Bid Submission Template

Document Sample
Bid Submission Template Powered By Docstoc
					                   British Triathlon Major Events Programme 2011

                                 Bid Submission Template
You should use the white boxes to enter your information, please alter no other part of this
document. The white boxes will expand as you type into them. The details you give in section one
should be those of the person completing this form.

                          Section One: Event Organiser Details

Company/Club
/Organisation:
Lead Contact:
Address:
Phone
Email
Website



                              Section Two: Event Overview

Event Name

Proposed date
Alternative date
Venue Name
Venue address
Home Nation &
Region
How many years has
this event been
continuously held?
Past BTF Major
Events hosted


Status you are
bidding for:
                                Section Three: Event Details

Entry Limit
Normal field size
Entry fee for
members
Event Schedule
(overview)
Course Distances
Distance
measurement
method
Course Description
Medical Provision
Insurance               Please provide a copy as an attachment
Risk Assessment         Please provide a copy as an attachment
Safety                  Please provide copies of your safety plan and emergency action plan
Documentation
Timing method
Transition security
Water/Aid Stations
Additional races or
activities as part of
your event
Volunteer numbers
Volunteer welfare
Measures taken to
reduce drafting
Measures taken to
reduce
environmental
impact
                       Section Four: Athlete & Spectator Services

Catering
Spectator Provision
Toilets & showers
Parking inc disabled
parking
Transport links
Entrant gift/
goody bag
Awards/Prizes
Local
Accommodation


Please attach an example of your competitor information document as part of your bid.

                       Section five: Event Marketing & Promotion

Marketing plan         Please summarise your marketing activities here
Website
Spectator
Information



                                    Section Six: Sponsors

Existing Sponsors
Expo or Trade
Stands present
If requested, would
BTF be allowed to
have a stand?
                 Section Seven: Why should your event be selected?

Additional
information




                                   Section Eight: Declaration

Please state if you have any issues regarding the requirements outlined in the guidance document




Please state if there are any foreseeable risks to the successful staging of your event:




By submitting this document as your bid to host a British Triathlon Major Event, you are confirming
that you have read all the requirements for hosting a major event, and that any queries or issues you
may have with these requirements have been declared in Section 8 of this form. Aside from the
issues highlights, you agree to work within the requirements of the major event you are bidding for
should your bid be successful.

				
DOCUMENT INFO
Description: Bid Submission Template document sample