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     The New ISD BSR –
    What you Need to Know
                 July 21, 2005

          Presented by: Ella Page
    Software Process Improvement (SPI) Project
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             Purpose and Objectives                   GSFC




 Purpose: To provide an overview of the new
    bi-monthly MSR template reporting
    requirements
    – The Branch (or Division) Status Review (BSR)

 Objective - After this session you should
    know:
    – What information is required in a BSR
    – How to effectively present the information on
      BSR charts
    – Some of the dos and don’ts in preparing a BSR
      presentation

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    The ISD Branch Status Review Template               GSFC




 Where can you find the BSR template?
  – Go To http://software.gsfc.nasa.gov/ISDpaIndx.cfm
  – See Asset 1.4.3.4, ISD Branch Status Review
    Template
 What’s in the asset?
  – Template Purpose, Scope, and Tailoring
    information (pages 1-2)
  – Template for preparing a BSR (pages 3-16)
  – BSR Template Guidance (pages 17-37)
 When do you have to use it?
  – Now!
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                  BSR Content Overview                           GSFC




   What’s in the BSR? ***
    – Overall Project Status
    – Project Staffing Summary and Schedule Information
    – General Software Project Status
         • Accomplishments
         • Deliverables
         • Receivables
         • Commitments
     – Technical and Management Issues and Concerns
     – Software Project Risk Status
     – Software Project Metrics

*** This is information you should use in managing your project, so
    you should have all the data at hand as you create the slides.
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                                                                                  Overall Project Status                                                                                                                                            GSFC



 Summarize the overall state of                                                                                                            Your Branch
                                                                                                                                             Logo Here                                            Overall Project Status
 the project in 1 page
    – Set the stage for the review                                                                                                                •     Summarize the overall state of the project
                                                                                                                                                         –    Present major “message(s)” you want Branch Management to know about the status

    – Focus on your message(s) for
                                                                                                                                                              of your project
                                                                                                                                                         –    Use only 1 text slide to set the stage for what follows
                                                                                                                                                         –    Use a second slide to present a three month G/Y/R temperature chart (Optional)

      management                                                                                                                                         This is NOT the slide to present:

    – Messages are the key “good”                                                                                                                        –
                                                                                                                                                         –
                                                                                                                                                         –
                                                                                                                                                              Detailed status in a series of bullets
                                                                                                                                                              A list of issues or concerns
                                                                                                                                                              A list of major accomplishments
      points and the key risk or problem                                                                                                                 Sample “Messages”:
      areas                                                                                                                                              –    Implementation of Release 2 is two weeks ahead of schedule; the test team is
                                                                                                                                                              preparing to start testing earlier than planned
                                                                                                                                                         –    Interface testing with the customer’s system is showing good results; customer
                                                                                                                                                              satisfaction is high
                                                                                                                                                         –    Delays in receipt of user requirements may impact the SRR; meetings are in progress
   Your Branch                                                                                                                                                with the user
    Logo Here                                        Overall Project Status Chart                                                                        –    Project is fully staffed; added three people to the team as planned



                    DOCUMENTATION                    DEPENDENCIES                                 INFRASTRUCTURE/PROCESS
                                                                                                                                           Code 58x - ISD <Name of Branch> Branch Status Review      5/19/2005                                      page 4
                         June July Aug                   June July Aug                                     June July Aug
         Product Plan                  Algorithms                                           PRs
         Test Plan                     Hardware ICDs                                        Desktop Sys.
         CM Plan

                                                                                                                                            Provide a “Red/Yellow/Green”
                                       Special H/W                                          Devel. Lab(s)
         Requirements                  Spacecraft SiM’s                                     Build Test Lab
         ICDs                          Instrument SiM’s                                     Sys. Test Lab
         Ops. Concept                  Power GSE                                            CM Sys.
         User's Guide
          _______
          _______
                                       Ground Sys.
                                       _______
                                       _______
                                                                                            DR Sys.
                                                                                            _______
                                                                                            _______
                                                                                                                                                  chart that covers 3 reporting
                           REVIEWS                           DEVEL/TEST STATUS                               RESOURCES
                                                                                                                                                  periods (last 2 and current)
                                                                                                                                                      – You set up the boxes and the
                             June July Aug                           June July Aug                              June July   Aug
         Project Reviews                           Code                                     CPU
         Requirements                              Integration Test                         Memory
         Design
         Test Readiness
         AT Test Results
                                                   Database(s)
                                                   Build Test
                                                   System Test
                                                                                            Bus Utilization
                                                                                            _______
                                                                                            Schedule
                                                                                                                                                        “color” criteria
         _______
         _______
                                                   _______
                                                   _______
                                                                                            I&T Readiness
                                                                                            Budget
                                                                                            Staff
                                                                                                                                                      – Update project status based on
                                                                                            _______
                              Red - Major risk of cost, schedule or technical quality impact.
                                                                                                                                                        the approved criteria
                              Yellow - Concern, may result in Red
                              Green - No issues or problems
  Code 58x - ISD <Name of Branch> Branch Status Review                6/15/2005                                                   page 5
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                                                                                        Project Staffing Summary                                                                                                                                                                                         GSFC


                                                                                                                                                           Your Branch
          Show planned versus actual                                                                                                                       Logo Here                                                Staffing Summary (1 of 2)


           staffing                                                                                                                                                               7.0
                                                                                                                                                                                                           Monthly Planned vs Actual / Projected Staffing (FTEs)




          Planned data comes from your                                                                                                                                           6.0



                                                                                                                                                                                  5.0




           project plan                                                                                                                                                           4.0




                                                                                                                                                            FTEs
          Actual data comes from
                                                                                                                                                                                  3.0



                                                                                                                                                                                  2.0




           WebTADs for civil servants, or                                                                                                                                         1.0



                                                                                                                                                                                  0.0




           it comes from contractors                                                                                                                               Mo Planned
                                                                                                                                                                   Mo Actual/Projected
                                                                                                                                                                                         Oct-04

                                                                                                                                                                                          2.2
                                                                                                                                                                                          1.0
                                                                                                                                                                                                  Nov-04

                                                                                                                                                                                                   2.2
                                                                                                                                                                                                   1.0
                                                                                                                                                                                                           Dec-04

                                                                                                                                                                                                            2.2
                                                                                                                                                                                                            1.5
                                                                                                                                                                                                                     Jan-05

                                                                                                                                                                                                                      4.2
                                                                                                                                                                                                                      3.0
                                                                                                                                                                                                                              Feb-05

                                                                                                                                                                                                                                4.2
                                                                                                                                                                                                                                4.7
                                                                                                                                                                                                                                         Mar-05

                                                                                                                                                                                                                                          4.7
                                                                                                                                                                                                                                          4.7
                                                                                                                                                                                                                                                  Apr-05

                                                                                                                                                                                                                                                    4.7
                                                                                                                                                                                                                                                    5.5
                                                                                                                                                                                                                                                            May-05

                                                                                                                                                                                                                                                              4.7
                                                                                                                                                                                                                                                              6.0
                                                                                                                                                                                                                                                                     Jun-05

                                                                                                                                                                                                                                                                      6.0
                                                                                                                                                                                                                                                                      6.0
                                                                                                                                                                                                                                                                              Jul-05

                                                                                                                                                                                                                                                                               6.0
                                                                                                                                                                                                                                                                               6.0
                                                                                                                                                                                                                                                                                       Aug-05

                                                                                                                                                                                                                                                                                        6.0
                                                                                                                                                                                                                                                                                        6.0
                                                                                                                                                                                                                                                                                                Sep-05

                                                                                                                                                                                                                                                                                                 6.0
                                                                                                                                                                                                                                                                                                 6.0



                                                                                                                                                                   Staffing Status :

                                                                                                                                                                   Project was under-staffed for the first 4 months; additional staff has been identified and will be added to the
                                                                                                                                                                   team earlier than originally planned.
 Your Branch
                                                                                                                                                                                                                                                                                                         page 6
  Logo Here                                               Staffing Summary (2 of 2)                                                                       Code 58x - ISD <Name of Branch> Branch Status Review                    6/15/2005




                                               Cumulative Planned vs Actual / Projected Staffing (FTEs)                                              Show FTE data monthly,
             60.0

                                                                                                                                                         cumulatively,
             50.0

                                                                                                                                                         or both ways
             40.0
      FTEs




             30.0

                                                                                                                                                          Provide a text box with
             20.0
                                                                                                                                                             staffing analysis*
                                                                                                                                                        • Identify why you have a variance (such as
             10.0




              0.0
                    Oct-04   Nov-04   Dec-04   Jan-05    Feb-05    Mar-05     Apr-05    May-05     Jun-05      Jul-05     Aug-05   Sep-05                  changes in requirements, budget).
                                                                                                                                                        • Identify the impact of variance
                                          CUM Planned                    CUM Actual                       CUM Projected


       Staffing Status :

       Projected staff-up will not meet the planned, required staffing. We are working with the customer to reduce or
       eliminate some of the work originally planned to be performed.
                                                                                                                                                        • Identify corrective actions planned or taken.
Code 58x - ISD <Name of Branch> Branch Status Review                     6/15/2005                                                          page 7
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                        Project Schedule Overview                                                                                                                                                                                   GSFC




 Provide an overview of your baselined schedule for major
  lifecycle phase activities and milestones
 Get schedule information from your project plan
 Get progress data from your measurement activities
 Show actual progress against planned progress
                          Your Branch
                           Logo Here                                               Project Schedule Overview

     Actual progress        SCHEDULE BASELINE
                              DATE: 09/15/04            Q1         Q2
                                                                         FY05
                                                                                Q3               Q4          Q1             Q2
                                                                                                                                 FY06
                                                                                                                                              Q3            Q4         Q1
                                                                                                                                                                                    FY07
                                                                                                                                                                                     Q2          Q3
                                                         Cust     Cust      Cust                                                                    Start                                  End

     against the plan       Customer
                            Milestones
                                                         SRR      PDR       CDR                                                                     I&T                                    I&T


                                                                                                                                                                                  SW         SW
                                                Proj                                                                                                                           Acceptance   Ops
                                                                         SRR       PDR            CDR        Build 1                    Build 2              STRR
                            Software Project    Start                                                                                                                             Test    Readiness
                            Milestones

                            Project Management                                                          Project Planning, Control, and Monitoring


                            Requirements                     Req Analysis

                                                                            Prelim.   Critical
                            Design                                          Design    Design

                            Development                                                  Prototype      Build 1                                             -test/Build Integration Test)
                                                                                                                      (Requirements Analysis/ Design/ Code/ Unit
                                                                                                                                                                                                               Planned Activities
                                                                                                                           Build 2
                                                                                                                  1

                                                                                                                                              2
                                                                                                                                                                                                                and Milestones
                            Test                                                                          Prep.         Build1 Test

       Current time                                                                                                                   Prep.        Build 2 Test
                                                                                                                                                                  C



                                                                                                                        System Test Preparation                       System Test


                                                                                                                                                                        Operations Support
                            Operations Support
                                                                                                                                                                            SW Maintenance
                            Software Maintenance
                         Code 58x- ISD <Name of Branch> Branch Status Review                            6/15/2005                                                                                     page 8

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                       Software Project Detailed Status                                                                                                                                                                                                         GSFC



 Provide a more detailed schedule based on major WBS elements
    and milestones
   Include technical and support milestones
   Get schedule information from your software project plan
   Get progress data from your measurement activities
   Show current progress against the plan
                                Your Branch
                                 Logo Here                                                                  Software Project Detailed Status

                                 SCHEDULE BASELINE DATE: 09/15/04


                                           WBS / Activities                  Oct-04       Nov-04        Dec-04        Jan-05      Feb-05       Mar-05      Apr-05    May-05       Jun-05       Jul-05     Aug-05      Sep-05

                                        Life-Cycle Milestones                                                                  SRR                     PDR                   CDR                                   BLD 1
                                                                             SMP          SMP                                                  SMP                                  SMP
                                     Management                              Drft          Fin                                                 Rev 1                                Rev 2


                                            Staffing (FTEs)

    Actual progress                                     Mo Planned
                                                         Mo Actual
                                                      Cum Planned     55.5
                                                                                    3.5
                                                                                    2.0
                                                                                    3.5
                                                                                                  3.5
                                                                                                  2.0
                                                                                                  7.0
                                                                                                             3.5
                                                                                                             3.5
                                                                                                            10.5
                                                                                                                          3.5
                                                                                                                          4.0
                                                                                                                         14.0
                                                                                                                                        4.0
                                                                                                                                        4.0
                                                                                                                                       18.0
                                                                                                                                                    4.0

                                                                                                                                                   22.0
                                                                                                                                                               4.5

                                                                                                                                                              26.5
                                                                                                                                                                           6.0

                                                                                                                                                                          32.5
                                                                                                                                                                                      6.0

                                                                                                                                                                                     38.5
                                                                                                                                                                                                   6.0

                                                                                                                                                                                                  44.5
                                                                                                                                                                                                               6.0

                                                                                                                                                                                                              50.5
                                                                                                                                                                                                                            5.0

                                                                                                                                                                                                                           55.5
                                             Cum Actual/Projected     15.5          2.0           4.0        7.5         11.5          15.5        15.5       15.5        15.5       15.5         15.5        15.5         15.5
    against the plan
                                     Project Planning
                                                                                     Est.
                                                                                    Review
                                                                                                   SMP
                                                                                                 Approved
                                                                                                                     SMP SRR    SMP      SMP PDR    SMP      SMP CDR
                                                                                                                     Rev Vers Revision 1 Rev Vers Revision 2 Rev Vers
                                                                                                                                                                                       SMP
                                                                                                                                                                                     Revision 3
                                                                                                                                                                                                         SMP BLD 1
                                                                                                                                                                                                          Rev Vers                         Planned Activities
                                     Project Monitoring and
                                         Control
                                                                                        Proj
                                                                                      Repository
                                                                                                              Stat
                                                                                                             Review
                                                                                                                                         Stat
                                                                                                                                        Review
                                                                                                                                                                Stat
                                                                                                                                                               Review
                                                                                                                                                                                       Stat
                                                                                                                                                                                      Review
                                                                                                                                                                                                               Stat
                                                                                                                                                                                                              Review                        and Milestones
                                              Action Items Opened     59          12           6                 0          26          15
                                               Action Items Closed    36            5          8                 3           2          18
                                                                              SAM Types Suppliers                     SAMs In                  Supp Prod                     Prod 1              Prod 2
                           Supplier Agreement                                  Identified Selected                     Place                    Selected                   Accep/Trans         Accep/Trans


        Support              Management                                      QA Plan QA Plan
                                                                             Review Approved
                                                                                                         Process
                                                                                                          Aud 1
                                                                                                                        Product
                                                                                                                         Aud 1
                                                                                                                                     Process
                                                                                                                                      Aud 2
                                                                                                                                                 Product Process
                                                                                                                                                  Aud 2   Aud 3
                                                                                                                                                                        Product
                                                                                                                                                                         Aud 3
                                                                                                                                                                                      Process
                                                                                                                                                                                       Aud 3
                                                                                                                                                                                                             Product
                                                                                                                                                                                                              Aud 3
                           Quality Assurance
        Activities                           Audit Findings Opened    55
                                                                      38
                                                                                                             5
                                                                                                             2
                                                                                                                      34
                                                                                                                      10
                                                                                                                                        16
                                                                                                                                        26
                                              Audit Findings Closed
                                                                                Measures         Measures Proc Assets Collect                     Analysis                          Analysis                         Analysis

                       Measurement Collection                                     ID             Plan App   Ready     Sys Est                       Q2                                Q3                               Q4


                         and Analysis
                               Code 58x - ISD <Name of Branch> Branch Status Review                                         6/3/2005                                                                                              page 9
                                                                                                                                                                                                                                           Current time
                                                                                                                                                                                                                                                                 8
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                                                           Detailed Support Activities                                                                                                                                                    GSFC


                These represent the support details that should be included
                 in your schedule
                Each support area must be addressed with some process
                 activities as appropriate to the current phase
                Provide details of work planned and accomplished
                                                                                                                           Your Branch
                                                                                                                            Logo Here                     Project Detailed Status– Support Activities

 Your Branch
  Logo Here                     Project Detailed Status– Support Activities
                                                                                                                                        Measurement and Analysis                                     Requirements Management
                                                                                                                               • Defined, planned, and documented project                    • Obtained requisite commitments to requirements
                                                                                                                                 measurement approach                                        • Developed and updated bi directional traceability
                                                                                                                                                                                                                         -
                                                                                                                               • Obtained approval on measurement approach                     matrix
                                                                                                                               • Defined project measures                                    • Identified and resolved inconsistencies in
                     Project Planning                                   Supplier Agreement Management                          • Established measurement collection repository                 requirements
                                                                                                                               • Collected measures
    •   Defined the WBS                                             • Determined type of acquisition
                                                                                                                               • Analyzed and reported measures
    •   Estimated project costs                                     • Selected suppliers
    •   Established project schedules                               • Established / maintained supplier agreements
    •   Selected and documented the project life cycle              • Reviewed candidate COTS products
    •   Identified project risks                                    • Worked with the supplier as specified in the
    •   Planned the budget against the schedule                       supplier agreement
                                                                    • Accepted acquired products                                                                           Configuration Management
                                                                    • Transitions acquired products to the project                                               • Defined, planned, and documented configuration
                                                                                                                                                                   management (CM) approach
                                                                                                                                                                 • Obtained approval on CM approach
                                                                                                                                                                 • Identified / documented configuration items
            Project Monitoring & Control                        Process and Product Quality Assurance                                                            • Conducted CM Audits
    •   Collected and tracked project progress                      • Negotiated software assurance support with Code                                            • Held CCB Meetings
    •   Held regular monitoring meetings                              300                                                                                        • Placed n items under CM control
    •   Prepared for and presented milestone reviews                • Reviewed Software Assurance Plan                                                           • Established deliverable baseline
    •   Monitored stakeholder involvement                           • Conducted process audits
    •   Presented issues to management                              • Conducted product audits
    •   Monitored and actively managed risks                        • Recorded non-compliance process / product
    •   Tracked data management                                       issues
    •   Obtained and tracked commitments                            • Resolved non-compliance process / product
                                                                      issues                                                                                                                                                                   page 10
                                                                                                                          Code 58x - ISD <Name of Branch> Branch Status Review        6/3/2005




Code 58x - ISD <Name of Branch> Branch Status Review     6/3/2005                                                    page 10
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   Describe what was planned for this period
   Describe accomplishments for this period
   Describe plans for next period
   Report on technical areas, including
    –   Completing products
    –   Technical activities
    –   Meeting milestones
    –   Supporting customer events
 Report on support (i.e., process) areas, including
   – Software Project planning
   – Software Project monitoring and control
   – Supplier agreement management
   – Process and product quality assurance
   – Configuration management
   – Requirements management
   – Measurement and analysis
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                                                       Sample Accomplishments Slide                                                                                                                GSFC


 Your Branch
  Logo Here                                            Accomplishments                        Base planned and accomplished description
                                                                                                on CURRENT reporting period only.
       •    Management
                                                                                              Based future plans on next reporting period
              – Planned Activities
                  • Establish configuration management approach
                                                                                                only.
                  • Obtain commitment on funding for FY05
              – Accomplishments                                                                                                Break planned work, accomplishments,
                  • Established the CM approach and obtained Branch Management
                    approval                                                                                                       and future plans out separately
                  • Prepared CM Plan draft and distributed it for review by the
                    development, test, and customer teams
                                                                                                                                                  or
              – Future Plans
                  • Obtain commitment on funding for FY05
                                                                                                                                      Differentiate through text
                  • Deliver and obtain comments on Project Management Plan Review
                    version
       •    Development                                                                        Your Branch
              – Planned Activities
                                                                                                Logo Here                                            Accomplishments
                  • Complete initial engineering evaluation

Code 58x - ISD <Name of Branch> Branch Status Review    5/19/2005                   page 10

                                                                                                     •    Management
                                                                                                            – Established the CM approach and obtained approval from Branch
                                                        Use short bulleted phrases                            Management one week later than planned
                                                                                                            – Prepared CM plan draft and distributed it for review by the development,
                                                                                                              test, and customer teams as scheduled
                                                                                                            – Expected commitment on funding for FY05 was not received
                                                                                                            – Plans for next month:
                                                                                                                • Obtain commitment on funding for FY05
                                                                                                                • Deliver and obtain comments on Project Management Plan Review
                                                                                                                   version
                                                                                                     •    Development
                           Organize based on high-level WBS                                                 – Complete initial engineering evaluation as scheduled
                                                                                                            – Started Build 1 as planned




                                                                                              Code 58x - ISD <Name of Branch> Branch Status Review                                       page 11
                                                                                                                                                      5/19/2005
                                                                                                                                                                                                    11
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 List all project deliverables, receivables, and commitments
      –   For the current reporting period
      –   For at least the next two reporting periods (and further in the future if of particular
          criticality or interest (for example, deliver to I&T)
 Minimum information must include
      –   Name of the deliverable, receivable, or commitment item
      –   An indicator of the type of item (i.e., deliverable, receivable, or commitment)
      –   Both planned and actual dates for each item

        Consider using the following table to provide this information. Other
      formats are acceptable as long as they include the requisite information.
                                                                                 Planned and
                                            Item type
                                                                                 actual dates

                    Deliverables / Receivables /    Type   Planned    Actual           Notes / Comments /
     Item name             Commitments                                                 Schedule Analysis
                    FY05 Funding Approved            C     10/01/04   12/15/04   Acceptable funding approved. No
                                                                                 impact on delay of receipt of
                                                                                 approval.
                    Configuration Management Plan    D     11/01/04   11/01/04   Distribution to all parties
                                                                                 completed on schedule.

                    User Requirements                R     01/15/05


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                   Issues and Concerns                             GSFC




 Address the software project’s issues and concerns
    including, at a minimum:
    –   A brief description of the issue/concern
    –   An analysis of the issue/concern
    –   Specific impact(s) on your software project
    –   Specific internal and external stakeholders who are
        affected or should be involved in the resolution process

 Separate technical and management issues and
    concerns
    – Management issues worked by PDL and management
    – Technical issues worked by technical teams
 Use a format that can fully describe the required items

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          Issues and Concerns Suggested Format                                                                                                        GSFC




                                             Your Branch
                                              Logo Here                                           Management Issue
 One Issue/Concern per slide
                                      Your Branch
 Show required information:
                                             ID          ISSUE                                 ANALYSIS AND IMPACT                  ACTION PLAN
                                       Logo Here
                                             1 NIRSpec Focal Plane                             Technical Issue Meet with Project to review
                                                                                            Analysis: With no ETU
                                                        Electronics (FPE) ETU was                                  impacts and decide on a
                                                                                            hardware and no simulators
   – A brief description of the                         removed from the                                           course of action
                                                                                            there will be no high fidelity
                                                        deliverables list due to                                   FSW to meet with NIRSpec
                                                                                            testing of the data readout.
     issue/concern                         ID
                                                        budgetary constraints
                                                               ISSUE             ANALYSIS AND IMPACT
                                                                                   Impact: FSW will delay
                                                                                                                   Development Team to define
                                                                                                                      ACTION PLAN
                                                                                                                   a lower cost, test bench for

   – An analysis of the                    1 NIRSpec Focal Plane
                                              Electronics (FPE) ETU was
                                                                                   delivery of instrument by 3-4 FSW Development
                                                                             Analysis: With no ETU
                                                                                   months
                                                                             hardware and no simulators
                                                                                                              Meet with Project to review
                                                                                                                   A duplicate EU on a
                                                                                                              impacts and decide FPE can be
                                              removed from the               there will be no high fidelity        delivered to
                                                                                                              course of action FSW if costs
     issue/concern                            deliverables list due to       testing of the data readout.     FSWdeemed acceptable.
                                                                                                                    to meet with NIRSpec
                                              budgetary constraints                                           Development Team to define
   – Specific impact on your                                                                will delay
                                                                             Impact: FSW STATUS               a lower cost, test bench for
                                                                             delivery of instrument by 3-4 FSW Development
     project                                    Progress: Received cost estimates; need concurrence
                                                from Project.
                                                                             months                           A duplicate EU FPEDates
                                                                                                                       Scheduled can be
                                                                                                              delivered to FSW if costs
                                                                                                                  Due Date       Completed Date
                                                                                                              deemed acceptable.
   Be sure to note where                       When we take receipt of the FPE Test Bench remains an
                                                issue.
                                                                                                               12/15/2004
                                                                                       STATUS
    specific internal and external         Progress: Received cost estimates; need concurrence                               Scheduled Dates
    stakeholders are involved              from Project.                                                               Due Date      Completed Date

                                            Code 58x - ISD <Name of Branch> the FPE Test Bench remains an
                                           When we take receipt of Branch Status Review             6/3/2005        12/15/2004                         page 13
                                           issue.




                                     Code 58x - ISD <Name of Branch> Branch Status Review        6/3/2005                                         page 13




                                                                                                                                                       14
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                  Software Project Risk Status                                                                                                                                    GSFC




 Provide a summary of each                                      Below is a Risk Summary example.
  major software project risk and                                Other formats are acceptable if the
  a risk matrix                                                   requisite information is included.

 Include, at a minimum, all       Risk Summary                                                                                                           Risk Matrix
  “RED” risks
                                  Your Branch
                                                                                                                   Risk Summary
 Present a clear, concise         Logo Here


  statement of:                                                                             5                         1




   – The risk mitigation strategy
                                                                                            4                                                      Criticality




                                                                               LIKELIHOOD
                                                                                                                                           High Med Low
                                                                                            3



   – Date last revisited
                                                                                                                                                  L x C Trend
                                                                                            2                                 3                  Decreasing (Improving)
                                                                                                                                                 Increasing (Worsening)

                                                                                             1   2                                               Unchanged



   – Status information such as
                                                                                                                                            *     New since last month

                                                                                                  1   2    3      4       5
                                                                                                      CONSEQUENCES


      • Current activities                       LxC      Rank     Risk ID                  Description        Mitigation Strategy        Date Last                    Status
                                                Trend                                                                                     Revisited

      • Time period that risk is active            
                                                            1      2004-01    May not be able to
                                                                              find the needed
                                                                                                          Send a staff member to the
                                                                                                          vendor network training
                                                                                                                                        November 1,
                                                                                                                                        2004
                                                                                                                                                           No candidate identified yet.
                                                                                                                                                           Hiring freeze causing problems.
                                                                              network expert              Trigger date: 1/1/05                             Looking into training classes.

      • Event/date that triggers the risk’s                2      2003-03    EPG chair may get
                                                                              sick, but has no
                                                                                                          Hire a deputy
                                                                                                          Trigger date: 8/1/04
                                                                                                                                        October 1, 2004    Closed: new deputy on board

                                                                              deputy
        mitigation                                          3      2003-02    Possibility of fire in      Install fire extinguishers;   November 1,        All fire extinguishers replaced;
                                                  




                                                                              building                    backup data                   2004               data not yet backed up
                                                                                                          Trigger date: 9/1/04

                                              Code 58x - ISD <Name of Branch> Branch Status Review                    6/3/2005                                                         page 16




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              Software Project Metrics                         GSFC




 Include slides that address all measures
    specific to your software project, including
    Risk Management Metrics
    – See http://software.gsfc.nasa.gov/MeasProj.htm for
      information on measurement for software projects
    – See http://software.gsfc.nasa.gov/discussionslides.cfm
      for Measurement and Analysis for ISD
      Software Projects presentation
 Use charts or graphs to show data
 Include a short analysis description


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                                                                                          Example Slides for Project Metrics                                                                                                                                                                                                                                                                                                                                                              GSFC

                                                                                                                                                                            Your Branch
                                                                                                                                                                             Logo Here                                Defects by Severity Metrics Chart


                                                                                                                                                                                                                                 ABC System Defects by Severity

                                                                                                                                                                                                                                                                              High, 12, 8%




 Your Branch
  Logo Here                              Planned/Actual Support Effort Metrics Chart
                                                                                                                                                                                                                                                                                                                                                Your Branch
                                                                                                                                                                                                                                                                                                                                                 Logo Here                                                          Progress Tracking Metrics Chart
                                                                                                                                                                                                             Low, 80, 54%                                                                             Medium, 56, 38%
                                                                           Planned / Actual Support Effort


                                                                             Mo Planned               Mo Actual
                                                                                                                                                                                                                                                                                                                                                                                                                                      ABC System Progress Tracking
                2.5

                                                                                                                                                                                                                                                                                                                                                                                             1000

                                                                                                                                                                                                                                                                                                                                                                                               900
                2.0
                                                                                                                                                                                                                                                                                                                                                                                               800

                                                                                                                                                                                                                                                                                                                                                                                               700
                                                                                                                                                                                     Defects Status:
                                                                                                                                                                                     • The quality of the ABC system continues to exceed expectations as only 12 high severity defects have been




                                                                                                                                                                                                                                                                                                                                                                Point Counts
                                                                                                                                                                                                                                                                                                                                                                                               600
                1.5
                                                                                                                                                                                       identified to date, with more than 95% of testing complete.                                                                                                                                             500
         FTEs




                                                                                                                                                                                                                                                                                                                                                                                               400

                1.0
                                                                                                                                                                                                                                                                                                                                                                                               300
                                                                                                                                                                          Code 58x - ISD <Name of Branch> Branch Status Review                 6/3/2005                                                                                      page 19
                                                                                                                                                                                                                                                                                                                                                                                               200

                                                                                                                                                                                                                                                                                                                                                                                               100
                0.5
                                                                                                                                                                                                                                                                                                                                                                                                   0

                                                                                                                                                                                                                                                                                                                                                                                                          Oct-04                      Nov-04               Dec-04         Jan-05              Feb-05

                0.0                                                                                                                                                                                                                                                                                                                                                                   CUM Planned             235                        460                645            845                 920
                      Project Planning   Project Monitoring and   Supplier Agreement       Configuration          Requirements   Process & Product   Measurement and                                                                                                                                                                                                                  CUM Actual              175                        425                640
                                                 Control             Management            Management             Management     Quality Assurance      Analysis                                                                                                                                                                                                                      CUM Projected                                                         640            840                 920


         Support Activity Status:                                                                                                                                                                                                                                                                                                                                                                                            CUM Planned                     CUM Actual            CUM Projected
         • Modifications to the supplier agreement were more difficult than anticipated; more assistance may be needed
           next month.
                                                                                                                                                                                                                                                                                                                                                        ABC System Development Status:
         • Unexpected requirements changes required more staff than planned to perform requirements management.
                                                                                                                                                                                                                                                                                                                                                        • No problems encountered to date. We expect to complete Build 1 of this CSCI as scheduled at the end of
           This also caused additional effort to be used to re-plan several builds.
                                                                                                                                                                                                                                                                                                                                                          February.
Code 58x - ISD <Name of Branch> Branch Status Review                                   6/3/2005                                                                        page 17                                                                                                                                                                          • Point count plans for Build 2 will also be presented at the next BSR.

                                                                                        Your Branch                                                                                                                                                                                                                                                                                                                                                                                                     page 18
                                                                                                                                                                                                                                                                                                                                               Code 58x - ISD <Name of Branch> Branch Status Review                                            6/3/2005
                                                                                         Logo Here                                         Risk Management Metrics Chart                                                                   Your Branch
                                                                                                                                                                                                                                            Logo Here                                                   Requirements Volatility Metrics Chart

                                                                                                                                                                                                                                                                                                                         Requirements Stability
                                                                                                                                     La st                  Curre nt Reporting Pe riod                                                                                      800
                                                                                                                                                                                                          Tota l Open
                                                                                                                Risk              Re porting
                                                                                                                                                         New               Modified         Re tire d        Risks                                                          700
                                                                                                                                                                                                                                                   Number of Requirements




                                                                                                             Criticality           Pe riod
                                                                                                                                                                                                                                                                            600
                                                                                                                    High                  2                 3                    1              1                4
                                                                                                                                                                                                                                                                            500


                                                                                                                  Medium                  4                 0                    0              2                2                                                          400


                                                                                                                                                                                                                                                                            300
                                                                                                                    Low                   8                 1                    5              0                9
                                                                                                                                                                                                                                                                            200

                                                                                                                   Totals                14                 4                    6              3               15                                                          100


                                                                                                                                                                                                                                                                              0
                                                                                                                                                                                                                                                                                  Oct-04     Nov-04    Dec-04   Jan-05   Feb-05    Mar-05     Apr-05   May-05                  Jun-05         Jul-05   Aug-05       Sep-05

                                                                                                                                                                                                                                                                                  Oct-04     Nov-04    Dec-04   Jan-05   Feb-05   Mar-05      Apr-05   May-05                  Jun-05         Jul-05   Aug-05       Sep-05
                                                                                                  Risk Management Status:
                                                                                                                                                                                                                                                     Changes                        0          27        53       37       8        16          0        0
                                                                                                  • We opened 4 new risks during this reporting period. 3 of them are considered high criticality because they
                                                                                                                                                                                                                                                                                    0          78       127       78       22        0          0        0
                                                                                                    all relate to our ability to meet the Project’s critical End-To-End schedule (See details on the Risk Summary                                    Additions
                                                                                                                                                                                                                                                     Deletions                      0          0         0        53       0         0          0        0
                                                                                                    Slide). We were, however, able to retire our most significant risk because the mitigation approach we
                                                                                                                                                                                                                                                     Baseline                      475        475       553      680      705       727        727      727                     727            727      727          727
                                                                                                    implemented was successful.
                                                                                                                                                                                                                                                     TBDs                          125        125        66       10       5         5          5        5


                                                                                                                                                                                                                                                  Requirements Volatility Status:
                                                                                                                                                                                                                                                  • Requirements have begun to stabilize since the SRR in February. We are continuing to work with the Project
                                                                                       Code 58x - ISD <Name of Branch> Branch Status Review                      6/3/2005                                                            page 21        to resolve the remaining 5 TBDs before the PDR in August, one of which could cause significant impact.

                                                                                                                                                                                                                                          Code 58x- ISD <Name of Branch> Branch Status Review                                     6/3/2005                                                                                     page 20
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   17
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     Example Requirements Volatility Chart                                                                                                                         GSFC




     Your Branch
      Logo Here                                               Requirements Volatility Metrics Chart

                                                                               Requirements Stability
                                     800


                                     700
            Number of Requirements




                                     600


                                     500


                                     400


                                     300


                                     200


                                     100


                                       0
                                           Oct-04   Nov-04   Dec-04   Jan-05   Feb-05    Mar-05    Apr-05   May-05   Jun-05   Jul-05   Aug-05   Sep-05

                                           Oct-04   Nov-04   Dec-04   Jan-05   Feb-05   Mar-05     Apr-05   May-05   Jun-05   Jul-05   Aug-05   Sep-05

              Changes                        0        27       53      37        8        16         0        0
              Additions                      0        78      127      78        22        0         0        0
              Deletions                      0        0        0       53        0         0         0        0
              Baseline                      475      475      553      680      705       727       727      727      727      727      727      727
              TBDs                          125      125       66      10        5         5         5        5


           Requirements Volatility Status:
           • Requirements have begun to stabilize since the SRR in February. We are continuing to work with the Project
             to resolve the remaining 5 TBDs before the PDR in August, one of which could cause significant impact.

    Code 58x- ISD <Name of Branch> Branch Status Review                                 6/3/2005                                                         page 20

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                        Example Risk Metrics Chart                                                                                      GSFC



     Your Branch
      Logo Here                                   Risk Management Metrics Chart



                                              La st         Curre nt Reporting Pe riod
                                                                                                   Tota l Open
                          Risk             Re porting
                                                           New          Modified      Re tire d       Risks
                       Criticality          Pe riod
                           High                  2          3               1             1               4

                         Medium                  4          0               0             2               2

                           Low                   8          1               5             0               9

                          Totals                14          4               6             3              15




            Risk Management Status:
            • We opened 4 new risks during this reporting period. 3 of them are considered high criticality because they
              all relate to our ability to meet the Project’s critical End-To-End schedule (See details on the Risk Summary
              Slide). We were, however, able to retire our most significant risk because the mitigation approach we
              implemented was successful.




    Code 58x - ISD <Name of Branch> Branch Status Review         6/3/2005                                                     page 21
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          Outline of a Tailored BSR for FSW          GSFC



FSW Status Summary
FSW Significant Events
FSW System Engineering Activities
FSW Schedule Overview
FSW Risks
FSW Status of documents, receivables, deliverables
FSW Staffing – Planned Versus Actuals
FSW Staffing Assignments
FSW Development and Test Teams’ Status
    –   Accomplishments
    –   Detailed Schedule
    –   Metrics (Point Counts and other metrics)
    –   Issues and Concerns
    –   Process Monitoring
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                BSR Dos and Don’ts                         GSFC




 Do remember to report the good news as well as the
  problems
 Do focus on the CURRENT reporting period progress
  and next period plans
 Do understand the metric data needed – collect and
  analyze it regularly

 Don’t forget to report on activity (process) status as
  well as product status
 Don’t report the “nitty-gritty” details – this is a
  management-level review
 Don’t forget to report the problems and issues – get
  management help if needed
 Don’t try to remember everything at the end of the
  month … make notes along the way
                                                            21
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                        Summary                              GSFC



 Make sure you present the required information
   – Use the ISD Branch Status Review Template, Asset
     1.4.3.4, as a guide
   – Use your organization’s template as a guide
 Keep your focus at a high level except for high impact
    issues, concerns, and risks
   Report progress on both technical and support
    activities relative to plan
   Collect your metric data as you go and the report will
    be easy to put together
   Analyze the metric data and understand the impact of
    the numbers – you need this to manage your project
   Use tools like Excel spreadsheets to create your
    charts when possible
   Tailor your reporting approach to the software
    classification and size
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             Getting Help for Your BSR    GSFC




 Get help when you need it
  – Sally Godfrey – Software Process
    Improvement Manager
      • Sara.H.Godfrey@nasa.gov

    – Sanjeev Sharma – Software Process
      Improvement
      • Sanjeev.K.Sharma@nasa.gov




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    Questions?


                  24
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                             July 21, 2005 – Using the website
    P
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              Find tools                                         Get measurement
                                                                       info
    Locate training and
         experts                                                   See lessons
                                                                     learned
         Use approved
        process assets

See Engineering process
 group (EPG) Contacts




                             Use search function to
                                  find assets

                           Click asset name to get
                                  asset PDF

           Click “?” to get feedback form


         Click icons for desired files
                                                                                 25
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       July 21, 2005 – Accessing Presentation Slides
P
I                     From the Website                                                GSFC



                                            For SW Engineering Discussions …
                                             Click “Training” and highlight
                                             “S/W Eng. Discussions”

                                      Access SW Engineering Discussion schedule:
                                      (http://software.gsfc.nasa.gov/swengdisc.cfm)

                                      Access slides from past SW Engineering
                                      Discussions:
                                      (http://software.gsfc.nasa.gov/swengdisc.cfm)




    For Other On-Line Slides…
     Click “Training” and highlight
     “Training Program”

          Access slides from other
            useful presentations



                                                                                       26

				
DOCUMENT INFO
Description: Bi Requirements Template document sample