GRAND RAPIDS COMMUNITY COLLEGE 143 BOSTWICK, N.E. - GRAND RAPIDS, MI 49503-3295 PHONE: (616) 234-3850 - FAX: (616) 234-3855 REQUEST FOR QUOTATION THIS IS NOT AN ORDER Bid Number: 0910-4262B Date: March 25, 2010 [XX] An "X" in this box indicates a sealed bid. The bidder, to be Public Bid Notice considered, must indicate bid number and date and time of opening outside of bid reply. Sealed bids will be accepted until Print Management Web-Enabled Software the time and date shown below, at which time they will be opened and read aloud at 180 N. Division, College Park Plaza Bldg., Room 301. PLEASE NOTE CAREFULLY: You are invited to quote on the following items. This inquiry implies no obligation on the part of the buyer. Fill in complete information before returning this copy. Quote best price and delivery based on the referenced specifications without affecting quality. Alternate quotations to be considered must be accompanied by detailed descriptive literature and specifications. Samples must be submitted with quotation when requested. To be considered, your quotation must be returned THIS IS FOR INTERNAL USE ONLY F.O.B. by 2:30P.M., Tuesday, April 13, 2010. NOT AN DELIVERED ORDER QTY UNIT ITEM AND DESCRIPTION UNIT COST TOTAL Grand Rapids Community College is soliciting proposals for a "Print Management Web-Enabled Software" - per the attached: Low bid does not necessarily guarantee award of the contract. The Board of Trustees has the right to reject any or all bids as deemed necessary in the best interest of the college. Any questions regarding this bid should be sent in writing to Mansfield Matthewson, Director of Purchasing, email@example.com, (616) 234-3850 [ ] An "X" in the box indicates that a BID BOND is required for this [ ] An "X" in the box indicates that a PERFORMANCE BOND is required for bid. this bid. Bid security in the amount of 5% (five percent) of the base bid must The bidder shall indicate the cost to provide a performance bond in the accompany the bid. Bid security shall be a certified check, cashiers amount of 100% (one hundred percent) of the contract amount. check, money order or bid bond. The original copy of your proposal, accompanied by three (3) photocopies and one (1) electronic media (CD) copy , must be received in the Purchasing Department of Grand Rapids Community College no later than 2:30 p.m. - Tuesday, April 13, 2010. Bids must be clearly marked "RFQ #0910-4262B - Print Management Web-Enabled Software". Failure to do so could result in rejection of the bid. Mailed responses to: Grand Rapids Community College, 143 Bostwick Delivered responses to: Grand Rapids Community College, 180 N. Division, NE, Grand Rapids, MI 49503, Attn: Mansfield Matthewson College Park Plaza - Room 303, Grand Rapids, MI 49503, Attn: Mansfield Matthewson BIDDER MUST COMPLETE THE FOLLOWING: GRAND RAPIDS TERMS: PRICE IS VALID UNTIL: COMMUNITY COLLEGE DELIVERY TO BE COMPLETED WITHIN ___ DAYS AFTER RECEIPT OF ORDER. THE UNDERSIGNED OFFERS PRICES, TERMS AND DELIVERY HEREON SET FORTH. ADDENDA ACKNOWLEDGED Please circle: 1 2 3 4 SUPPLIER: CONTACT: Mansfield W. Matthewson ADDRESS: EMAIL: Director of Purchasing CITY, STATE: PHONE: PURCHASING OFFICE ZIP: FAX NO: AFTER FILLING IN DATE COMPLETE SUBMITTED BY: SUBMITTED: INFORMATION, RETURN THIS COPY TO THE Signature PURCHASING OFFICE AT THE ABOVE ADDRESS THIS IS NOT AN ORDER GRAND RAPIDS COMMUNITY COLLEGE THIS IS NOT ORDER THIS IS NOT ANAN ORDER GRAND RAPIDS COMMUNITY COLLEGE GRAND RAPIDS COMMUNITY COLLEGE TERMS AND CONDITIONS TERMS AND CONDITIONS 1. The Board of Trustees reserves the right to reject any and or all bids and to award by item, 1. combination of Trustees reserves the right to reject any and or all bids and to award by The Board of items or lot. 2. The combination of items or lot. item,Michigan State sales and use taxes and the Federal excise tax do not apply. Exemption 2. certificates will State sales and use taxes and the number F38-2980195. The Michigan be furnished upon request. Our tax exempt Federalisexcise tax do not apply. 3. Grand Rapids Community College is an equal opportunity institution and does number is F38- Exemption certificates will be furnished upon request. Our tax exemptnot discriminate on 2980195. of gender, race, color, national origin, religion, height, weight, age, marital status, the basis 3. disability, sexual orientation, College is an veteran or Vietnam institution and any not Grand Rapids Communitystatus as a disabledequal opportunity Era veteran and/ordoes other legally protected the basis of gender, race, color, national origin, religion, height, weight, discriminate on class not heretofore mentioned, in any of its educational programs and activities, including admissions employment and purchasing. Persons as organizations doing or Vietnam age, marital status, disability, sexual orientation, statusand a disabled veteran business with the Board and/or any other legally protected class not heretofore mentioned, in any of Era veteranof Trustees are expected to adopt and implement the same equal employment its educational programs and activities, including admissions employment and opportunity practices. 4. Grand Rapids Community organizations all contractors and suppliers of services of goods to purchasing. Persons andCollege requires doing business with the Board of Trustees are prepare and adopt a workforce analysis for review. employment opportunity practices. expected to submit and implement the same equal If the bidders workforce is not representative 4. of the Rapids Community College requires shall be required. Grandlabor market, an affirmative action programall contractors and suppliers of services of 5. Unless otherwise and submit a workforce analysis for review. If the goods to prepareprovided, bid and acceptance shall constitute the contract.bidders workforce is 6. In representative of to labor market, an affirmative action program shall be required. notcase the bidder failsthe make delivery of any item or items within the terms herein specified, or 5. shall make delivery of goods not in acceptance shall constitute the contract. Unless otherwise provided, bid andaccordance with the terms and specifications, the Board of 6. Trustees shall have fails to make delivery of any item or items within next lowest bid or In case the bidderthe right to declare the order cancelled and either accept thethe terms herein again advertise for make to hold of goods bidder accordance with the terms the specified, or shallbids and delivery the original not in liable for the difference betweenand amount of it’s bid and the amount that the Board shall in right to declare be order cancelled specifications, the Board of Trustees shall have theeither of such cases the required to pay, or the either accept the next lowest bid or again advertise for bids and to hold the original and Board of Trustees may elect to receive the item or items not delivered within the time specified and hold the for the difference an amount equal to ten percent of and the amount items as bidder liablebidder responsible forbetween the amount of it’s bid the amount bid onthat the liquidated damages of the cases be said bidder in such Board of Trustees may elect Board shall in eitherfor suchdelay, andrequired to pay, or thecase agrees to make payment accordingly. to receive the item or items not delivered within the time specified and hold the bidder 7. Instructions, manufacturer’s catalog ten percent of the amount herein, are as descriptive responsible for an amount equal to numbers, etc., where shownbid on items for liquidated purposes to the delay, and said interpreting the standard of quality, design and performance damages for guide the bidder in bidder in such case agrees to make payment accordingly. 7. desired and manufacturer’s catalog numbers, etc., where furnishing other types of Instructions, shall not be construed to exclude proposals based on shown herein, are for materials and service. However, any substitution or departure proposed by bidder must be clearly descriptive purposes to guide the bidder in interpreting the standard of quality, design and noted and described; otherwise, it will be understood the proposals to exactly meet the performance desired and shall not be construed to excludebid intends based on furnishing specifications. materials and service. However, any substitution or departure proposed by other types of Samples must be submitted with quotation when requested. 8. Samples requested must be furnished, described; otherwise, it will be understood the bid bidder must be clearly noted and free of expense prior to the time designated for the reception of bids to if not meet the specifications. Samples must be submitted with will, upon intends andexactly destroyed or required in connection with the award of delivery quotation request, be returned at the bidder’s expense. The Board of Trustees will not be responsible for when requested. 8. samples requested destroyed if considered necessary for prior purposes. Samplesmutilated ormust be furnished, free of expense testingto the time designated for the 9. F.O.B. – of bids receptionDestinationand if not destroyed or required in connection with the award of 10. Overruns and upon request, be returned at the delivery will,underruns must not exceed 10 percent.bidder’s expense. The Board of Trustees 11. In the event responsible for by the Board of Trustees as not being as not being in accordance will not be goods are rejectedsamples mutilated or destroyed if considered necessary for with these specifications, a matter in which the Board of Trustees shall be the sole judge, such testing purposes. 9. goods – Destination F.O.B. shall be removed by said bidder upon notice, and if required by the Board of Trustees, 10. replaced and new materials which exceed subject to a Overruns with underruns must not shall be10 percent. like inspection and approval by the said 11. Board, or the goods are rejected by may procure the materials from being as not provided In the event said Board at it’s election the Board of Trustees as not other sources asbeing in in paragraph six. accordance with these specifications, a matter in which the Board of Trustees shall be the 12. In judge, such goods “MICHIGAN RIGHT TO KNOW LAW” all and if required by soleaccordance with the shall be removed by said bidder upon notice,shipments containing hazardous of Trustees, replaced with new materials which shall the Boardmaterials must be accompanied by Material Safety Data Sheets. be subject to a like 13. The equal and approval by in said Board, the Executive Order it’s election may 38 USC inspectionopportunity clauses theSection 202 ofor the said Board at 11246, as amended;procure 2012, Vietnam Era Veteran’s Readjustment Assistance Act of the materials from other sources as provided in paragraph six. 1974; Section 503 of the 12. Rehabilitation Act of 1973; “MICHIGAN RIGHT opportunity and implementing rules and In accordance with the as amended, relative to equalTO KNOW LAW” all shipments regulations hazardous materials must incorporated herein by specific Safety Data Sheets. containing of the Secretary of Labor arebe accompanied by Material reference. 14. 13. Grand Rapids Community College Section 202 of the Executive Order including amended; The equal opportunity clauses inis a tobacco free campus. All individuals11246, as students, faculty/staff, suppliers, contractors/subcontractors and visitors are prohibited 1974; Section 38 USC 2012, Vietnam Era Veteran’s Readjustment Assistance Act offrom smoking in 503 College buildings, vehicles and premises. as amended, relative to acknowledge the tobacco of the Rehabilitation Act of 1973; All individuals are expected toequal opportunity and free policy and rules and regulations implementing provide full compliance.of the Secretary of Labor are incorporated herein by See www.grcc.edu/tobaccofree for additional information. specific reference.
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