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Description
Beverage Container Recycling Grant Proposal document sample
Document Sample
2008/2009
Beverage Container Recycling
Grant Solicitation
The California Department of Conservation (Department) is providing up to $1.5 million to promote increased recycling
of beverage containers throughout California, pursuant to Public Resources Code (PRC), Division 12.1, Chapter 7,
Section 14581(a)(6). Organizations interested in applying must submit a Phase 1 – Concept Form to the Department by
5:00 p.m. PDT, Friday, May 16, 2008.
access. In order to maintain fairness
BACKGROUND WHO CAN APPLY? among all applicants, questions
Anyone - individuals, government regarding specific projects cannot
The California Department
entities, businesses, and non-profit be answered. Please refer to the
of Conservation, Division of
organizations may apply. anticipated schedule on pages two and
Recycling administers the California
three for specific dates.
Beverage Container Recycling and
Litter Reduction Act (Act) which
governs the recycling of California APPLICATION PROCESS PHASE 1 CONCEPT
Redemption Value (CRV) beverage The application process consists of REQUIREMENTS
containers. The primary goal of the two phases:
recycling program is to achieve an To qualify for review in Phase 1,
80% recycling rate for all aluminum, PHASE 1 - CONCEPT Concept Forms must meet all of the
glass, plastic and bi-metal beverage PHASE 2 - PROPOSAL following requirements:
containers sold in California. The
In Phase 1, interested applicants must • Received by the Department no later
Department also supports efforts to
submit a Concept Form. A minimum than 5:00 p.m. PDT, Friday, May
reduce greenhouse gas emissions, such
review and screening of each concept 16, 2008.
as those exemplified in the California
will be conducted and given a pass or • Submitted using the Concept Form
Global Warming Solutions Act
fail score. provided by the Department and not
(Chapter 488, Statutes of 2006).
exceed two (2) double-sided pages.
In Phase 2, applicants receiving a
The text should be a minimum 10-
“pass” score in Phase 1 will be invited
GRANT FOCUS to develop the concept into a proposal.
point type size and printed on 8 1/2"
x 11" office paper.
The Department is seeking projects An invitation to submit a proposal
• Support the specified grant focus.
that provide convenient beverage is not a guarantee of funding. A
• Submitted by an entity in good
container recycling opportunities in committee will evaluate the proposals
standing with the Department (no
California. Projects may implement and funds will be awarded to those
outstanding fines, penalties or audit
new or enhance existing programs. receiving the highest scores.
findings due to the Department).
Eligible recycling and litter reduction • Include proof of organizational
projects include, but are not limited to QUESTION/ANSWER status and authority (if applicable):
the following: PERIOD Provide a copy of your partnership
agreement (if a partnership), Articles
• Bars and restaurants Questions must be submitted in of Incorporation or Organization
• Colleges/universities/schools writing to: (if a corporation or limited liability
• Parks/recreational areas Grants@conservation. ca.gov or company), and proof of nonprofit
• Fitness centers status if a nonprofit organization.
• Office buildings Department of Conservation Government agencies are not
• Entertainment/hospitality venues Statewide Technical Assistance required to provide proof of
• Sporting complexes & Resources Branch nonprofit status. Provide a copy of
• Community events 801 K Street, MS 17-01 any current fictitious business name
• Curbside Sacramento, CA 95814-3533 statement and business license, if
• Multifamily dwellings applicable.
Questions and answers will be posted • Include one original and three (3)
• Beverage container litter prevention weekly on the Department’s website
and reduction copies of the Concept Form.
at http://www.conservation.ca.gov/
dor/grants/Documents/QandA.pdf The Department will disqualify
and may be mailed or faxed upon Concept Forms not meeting the Phase
request to applicants without Internet I concept requirements.
PHASE 1 PHASE 1 PHASE 2
CONCEPT FORM HOW TO SUBMIT PROPOSAL FORM
Organization’s Experience CONCEPT Complete the entire Proposal Form,
Briefly explain why the organization including the Assembly and Senate
The Concept Packages must be mailed district number(s). District numbers
is qualified to implement the or hand delivered to the following
project (geographic location, prior may be found on the website at
address: http://www.leginfo.ca.gov/yourleg.
involvements in the area, experience
working with the project clientele). Department of Conservation html or by contacting your county
Statewide Technical Assistance library or county clerk.
Project Description: & Resources Branch
• Provide a brief summary of the Project Description
801 K Street, MS 17-01 • Provide a detailed overview of the
project and how it supports the Sacramento,
grant focus of providing convenient project. Include target audience and
California 95814-3533 the region where project activities
beverage container recycling
opportunities in California. Include Concepts will not be accepted will take place.
the geographic area affected and electronically or by fax. • Identify any partners, their role(s)
target audience. Information provided by the and/or financial commitment, if
• Describe the overall goal(s) and applicant after the final filing date applicable, in implementing the
objective(s) for implementing the of 5 p.m. PDT, Friday, May 16, 2008 project.
project. will not be accepted. • Provide letters of support from the
• Identify any partner(s), their role(s) partners outlining their role and/or
and/or financial commitment, if financial commitment in the project.
applicable, in implementing the PHASE 2
Need
project. PROPOSAL • Provide detailed information on why
Project Need REQUIREMENTS the project is needed.
• Provide a brief summary • Explain how this project will benefit
To qualify for review in Phase 2, the community.
demonstrating why the project is proposals must meet all of the
needed. • Identify any challenges the project
following requirements: will address and the steps to
• Provide an estimated number of
CRV beverage containers that • Received a “pass” score from the overcome them.
will be recycled as a result of this Department in Phase 1. • Provide evidence to support the
project. • Received by the Department no need and estimated amount of CRV
later than 5:00 p.m. PDT, Friday, materials that will be recycled
The amount of funding requested August 15, 2008. (i.e. waste audit findings, volume
in Phase I is the amount that will be • Submitted on the proposal form information, potential impact,
considered throughout the process. provided by the Department and projected or documented sales data,
Additional funds can not be requested not exceed five (5) double-sided studies, surveys).
at Phase II, the proposal phase. pages. Maps, graphs, charts, letters • Describe efforts to prepare for
of support, diagrams, audits or other the project such as pilot projects
supporting documentation are not conducted or research on similar
PHASE 1 programs.
counted as part of the maximum
ANTICIPATED page requirement. • Explain how the project will result
• Include one (1) original and four (4) in the reduction of greenhouse gas
SCHEDULE emissions.
copies of the Proposal Form and all
DATE ACTIVITY supporting documentation. Example: This project will reduce
• Proposal Form must be signed by a greenhouse gas emissions by 5 tons
April 1, 2008 Release solicitation
person with authorization to bind the per year by using collection trucks
individual, entity or organization to fueled by natural gas.
April 1, 2008- Question and answer
a grant agreement. Example: We estimate this
April 18, 2008 period
technology will reduce greenhouse
May 16, 2008 Concepts due The Department will disqualify gas emissions by 5 tons per year.
Proposal Forms not meeting the Example: The increase in recycling
June 20, 2008 Invite Phase 1 proposal requirements. (or number of containers) is
applicants to equivalent of:
develop proposals • reducing 5 tons of greenhouse gas
emissions
• removing 5 passenger cars from
the roadways per year
• reducing the use of 5 barrels of oil • In narrative format, justify and
support all expenditures in the space PHASE 2
Calculate the estimated amount of provided.
greenhouse gas emission reduction HOW TO SUBMIT
• Applicants are encouraged to obtain
using the calculator on the California a minimum of three (3) bids for PROPOSAL
Environmental Protection Agency’s products and services over $500 and
website: Proposal Forms must be submitted by
to retain copies of all bids for review mail (certified mail is recommended)
http://www.epa.gov/cleanenergy/ if the grant is awarded.
energy-resources/calculator.html or hand delivered to the following
• Funds requested should be related to address:
For more ideas on reducing project start-up and not for ongoing
greenhouse gas emissions visit the operation, salaries or maintenance Department of Conservation
California Environmental Protection costs. Statewide Technical Assistance
Agency’s website at: • Identify any budgetary contributions & Resources Branch
http://www.epa.gov/climatechange/ or matching funds and cost savings 801 K Street, MS 17-01
derived from volunteers or in- Sacramento,
Goals and Objectives (Targets) kind services. Do not identify California 95814-3533
• Describe specific goal(s) or Department funds. Proposal Forms will not be
outcome(s) that will result from this • Consider the cost of signage accepted electronically or by
project. for collection bins, future price fax. Information provided by the
• Identify objectives to help increases, sales tax, shipping/ applicant after the final filing date
accomplish the goal(s). Each delivery and other fees. of Friday, August 15, 2008 will not
objective should be realistic, • Overhead expenses and be accepted.
measurable and support the grant administrative costs are not allowed.
focus. • Whenever possible, applicant should
Work Plan
consider recycled-content equipment PHASE 2
and products manufactured from
• List the major activities, steps recycled and/or post-consumer ANTICIPATED
or tasks necessary to implement
your project, including start and
beverage container material. SCHEDULE
completion dates. Sustainability
• Provide a logical timeframe for • Provide a detailed plan for DATE ACTIVITY
activities, taking into consideration sustaining the program after June 20, 2008- Question and
the potential for delays. the grant term ends. Include all July 18, 2008 answer period
• Include 12 months of CRV volume information pertaining to financial
reporting. resources and commitments that will August 15, 2008 Proposals due
• Use the anticipated schedule ensure long-term sustainability (i.e.,
provided on page 3, to determine tasks, staff, timeframe, salaries and October 2008 Awards announced
start dates. deliverables).
December 2008 Projects begin
• Describe how the program will
Performance Measures continue to be evaluated and
• Identify measurable data to be monitored following the grant term
collected and the methods for
PHASE 2
and identify who will be responsible
collecting and tracking it. for doing such after the grant term PROPOSAL
• Describe the methods that will ends.
be used to evaluate and measure
EVALUATION AND
• For local governments: provide
the interim progress and final a copy of the local jurisdiction’s SCORING
outcome(s)/success of the project land use or permitting policy on the The evaluation committee may
(i.e., monthly volume reports). siting of multimaterial recycling suggest modifications in the budget
• Explain how evaluation findings will centers, reverse vending machines, and work plan. The recommendation
be used to modify or improve the mobile recycling units, or other from the evaluation committee will
project. types of recycling opportunities, If include a funding level for each
Budget the land use permitting policy is not proposal.
• Complete the budget section. favorable on the siting of the above,
describe what was done to mitigate Proposals recommended for funding
• Provide an itemized breakdown must receive final approval by the
associated with project activities the restriction.
Department Director.
(personnel, equipment and operating For additional information,
expenses). refer to PUBLIC RESOURCES
• All line items must be necessary, CODE SECTION 14501(E) and
reasonable and cost-effective.
GOVERNMENT CODE SECTION
66786.6.
PHASE 2 SCORING CRITERIA
POINTS
Project Description:
Description is clear, includes target audience and region where activities will take place. Identifies partner(s), their roles(s)
and financial commitment involved in implementing the project. Provides letters of support and/or financial commitment
from partners.
Need:
Clearly and convincingly demonstrates why the project is needed. Identifies how the project will benefit the community.
Describes challenges the project will address and the steps to overcome them. Provides convincing data supporting
the project need and estimated amount of CRV materials that will be recycled (i.e., tonnage info, projected sales, waste
audits, studies, surveys, etc.). Describes efforts to prepare for the project (i.e., pilot projects, researching similar
programs). Explains how the project results in the reduction of greenhouse gas emissions.
Goals and Objectives:
Clearly describes what the project is going to accomplish and how it relates to the need. Identifies realistic and measurable
objectives to help accomplish the goal(s). Goal(s) and objectives support the grant focus.
Work Plan:
Identifies major activities and deliverables needed to successfully complete the project. Provides a logical timeframe for
accomplishing the activities with start and completion dates, including 12 months of CRV volume collection.
Performance Measures:
Identifies measurable data to be collected and methods for collecting and tracking it. Identifies methods that will be used to
evaluate and measure the progress and final outcomes/success of the project. Describes how evaluation findings will be
used to modify/improve the project.
Budget:
Provides a complete, itemized cost breakdown consistent with project activities. All line items are necessary, reasonable,
and cost-effective. Provides quotes, estimates or other documents to support the cost requested. Identifies budgetary
contributions and/or matching funds (other than the Departmentís) and cost savings derived from volunteers or in-kind
services. Clearly justifies and supports all expenditures.
Sustainability:
Provides a reasonable and detailed plan for sustaining the project after the grant term. Project requires start-up costs only
and provides letters of commitment and/or financial resources for continuing the project after the grant term. Describes
how the program will continue to be evaluated, monitored and who will be responsible for doing so after the grant term
ends. Provides copy of land use or permitting policy on recycling opportunities, if applicable.
TOTAL
GRANT ADMINISTRATION
Grants awarded by the Department are administered through a grant agreement. Grant agreements consist of terms and
conditions, grant summary, budget, and work plan. A sample grant agreement may be downloaded from the Department
website by clicking on the Sample Grant Agreement Terms and Conditions link http://www.conservation.ca.gov/dor/
grants/Documents/SampleGrantAgreement.pdf Applicants should review the sample agreement prior to preparing the
proposal to ensure the organization is able to comply with all terms and conditions.
All expenses incurred by the grantee are reimbursed in arrears, based on actual costs, and require compliance with the
grant agreement. Advance payments of grant funds are not allowed. Expenses incurred prior to the effective date of the
grant agreement or after the termination date of the grant agreement are not reimbursable. The Department will retain ten
(10) percent of each reimbursement until all tasks outlined in the grant agreement are completed. Final payment of the
retained funds will be made only after approval of the final report.
As a condition for receiving grant funds, grantees must comply with all certification or registration requirements (if
applicable). Grantees are required to submit status reports, including volume and revenue information for all CRV
materials collected.
