College Letters of Recommendation Template

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College Letters of Recommendation Template Powered By Docstoc
					                                                   Offer Template 1: Faculty (Not 3)
Section    Letter
 order    Section                                                 Offer Text                                                   Job Code             Template
                    Date -- (Fill in)
                    Address -- (Fill in or pulled from somewhere)
                    Dear __________________: (Fill in)
  1a        1a      On behalf of the Department of _________________ and the College/School of ________________ we             All letters except      1
                    are pleased to offer you an appointment as Rank Title of     ___________ at a salary of $__________        new faculty being
                                                                                                                               offered
                    for the 200x-200x academic year which will begin ________________. Your appointment is for a full-
                                                                                                                               Administrative
                    time/part-time position and is categorized as fixed-term/tenure-track/tenured.                             assignment


  1b        1b      On behalf of the Department of _________ and the College/School of _________ we are pleased to             New Faculty             1
                    offer you an appointment as Chair/Director/Dean etc. of _____ and rank Title of _______ at a salary        being offered
                                                                                                                               Administrative
                    of $_______ for the 20xx-20xx fiscal year which will begin July 1, 20xx. At the university’s discretion,
                                                                                                                               assignment
                    the appointment may be renewed for subsequent one-year terms. Your appointment is for a full-
                    time/part-time position and is categorized as fixed-term/tenure-track/tenured with an
                    administrative assignment. All ASU administrative appointments are made on a fiscal-year basis (July
                    1 through June 30).

  1c                On behalf of the %001 %002, and the %020 %002 , we are pleased to offer you an appointment as %003 New faculty w/
                    at a salary of %006 for the _____ academic year which will begin %019. Your appointment is for a ___ Joint appointment
                                                                                                                         -- not Admin
                    position and is categorized as %009.
  1d                On behalf of the %001 %002, and the %020 %002, we are pleased to offer you an appointment as %003 Joint appointment
                    (ADMINISTRATIVE TITLE) of XXXXXXXXX and %003 at a %005 for the ___ fiscal year which will          faculty with Admin
                    begin %019. At the university's discretion, the appointment may be renewed for subsequent one-year assignment
                    terms. Your appointment is for a ___ position and is categorized as %009 with an administrative
                    assignment. All ASU administrative appointments are made on a fiscal-year basis (July 1 through
                    June 30).

  2A        21      Your tenure home is in the Department/School of _____________and Dept/School of____________.               Joint appointment
                                                                                                                               for tenure-track &
                                                                                                                               tenured faculty




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                                                   Offer Template 1: Faculty (Not 3)
Section    Letter
 order    Section                                                 Offer Text                                                Job Code              Template
  2B                Your tenure home is in the %016 and the %017.                                                           Joint appointment
                                                                                                                            for multiple tenure
                                                                                                                            homes for
                                                                                                                            tenured and
                                                                                                                            tenure-track
                                                                                                                            faculty

  3a        12      All ASU faculty appointments are made on an academic year basis (approximately August 16                All NEW faculty--        1
                                                                                                                            (this would
                    to May 15) annually. (Please note that new employees are not eligible for any salary increases
                                                                                                                            exclude current
                    before the fiscal year [July 1 - June 30] that begins after the initial date of appointment, unless     employees)
                    specifically deemed eligible by the Board of Regents or the university.)

  3b        13      As a continuing employee of Arizona State University you will be eligible for any university-wide       Present employee       1,2,3
                    salary adjustments should they become available.
  4a        2a      In this position you will be responsible to me as Chair/Director of the Department of                   All letters except
                    ________________.                                                                                       joint
                                                                                                                            appointments &
                                                                                                                            new faculty
                                                                                                                            offered admin
                                                                                                                            appointment
  4b        2b      In this position you will be responsible to me as Dean of the College/School of ________.               New faculty being
                                                                                                                            offered
                                                                                                                            Administrative
                                                                                                                            assignment--
                                                                                                                            except those w/
                                                                                                                            joint appointment
  4c        2c      Because you have a joint appointment, you will be responsible to the chair/director/dean of             Joint appointment        1
                    ____________, and the chair/director/dean of _______________. For purposes of merit review and          wording for tenure-
                                                                                                                            track faculty
                    evaluation for tenure and promotion, the chair/director/dean of                  will be your primary
                    evaluator. It is expected that they will ask for input from the chair/director of ____________.




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                                                     Offer Template 1: Faculty (Not 3)
Section    Letter
 order    Section                                             Offer Text                                                Job Code           Template
  4d        2d    Because you have a joint appointment, you will be responsible to the chair/director, of ____________, Joint appointment    1,2
                  and the chair/director of _______________. For purposes of merit review, the chair of                 wording for
                                                                                                                        Tenured faculty or
                  Department will be your primary evaluator. It is expected that they will ask for input from the
                                                                                                                        temporary faculty
                  chair/director of _____________.

  5a       22a    Should you step down from your administrative assignment, your salary would be converted down       Administrative
                  to an academic year salary and your appointment as Rank Title ____ in the Department of ________    assignment who
                                                                                                                      is tenure-track or
                  would be from August 16 to May 15 annually.
                                                                                                                      temporary appt.
  5b       22b    Should you step down from your administrative assignment, your salary would be converted down Administrative
                  to an academic year salary and your appointment as Rank Title ____ with tenure in the Department of assignment who
                                                                                                                      is tenured
                  ________ would be from August 16 to May 15 annually.
  5c              Should you step down from your administrative assignment, your salary would be converted down        Administrative
                  to an academic year salary and your appointment as %003 in the %001 and the %020 would be from       assignment with
                                                                                                                       joint
                  August 16 to May 15 annually.
                                                                                                                       appointments
  6a         5    This appointment is renewable on a year-to-year basis for a maximum initial term of two/three years, multi-year                          1,2
                  contingent upon the availability of funds, your satisfactory performance, and the needs of the       appointments for
                                                                                                                       temporary faculty
                  university. Additional renewals under the same terms and on a two/three-year cycle are also
                                                                                                                       titles
                  possible.
  6b              Your multi-year appointment is a two/three year rolling appointment. Rolling appointments are evaluated on an       rolling multi-year   1,2
                  annual basis renewable for an additional two/three-year appointment at the end of the first year, and every year    appointments for
                  thereafter. The renewal is contingent upon availability of funds, your satisfactory performance, and the needs of   temporary faculty
                  the University.                                                                                                     titles
  7          6    Fixed-term appointments have no tenure implications.                                                                Temporary faculty    1
                                                                                                                                      titles
  8         14    This position is not funded from state appropriations and may terminate when funding is no longer                   Grant funded         1,2
                  available. However, your appointment may be renewed annually, conditional on satisfactory                           positions
                                                                                                                                      (temporary titles)
                  performance, the continued availability of funds, and the needs of ASU.
  9         20    This offer is contingent upon the successful outcome (as determined by the university) of the pre-                  Everyone
                  employment screening activities (including a criminal history check [or a fingerprint check] under
                  Arizona Board of Regents policy, 6-709.




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                                                    Offer Template 1: Faculty (Not 3)
Section    Letter
 order    Section                                               Offer Text                                                          Job Code              Template
  10         8    This offer is contingent upon you securing, prior to the start of your employment, appropriate work       Included in all                 1,2
                  authorization as required by the Immigration Reform & Control Act ("IRCA")                                offers D19
                                                                                                                            Include in letters
                                                                                                                            for foreign
                                                                                                                            nationals
  11         3    Under current policy you will be eligible for consideration for tenure no later than your sixth full year Assistant                        1
                  of employment 20xx-20xx. However, if your record warrants promotion to the associate rank before Professor
                                                                                                                            (Excluding ABD)
                  the probationary period has been completed, you may apply early.
  12         4    Under current policy you will be eligible for consideration for tenure no later than your fourth year of Associate & Full                  1
                  employment 20xx-xx. However, if your record warrants, you may apply early for tenure.                    Professors on
                                                                                                                           track
  13         7    If you have not completed all requirements for your terminal degree prior to August 16, 20xx, your                Only for Assistant       1
                  salary will be $1,000 less and your rank will be that of Instructor ABD. If you should complete your              Professor who is
                                                                                                                                    also ABD
                  requirements during the fall 20xx semester, at the time of completion you may make one of two
                  choices: a. You may elect to have your title changed to Assistant Professor during the fall semester at
                  which time your salary will be increased by $1,000 prorated from the date of completion. (The
                  academic year will be considered the first year of your six-year probationary period.) b. You may elect
                  to remain an Instructor ABD, with no increase in salary, for the fall semester, and elect to become an
                  Assistant Professor with a base salary increase for the spring semester. However, the six-year
                  probationary period will not begin until the fall semester after the completion of your degree. If your
                  dissertation is not completed by May 15, 20xx, you will be given a terminal contract for 20xx- 20xx.
                  However, if you are able to complete your work before August 16, 20xx, then the terminal contract
                  may be changed, upon the recommendation of your Director and Dean, to a regular contract with
                  your appointment as a tenure-track Assistant Professor for 20xx-20xx. Please note ASU will not
                  consider your requirements complete and will take no action to change your status until your
  14        16    In accord with ASU policy, all faculty members need to arrange for their universities to send                     All faculty (Except      1
                                                                                                                                    one-year
                  to ASU an original transcript indicating the terminal degree and bearing the official seal of the
                                                                                                                                    appointments and
                  university or college from which it is sent. Please ask your university registrar to send your                    ABDs)
                  transcript directly to Name & Address in the dean's office.

  15         9    ASU expects all of its faculty to be engaged in teaching. The normal load for faculty in the College of __________ Asst, Assoc, &          1
                  is _______________. (add text here if needed) Your department Chair/Director will work with you                    Full Professors
                  annually…**This paragraph needs to be edited
  16        23    Startup/Components of pay


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                                                   Offer Template 1: Faculty (Not 3)
Section    Letter
 order    Section                                                    Offer Text                                               Job Code            Template
  17a       15a   For your information, a copy of the complete Arizona State University ACADEMIC AFFAIRS POLICIES AND         All tenure-track       1
                  PROCEDURES MANUAL, commonly known as the ACD MANUAL, is available for review on the web at                  and tenured
                  http://www.asu.edu/aad/manuals/ACD. Specifically see ACD 501 at                                             faculty NOT being
                  http://www.asu.edu/aad/manuals/acd/acd501.html. These pages answer frequently asked questions, describing   offered an
                  your rights and responsibilities as a faculty member at Arizona State University.                           administrative
                                                                                                                              appointment
 17b        15b   For your information, a copy of the complete Arizona State University ACADEMIC AFFAIRS POLICIES AND         All tenure-track       1
                  PROCEDURES MANUAL, commonly known as the ACD MANUAL, is available for review on the web at                  and tenured
                  http://www.asu.edu/aad/manuals/ACD. Specifically see ACD 501 at                                             faculty ALSO
                  http://www.asu.edu/aad/manuals/acd/acd501.html and ACD 504 at                                               being offered an
                  http://www.asu.edu/aad/manuals/acd/acd504.html. These pages answer frequently asked questions, describing   administrative
                  your rights and responsibilities as a faculty member at Arizona State University.                           appointment
 17c        15c   For your information, a copy of the complete Arizona State University ACADEMIC AFFAIRS POLICIES AND         Temporary faculty      1
                  PROCEDURES MANUAL, commonly known as the ACD MANUAL, is available for review on the web at                  titles
                  http://www.asu.edu/aad/manuals/ACD. Specifically see ACD 505-02 at
                  http://www.asu.edu/aad/manuals/acd/acd505-02.html. These pages answer frequently asked questions,
                  describing your rights and responsibilities as a faculty member at Arizona State University.
 17d              For your information, a copy of the complete Arizona State University ACADEMIC AFFAIRS POLICIES AND
                  PROCEDURES MANUAL, commonly known as the ACD MANUAL, is available for review on the web at
                  http://www.asu.edu/aad/manuals/ACD. Specifically see ACD 505-02 at
                  http://www.asu.edu/aad/manuals/acd/acd505-02.html and ACD 504 at
                  http://www.asu.edu/aad/manuals/acd/acd504.html These pages answer frequently asked questions, describing
                  your rights and responsibilities as a faculty member at Arizona State University.
  18        17    Upon our receipt of your written notification of acceptance you will be sent a Benefits-Eligible Included in all                  1,2
                                                                                                                   offers
                  New Employee Envelope. The envelope contains a New Employee Payroll Packet of
                  instructions and forms necessary to enter you into our Human Resources information system
                  and to insure that ASU complies with a federal law, the Immigration Reform and Control Act,
                  requiring all of our employees to verify their employment eligibility. Early submissions of
                  these papers will expedite all new employee processes.




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                                                        Offer Template 1: Faculty (Not 3)
Section    Letter
 order    Section                                              Offer Text                                                    Job Code             Template
  19        18      Please plan to attend an orientation session provided for new faculty and academic                       Included in all        1,2
                                                                                                                             offers
                    professionals. Human Resources (HR) Employee Orientation is designed to acquaint new
                    faculty and staff with ASU, provide onsite sign-on for services, and assist with decision-
                    making regarding major benefits such as insurance and retirement plans. HR recommends
                    that you attend orientation before your hire date, if possible, so that you can receive
                    important information about benefits enrollment forms and deadlines that affect coverage.
                    To register, call 480-965-4751. More orientation information is included in your Benefits-
                    Eligible New Employee Envelope (BENEE). If you do not receive your New Employee
                    Envelope by the time you arrive on campus, please contact the Customer Service Center at
                    480-965-2701 or e-mail askhr@asu.edu
  20        11      Upon recommendation of the department, this offer will remain open until fill in date . We join the      Included in all       1,2,3
                    department faculty in hoping you will accept our offer. In addition to responding to the chair and       offers
                    dean, please send an original notification of your decision to Name and address of contact in the
                    dean’s office. If you choose to send an e-mail acceptance to meet a deadline, please follow the e-mail
                    with a written acceptance. They need your original acceptance to place in the permanent university
                    records and to approve your name for the university payroll.


                    Sincerely, Name and title Name and title (fill in?)



            10      Please see the important New Hire Instruction and Fact Sheet attached as page _____ of this letter. It   Included in all        1, 2
                    contains specific information and directions to facilitate your orientation into Arizona State           offers Delete this
                                                                                                                             section
                    University.




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