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									                                             BRAND NEW DOUBLE FOLD TENT
                                                  REF NO. 2010 - 039, Rebid
                                      Approved Budget for the Contract: Php 24,615,385.60
                                                 CHECKLIST OF DOCUMENTS


Ref. No.                                            Particulars
        COMPLIANCE TO SEALING AND MARKING OF BIDS
        ADDRESSEE: TO THE BIDS & AWARDS COMMITTEE I
                            PHILIPPINE INTERNATIONAL TRADING CORPORATION
        FROM:         NAME OF BIDDER (IN CAPITAL LETTERS)
        ADDRESS:      ADDRESS OF BIDDER (IN CAPITAL LETTERS)
        BIDDING PROJECT: SUPPLY AND DELIVERY OF BRAND NEW DOUBLE FOLDTENT FOR THE PHILLIPINE
        ARMY (PA)
        BID REFERENCE NUMBER: 2010 - 039, Rebid
        INDICATE THE PHRASE: “DO NOT OPEN BEFORE 08 JUNE 2010, 10:00 AM”
ENVELOPE 1: ELIGIBILITY AND TECHNICAL DOCUMENTS
(a) ELIGIBILITY DOCUMENTS
   FOR LOCAL MANUFACTURERS
CLASS "A" DOCUMENTS
         Certified true copy of Registration certificate from the Securities and Exchange Commission (SEC),
   a.1   Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority
         (CDA) for cooperatives
           Certified true copy of valid and current Mayor’s permit for 2010 issued by the city/municipality or
   a.2
           appropriate authority where the principal place of business of the prospective bidder is located.

           Statement of all its ongoing and completed government an private contracts within the last five (5) years
   a.3     prior to deadline for submission and receipt of Bids, including contracts awarded but not yet started, if
           any (per Annex I).
           Statement of Completed Single Largest Contract of similar nature within the last five (5) years equivalent
           to at least Fifty percent (50%) of the Approved budget of the contract (ABC) of this project or Statement
   a.4     of at least two (2) similar contracts, that aggregate value contract amounts should be equivalent to at
           least fifty percent (50%) of the ABC and the lasrgest of these similar contracts must be equivalent to
           twenty five percent (25%) of the ABC. (Annex I-A).
           Certified true copy of Audited financial Statements for 2008 or 2009 stamped “received” by the Bureau of
   a.5
           Internal Revenue (BIR) or its duly accredited and authorized institutions.
   a.6     Duly signed NFCC computation or Credit Line Certificate (CLC).
           CLASS "B" DOCUMENTS
           If applicable, the JVA in case the joint venture is already in existence, or duly notarized “Protocol of
   a.7     Cooperation” (Annex III) from all the potential joint venture partners stating that they will enter into and
           abide by the provisions of the JVA in the instance that the bid is successful
           Each partner of a joint venture agreement shall likewsie submit the items (a.1) and (a.2) under Clause
   a.8     12.1. Submission of items (a.3) and (a.6) under Clause 12.1 by any of the joint venture partners
           consititues compliance.

b. FOR FOREIGN MANUFACTURERS AND ITS PHILIPPINE REPRESENTATIVE COMPANY
  FOR FOREIGN MANUFACTURERS
CLASS "A" DOCUMENTS
         Valid and current certificate/license/authority to conduct business and operate as manufacturer of Sewn
         items issued by the regulatory auhtority in the country where the manufacturer is based and
   b.1
         authenticated by the Philippine Consulate of the country where business is based (Please refer to tiem m)


             For Foreign Manufacturer located in the Philippine:

              a.   Certified true copy of Registration certificate from the Securities and Exchange Commission (SEC).

              b.   Certified true copy of Permit to operate issued by the regulatory authority.
           Certification of the name/s of Philippine Company representative/s with specimen signature authorized
   b.2     to transact with PITC including address, telephone no., fax no., email address.
           Statement of all its ongoing and completed government an private contracts within the last five (5) years
   b.3     prior to deadline for submission and receipt of Bids, including contracts awarded but not yet started, if
           any (per Annex I).




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                                                                                                      5bfbd0e3-e3d5-4507-927e-cc4efeb74912.xls
                                               BRAND NEW DOUBLE FOLD TENT
                                                     REF NO. 2010 - 039, Rebid
                                         Approved Budget for the Contract: Php 24,615,385.60
                                                    CHECKLIST OF DOCUMENTS


Ref. No.                                                     Particulars
           Statement of Completed Single Largest Contract of similar nature within the last five (5) years equivalent
           to at least Fifty percent (50%) of the Approved budget of the contract (ABC) of this project or Statement
   b.4     of at least two (2) similar contracts, the aggregate contract amounts should be equivalent to at least fifty
           percent (50%) of the ABC and the largest of these similar contracts must be equivalent to twenty five
           percent (25%) of the ABC. (Annex I-A).
   b.5     Certified true copy of Financial Statements for 2008 or 2009.

   b.6     Duly signed NFCC computation or Credit Line Certificate (CLC).

  For Foreign Manufacturer located in the Philippine:

              a.     Certified true copy of Registration certificate from the Securities and Exchange Commission (SEC)

              b.     Permit to operate issued by the regulatory authority.

           CLASS "B" DOCUMENTS
           If applicable, the JVA in case the joint venture is already in existence, or duly notarized “Protocol of
           Cooperation” (Annex III) from all the potential joint venture partners stating that they will enter into and
           abide by the provisions of the JVA in the instance that the bid is successful.
   b.7
         In case the joint venture is not yet in existence, the submission of a valid JVA shall be within ten (10)
         calendar days from receipt by the bidder of the notice from the BAC I that the bidder is the Lowest
         Calculated and Responsive Bid (Revised IRR, Sec 37.1.4(a)(i));
         Each partner of a joint venture agreement shall likewsie submit the items (a.1) and (a.2) under Clause
   b.8   12.1. Submission of items (a.3) and (a.6) under Clause 12.1 by any of the joint venture partners
         consititues compliance.
c. TECHNICAL DOCUMENTS
   c.1     Bid Security
                                                                Cash, CC's/ MC’s Check, Bank
             Qty
                           DESCRIPTION             ABC          Draft /Guarantee, Irrevocable      AFP GIC Surety Bond (5%)
            (sets)
                                                                          L/C (2%)

             320     Doiuble Fold Tent        24,615,385.60                      492,307.71                       1,230,769.28
                           * Must be issued bya reputable licensed local Universal or Commercial Bank

           TECHNICAL PROPOSAL DOCUMENTS
           Duly completed and signed Technical Bid Form as per Annex VI-A of the Bidding Documents containing
           the general technical description for the item to be bid under the bidder's proposal colum. If proposal is
   c.2
           the same with the technical requirements, just put "COMPLY"; The following Annexes shall be duly signed
           by the Bidder in the CONFORME portion;
           Annex VI-B = Technical Specifications
           Annex VI-C = Test Criteria
           Annex VI-D = Visual Inspection Checklist
           Annex VI-E = List of Required Prototype Samples/Swatch Materials for RDC Testing
           Annex VI-F = Post Qualification Test Worksheet
           Annex VI-G = Acceptance Test Worksheet
           Annex VI-H = Command Sanctions for QM Defective Items
           Undertaking to submit required prototype samples/swatch materials per Annex VI-E for post qualification
   c.4
           testing (see Annex V-A)
   d.      Proposal for Delivery:
             Qty          DESCRIPTION                     Delivery Period                               Delivery Site
            (sets)
                                                                                                Army Support Command (ASCOM)
             320     Double Fold Tent              within Sixty (60) calendar days                Warehouse, Phil. Army, Fort
                                                                                                Bonifacio /Camp Emilio Aguinaldo.
                                                                                                           Quezon City
    e      Warranty Undertaking
             Qty
                    DESCRIPTION                           Warranty Period
            (sets)
             320 Double Fold Tent                             One (1) year
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                                                 BRAND NEW DOUBLE FOLD TENT
                                                    REF NO. 2010 - 039, Rebid
                                        Approved Budget for the Contract: Php 24,615,385.60
                                                   CHECKLIST OF DOCUMENTS


Ref. No.                                                        Particulars

    f      Certificate of Replacement of Defective Items.

    g      Omnibus Sworn Affidavits/Statements (Annex IV)
           i. Authority of the designated representative
           ii. Non-inclusion in blacklist or under suspension status
           iii. No overdue deliveries or unperformed services
           iv. Authenticity of Submitted Documents
           v. Authority to validate Submitted Documents
           vi. Disclosure of No Relationship
           vii. Compliance with existing labor laws and standards
           viii. Bidders Responsibilities
           ix. Bidder or its duly authorized representative that the Bidder did not participate as a consultant in the
           preparation of the design or technical specifications of the Goods and related that are the subject of the
           bid and the bidder it is not related to t
           x. Undertaking for Proprietary Rights
    h      Certificate that the prospective bidder is the manufacturer of the items being bid for (Annex IV-A)
           List of prospective bidder's manufacturing equipment, which are owned or under lease arrangement
    i      and/or purchase arrangement supported of availability of equipment lessor/vendor for the duration of
           the project.
Additional Technical Documentary Requirements for Foreign Manufacturers:
           Certification of the foreign manufacturer that his country grants reciprocal rights or privileges to
           Philippine companies/entities to participate in public procurements in their country, duly authenticated
   (j)
           by the nearest Philippine consulate of the country, where the manufacturer is based (Please refer to
           Annex V-B) AS APPLICABLE.
           Certified true copy of valid and current Written Appointment of the reputable Philippine Based Company
   (k)
           as local representative of the foreign manufacturer

           Undertaking that the bidder will provide all documents and samples required for the registration, transfer and testing
   (l)
           of the products (where applicable).
           Duly received request for authentication (If required authenticated documents of the foreign manufacturers are not
  (m)
           available on bid opening date) AS APPLICABLE.


ENVELOPE 2: FINANCIAL DOCUMENTS
   a.   Financial Bid Form, duly filled up and signed (Annex VII)
        If the Bidder claims preference as a Domestic Bidder or Domestic Entity, a certification from the DTI, SEC,
   b.
        or CDA issued in accordance with Clause 27 of ITB/BDS to be enclosed.
ENVELOPE 3: POST EVALUATION DOCUMENTS (Optional)
   a.   Valid and Current Tax Clearance issued by the Bureau of Internal Revenue Head Office
   b.   Latest Income and Business Tax Returns
   c.   Valid and Current Certificate of Philgeps Registration
   d.      Valid and Current SSS Clearance of latest quarter premium remittances
           Valid and Current DOLE clearance or notarized justification why DOLE Clearance cannot be submitted (For
   e.
           Local Companies Only).
    f.     Countertrade Undertaking Form (Annex IX)
           Company Profile (Annex X) Company printed brochure may be included.
   g.
           2. Number of years in the manufacture of Sewn items.




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