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									                                             GRAND RAPIDS COMMUNITY COLLEGE
                                             143 BOSTWICK, N.E. - GRAND RAPIDS, MI 49503-3295
                                                  PHONE: (616) 234-3850 - FAX: (616) 234-3855
                                                                        REQUEST FOR QUOTATION
                                                                                                                  THIS IS NOT AN ORDER


                                                                        Bid Number: 0910-4262B

                                                                        Date:          March 25, 2010

                                                                        [XX] An "X" in this box indicates a sealed bid. The bidder, to be
         Public Bid Notice                                              considered, must indicate bid number and date and time of
                                                                        opening outside of bid reply. Sealed bids will be accepted until
         Print Management Web-Enabled Software                          the time and date shown below, at which time they will be opened
                                                                        and read aloud at 180 N. Division, College Park Plaza Bldg., Room
                                                                        301.


                                                                       PLEASE NOTE CAREFULLY:
                                                                       You are invited to quote on the following items. This inquiry implies no obligation on the
                                                                       part of the buyer. Fill in complete information before returning this copy. Quote best price
                                                                       and delivery based on the referenced specifications without affecting quality. Alternate
                                                                       quotations to be considered must be accompanied by detailed descriptive literature and
                                                                       specifications. Samples must be submitted with quotation when requested.




To be considered, your quotation must be returned                        THIS IS                            FOR INTERNAL USE ONLY
                                                           F.O.B.
       by 2:30P.M., Tuesday, April 13, 2010.                             NOT AN
                                                         DELIVERED
                                                                         ORDER

  QTY       UNIT                                     ITEM AND DESCRIPTION                                                        UNIT COST            TOTAL
                    Grand Rapids Community College is soliciting proposals for a "Print Management Web-Enabled
                    Software" - per the attached:

                    Low bid does not necessarily guarantee award of the contract.

                    The Board of Trustees has the right to reject any or all bids as deemed necessary in the best
                    interest of the college.

                    Any questions regarding this bid should be sent in writing to Mansfield Matthewson, Director of
                    Purchasing, mmatthew@grcc.edu, (616) 234-3850


[ ] An "X" in the box indicates that a BID BOND is required for this   [ ] An "X" in the box indicates that a PERFORMANCE BOND is required for
bid.                                                                   this bid.
  Bid security in the amount of 5% (five percent) of the base bid must         The bidder shall indicate the cost to provide a performance bond in the
accompany the bid. Bid security shall be a certified check, cashiers   amount of 100% (one hundred percent) of the contract amount.
check, money order or bid bond.
The original copy of your proposal, accompanied by three (3) photocopies and one (1) electronic media (CD) copy , must be received in the
Purchasing Department of Grand Rapids Community College no later than 2:30 p.m. - Tuesday, April 13, 2010. Bids must be clearly marked "RFQ
#0910-4262B - Print Management Web-Enabled Software". Failure to do so could result in rejection of the bid.
Mailed responses to: Grand Rapids Community College, 143 Bostwick Delivered responses to: Grand Rapids Community College, 180 N. Division,
NE, Grand Rapids, MI 49503, Attn: Mansfield Matthewson                 College Park Plaza - Room 303, Grand Rapids, MI 49503, Attn: Mansfield
                                                                       Matthewson


BIDDER MUST COMPLETE THE FOLLOWING:                                                                                                 GRAND RAPIDS
TERMS:                                     PRICE IS VALID UNTIL:                                                                  COMMUNITY COLLEGE
DELIVERY TO BE COMPLETED WITHIN ___ DAYS AFTER RECEIPT OF ORDER.
                  THE UNDERSIGNED OFFERS PRICES, TERMS AND DELIVERY HEREON SET FORTH.
ADDENDA
ACKNOWLEDGED Please circle: 1 2 3 4

SUPPLIER:                                                               CONTACT:
                                                                                                                                  Mansfield W. Matthewson
ADDRESS:                                                                EMAIL:
                                                                                                                                   Director of Purchasing
CITY, STATE:                                                            PHONE:                                                     PURCHASING OFFICE
ZIP:                                                                    FAX NO:
                                                                                                                                AFTER FILLING IN
                                                                       DATE                                                     COMPLETE
SUBMITTED BY:                                                          SUBMITTED:                                               INFORMATION, RETURN
                                                                                                                                THIS COPY TO THE
                                 Signature                                                                                      PURCHASING OFFICE AT
                                                                                                                                THE ABOVE ADDRESS

                                                   THIS IS NOT AN ORDER

                    GRAND RAPIDS COMMUNITY COLLEGE
                               THIS IS NOT ORDER
                             THIS IS NOT ANAN ORDER
            GRAND RAPIDS COMMUNITY COLLEGE
           GRAND RAPIDS COMMUNITY COLLEGE
                   TERMS AND CONDITIONS
                                TERMS AND CONDITIONS
1.     The Board of Trustees reserves the right to reject any and or all bids and to award by item,
1.     combination of Trustees reserves the right to reject any and or all bids and to award by
      The Board of items or lot.
2.     The combination of items or lot.
      item,Michigan State sales and use taxes and the Federal excise tax do not apply. Exemption
2.     certificates will State sales and use taxes and the number F38-2980195.
      The Michigan be furnished upon request. Our tax exempt Federalisexcise tax do not apply.
3.     Grand Rapids Community College is an equal opportunity institution and does number is F38-
      Exemption certificates will be furnished upon request. Our tax exemptnot discriminate on
      2980195. of gender, race, color, national origin, religion, height, weight, age, marital status,
       the basis
3.     disability, sexual orientation, College is an veteran or Vietnam institution and any not
      Grand Rapids Communitystatus as a disabledequal opportunity Era veteran and/ordoes other
       legally protected the basis of gender, race, color, national origin, religion, height, weight,
      discriminate on class not heretofore mentioned, in any of its educational programs and activities,
       including admissions employment and purchasing. Persons as organizations doing or Vietnam
      age, marital status, disability, sexual orientation, statusand a disabled veteran business with
       the Board and/or any other legally protected class not heretofore mentioned, in any of
      Era veteranof Trustees are expected to adopt and implement the same equal employment
      its educational programs and activities, including admissions employment and
       opportunity practices.
4.     Grand Rapids Community organizations all contractors and suppliers of services of goods to
      purchasing. Persons andCollege requires doing business with the Board of Trustees are
       prepare and adopt a workforce analysis for review. employment opportunity practices.
      expected to submit and implement the same equal If the bidders workforce is not representative
4.     of the Rapids Community College requires shall be required.
      Grandlabor market, an affirmative action programall contractors and suppliers of services of
5.     Unless otherwise and submit a workforce analysis for review. If the
      goods to prepareprovided, bid and acceptance shall constitute the contract.bidders workforce is
6.     In representative of to labor market, an affirmative action program shall be required.
      notcase the bidder failsthe make delivery of any item or items within the terms herein specified, or
5.     shall make delivery of goods not in acceptance shall constitute the contract.
      Unless otherwise provided, bid andaccordance with the terms and specifications, the Board of
6.     Trustees shall have fails to make delivery of any item or items within next lowest bid or
      In case the bidderthe right to declare the order cancelled and either accept thethe terms herein
       again advertise for make to hold of goods bidder accordance with the terms the
      specified, or shallbids and delivery the original not in liable for the difference betweenand
       amount of it’s bid and the amount that the Board shall in right to declare be order cancelled
      specifications, the Board of Trustees shall have theeither of such cases the required to pay, or
       the either accept the next lowest bid or again advertise for bids and to hold the original
      and Board of Trustees may elect to receive the item or items not delivered within the time specified
       and hold the for the difference an amount equal to ten percent of and the amount items as
      bidder liablebidder responsible forbetween the amount of it’s bid the amount bid onthat the
       liquidated damages of the cases be said bidder in such Board of Trustees may elect
      Board shall in eitherfor suchdelay, andrequired to pay, or thecase agrees to make payment
       accordingly.
      to receive the item or items not delivered within the time specified and hold the bidder
7.     Instructions, manufacturer’s catalog ten percent of the amount herein, are as descriptive
      responsible for an amount equal to numbers, etc., where shownbid on items for liquidated
       purposes to the delay, and said interpreting the standard of quality, design and performance
      damages for guide the bidder in bidder in such case agrees to make payment accordingly.
7.     desired and manufacturer’s catalog numbers, etc., where furnishing other types of
      Instructions, shall not be construed to exclude proposals based on shown herein, are for
       materials and service. However, any substitution or departure proposed by bidder must be clearly
      descriptive purposes to guide the bidder in interpreting the standard of quality, design and
       noted and described; otherwise, it will be understood the proposals to exactly meet the
      performance desired and shall not be construed to excludebid intends based on furnishing
       specifications. materials and service. However, any substitution or departure proposed by
      other types of Samples must be submitted with quotation when requested.
8.     Samples requested must be furnished, described; otherwise, it will be understood the bid
      bidder must be clearly noted and free of expense prior to the time designated for the reception
       of bids to if not meet the specifications. Samples must be submitted with will, upon
      intends andexactly destroyed or required in connection with the award of delivery quotation
       request, be returned at the bidder’s expense. The Board of Trustees will not be responsible for
      when requested.
8.     samples requested destroyed if considered necessary for prior purposes.
      Samplesmutilated ormust be furnished, free of expense testingto the time designated for the
9.     F.O.B. – of bids
      receptionDestinationand if not destroyed or required in connection with the award of
10.    Overruns and upon request, be returned at the
      delivery will,underruns must not exceed 10 percent.bidder’s expense. The Board of Trustees
11.    In the event responsible for by the Board of Trustees as not being as not being in accordance
      will not be goods are rejectedsamples mutilated or destroyed if considered necessary for
       with these specifications, a matter in which the Board of Trustees shall be the sole judge, such
      testing purposes.
9.     goods – Destination
      F.O.B. shall be removed by said bidder upon notice, and if required by the Board of Trustees,
10.    replaced and new materials which exceed subject to a
      Overruns with underruns must not shall be10 percent. like inspection and approval by the said
11.    Board, or the goods are rejected by may procure the materials from being as not provided
      In the event said Board at it’s election the Board of Trustees as not other sources asbeing in
       in paragraph six.
      accordance with these specifications, a matter in which the Board of Trustees shall be the
12.    In judge, such goods “MICHIGAN RIGHT TO KNOW LAW” all and if required by
      soleaccordance with the shall be removed by said bidder upon notice,shipments containing
       hazardous of Trustees, replaced with new materials which shall
      the Boardmaterials must be accompanied by Material Safety Data Sheets. be subject to a like
13.    The equal and approval by in said Board, the Executive Order it’s election may 38 USC
      inspectionopportunity clauses theSection 202 ofor the said Board at 11246, as amended;procure
       2012, Vietnam Era Veteran’s Readjustment Assistance Act of
      the materials from other sources as provided in paragraph six. 1974; Section 503 of the
12.    Rehabilitation Act of 1973; “MICHIGAN RIGHT opportunity and implementing rules and
      In accordance with the as amended, relative to equalTO KNOW LAW” all shipments
       regulations hazardous materials must incorporated herein by specific Safety Data Sheets.
      containing of the Secretary of Labor arebe accompanied by Material reference.
14.
13.    Grand Rapids Community College Section 202 of the Executive Order including amended;
      The equal opportunity clauses inis a tobacco free campus. All individuals11246, as students,
       faculty/staff, suppliers, contractors/subcontractors and visitors are prohibited 1974; Section
      38 USC 2012, Vietnam Era Veteran’s Readjustment Assistance Act offrom smoking in 503
       College buildings, vehicles and premises. as amended, relative to acknowledge the tobacco
      of the Rehabilitation Act of 1973; All individuals are expected toequal opportunity and
       free policy and rules and regulations
      implementing provide full compliance.of the Secretary of Labor are incorporated herein by
       See www.grcc.edu/tobaccofree for additional information.
      specific reference.

								
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