locally.                                                                  by first period class


   15    canned reports   rosters of students, ability to select by demographic components                                                                        by race, grade level, IEP, etc




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                page 100 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                            Reporting
                    A                                           B                                             C            D                          E                           F
                                                                                                                               Vendor Response
                                                                                                                        INCLUDED: c=current version; l=limited;
   1                                                                                                                       f=future release; n=not included
                                                                                                                       integrated
   2        Category                                      Requirement                                      Included?   with other               Vendor comments             Examples

                          scheduling reports - display of a student's schedule, showing non-
                          academic items (lunch, special ed periods, flexibility of additions) ; ability
   16    canned reports   to print single student schedules and schedules in mass
                          scheduling reports / algorithms to include:
                           .too few classes in a schedule
                           .too many classes in a schedule
   17    canned reports    .% students assigned to a classroom who are special ed

   18    canned reports   Statistical attendance reports - absences by percentages and reasons
                          Transcript report - selection flexibility (by individual, grade level, school,
                          counselor) - real time and available to counselors, student services,
   19    canned reports   deans; includes GPA
                          Updated credit checks report (starting grade 9/semester 1) to be
   20    canned reports   viewed/emailed/mailed home each grading period
                          Withdrawals by grade that include student name, grade reason for
                          leaving, end date, gender, ethnicity, ELL, special ed, parent/guardian
   21    canned reports   name(s), address & telephone numbers
         exception        Exception Reporting: Change in status (exit, enrollment) - notification to
   22    reporting        building, ELL, Spec Ed, Transportation, District
                          Extract into Excel - any Information from SIS: Ability to extract through
   23    extracts         user-interface
   24    languages        leverage the Microsoft reporting services knowledge
         reporting        Ability to put in all of the filters/selection criteria in however you want to
   25    features         see it
         reporting
   26    features         Ability to save reports into favorites and share report "specs"
                                                                                                                                                                  all Calc AP students - ACT math
         reporting                                                                                                                                                scores; grades vs. demographic
   27    features         Ability to select off of corresponding record from multiple databases                                                                   info
         reporting
   28    features         ability to sort on any field



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                               page 101 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                         Reporting
                A                                             B                                            C            D                          E                             F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2        Category                                    Requirement                                     Included?   with other               Vendor comments              Examples
         reporting     access to all data and ability to report referencing more than one
   29    features      database from reporting / extracting mechanism
         reporting
   30    features      ALL reports should have totals
         reporting
   31    features      bar code printing - as desired (IDs)
         reporting     Comprehensive – all years student has been in district: Ability to access
   32    features      data for reporting from current or any prior year
         reporting
   33    features      Discipline data: graphs, charts, trends

                                                                                                                                                               report Lisle student count; listings;
                                                                                                                                                               F reports, D reports, trend
                                                                                                                                                               reports? GPA alpha print or GPA
         reporting     Flexible / custom reporting, printed locally - flexible sort orders, flexible                                                           ranking selecting school or grade
   34    features      selection criteria, ability to include fields as needed                                                                                 level

         reporting     flexible labels printing / ability to print locally
   35    features      Must include free-form selection of demographic information

         reporting     Option to print multiple reports for 1 student without having to
   36    features      create/print & go out, create/print another, go out, create/print another
         reporting
   37    features      pdf printing                                                                                                                            printing transcript

         reporting     Print preview option for reporting - ability to then print to paper if
   38    features      desired
         reporting     report features available in building, and by department needing access -
   39    features      output to screen, local printer, file
         reporting
   40    features      Report layout flexibility - mail merge into letters, forms, labels, other
         reporting     Report view to screen & forward and backward scrolling through report
   41    features      on screen prior to printing
         reporting
   42    features      summary reporting - reports that pull totals and other statistics




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                             page 102 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                         Reporting
                A                                              B                                            C            D                          E              F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2        Category                                     Requirement                                     Included?   with other               Vendor comments   Examples
                           always - include the student name & ID / class / whatever the detail
   43    standards         pertains to in the title

   44    State Reporting Comprehensive – include all school data for end of the year state reports
                         Report by school that includes all fields required for State's End of Year
                         Report Card with ability to add fields to the report as requirements
   45    State Reporting change




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                page 103 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                        Teacher Interface
                    A                                               B                                          C            D                          E                             F
                                                                                                                                Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2           Category                                  Requirement                                       Included?    with other               Vendor comments               Examples
   3     access & controls   app for phone
                             teacher portal accessible outside of school building (from home /
   4     access & controls   away from school)

                             electronic notification - if grade drops below X, if assignments
   5     alerts & warnings   missing … sent to parents and to counselor (email, text options)

   6     attendance          Attendance integrated with SIS
                             Calendar view of assignment due dates, tests; shared through
                             parent/student portal, to connect to Homework link ("Blackboard")
                             or directly list homework, class activity on a day (and my have a due
   7     calendar            date) and assigned work
                             Calendar view of assignment due dates, tests; shared with
                             substitutes:
                             To connect to Homework link ("Blackboard") or directly list
                             homework, class activity on a day (and my have a due date) and
   8     calendar            assigned work

                             Ability to email out to select groups – ability to freely select and
                                                                                                                                                                   i.e.: Students getting D’s and F’s ;
                             create groups using any relational data with as few clicks as possible.
                                                                                                                                                                   juniors, girls, click on your class
                             Ability to select a group for emailing/communication with easy click                                                                  and send a message to those
   9     communications      from attendance or grade book.                                                                                                        student or students

                                                                                                                                                                   entire class; all sections; specific
   10    communications      mail merge function from flexible selection criteria of students                                                                      course sections; all girls…


   11    communications      ready access to family member emails from Teacher Interface
                             ready view or radial button to quick email a parent or student from
   12    communications      all views

                             select class list with selection criteria filled in, ability to click to                                                              like mail merge, but using email
   13    communications      create email notifications for all in list, individualized "to" field                                                                 merge




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                 page 104 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                       Teacher Interface
                      A                                             B                                          C            D                          E              F
                                                                                                                                Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
    2           Category                                     Requirement                                   Included?    with other               Vendor comments   Examples
   14    communications         Student Contact info on all student-specific screens

                                parent conferences: digital conference signups - (rather than taking
   15    conferences            a sheet around to the teachers to fill in openings in a calendar)
         course                 Course recommendation – integrated directly into course selection
   16    recommendations        of scheduling process
                                Course recommendation – View grades and assessment in the same
                                place for a student such as GATES reading scores, 8th grade grades.
         course                 Ability to select students, sort, intersort, select and send course
   17    recommendations        recommendations
                                electronic course recommendations (teacher makes
         course                 recommendation, allowing student to register for a course) - feed to
   18    recommendations        scheduling process

   19    discipline             ability to initiate a discipline referral from the teacher portal
                                ability to make a referral from the teacher interface
   20    discipline             and ability to watch the status of that referral

   21    features               ability to create lists of students randomly for projects, group work

   22    features               Teacher Aide view - ability to add students to a Teacher Aide
                                View of time stamp - last time parent has gone into home portal for
   23    features               this student to view grades, etc.
                                fluidity between attendance module and the gradebook for
   24    general requirements   navigating

   25    general requirements   principal view - needs to show who hasn’t entered their grades yet
                                principal view of gradebooks - grade differentiation how many a's,
   26    general requirements   b’s, etc.
   27    grade reports          easy progress report submission



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                   page 105 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                     Teacher Interface
                      A                                           B                                          C            D                          E                           F
                                                                                                                              Vendor Response
                                                                                                                       INCLUDED: c=current version; l=limited;
   1                                                                                                                      f=future release; n=not included
                                                                                                                      integrated
   2           Category                                     Requirement                                   Included?   with other               Vendor comments             Examples

   28    grade reports         simple submission for grade report cards (midterms, quarter, final)

                               ability to see gradebooks for classes that are "co-taught" (more than
   29    gradebook             one "owner" of a gradebook for a course/section)

                                                                                                                                                                 would help in determining the
                                                                                                                                                                 next year's recommendations as it
                               Ability to view second semester / subsequent semester class in                                                                    could depend on a second
   30    gradebook             gradebook view (or other view of class enrollees)                                                                                 semester course selection.


   31    gradebook             Gradebook integrated with SIS

                               ability to (easy click) view schedules, semester grades for other
                               classes for students in a team, in a teacher's class, or in another
   32    links & integration   sport/activity group that teacher supervises/coaches

   33    links & integration   integration with PlascoTrac, with Blackboard, with clickers
   34    links & integration   means for recording attendance from seating chart
                               1 click to student dashboard view of student information from
   35    navigation            seating chart
                               1-click from anywhere to pull up email editor for sending email to
                               any one attached to this student (Dean, Counselor, Case Worker,
   36    navigation            Parent, Student…)
   37    navigation            easy 1-click to pull up students' grades and schedules

   38    reporting             ability to export into Excel from any of the teacher interfaces
                               ability to print seating chart with or without shaded areas - fit to one
   39    reporting             page
   40    reporting             blank roster printing - name and ID

   41    reporting             label printing, extracts through teacher's interface
   42    reporting             Seating Chart - Print out seating chart onto a single page.



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                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                Teacher Interface
                    A                                         B                                          C            D                          E                            F
                                                                                                                          Vendor Response
                                                                                                                   INCLUDED: c=current version; l=limited;
   1                                                                                                                  f=future release; n=not included
                                                                                                                  integrated
   2           Category                                 Requirement                                  Included?    with other               Vendor comments              Examples

                           ability to "clear" seating chart, shuffle and computer assign to seats
   43    seating chart     with ability to manually-move individuals after the shuffle
   44    seating chart     ability to drag and drop students into the seating chart
   45    seating chart     ability to take attendance from seating chart view
                           ability to view multiple seating chart views of same class
   46    seating chart     (i.e.: lab vs. class vs. discussion groups)
                           Ability to view seating chart on a single screen with zoom in and out
   47    seating chart     capabilities

                           Arrangements: Positive peers - alternate by boy and girl, by highest
                           GPA - low GPA, high class grades and with failing … pairing features.                                                             Feature was in "Making the
   48    seating chart     or a grade on an assessment or an assignment                                                                                      Grade"
   49    seating chart     configurable by the teacher for at least 80 students
   50    seating chart     display picture, name, ID, alerts

   51    seating chart     drag and drop student pictures into the seating chart (to re-arrange)
                           interactive seating chart - created using pictures/shapes - use as
   52    seating chart     connection into attendance & gradebook
   53    seating chart     Nickname, ability to list by nickname instead
                           random seating chart generation - set up room layout and allow
   54    seating chart     system to tumble students into spots (optional)
                                                                                                                                                             teacher may want to put phonetic
                           Seating chart contain first name, last name, & nickname (ability to                                                               spelling of last name - or hyphen a
   55    seating chart     edit teacher's view.)                                                                                                             step-sibling last name…
                           see alerts on seating chart (allergies, IEP, other) - use icons, color
   56    seating chart     other easy to see
                           Shuffle feature that and keeps the arrangement of seats, randomly
   57    seating chart     move students




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                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                 Teacher Interface
                       A                                       B                                          C            D                          E                            F
                                                                                                                           Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2           Category                                  Requirement                                  Included?    with other               Vendor comments              Examples
                                                                                                                                                              once seating arrangement made,
                                                                                                                                                              looking to copy to other classes
   58    seating chart      template imports for use with other classes                                                                                       using same room
   59    seating chart      uses student photos
                            access to demographic info for all students in teacher's class.sections
   60    student profile    throughout day
                                                                                                                                                              student profile view - see
   61    student profile    view of student "dashboard" through teacher interface                                                                             "Dashboard"
                            ability to click into student's schedule through teacher interface -
   62    student schedule   both semesters
                            need an interface for substitutes (to view seating chart, take
   63    substitutes        attendance, record notes)




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                                                                 Naperville District 203, Indian Plains District 204
                                                                               SIS RFP APPENDIX A
                                                                              Staff and Building Info

                    A                                       B                                         C           D                          E              F
                                                                                                                       Vendor Response
                                                                                                               INCLUDED: c=current version; l=limited;
   1                                                                                                              f=future release; n=not included
                                                                                                              integrated
    2          Category                                  Requirement                              Included?   with other               Vendor comments   Examples
    3    data elements     School Info: contact information (email address)
    4    data elements     School Info: Logo jpg or image
    5    data elements     School Info: Principal
    6    data elements     School Info: School Address
    7    data elements     School Info: School Fax
    8    data elements     School Info: School Name
    9    data elements     School Info: School Phone
   10    data elements     School Info: School Website address
   11    data elements     School Info: School's date built
   12    data elements     Staff Info: % admin
   13    data elements     Staff Info: % classroom
   14    data elements     Staff Info: Advanced Degree(s)
   15    data elements     Staff Info: Certification
   16    data elements     Staff Info: Certification Number
   17    data elements     Staff Info: College attended
   18    data elements     Staff Info: email address
   19    data elements     Staff Info: emergency contact info
   20    data elements     Staff Info: Experience Years
   21    data elements     Staff Info: ID
   22    data elements     Staff Info: Mailing Address
   23    data elements     Staff Info: Name
   24    data elements     Staff Info: phone contact numbers (cell, office, home)
   25    data elements     Staff Info: Position Title
   26    data elements     Staff Info: Staff Photo - jpg or image
   27    data elements     Staff Info: Start Date
   28    functionality     Ability to add, change or delete school sites




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                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                     State Reporting
                      A                                           B                                         C            D                          E                            F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2            Category                                      Requirement                                Included?   with other               Vendor comments    Additional Information
                                                                                                                                                                ability to create and accept return
   3     State Filing (Illinois)   Assessment Correction                                                                                                        of file from IL in required format

                                                                                                                                                                ability to create and accept return
   4     State Filing (Illinois)   Assessment Pre-ID                                                                                                            of file from IL in required format

                                                                                                                                                                ability to create and accept return
   5     State Filing (Illinois)   Assessment Score                                                                                                             of file from IL in required format

                                                                                                                                                                ability to create and accept return
   6     State Filing (Illinois)   Demographic Enrollment                                                                                                       of file from IL in required format

                                                                                                                                                                ability to create and accept return
   7     State Filing (Illinois)   Demographics and Early Childhood                                                                                             of file from IL in required format

                                                                                                                                                                ability to create and accept return
   8     State Filing (Illinois)   Early Childhood                                                                                                              of file from IL in required format

                                                                                                                                                                ability to create and accept return
   9     State Filing (Illinois)   Early Childhood Outcomes                                                                                                     of file from IL in required format

                                                                                                                                                                ability to create and accept return
   10    State Filing (Illinois)   ELL                                                                                                                          of file from IL in required format

                                                                                                                                                                ability to create and accept return
   11    State Filing (Illinois)   Exit Enrollment                                                                                                              of file from IL in required format

                                                                                                                                                                ability to create and accept return
   12    State Filing (Illinois)   Homeless                                                                                                                     of file from IL in required format

                                                                                                                                                                ability to create and accept return
   13    State Filing (Illinois)   Multiple SID                                                                                                                 of file from IL in required format

                                                                                                                                                                ability to create and accept return
   14    State Filing (Illinois)   Pre-K Follow-up                                                                                                              of file from IL in required format

                                                                                                                                                                ability to create and accept return
   15    State Filing (Illinois)   Student Discipline                                                                                                           of file from IL in required format




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                                                                          Naperville District 203, Indian Plains District 204
                                                                                        SIS RFP APPENDIX A
                                                                                        State Reporting
                     A                                                B                                        C            D                          E                           F
                                                                                                                                Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2            Category                                        Requirement                                 Included?   with other               Vendor comments    Additional Information
                                                                                                                                                                   in format, with required elements
   16    State Reporting (Illinois)   End of Year Report                                                                                                           as required by the State

                                                                                                                                                                   in format, with required elements
   17    State Reporting (Illinois)   E-Report Card                                                                                                                as required by the State

                                                                                                                                                                   in format, with required elements
   18    State Reporting (Illinois)   HS Students Taking Community College Courses                                                                                 as required by the State

                                                                                                                                                                   in format, with required elements
   19    State Reporting (Illinois)   NCLB Performance Report FY09                                                                                                 as required by the State

                                                                                                                                                                   in format, with required elements
   20    State Reporting (Illinois)   Office of Civil Rights                                                                                                       as required by the State

                                                                                                                                                                   in format, with required elements
   21    State Reporting (Illinois)   Pre-K Follow Up Report                                                                                                       as required by the State

                                                                                                                                                                   in format, with required elements
   22    State Reporting (Illinois)   Reading Improvement Annual Performance                                                                                       as required by the State

                                                                                                                                                                   in format, with required elements
   23    State Reporting (Illinois)   School Incident Report System                                                                                                as required by the State




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                page 111 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                           Scheduling
                A                                                B                                             C            D                          E                            F
                                                                                                                                Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2        Category                                        Requirement                                     Included?   with other               Vendor comments              Examples
                           ability for building to review students with no schedule requests (by
                           counselor: list of all students) Requires a subsequent year attendance
   3     audit & control   flag?
                           Ability to determine, view & report on who is not registered for the
   4     audit & control   upcoming school year

                                                                                                                                                                   i.e.: only Master Scheduler
                           Course numbers: creating a new course must include an audit trail and                                                                   (Principal, Curriculum Director,
   5     audit & control   allow for edit control as desired by District                                                                                           other) has edit rights

                                                                                                                                                                   example - only 5 students
                                                                                                                                                                   requesting a course (or less than
                                                                                                                                                                   "minimum allowed")
                                                                                                                                                                   Totals for course requests - Health
                           pre-spin (tumble) review/reporting - With information regarding issues                                                                  - needs to balance totals for the
   6     audit & control   that will need go-back on Schedules such as requests over or under limits                                                               year into two semesters
                           schedule changes - if change needed on teacher side, process needs to be
   7     audit & control   straightforward, intuitive, controlled

   8     audit & control   schedule changes - simple and intuitive function with audit trail

                                                                                                                                                                   In combined HS campus, need to
                                                                                                                                                                   set % of students from each of
                                                                                                                                                                   their high schools (Neuqua and
                                                                                                                                                                   Waubonsie into Frontier Campus
   9     balancing         Ability to balance students by "home school"                                                                                            class.)


                           Balancing - ability to set limits on # of seniors, juniors, sophomores,
   10    balancing         freshmen scheduled to a class (PE) during a specific period of the day
                           Balancing - allow setting of criteria for class composition: all-boys, or all-
   11    balancing         girls or equal distribution                                                                                                             for a dance section for PE?
                           Ensure that tumbler/spinner can balance course load by semester: Boys
                           and girls; For class by section - balance semesters by numbers of sections
   12    balancing         offered for two semesters.




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                               page 112 of 126
                                                                          Naperville District 203, Indian Plains District 204
                                                                                        SIS RFP APPENDIX A
                                                                                            Scheduling
                A                                                 B                                             C            D                          E                            F
                                                                                                                                 Vendor Response
                                                                                                                          INCLUDED: c=current version; l=limited;
   1                                                                                                                         f=future release; n=not included
                                                                                                                         integrated
   2        Category                                       Requirement                                      Included?    with other               Vendor comments              Examples

                           limits for number of students allowed in a class in one semester.
   13    balancing         Control set to building administrative level.
                                                                                                                                                                    guideline = 30%, school may set
                                                                                                                                                                    different limit based on % IEP
   14    balancing         Special Ed - set % of students in a class.section limit                                                                                  students in population


   15    block schedules   Ability to block schedule

                           Ability to create a schedule for an entire classroom (elementary) or team
   16    block schedules   (jr. high) -- not needed for an entire grade level.


                                                                                                                                                                    i.e.: have a math teacher who
                                                                                                                                                                    wants these special kids two
                                                                                                                                                                    different periods of the day and
                                                                                                                                                                    keep that group together. Second
                           Ability to create an "Interdisciplinary block” or team - Link two or more                                                                class/teacher working together
   17    block schedules   courses together for scheduling if desired.                                                                                              with first on a "team."


                           Ability to create teams - groups of students to be scheduled together and                                                                i.e.: balance Accel Math, ELL
   18    block schedules   ability to balance the team composition depending on school desires                                                                      students around, boys & girls
                                                                                                                                                                    middle schools, Indian Plains 204;
                                                                                                                                                                    Frontier is run more like a college
   19    block schedules   ability to handle block scheduling                                                                                                       campus


   20    block schedules   allow a block-scheduled course to have a lunch period interruption

                                                                                                                                                                    i.e.: language arts. 2 periods long,
                                                                                                                                                                    and get it to link. First period you
                           allow course to be scheduled for more than one period, with same                                                                         get A, then you HAVE to get the
   21    block schedules   teacher assigned for second or subsequent period                                                                                         next period with same teacher.
                           "peer exclude" - be able to block class scheduling overlap for one or more
   22    controls & limits students




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                                                                             Naperville District 203, Indian Plains District 204
                                                                                           SIS RFP APPENDIX A
                                                                                               Scheduling
                 A                                                   B                                             C            D                          E                             F
                                                                                                                                    Vendor Response
                                                                                                                             INCLUDED: c=current version; l=limited;
   1                                                                                                                            f=future release; n=not included
                                                                                                                            integrated
   2        Category                                          Requirement                                      Included?    with other               Vendor comments               Examples

   23    controls & limits   "teacher exclude" - be able to block a teacher from a student's schedule

   24    controls & limits   ability to create an order for class sequence                                                                                             i.e.: English

                                                                                                                                                                       often use previous year for
                                                                                                                                                                       downloading starting
                                                                                                                                                                       course.section offerings - will also
                                                                                                                                                                       use initial request reports to help
   25    controls & limits   Ability to establish a "Master Schedule"                                                                                                  determine framework


   26    controls & limits   ability to lock specific class.section selection                                                                                          i.e.: section 32, max at 8.


   27    controls & limits   ability to prevent concurrent courses (or set pre-req if required)

                           Ability to schedule a course for the entire year (to retain same teacher
                           and position in schedule for second semester) / Ability to un-link the two
   28    controls & limits semesters and allow for different class.section to be scheduled

                             ability to set max and min quantities in a class AND ability to override                                                                  French 1 - need to squeeze in as
                                                                                                                                                                       not enough for 2 classes, but can't
                             (restrict rights for override)
   29    controls & limits                                                                                                                                             deny students from taking
                           Ability to set maximums on courses and lock schedule to prevent
   30    controls & limits unapproved additions
                           block student / family from a teacher; block 2 or more students from a
   31    controls & limits class together
                           Counselor reviews student's selection request - System shows "errors" for
   32    controls & limits items not meeting control edits
                           Need to be able to lock in manual adjustments to schedules during
                           schedule request processing (so that scheduling program doesn't undo an
   33    controls & limits intended fit.)


                             schedule lock - manually set flag during scheduling process that locks a
   34    controls & limits   students schedule from changes and records who authorized


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                      page 114 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                        Scheduling
                 A                                             B                                            C            D                          E              F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2        Category                                    Requirement                                     Included?    with other               Vendor comments   Examples
         course
         recommendation
   35    s                5th grade teacher recommendations linked into Middle/JH scheduling
         course
         recommendation   8th grade achievement information link to counselor for advising & can
   36    s                feed into HS scheduling


         course
                        8th grade teachers access to list of students who match set achievement
         recommendation criteria with ability to add change, delete, comment, or a waiver to send
   37    s              to HS for scheduling recommendations
         course
                        make course recommendations electronically - from teacher interface. If
         recommendation set for a course, need to have check that teacher has made
   38    s              recommendation
         course
         recommendation
   39    s                Scheduling initiated with course recommendations from teachers
         course
         recommendation   Teacher recommendations - online ability for teacher to recommend
   40    s                students for courses: included in scheduling selection program
                          Class Roster screen and the schedule roster screen MUST look at each
   41    data integrity   other and have identical names on the lists! Must match.
                          ability to drag and drop to move a class into a new spot on the master
   42    functionality    schedule / re-run / go back if desired
         general
   43    requirements     Easy and intuitive screen navigation
         graduation       "credit check" - automated method for determining graduation credits
   44    credits          outstanding
         graduation
   45    credits          allow for class to meet more than one graduation credit requirement
         graduation       Schedule selection: include graduation credit checks - Display or provide
   46    credits          notice of remaining credits needed




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                page 115 of 126
                                                                         Naperville District 203, Indian Plains District 204
                                                                                       SIS RFP APPENDIX A
                                                                                           Scheduling
                 A                                                 B                                           C            D                          E                             F
                                                                                                                                Vendor Response
                                                                                                                         INCLUDED: c=current version; l=limited;
   1                                                                                                                        f=future release; n=not included
                                                                                                                        integrated
   2        Category                                       Requirement                                     Included?    with other               Vendor comments               Examples

                            building usage and academic usage matrix - coordinated with EMS?
         links & data       Calendar for room availability - Utilization chart attached to master
   47    integration        schedule

                                                                                                                                                                   if class is on current screen, ability
                            From schedule request view or schedule view, ability to single click and
                                                                                                                                                                   to click that class and have the
         links & data       pull up new window populated with detail if info is maintained in another                                                              class screen (with enrolled
   48    integration        file                                                                                                                                   students, total in class) pop up


         links & data       Integrate master schedule with calendar in school for open / available
   49    integration        classrooms - ability to schedule room usage in the building
         links & data
   50    integration        Utilization chart - connected to EMS

                                                                                                                                                                   Currently they have to look into
                                                                                                                                                                   every class to see if there is
                                                                                                                                                                   availability. (Some counselors
                                                                                                                                                                   keep spreadsheets of open and
                            Individual scheduling - Ability to view by period class openings for
                                                                                                                                                                   closed classes so it is easier to
         manual             availability when adding making an individual change (post-tumble) to a                                                                drop a student into a certain time
   51    scheduling         student's schedule. Ideally, viewable within the change function                                                                       slot)
                            Canned Report - Full year (both semesters) print to one page for a student
   52    reporting          - screen view with option to print
   53    reporting          course request tally - report to screen, or print
   54    reporting          course selection catalog
                            credit checks (graduation credits remaining or graduation credits
   55    reporting          completed) - user maintained

   56    schedule request   Ability to schedule multiple semesters, full-year placement into classes

   57    schedule request Counselor view of student 4-year plans - original and revised
                          online course selection - ability for student to populate a schedule request
   58    schedule request for counselors to review




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                page 116 of 126
                                                                          Naperville District 203, Indian Plains District 204
                                                                                        SIS RFP APPENDIX A
                                                                                            Scheduling
                A                                                 B                                             C            D                          E                            F
                                                                                                                                 Vendor Response
                                                                                                                          INCLUDED: c=current version; l=limited;
   1                                                                                                                         f=future release; n=not included
                                                                                                                         integrated
   2        Category                                    Requirement                                         Included?    with other               Vendor comments              Examples
                          Provide way to record recommendation flag and waiver flag to see reason
   59    schedule request for adding a course to a schedule


                          Schedule request - initial request accessible / edit from home portal - Not
   60    schedule request available for spin/tumble until counselor/staff authorization completed
                          Schedule selection functionality: include edit/verify to graduation credits,
   61    schedule request prerequisites, course permissions


                          Student whiteboard selection of courses with control edits (by entering
                          grade, recommendations, pre-req, credit checks) with either online parent
   62    schedule request electronic signature or a printed copy with signature for counselor review.
                          view of student history of courses, grades, course selection, waiver and                                                                  to use in determining history of
   63    schedule request recommendation flags                                                                                                                      changes to schedules

         scheduling
   64    features           Ability to enter 4-year plan of courses and tracks for student scheduling

                                                                                                                                                                    EX. PE classes for 2nd, 3rd & 4th
                                                                                                                                                                    quarters. Prior to the new
                                                                                                                                                                    quarter, enter the student into
         scheduling         Ability to mass move for schedule changes - re-designating to a different                                                               new PE class (swimming, tennis,
   65    features           instructor/course as a portion of the grading period                                                                                    floor hockey)
         scheduling
   66    features           Ability to mass move students
                                                                                                                                                                    lunch, PE, advisory; or mass-move
                                                                                                                                                                    students from one course to
         scheduling                                                                                                                                                 another (as with a name/title
   67    features           ability to mass-assign a request                                                                                                        change)
         scheduling                                                                                                                                                 move an entire group from one
   68    features           ability to mass-move a group of students                                                                                                section to another

         scheduling         Ability to plug a teacher to a course.section as a placeholder (i.e.: for
   69    features           future hire)

         scheduling         ability to schedule alternate day schedules: MWF vs. T-Th (or alternating
   70    features           Fridays) within a building or for a grouping of students


1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                                page 117 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                          Scheduling
                A                                             B                                             C            D                          E                            F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2        Category                                    Requirement                                     Included?    with other               Vendor comments              Examples
                                                                                                                                                                i.e.: student failing during second
                                                                                                                                                                semester - ability to schedule
         scheduling                                                                                                                                             second semester of the next year
   71    features      ability to schedule in advance                                                                                                           and not wait a year to handle

         scheduling                                                                                                                                             example: if only need to take 1
   72    features      ability to schedule year-long classes in semester segments                                                                               semester of a US history course
                       Ability to set up classes into "mini" terms, terms shorter than the grading
         scheduling    durations (semester, trimester, quarter) - must be rolled into single
   73    features      course.section for grading & transcripts                                                                                                 every 4 weeks for PE; changing


         scheduling    access to student request record from within the tumble processing &
   74    features      ability to pull up counselor/contact/case manager if needed
         scheduling
   75    features      allow for alternate day scheduling

         scheduling    allow student to be scheduled into a class at another building, lock that in,
   76    features      and then run the rest of their schedule for their home building
         scheduling
   77    features      course verification
                                                                                                                                                                adding a new student, making a
         scheduling                                                                                                                                             change - view impact of adding or
   78    features      Easy view of enrollment counts for classes                                                                                               removing a student.
         scheduling
   79    features      Easy view of enrollment for all sections of a class at once
         scheduling
   80    features      flexibility of class durations - quarters, trimesters, semesters
         scheduling                                                                                                                                             academies in HS follow different
   81    features      Flexibility of scheduling - use more than one framework within a building                                                                schedule

         scheduling                                                                                                                                             Elem & Jr. Highs; Special Programs
   82    features      Flexibility of scheduling in blocks for all or a portion of a building                                                                   in HS
         scheduling
   83    features      Flexibility of scheduling specific time periods or days as blocks                                                                        advisory programs




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                             page 118 of 126
                                                                     Naperville District 203, Indian Plains District 204
                                                                                   SIS RFP APPENDIX A
                                                                                       Scheduling
                A                                            B                                             C            D                          E                            F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2        Category                                   Requirement                                      Included?   with other               Vendor comments              Examples
         scheduling
   84    features      Full year student and teacher alignment

                                                                                                                                                               PE - move from one section to
                                                                                                                                                               another every 4 weeks, every 6
         scheduling    handle course that splits out into a team with shared grading, attendance                                                               weeks - different teacher now
   85    features      responsibilities: MUST prevent duplicate entry of course.grade                                                                          taking attendance

         scheduling    if desired, ability to assign period numbers rather than period start and
   86    features      end times for bell schedule

         scheduling    In scheduling process, assign a temporary course.section number to allow
   87    features      progress on the scheduling - Then go back to assign courses
         scheduling    Prerequisite Checking and Teacher Recommendations – online checking
   88    features      and referral
                                                                                                                                                               in middle schools, used for
         scheduling                                                                                                                                            squeezing 3 electives into 2
   89    features      provide for different bell schedules within a building                                                                                  academic periods
         scheduling
   90    features      provide for Encore (electives) scheduling
         scheduling
   91    features      Requirements - flag or field for indicating requirement satisfied by course
                       Scheduling - flexible to allow entry of students into a class - cut and paste,
         scheduling    easy lookup of student, duplicate the list of students into a new class.
   92    features      (i.e.: schedule entire class for art, gym, other)                                                                                       elementaries, Jr High

         scheduling    scheduling functional for full year - rather than duplicate first trimester
   93    features      three times

                                                                                                                                                               i.e.: elective courses in middles are
                                                                                                                                                               1 of 4 groups of choices, if select a
         scheduling    scheduling templates - courses grouped in tracks or bundles for schedule                                                                group, you are requesting those 3
   94    features      requesting                                                                                                                              electives

         scheduling    Team based scheduling (same schedule assigned to all students on a
   95    features      team)




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                                                                           Naperville District 203, Indian Plains District 204
                                                                                         SIS RFP APPENDIX A
                                                                                             Scheduling
                A                                                  B                                             C            D                          E              F
                                                                                                                                  Vendor Response
                                                                                                                           INCLUDED: c=current version; l=limited;
   1                                                                                                                          f=future release; n=not included
                                                                                                                          integrated
   2        Category                                        Requirement                                      Included?    with other               Vendor comments   Examples
                           When viewing a student's schedule, highlight the current period on the
   96    screen view       schedule for ease of view
                           Ability to pull up course by title or a portion of the title (from anywhere in
                           the field name); Search and select on any field visible on from the screen
   97    search and select view


   98    search and select   ability to view future schedules (i.e.: next semester, next trimester)
                             Access to a "functional" conflict matrix for scheduling - listing of students
   99    spin/tumble         who are affected by conflicting class offering
                             allow more than one user to work on change requests during the tumble
  100    spin/tumble         process
                             Balance - ability to set allowable range levels for balance:
  101    spin/tumble         boys to girls, % special ed, grade level, GPAs?,

  102    spin/tumble         choice to run scheduling by grade, team, individual, whole school
                             course ceiling - max students allowed. Must be managed by user. (Likely
                             to be managed by Principal) - Applies to tumble and to manual changes to
  103    spin/tumble         schedules

  104    spin/tumble         Have to hold onto last spin/tumble results to go back to previous iteration

                             looking for well-integrated, intuitive, user-maintained scheduling software
                             with all components housed in one system - Course information, Course
  105    spin/tumble         requests, Schedules, "Tumbler/Spin"
                             Master schedule could be printable during scheduling process - view
  106    spin/tumble         counts, totals, empty rooms
  107    spin/tumble         Master schedule view needs to show counts and balances




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                     page 120 of 126
                                                                    Naperville District 203, Indian Plains District 204
                                                                                  SIS RFP APPENDIX A
                                                                                      Scheduling
                A                                            B                                            C            D                          E                             F
                                                                                                                           Vendor Response
                                                                                                                    INCLUDED: c=current version; l=limited;
   1                                                                                                                   f=future release; n=not included
                                                                                                                   integrated
   2        Category                                  Requirement                                      Included?   with other               Vendor comments               Examples

                       Pre-"spin/tumble," list of schedule requests for students who have                                                                     If a student has withdrawn
                                                                                                                                                              between the time of requesting
                       withdrawn is created and warns to manually delete, or ideally, prompts
                                                                                                                                                              and running schedules, able to
                       user to choose students whose schedule requests should be deleted                                                                      delete that request from the
  108    spin/tumble   (showing id, name, date withdrawn.)                                                                                                    tumble.

                                                                                                                                                              middle schools need to make
                                                                                                                                                              adjustments for elective courses,
  109    spin/tumble   run scheduling tumbler for one grade at a time                                                                                         balancing teams
                       Scheduling – ability to lock a student or a group of student's schedule
  110    spin/tumble   during "tumble"/"spin" process after an iteration

                       scheduling program - needs to be functional from any school and able to
  111    spin/tumble   run at will (without coordinating with other buildings)

  112    spin/tumble   Speed of "tumbling" the schedule, once all requests are in important
  113    spin/tumble   tumbler/spinner - ability to un-do a spin
                       tumbler/spinner must work extremely fast & return scoring with %
  114    spin/tumble   student requests met

  115    spin/tumble   tumbler/spinner show conflicts for which students & view their requests
  116    spin/tumble   tumbler/spinner show partially scheduled students with reason
                       Use of exception reports - for management level view of spin/tumble
  117    spin/tumble   results
         student       ability to log conference conversation notes - notation shows on schedule                                                              i.e.: "they really have to be in this
  118    schedules     view of a student                                                                                                                      foods section, don’t change."
                       View full-year schedule (all semesters for the year): Ability to see multiple
         student       semesters/tri-mesters together for student when in schedule view for a
  119    schedules     student




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                           page 121 of 126
                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                        Scheduling
                A                                              B                                            C            D                          E                           F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2        Category                                   Requirement                                      Included?    with other               Vendor comments             Examples
                         "Manual" scheduling for changes -- screen pop up that shows you the
                         previous schedule to allow comparison to the revised schedule (rather
  120    track changes   than requiring paper copy.)
                         Maintain history of schedule changes - track date, user name/id (who
                         changed the record), reason. Retain prior schedule info to allow view of
  121    track changes   history of changes.                                                                                                                    To show history of interventions


  122    track changes   Schedule change log - ability to pull up changes, dates, who changed
                         for middle school scheduling: use case - ask vendor to show how the
                         scheduling for teams with the requirements for electives would be
  123    use case        managed
         view/print      ability to print schedule with course, period, teacher (option to print or
  124    schedule        not to print), household info (option to print or not)
         view/print
  125    schedule        Homeroom designation - should appear first on schedule
         view/print
  126    schedule        passing period designation (time to move to next class)




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                                                                      Naperville District 203, Indian Plains District 204
                                                                                    SIS RFP APPENDIX A
                                                                                   Textbook Tracking

                 A                                            B                                            C            D                          E              F
                                                                                                                            Vendor Response
                                                                                                                     INCLUDED: c=current version; l=limited;
   1                                                                                                                    f=future release; n=not included
                                                                                                                    integrated
   2        Category                                      Requirement                                  Included?    with other               Vendor comments   Examples
                         Ability to "return", (sign back in,) a textbook and delete outstanding
   3     functionality   payable for textbook fine

                         Textbooks – Ability to track and record issuing and return of textbooks:
                         Record book copy #, date issued, date returned, student ID, student
                         name, building, course, section, teacher, school year: one sub-record for
                         each year / timeframe of textbook use, retaining history of prior sign-
   4     functionality   outs

                         Textbooks – assign textbooks to a course.section (or a class) for a
   5     functionality   building - for managing textbook distribution at the classroom level
         links & data
   6     integration     Textbooks matched to schedule, added to Parent fee totals
                         Textbook counts, totals per building - manage textbook movement to
   7     reporting       match students schedules




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                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                      Transportation
                 A                                              B                                            C           D                          E                           F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2        Category                                       Requirement                                   Included?   with other               Vendor comments             Examples
                         Ensure correct spelling & formatting of address fields (street, second line,
                         city, state, zip) - ensure consistency of names, spelling, spaces,                                                                     automatically checks address to
   3     data formatting capitalization, etc.                                                                                                                   mapping program
                         auto fill of default info using dwelling address - bus number, school
   4     edit & controls assignments, grid code, bus stop, subdivision
                         dwelling verification - verify address via online mapping program                                                                      automatically checks address to
   5     edit & controls reference                                                                                                                              mapping program
                         system should be able to calculate distance from home to school
   6     edit & controls
         general           Replacement of current transportation system - (Versitrans - only if as
   7     requirement       good or better)
         links & data      access to bus lists real time in buildings - by bus, building, grade,
   8     integration       classroom, etc
                           Notices or acceptance of new students, deleted students, address
                           changes, bus number changes, other info changes, to or from
         links & data      Transportation: Ability to review and accept records individually for
   9     integration       update into SIS, into Transportation
         links & data      Timely & accurate transfer of bus information from bus system to SIS and
   10    integration       vise-versa
                           two-direction interface / accessibility of bus information - assigned route
         links & data      number; correct grid codes (Navtech being used by Transportation
   11    integration       coordinator); ideally real time
         links & data      updated address - Transportation pickup Address - ability to receive &
   12    integration       send from SIS and transportation systems
         record
   13    components         Student ID
         record
   14    components        Name - First Name
         record
   15    components        Name - Last Name
         record
   16    components        Name - Middle name



1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                            page 124 of 126
                                                                   Naperville District 203, Indian Plains District 204
                                                                                 SIS RFP APPENDIX A
                                                                                  Transportation
               A                                           B                                             C           D                          E                            F
                                                                                                                         Vendor Response
                                                                                                                  INCLUDED: c=current version; l=limited;
   1                                                                                                                 f=future release; n=not included
                                                                                                                 integrated
   2       Category                                  Requirement                                     Included?   with other               Vendor comments              Examples
         record
   17    components   Address - Drop Off Address
         record
   18    components   Address - Drop Off Name of Daycare / Care Provider
         record
   19    components   Address - Home address & zip
         record
   20    components   Address - Home address subdivision
         record
   21    components   Address - Pick up Name of Daycare / Care Provider
         record
   22    components   Address - Pickup Address
         record
   23    components   Address -Mailing address
                      Addresses - Additional Addresses storage of additional addresses for
         record       transportation: home address vs. pick up address vs. drop off address -                                                               type = after-school care;
   24    components   address field plus "type" indicator                                                                                                   residence; before-school care
         record
   25    components   Bus Number
         record
   26    components   Bus Route
         record
   27    components   Bus Stop
         record       Car seats or special request / Additional Info - (free form or user
   28    components   maintained table of options?)
         record
   29    components   Comments                                                                                                                              (babysitter, day care …)
         record
   30    components   Current Grade
         record                                                                                                                                             Auto-Calculated attending school
   31    components   Distance from School                                                                                                                  to home address
         record
   32    components   DOB
         record
   33    components   Emergency contacts - name, phone




1/7/2011 09f67c78-87f9-44c1-a63c-2e683e5d3a7f.xls                                                                                                                        page 125 of 126
                                                                       Naperville District 203, Indian Plains District 204
                                                                                     SIS RFP APPENDIX A
                                                                                      Transportation
                A                                              B                                             C           D                          E                           F
                                                                                                                             Vendor Response
                                                                                                                      INCLUDED: c=current version; l=limited;
   1                                                                                                                     f=future release; n=not included
                                                                                                                     integrated
   2        Category                                       Requirement                                   Included?   with other               Vendor comments             Examples
         record            Grid code - links to map of grid boundries and codes identifying a                                                                   Auto-generate using home
   34    components        subdivision or a boundry of residences                                                                                               address
         record
   35    components        M/F
         record
   36    components        Phone - Additional phone numbers, purpose coding
         record
   37    components        Phone - Home phone
                                                                                                                                                                 = Spec Ed 203; Non-Public;
         record                                                                                                                                                 “Regular”; Spec Program – ELL,
   38    components        Program Field (for special education codes or special bussing needs)                                                                 preschool, gifted, etc.
         record                                                                                                                                                 "home" school - school in grid
   39    components        School - Home School School of Residence                                                                                             where student lives

         record                                                                                                                                                 "serving" school - school where
   40    components        School - Serving School School Attending                                                                                             the student will be bussed to

         record            Transportation Comments - stored, free-form, move to Versitrans / In
   41    components        addition to Reason Codes (maintained by user)
         special           remove transportation for special ed when student moves to HS
   42    processing
                           reporting of bussing for state reimbursement
   43    State Reporting




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