Session Objectives • Describe the key elements of the MS-DBSCI grant competition • Outline suggestions for writing a fundable proposal • Describe pitfalls to avoid • Prepare to write a proposal that can make a significant impact on the quality of services for students A. & B. FYI Important Information Contact: Due Date: • Yvonne Ellis • March 4, 2005 3:00 pm CST C. Scope of Work and Responsibilities Required Activities • Activities specifically designed to implement improvement strategies based on effective practices in achieving positive outcomes • Focus on improving the quality of instruction is integral to addressing the priorities Required Activities (cont.) Least Restrictive Environment 1. Increase % of children with disabilities participating meaningfully in regular education classes for 80% or more of the school day. 2. Decrease %of children with disabilities removed from regular education for more than 60% of the school day (i.e., self-contained). Child Find 3. Increase number of children ided. as Emotionally Disturbed (EmD) Required Activities (cont.) Disproportionate Representation 4. Decrease the disproportionate representation of African-American children in the category of Educable Mentally Retarded (EMR) 5. Decrease disproportionate representation of African-American children in the category of Specific Learning Disability (SLD) Performance 6. Increase the percentage of children with disabilities scoring Basic or above on (MCT) in Reading and/or Math in grades 3, 5, and 7 Needs Based Project • NEED: Raise performance and address DR • PROJECT: Implement Project READ in 2 elementary schools w/ planning, training, student id., implementation, evaluation • LOCATION: Gulfport Needs Based Project • NEED: Address DR (also LRE) • PROJECT: Implement Project STEEP (Screening to Enhance Educational Placement) with training, implementation, progress monitoring on individual students • LOCATION: Biloxi Needs Based Project • NEED: LRE and performance • PROJECT: Purchase computers and software, train teachers, use with students, ongoing meetings, evaluate impact • LOCATION: Wayne County Data-Based School Change Initiative DATA FROM IDENTIFIED PROFILE PROBLEM OR NEED PROPOSED PROJECT D. Time Frame Important Information • Grant time period is April 1, 2005 to August 31, 2006 E. Required Proposal Elements RFP Elements • Project co-coordinators from general education and special education • Plan to involve teachers, other personnel, and parent/families of students with disabilities in planning and implementation RFP Elements (cont.) • Staff development – Participant involvement – Coaching after training – Measures of impact on participants and students – Mechanism of documenting delivery of staff development, change in participants’ knowledge and skill – Classroom or other implementation – Impact on students RFP Elements (cont.) • Plan to prepare principals and other administrators to lead and implement SIP (bonus points) • Agreement to submit quarterly progress reports, including impact on students (template provided) F. MDE MDE Responsibilities • Contact person to work with grantee to ensure quality control • Review and approval of timeframes and workplans • Information provided to assist grantee G. Management Responsibilities The Way It Works… H. Available Budget Funding of Projects • $2.3 million in federal funds released to use in awarding these grants • All school districts are eligible to apply for these competitive grants • Grants evaluated using criteria in RFP • Funding limit: $50,000 I. Format and Procedure for Delivery of Proposal Parts of the Proposal I. Proposal Transmittal Form (cover page) II. District Data Profile (for needs related to required activities) III. Detailed plan (more on this next) IV. Budget not to exceed $50,000 V. Assurances (Appendices A & B) J. Acceptance of Proposals FYI Items K. Rejection of Proposals Reasons for Proposal Rejection Proposals that do not conform to the requirements: 1. Unauthorized amendments to RFP requirements 2. Conditional proposal 3. Incomplete or contains irregularities which make the proposal indefinite or ambiguous 4. Not signed by an applicant authorized representative 5. Contains false/misleading statements/references 6. Offeror is non-responsible 7. Fails to meet announced requirements 8. Price is clearly unreasonable 9. Not responsive 10.Does not meet criteria set forth in the RFP L. Disposition of Proposals M. Conditions of Solicitation Accepting, Rejecting, or Negotiating N. Legal and Technical Support Contractor and MDE O. Criteria for Proposal Evaluation People and Process • Evaluation committee • Proposals scored based on criteria • Highest points (or advantageous to MDE) receive grants • Director approval • MDE rights P. Reporting Reports & Timelines • Line item budget-expended funds: Aug. 30, 2005 for FY2005 • Line item budget on expended funds for the entire project: September 30, 2006 – Obligations and expenditures must be completed prior to submission of the Expenditure Report. • Status report of activities completed during FY2004: August 30, 2005 • The last day to submit budget modifications is May 30, 2005 or FY05 budget and May 30, 2006 for FY06 budget • Final evaluation data: November 30, 2006 – Narrative report of how funds were expended and impact the grant had on students with disabilities in area of targeted improvement Proposal Template Project Narrative Sample Table of Contents • Needs identified by self-assessment of district data profile • Significance of the data-profile-based need specifically as it relates to at least one of the required activities listed in Section C • Objectives against which the progress and success of the project will be measured Implementation of planned activities and timelines to achieve those objectives (Process/Implementation Objectives) • Objectives against which the progress and success of the project will be measured Measurable educational benefit to students with disabilities (Outcome Objectives) • Description that clearly states the overall plan of the proposed project Table of Contents (cont.) • Effective plan for efficient project administration by project co-directors • Method of evaluation: Implementation objectives met • Method of evaluation: Measurable educational benefit objectives (specific to the priorities for improvement) • Description of how the proposed activities are designed to fit into larger school improvement efforts (e.g., Reading First, Reading Sufficiency, Barksdale Reading Institute) • Qualifications and responsibilities of personnel to implement the grant activities Table of Contents (cont.) • Project budget • Budget summary • Resumes for assigned staff • Standard terms and conditions A. Needs identified by self- assessment of district data profile: • What are the specific needs of the district? • What are data from the data profile that provide evidence of those needs? • How will the planned activities address those needs? B. Significance of the data profile based need specifically as it relates to at least one of the required activities listed in Section C • How does the identified need and the accompanying data relate to the priority areas? Example of Data Use • North Bolivar • MCT: No students (grades 3, 5, 7) took on grade level reading test • LRE: In JH/HS, 38% of students out of regular class <21% • Conclusion: Poor reading must be addressed (Reading to Read) C. Objectives against which the progress and success of the project will be measured in terms of the implementation of planned activities and timelines to achieve those objectives • What are the implementation objectives for the project? That is, what are the specific activities that will be carried out in order to address the identified need? Example: Implementation Objectives • Identify a planning group • Schedule and hold monthly meetings • Train 1st grade teachers to use Reading Mastery • Implement Reading Mastery with students in 1st grade • Provide coaching for teachers implementing D. Objectives against which the progress and success of the project will be measured in terms of the measurable educational benefit to students with disabilities • What are the measurable results objectives? That is, what positive outcomes are planned related to students? • What amount of improvement is expected? Example: Outcome Objectives • DIBELS (Dynamic Indicators of Basic Early Literacy Skills) scores for students participating in Reading Mastery program • 40% of SWD will participate in MCT in reading and 50% in math • 60% of SWD in Grades 3, 5, and 7 will score Basic or above in reading and math • Increase by 20% the number of SWD out of regular class <21% in JH and HS E. Timeline for proposed activities • What activities will be carried out for each month or quarter that the project is funded? F. Description that clearly states the overall plan of the proposed project • What activities are planned using project funds? • If specific consultants will be employed, who are these individuals? • If training will be conducted, how many session? Who will be the participants? How many? • If materials will be purchased, how will these be selected? • How will parents be involved in the plan for the project? G. Plan to ensure efficient administration of the project • How are the administrative responsibilities of the project shared between the co-coordinators? • What steps will be taken to ensure that project funds are expended for the purpose approved? • How will data gathered be aggregated and reported and modifications made to project activities on that basis? • How will requirements for reporting be monitored and carried out within specified timelines? H. Method of evaluation: Implementation objectives • How will you document that you have completed the activities planned as part of this project? What evidence of those activities will you provide? I. Method of evaluation: Measurable educational benefit objectives • How will you document that you have had a positive and measurable impact on students related to the priorities? What evidence will you provide? J. Proposed Activities and School Improvement • In what other MS improvement efforts is your district involved? • How will the proposed project activities coordinate with those efforts? • How do project activities relate to school improvement plans? K. Qualifications and responsibilities of personnel • Who will be the general education and special education co-coordinators for the project? What are their qualifications to lead the proposed project? What are the primary responsibilities that these individuals will carry out? (attach vitae) • Who will participate in the project? What are the qualifications of those individuals? What will be their primary responsibilities? Selection Criteria Needs Assessment (15 pts.) • An assessment of need for proposed activities based on the data profile is addressed; and • Data substantiates the district's identified needs. Program Design (30 pts.) • The proposed project is based on at least one of the required activities; • The proposed project addresses the needs identified by district data or by a needs assessment; • The proposal contains clear, attainable, measurable implementation and results objectives and clearly indicates a need for the project according to the purpose of the grant; Program Design (cont.) • The design of the proposed project reflects up- to-date knowledge from research and effective practice; • The proposal includes an effective plan to measure implementation and results objectives; and • The proposal includes an effective plan to ensure proper and efficient administration of the project, and to ensure specific personnel designated for areas of responsibilities are qualified for their duties. Budget (20 pts.) • The project budget provides sufficient information to support the funding requested • Requested funds are reasonable and necessary • The proposal reflects use of current, available resources such as facilities and equipment; • The budget reflects needs identified and activities of the project; andAssurances are attached with appropriate signatures, and the lead district is identified when a consortium of districts makes application. Evaluation (25 pts.) • A description is included of procedures for measuring the project's success in meeting program goals and objectives; • A description is included in the proposal of a method to collect and report student outcome data relative to the priority selected for improvement; • Evaluation methods are appropriate to determine the effectiveness of activities toward obtaining the objectives. Targeted Improvement (10 pts.) • An additional 10 points may be added to the total score for districts in the bottom 25% as indicated on the published data ranking for each priority area. Data-Based School Change Initiative DATA FROM IDENTIFIED PROFILE PROBLEM OR NEED PROPOSED PROJECT Additional Questions??