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					Make additional INCOME or EXPENSE forms for this workbook:
☺ Highlight the INCOME or EXPENSE tab at the bottom
☺ Right mouse button, select MOVE OR COPY
☺ put a check mark in the COPY box
☺ place the copy sheet before the sheet after the original


Populate the BASIC DATA tab to fill all forms with the same information. Perform a Save-as
on this file to make it unique and to preserve the original to use again later. The forms
have entries to illustrate data entry. This is just sample data, don't forget to delete it.

The SCHEDULE CHECKLIST is for planning purposes and can be used to help manage
payment to vendors and member's payment to the club. It will calculate the number of
days till a scheduled event. It can be used as a guideline when the cost of a trip is made in
installments.

PRELIMINARY BUDGET reflects the plan how the trip will be run. It is approved by the
board of directors. DO NOT ADD ADDITIONAL BUDGET SHEETS.
See the Bylaws concerning budgets.


The FINAL BUDGET is the final outcome including all expenses and income. It is presented
to the board of directors. The Treasurer will reconcile against the his/her records and
make the appropriate motion to the board. DO NOT ADD ADDITIONAL BUDGET SHEETS.
See the Bylaws concerning budgets.

The INCOME sheet should be used to record the income submitted to the Treasurer. A
single check that also pays membership should be separated in the appropriate columns.
Two copies should be submitted to the Treasurer so the forms can be on file for both the
Trip and for Membership. Submit the income to the Treasurer on a timely basis. Do NOT
submit cash.
See the Bylaws concerning Income Recording Sheets.

The EXPENSE sheet is used to request reimbursement or payment of trip/event payments.
Include receipts.
See the Bylaws concerning Expense Voucher Sheets.


All the forms can be filled in using the spreadsheet, or printed and filled in manually.
Submitters should retain a copy for his/her records.


Revised 11/17/09
Name of Trip or Event    name of event
         Trip Leader      your name
        Date it Starts     7/4/2009
         Date it Ends      7/4/2009
                        Preliminary Budget
                            name of event
                                    your name
                        Trip/Event Starts: Saturday, July 04, 2009
                        Trip/Event Ends: Saturday, July 04, 2009

                              Projected Expenses
                                              If Per Person,                       Total
         Description                                                   Cost
                                              or Leave Blank                     Expense
1        TRIP PACKAGE                               20                $195.00    $3,900.00
2             BUS                                                    $2,000.00   $2,000.00
3     BUS DRIVER LODGING                                              $200.00     $200.00
4           PHONE                                                       $20.00      $20.00
5        PUBLICATIONS                                                   $20.00      $20.00
6    SANDWICH FOR THE BUS                             20                 $5.00    $100.00
7          PICTURES                                                     $10.00      $10.00
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9     DELETE SAMPLE DATA
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20

                                                                       Total     $6,250.00

                                Projected Income
                                              If Per Person,                       Total
         Description                                                  Income
                                              or Leave Blank                      Income
1        TICKET SALES                               20                $320.00    $6,400.00
2
3     DELETE SAMPLE DATA
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                                                                       Total     $6,400.00




                                                           $150.00 Projected Profit

       DO NOT REVISE THIS FORM ONCE IT HAS APPROVAL OF THE BOARD OF DIRECTORS.
                REVISIONS REQUIRE RESUBMISSION FOR BOARD APPROVAL.
                               Final Budget
                            name of event
                                    your name
                        Trip/Event Starts: Saturday, July 04, 2009
                        Trip/Event Ends: Saturday, July 04, 2009

                                Actual Expenses
                                              If Per Person,                                     Total
         Description                                                         Cost
                                              or Leave Blank                                   Expense
1        TRIP PACKAGE                               20                      $195.00            $3,900.00
2             BUS                                                          $2,000.00           $2,000.00
3     BUS DRIVER LODGING                                                    $200.00             $200.00
4           PHONE                                                             $20.00              $20.00
5        PUBLICATIONS                                                         $20.00              $20.00
6    SANDWICH FOR THE BUS                             20                       $8.00            $160.00
7          PICTURES                                                           $25.00              $25.00
8
9
10    DELETE SAMPLE DATA
11
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18
19
20

                                                                             Total             $6,325.00

                                  Actual Income
                                              If Per Person,
         Description                                                        Income
                                              or Leave Blank
1        TICKET SALES                               19                       $320.00           $6,080.00
2
3     DELETE SAMPLE DATA
4
5
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7
8
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10

                                                                             Total             $6,080.00


                                                                     From Preliminary Budget
                                                           $150.00 Projected Profit
                                                                        Final Trip Budget
                                                             $245.00 Actual Loss
                                 INCOME RECORDING SHEET
                                     name of event
            NAME OF SUBMITTER:             your name
               DATE SUBMITTED:

                                             EVENT     MEMBERSHIP              COMMENTS
     NAME                        AMOUNT
                                            INCOME       INCOME      (check#, paid as cash, notes, etc.)

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                       TOTALS

                                  CHECKS     EVENT      MEMBERSHIP
                                 INCOME RECORDING SHEET
                                     name of event
            NAME OF SUBMITTER:             your name
               DATE SUBMITTED:

                                             EVENT     MEMBERSHIP              COMMENTS
     NAME                        AMOUNT
                                            INCOME       INCOME      (check#, paid as cash, notes, etc.)

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                       TOTALS

                                  CHECKS     EVENT      MEMBERSHIP
                                 INCOME RECORDING SHEET
                                     name of event
            NAME OF SUBMITTER:             your name
               DATE SUBMITTED:

                                             EVENT     MEMBERSHIP              COMMENTS
     NAME                        AMOUNT
                                            INCOME       INCOME      (check#, paid as cash, notes, etc.)

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                       TOTALS

                                  CHECKS     EVENT      MEMBERSHIP
                                Expense/Refund Voucher

            Event/Function:     name of event
    Date of Event/Function:     7/4/2009

                 Requestor:     your name
           Date of Request:
        Amount of Request:


    Make Check Payable To:
             Mail Check To:




        Reason for Refund:
       (attach receipts, etc)




    (Signature of Requestor)
    (Signature of Chairman)


                                    Make Copies of This
                                     (Treasurer below this line)
    (Signature of Treasurer)
                  Date Paid:                                Check Number:
Date Mailed or Delivered To:                                       Fiscal Year:
                                Expense/Refund Voucher

            Event/Function:     name of event
    Date of Event/Function:     7/4/2009

                 Requestor:     your name
           Date of Request:
        Amount of Request:


    Make Check Payable To:
             Mail Check To:




        Reason for Refund:
       (attach receipts, etc)




    (Signature of Requestor)
    (Signature of Chairman)


                                    Make Copies of This
                                     (Treasurer below this line)
    (Signature of Treasurer)
                  Date Paid:                                Check Number:
Date Mailed or Delivered To:                                       Fiscal Year:
                                Expense/Refund Voucher

            Event/Function:     name of event
    Date of Event/Function:     7/4/2009

                 Requestor:     your name
           Date of Request:
        Amount of Request:


    Make Check Payable To:
             Mail Check To:




        Reason for Refund:
       (attach receipts, etc)




    (Signature of Requestor)
    (Signature of Chairman)


                                    Make Copies of This
                                     (Treasurer below this line)
    (Signature of Treasurer)
                  Date Paid:                                Check Number:
Date Mailed or Delivered To:                                       Fiscal Year:
                                                                     Trip Application
                                                      Make checks payable to the GM Ski Club

                              Destination:

Name:
Address:                                                                                        Apt Number:
City:                                                                                          State: ____ Zip:
Primary Phone: (               )                                        Secondary Phone: (                   )
Email:
 Gender: [M] [F] Smoking: [Y] [N] GM Ski Club Member: [Y] [ N] Other Club:
Please state any roommate preferences:


Emergency Contact:                                                                   Phone: (            )
In consideration for me being able to participate in this activity, I assume personal responsibility for any risks and hazards to my personal safety and
equipment. I release the GM Ski Club, their Directors and Officers, and anyone affiliated with any and all activities from all liability and waive any and all
claims I may have or may hereafter acquire related to any and all injuries or damages whatsoever arising as a result of my participation in any and all
activities connected directly or indirectly with the GM Ski Club. I also certify that I am at least 19 years of age or older and that I have read and understand
the conditions outlined above. I have read and understand the Refund/Cancellation policies applicable to this trip.


Date:                                   Signed:
*Please see the GM Ski Club By-Laws concerning smoking on club trips or ask the Trip Leader.

                                                                     Trip Application
                                                      Make checks payable to the GM Ski Club

                              Destination:

Name:
Address:                                                                                        Apt Number:
City:                                                                                          State: ____ Zip:
Primary Phone: (               )                                        Secondary Phone: (                   )
Email:
 Gender: [M] [F] Smoking: [Y] [N] GM Ski Club Member: [Y] [ N] Other Club:
Please state any roommate preferences:


Emergency Contact:                                                                   Phone: (            )
In consideration for me being able to participate in this activity, I assume personal responsibility for any risks and hazards to my personal safety and
equipment. I release the GM Ski Club, their Directors and Officers, and anyone affiliated with any and all activities from all liability and waive any and all
claims I may have or may hereafter acquire related to any and all injuries or damages whatsoever arising as a result of my participation in any and all
activities connected directly or indirectly with the GM Ski Club. I also certify that I am at least 19 years of age or older and that I have read and understand
the conditions outlined above. I have read and understand the Refund/Cancellation policies applicable to this trip.


Date:                                   Signed:
*Please see the GM Ski Club By-Laws concerning smoking on club trips or ask the Trip Leader.
                         name of event                                Begins: Saturday, July 04, 2009
                             your name                                 Ends: Saturday, July 04, 2009

                          enter payments from the club to the vendor       Today is Friday, January 07, 2011
             The total amount expected to be paid to the Vendor $4,000.00 enter dates due 
SCHEDULE 1




                                   1st payment to the Vendor is $4,000.00
                                  2nd payment to the Vendor is $0.00
                                  3rd payment to the Vendor is $0.00
                                  4th payment to the Vendor is $0.00

                                                       enter payments 
             The total amount expected to be paid to the Vendor $5,000.00 enter dates due 
SCHEDULE 2




                                   1st payment to the Vendor is $5,000.00
                                  2nd payment to the Vendor is $0.00
                                  3rd payment to the Vendor is $0.00
                                  4th payment to the Vendor is $0.00

                                                                               enter dates due 
                          Total trip cancellation decision must be made by -
                                            Trip reduction must be made by -

                           enter payments from members to the club 
               The total amount expected to be paid to the club $1,000.00 enter dates due 
                   Long term trip (25%) Member deposit is $250.00
SCHEDULE 1




                                              Next payment is $375.00
                                              Next payment is $375.00
                    Short term trip (50%) Member deposit is $500.00
                                              Next payment is $250.00
                                              Next payment is $250.00

               The total amount expected to be paid to the club   $850.00      enter dates due 
                   Long term trip (25%) Member deposit is    $212.50
SCHEDULE 2




                                              Next payment is     $318.75
                                              Next payment is     $318.75
                    Short term trip (50%) Member deposit is     $425.00
                                              Next payment is     $212.50
                                              Next payment is     $212.50

				
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