Conference Budget Planner

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Conference Budget Planner Powered By Docstoc
					Budget Planning
Conference Name

Conference Dates

Conference Purpose




Conference Expenses

Site Visit                              $       # of people
Travel                                      x                 $0.00
Accommodation                               x                 $0.00
Per diem                                    x                 $0.00
Other                                       x                 $0.00
                                                              $0.00 subtotal

Committee Expenses                      $       # of people
Travel                                      x                 $0.00
Accommodation                               x                 $0.00
Per diem                                    x                 $0.00
Conference calls                            x                 $0.00
Meetings                                    x                 $0.00
Other                                       x                 $0.00
                                                              $0.00 subtotal

Meeting Management                      $          item
Meeting planner services                    x                 $0.00
Staffing                                    x                 $0.00
Dedicated adm overhead                      x                 $0.00
Credit card fees                            x                 $0.00
Bank fees                                   x                 $0.00
Audit fees                                  x                 $0.00
Paper                                       x                 $0.00
Letterhead, business cards, envelopes       x                 $0.00
Pens, pencils, tape, etc.                   x                 $0.00
Photocopying, printing                      x                 $0.00
Other supplies                              x                 $0.00
Storage                                     x                 $0.00
Other                                       x                 $0.00
                                                              $0.00 subtotal
Promotion                        $                 item
Brochure                                   x                   $0.00
Web site                                   x                   $0.00
Ads                                        x                   $0.00
Mailing service                            x                   $0.00
Postage                                    x                   $0.00
Other                                      x                   $0.00
                                                               $0.00 subtotal

Accommodation               $ room rate        # room nights
Guest bedroom - presenter                  x                   $0.00
Guest bedroom - sponsor                    x                   $0.00
Guest bedroom - VIP                        x                   $0.00
Guest bedroom - staff                      x                   $0.00
Guest bedroom - other                      x                   $0.00
Other                                      x                   $0.00
                                                               $0.00 subtotal

Meeting Rooms                  $ rate            # of days
Plenary                                    x                   $0.00
Break-out                                  x                   $0.00
Hospitality                                x                   $0.00
Other                                      x                   $0.00
                                                               $0.00 subtotal

Food & Beverage             $ per person         # of days
Breakfast                                  x                   $0.00
Lunch                                      x                   $0.00
Dinner                                     x                   $0.00
Nutrition break                            x                   $0.00
Banquet                                    x                   $0.00
Reception                                  x                   $0.00
Gratuities                                 x                   $0.00
Other                                      x                   $0.00
                                                               $0.00 subtotal
Transportation                                   $                item
Staff air fare                                              x               $0.00
Charter bus                                                 x               $0.00
Shuttle Service (www.banffairporter.com)                    x               $0.00
Shipping                                                    x               $0.00
Bell desk, porters                                          x               $0.00
Taxi                                                        x               $0.00
Special transportation                                      x               $0.00
Car rental                                                  x               $0.00
Gratuities                                                  x               $0.00
Other                                                       x               $0.00
                                                                            $0.00 subtotal

Presenter - Speaker                        $ per person         # of days
Keynote fee or honorarium                                   x               $0.00
Keynote travel                                              x               $0.00
Keynote per diem                                            x               $0.00
Workshop fee or honorarium                                  x               $0.00
Workshop travel                                             x               $0.00
Workship per diem                                           x               $0.00
Facilitator fee or honorarium                               x               $0.00
Facilitator travel                                          x               $0.00
Facilitator per diem                                        x               $0.00
Other                                                       x               $0.00
                                                                            $0.00 subtotal

Audio Visual Equipment                      $ per room          # of days
Flip charts                                                 x               $0.00
Wireless microphone                                         x               $0.00
Speakers                                                    x               $0.00
Overhead projector                                          x               $0.00
Screen                                                      x               $0.00
LDC projector                                               x               $0.00
VHS/VCR                                                     x               $0.00
Television                                                  x               $0.00
Camcorder                                                   x               $0.00
Teleconference                                              x               $0.00
Other                                                       x               $0.00
                                                                            $0.00 subtotal

Team Building                              $ per activity       # of days
Activity                                                    x               $0.00
Activity                                                    x               $0.00
Other                                                       x               $0.00
                                                                            $0.00 subtotal
Décor                             $ per location        # of days
Signs                                              x                 $0.00
Banners                                            x                 $0.00
Flowers or plants                                  x                 $0.00
Centrepieces                                       x                 $0.00
Other                                              x                 $0.00
                                                                     $0.00 subtotal

Entertainment                     $ per event          # of days
Performers                                         x                 $0.00
Stage                                              x                 $0.00
Backdrop or drapery                                x                 $0.00
Lighting and sound                                 x                 $0.00
Other                                              x                 $0.00
                                                                     $0.00 subtotal

Gifts and Awards                        $              # of people
Award certificates and printing                    x                 $0.00
Trophies, plaques, engraving                       x                 $0.00
Gifts for presenters                               x                 $0.00
Gifts for special guests                           x                 $0.00
Door prizes                                        x                 $0.00
Room drops                                         x                 $0.00
Other                                              x                 $0.00
                                                                     $0.00 subtotal

Materials                               $               quantity
Brochures and printing                             x                 $0.00
Graphic design                                     x                 $0.00
Mailing service                                    x                 $0.00
Other marketing collateral                         x                 $0.00
Envelopes                                          x                 $0.00
Postage                                            x                 $0.00
Other                                              x                 $0.00
                                                                     $0.00 subtotal
Conference Delegate Information                     $                  # of delegates
Folder, portfolio, bag                                            x                                  $0.00
Welcome letter                                                    x                                  $0.00
Name badge                                                        x                                  $0.00
Delegate list                                                     x                                  $0.00
Schedule, program                                                 x                                  $0.00
Map                                                               x                                  $0.00
Meal tickets                                                      x                                  $0.00
Special function tickets                                          x                                  $0.00
Workshop hand-outs                                                x                                  $0.00
Notepad, pencil or pen                                            x                                  $0.00
Token gift                                                        x                                  $0.00
Evaluation form                                                   x                                  $0.00
Other                                                             x                                  $0.00
                                                                                                     $0.00 subtotal

Other Personnel                                     $                   # of people
Consultant                                                        x                                  $0.00
Photographer                                                      x                                  $0.00
Audio-visual specialist                                           x                                  $0.00
Security                                                          x                                  $0.00
Other                                                             x                                  $0.00
                                                                                                     $0.00 subtotal

Communication                                       $                    # of items
Walkie talkies                                                    x                                  $0.00
Cell phones                                                       x                                  $0.00
Pagers                                                            x                                  $0.00
Land lines                                                        x                                  $0.00
Computer, printer                                                 x                                  $0.00
Other                                                             x                                  $0.00
                                                                                                     $0.00 subtotal

Other Expenses                                      $                       item
                                                                  x                                  $0.00
                                                                  x                                  $0.00
                                                                                                     $0.00 subtotal

                                                                              Grand Total            $0.00




Conferences, The Banff Centre, Box 1020, 107 Tunnel Mountain Drive, Banff, Alberta, Canada T1L 1H5
Toll Free: 1.877.760.4595    E-mail: conferences@banffcentre.ca      Web: www.banffcentre.ca

				
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Description: Conference Budget Planner document sample