Bill Receipts Formats

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					Travel Report – Instructions

You may prepare this report in Excel, print it and attach receipts.
You may print a blank form and fill it in by hand.

Please attach original receipts, sign, date and submit to the responsible FNDI
Manager for approval. Be sure to indicate the address to mail your check.

Assemble receipts, if possible in date order.
    Tape the receipts to 8-1/2”x11” pages.
    Assign numbers to each receipt - from “1” up.
    Detailed receipts are required for meals – showing the items served.
    Detailed invoices are required for hotel stays – showing movies, meals, etc.

Enter on the form:
    Put the amount in the column that best describes the expense.
    Transport includes air, train, bus, taxi, car rental, gas for rented car.
    Enter receipt no. – assigned above - in the “#” column next to the amount.
    Use “other” column for items that are not lodging, transportation, meals,
   phone or mileage. Enter the account no. or description that identifies the type

Tips, tolls parking and other un-receipted expenses:
     Put an “X” in the # column and an explanation under “description.”
     Hotel tips - list under “lodging.”
     Meal tips - add to the restaurant bill
     Porters – list under “transportation.”
     Parking and tolls are “transportation.”

Mileage:
    Allowed for use of a personal car; NOT allowed for rental cars.
    Indicate the miles driven under “Mileage.”
    Excel will calculate the dollar value in cell N-33.

Advance:
    If you received a travel advance, enter the amount in cell N-35
    Excel will calculate the balance due to you or to FNDI
    If you owe FNDI please attach your check for the amount due

Formulas:
    Excel will do the math if you use it. An error in cell N-39 may indicate an
   incorrect entry.
    Please confine your entries to the yellow cells.
    Do not change formats, formulas or type over formulas in white cells.
    Do not enter dollar signs or other symbols - if you use the correct
   columns dollar amounts and numbers will be understood.

Original receipts are required. See the Travel Policy for information on
allowed expenses.
First Nations Travel Report                                              Please read and follow instructions. Please do not alter form in any way. Be sure the entire sheet prints on one page.


Traveler                                                                                                Purpose                                                                                 Dates:
Pay to:                                                                                                 Dept no.                                                                                 From
Address                                                                                                  Project                                                                                      To


                                                                                                                                                                                                            Calculates
See instruction tab in this file: Number and attach receipts. List receipt no. next to each amount.                                                                                                        automatically

                                                                                                                                                                    Other                                   $0.5000

Date                              Description                       #        Lodging           #      Transport    #    Meals          #   Phone       #   Account code       Amount          TOTAL        # of miles




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                                                         Totals                       -                       -                 -                  -                                  -               -               -
                                                Account codes               8310/8315                 8310/8315        8310/8315           7810                                  Mileage $            -    8310/8315

                                                                                                                                                                                     Total            -
                                          Traveler's signature                                                                  Date                                              Advance                      1270

                                                                                                                                                                              Due to FNDI                   attach ck

                                           Approval signature                                                                   Date                                        Due to traveler                    OK
First Nations Travel Report                                                Please read instructions before completing. Please do not alter form in any way. Be sure the entire sheet prints on one page.


Traveler        Jane Doe                                                                                Purpose    Atttend food conference                                                             Dates:
Pay to:         Native Community                                                                        Dept no.   30                                                                                   From      4/1/08
Address         Box 123                                                                                  Project   P 01.230                                                                                  To   4/5/08
                Anywhere, USA + zip code
                                                                                                                                                                                                                     Calculates
See instruction tab in this file: Number and attach receipts. List receipt no. next to each amount.                                                                                                                 automatically

                                                                                                                                                                           Other                                     $0.5500

Date                               Description                         #      Lodging            #    Transport     #         Meals          #   Phone       #   Account'g code       Amount         TOTAL           # of miles

       4/1/06 Breakfast                                                                                             1             6.50                                                                   6.50
       4/1/06 Lunch                                                                                                 2            11.00                                                                  11.00
       4/1/06 Dinner                                                                                                3            16.00                                                                  16.00
       4/1/06 Breakfast                                                                                             4             6.50                                                                   6.50
       4/2/06 Kinko's - copy presentation                                                                                                                    5            8210           109.95        109.95
       4/2/06 Dinner                                                                                                6            13.00                                                                  13.00
       4/3/06 Dinner                                                                                                8            15.00                                                                  15.00
       4/4/06 Breakfast                                                                                             9             7.00                                                                   7.00
       4/4/06 Lunch                                                                                                10            12.00                                                                  12.00
       4/5/06 Breakfast                                                                                            11             4.00                                                                   4.00
       4/5/06 Lunch                                                                                                12             8.00                                                                   8.00
       4/5/06 Dinner                                                                                               13            19.00                                                                  19.00
       4/6/06 Breakfast                                                                                            14             3.50                                                                   3.50
       4/6/06 Lunch                                                                                                15            22.50                                                                  22.50
       4/2/06 Tolls                                                                           19            1.25 18              31.18                                                                  32.43
       4/3/06 Tolls                                                                           20            1.50                  1.50                                                                   3.00
       4/4/06 Tolls                                                                           21            1.50                                                                                         1.50
       4/5/06 Tolls                                                                           22            1.75                                                                                         1.75
       4/5/06 Hotel & dinner                                       23             391.35                           23            23.00                                                                 414.35
       4/5/06 Tip to hotel maid                                    x                 5.00                                                                                                                5.00
       4/1/06 Airline tkt                                                                     24          295.00                                                                                       295.00
       4/3/06 Gas for rental car                                                              25           35.00                                                                                        35.00
       4/5/06 Gas for rental car                                                              26           35.00                                                                                        35.00
       4/5/06 Rental car                                                                      27          195.95                                                                                       195.95
4/1 & 4/5        Travel to/from airport                                                                                                                                                                      -             60.00
4/1 & 4/5        Tips to porters                                                             x              2.00                                                                                         2.00              60.00

                                                         Totals                   396.35                  568.95                199.68                   -                               109.95      1,274.93            120.00
                                                 Account codes               8310/8315                8310/8315           8310/8315              7810                                   Mileage $       66.00       8310/8315

                                                                                                                                                                                            Total    1,340.93
                                          Traveler's signature                                                                        Date                                               Advance                        1270

                                                                                                                                                                                     Due to FNDI                     attach ck

                                           Approval signature                                                                         Date                                         Due to traveler   1,340.93           OK
First Nations Travel Report                                               Please read instructions before completing. Please do not alter form in any way. Be sure the entire sheet prints on one page.


Traveler        John Staff                                                                              Purpose    Attended training                                                                    Dates:
Pay to:         John Staff                                                                              Dept no. 40                                                                                      From 3/19/08
Address         c/o VA office                                                                            Project P 90.940                                                                                     To 3/21/08


                                                                                                                                                                                                                    Calculates
See instruction tab in this file: Number and attach receipts. List receipt no. next to each amount.                                                                                                                automatically

                                                                                                                                                                            Other                                   $0.5500

Date                              Description                         #      Lodging             #    Transport    #        Meals          #   Phone         #    Account'g code       Amount         TOTAL         # of miles

     3/19/06 Breakfast                                                                                             1            3.50                                                                      3.50
     3/19/06 Lunch                                                                                                 2           12.00                                                                     12.00
     3/19/06 Dinner                                                                                                3           13.00                                                                     13.00
     3/19/06 Internet access at airport                                                                                                                      4             7820              9.95         9.95
     3/20/06 Tolls                                                                               5          1.25                                                                                          1.25
     3/20/06 Tolls                                                                               6          1.50                                                                                          1.50
     3/20/06 Tolls                                                                               7          1.50                                                                                          1.50
     3/20/06 Tolls                                                                               8          1.75                                                                                          1.75
     3/20/06 Hotel                                                    9           140.00                           9           19.95       9          5.95                                              165.90
     3/21/06 Tip to hotel maid                                    x                  2.00                                                                                                                 2.00
     3/19/06 Airline tkt                                                                     24           185.00                                                                                        185.00
     3/21/06 Gas for rental car                                                              25            29.95                                                                                         29.95
3/19 & 21        Travel to/from airport                                                                                                                                                                       -
3/19 & 21        Tips to porters                                                             x              2.00                                                                                          2.00
     3/21/06 Ship materials to office                                                                                                                        10            7910             19.95        19.95
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                                                         Totals                   142.00                  222.95               48.45                  5.95                                  29.90       449.25               -
                                                Account codes               8310/8315                 8310/8315           8310/8315            7810                                      Mileage $            -    8310/8315

                                                                                                                                                                                             Total      449.25
                                          Traveler's signature                                                                      Date                                                  Advance       350.00        1270

                                                                                                                                                                                      Due to FNDI                   attach ck

                                           Approval signature                                                                       Date                                            Due to traveler      99.25         OK

				
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