Bike Transfer Agreement by xdy23330

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									CASCADE BICYCLE CLUB                                                                                                 Cash Adv #
                                                                                                                                    Bookkeeper's Use Only
EDUCATION FOUNDATION
PO Box 15165
Seattle, WA 98115-0165
(revised 1/13/04)
                                                                                 CASH ADVANCE
MAKE CHECK PAYABLE TO:                                                          Pupose of Trip/Advance & other Notes:
(List name, address, city, zip code & phone number)


           Name:

        Address:




City/State/Zip:

           Phone:

    Delivery Method                                       End Date of trip or event:
            MAIL TO ABOVE
            EVENT/STAFF BOX                               DUE DATE:                   (no later than 2 weeks after trip/event)

            OTHER: NOTES                                  I understand that:
                                                           * this Cash Advance is a loan (made to remove cash flow from the burdens of
                                                              volunteering).
                                                           * it is repayable in full to the Cascade Bicycle Club.
                                                           * the Club needs to document expenses in order to meet requirements set both
                                                              by the IRS and through its own policies & procedures.
                                                           * while occasionally a receipt is forgotten or lost, the Club expects due diligence
                                                               in obtaining this documentation as part of the volunteer work I am doing.
                                                          By signing below, I agree:
                                                           * to obtain the necessary documentation for expenses which I wish to have
                                                              offset against the repayment of this Cash Advance.
                                                          * that expenses to be offset against this Cash Advance must be approved by the
                                                             event director, committee chair or other signer for the budget and documentation
                                                             must be approved by the Bookkeeper before the Cash Advance will be
                                                             considered paid.
                                                           * that if I should fail to repay this Cash Advance or supply proper documentation
                                                              I will pay such costs as are deemed reasonable and necessary.

    Budget ("X"):

            EDUCATION                                                              Payee's Signature                                     Date

            DEVELOPMENT                                   The above must be signed.
            BIKE TO WORK DAY
                                                                                                                   AMOUNT
            SSC - SALMON CYCLE                            If you have any questions about this Cash Advance agreement please contact the CBC
                                                          Bookkeeper at 206-522-4639 or cbcaccounting@cascade.org.
            CAMP ORKILA



  Approved by:
                                                      Signature                                                            Phone         Date




           D:\Docstoc\Working\pdf\487ef48f-c25d-40c6-af46-e0aec5671a1c.xls
                                                                     CASCADE BICYCLE CLUB EDUCATION FOUNDATION
                                                        Expense Documentation Requirements Summary
1) Log each receipt on a line below, numbering the receipt itself in the lower right corner.
2) Subtotal similar expenses (for one account number or description) & transfer subtotal to a line on the front.
3) Total the subtotals on front & compare against the total of the lines on this page.

Receipt                        U.S. $                        Account Name /                               Budget
  #             Date          Amount                      Description of Expense                   OR     Acct#
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             CASCADE BICYCLE CLUB EDUCATION FOUNDATION
        Expense Documentation Requirements Summary
Total
     CASCADE BICYCLE CLUB EDUCATION FOUNDATION
Expense Documentation Requirements Summary
     CASCADE BICYCLE CLUB EDUCATION FOUNDATION
Expense Documentation Requirements Summary

								
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