Appendix by xiuliliaofz

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									                                               Appendix

Chapter D           Appendixes                                                      Page
                    Athletes With A Disability - AWAD                                74
                    Technical Officials Run Sheet                                    76
                    Budget Template                                                  78
                    Technical Officials Check list                                   85
                    Race Announcers Protocol                                         92
                    Swim Start Protocol                                              95
                    Marine Operation Plan- Games Level Competition                   97
                    Medal Ceremony Protocol                                         109
                    ITU Technical Officials Equipment List - Elite World Cup        110
                    requirements
                    Sport Equipment List                                            112




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                ATHLETES WITH A DISABILITY – AWAD

IRegistration and Accreditation
If there are any specific course modifications (eg. transition route from Swim to
Bike) or a specific briefing session for Athletes with a Disability include a specific
handout detailing this information for Athletes with a Disablity.
Ensure there are credentials at registration for one handler for each registered
Athlete with a Disability (note: up to 2 handlers for wheelchair athletes, category
PC1-Handcyle). Tickets for opening and closing (medal) ceremonies are also to
be included for handlers.

AWAD Competition Categories
The categories for Athletes with a Disability are listed below. There are no age
group divisions for Athletes with a Disability.
PC1 – Handcycle: Paraplegic, Quadriplegic, Polio, Double Leg Amputee. Must
use hand cycle on bike course and racing wheel chair on run.
PC2 – Below Knee Amputee: Rides bicycle and runs with prosthesis or
crutches.
PC3 – Above Knee Amputee: Rides bicycle and runs with prosthesis or
crutches.
PC4 – Upper Extremity: Single Arm Amputee (above or below elbow), Upper
Extremity Paralysis resulting in significant use of the arm. May use prosthesis,
brace or sling on the bike and/or run.
PC5 – Blind: Legally Blind (20/200 vision with best corrective vision). A handler
of the same sex is mandatory throughout the race. Athlete is tethered during the
swim, uses a tandem bicycle and may be tethered during the run.
PC6 – Les Autre: Multiple Sclerosis, Muscular Dystrophy, Cerebral Palsy,
Double Leg Amputee Runners, Double Arm Amputees. These athletes will ride a
bicycle and run. They may use braces or prosthesis if required.

Competition Rules
LOCs should familiarize themselves with Section P of the ITU Competition Rules.

Transition Area
A distinct area within the transition area is required for Athletes with a Disability.
The required space per physically challenged athlete should be approximately
two metres per athlete. This space will facilitate placement of both wheelchairs
and handcycles for PC1 athletes as well as chairs for all AWAD categories. One
chair should be provided for each Athlete with a Disability within their designated
transition space.

Swim to Bike Transition
Consideration needs to be given as to how athletes will move from the swim exit
to the bike transition areas. Adaptation may be necessary to eliminate stairs or
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steep ramps not accessible by wheelchairs. In the case where a steep ramp is
used to travel over a roadway; traffic may be required to stop for periods of time
to allow physically challenged athletes the ability to get from the swim exit to the
bike transition.

Timing
If an AWAD transition area is required to be moved outside of the general
transition area, every consideration must be given to try to accommodate
complete timing for Athletes with a Disability (eg. Swim, bike, run and transition
splits).

Course Considerations
Swim
Athletes with a Disability will start with a deep water start.
In the case of a multiple loop swim, the entire swim portion of the event will be in
the water. At no point other than the final exit from the swim will Athletes with a
Disability be required to exit the water (and then re-enter the water).
Wetsuits are permitted regardless of temperature using the athlete’s discretion.
Bike
Minimal accommodation is required for the bike course. Consideration may be
required with extremely steep grades with respect to handcycles. In general age-
group courses are appropriate. (For example Lausanne, Switzerland was
challenging but fair)
Run
The run course must be fully wheelchair accessible. All steps must be eliminated.
If there are any curbs on the run course, ramps are required to be placed over
curbs to overcome the obstacle. Trail type run courses are not suitable. If a
portion of the run course is a trail run an alternate run course for AWAD may be
necessary.

Approximate Course Times for Logistics – Olympic Distance 1500m, 40km,
10km
First          Last         First         Last         First          Last
Swimmer        Swimmer      Bike          Bike         Runner         Runner
20 min         45 min       1 h 30 min 2 h 30 min 2 h 15 min 4 h 0 min
        (Times are accumulative; therefore runner times are finish times)
As a guideline, athletes should be able to complete an Olympic distance course
in less than 4 hours. However given the course difficulty, weather conditions and
the athlete; a course may need to be kept open longer than four hours.

Medals
There are six categories in each of the male and female divisions. This will result
in the potential of 12 Gold Medals, 12 Silver Medals and 12 Bronze Medals.
Medals will be awarded up to third place in each category for each of male and
female divisions. The ITU in conjunction with the LOC need to ensure enough
medals are available for presentation ceremonies.

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                    TECHNICAL OFFICIALS RUN SHEET

                                                  Elite Men
                                        Technical Officials Run Sheet


                  Time                                    TO Run sheet                                     Who
                    -01:30                               Athlete lounge ready                           Registration
                    -01.15                           Transition ready for opening                        Transition
                                                             TO’s meeting                                   TD
                    -01.00                                   Radio Check                                    TD
                    -00.45                             Swim officials in position                          Swim
                    -00.40                         Swim Course open for warm-up                            Swim
                                         Swim/Bike/Run/Transition inspection complete                   S/B/R/T TD
                    -00.15                       Motorcycle drivers’ final meeting:                         Bike
                    -00.30                     ‘all athletes except # now registered’                   Registration
                    -00.20                                “Transition closes”                            Transition
                    -00.15                        Athletes called for introductions                         TD
                    -00.15                           Course lockdown confirmed                              TD
                    -00.15                            Swim Officials in position:                       TD call to All
                                                  Transition personnel in position                         Chief
                                                         Cycle, Run in position                           Officials
                                                       Lap counters in position
                                                 Wheel Stop personnel in position
                                                  Aid Station personnel in position
                    -00.10                           Course lockdown confirmed                            TD to all
                    -00.08                            “Introductions commence”                              TD
                    -00.01              Athletes on the start pontoon ‘one minute to start”                Swim
                    00:00                              ‘Athletes in the water’                             Swim
                    00.09                         Athletes complete first swim lap                         Swim
                    00.18                            First athlete exits the water                         Swim
                    00.19                           First athlete enters transition                      Transition
                    00.22                    Last athlete out of water; Swim course clear                  Swim
                    00.29           When first athlete completes first bike lap, “Lap 1 of cycle            Bike
                                                       completed, 5 laps to go.”
                    00.39            When first athlete completes second lap, “Lap 2 of cycle               Bike
                                                        completed, 4 lap to go.”
                    00.49        When first athlete completes third lap, “Lap 3 of cycle completed,         Bike
                                                             3 laps to go.”
                    00.59        When first athlete completes fourth lap, “Lap 4 of cycle completed,        Bike
                                                             2 laps to go.”
                    01.08        When first athlete completes fifth lap, “Lap 5 of cycle completed, 1       Bike
                                                               lap to go.”
                    01.15                      “Leading athletes entering Transition”                    Transition
                    01.18                    “The leading athletes are at Aid station 1”                    Run
                    01.19                        “Last cyclist has exited transition.”                   Transition
                                             “Men may now enter transition for set up’                   Transition
                    01.26         When first athlete completes first lap, “Lap 1 of run completed, 2        Run
                                                              laps to go.”
                    01.37        When first athlete completes second lap, “Lap 2 of run completed,          Run
                                                              1 lap to go.”
                    01.44                             “Lead Runner is at km 9”                              Run
                    01.47                                First athlete finishes                             TD
                    01.52                                Last athlete finishes                              TD
                    02.00                                  Officials Debrief                                TD
                    02.15                                     Elite Awards
                    02.30                                   Turn radios in                                   All
                    02.45                                 Results signed off                                 TD
                    04.30                                   PARTY TIME!!                                     All




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                    TECHNICAL OFFICIALS RUN SHEET

                                               Elite Women
                                        Technical Officials Run Sheet

                Time                                 TO Run sheet                                       Who
                  -01.45                             Athlete lounge ready                            Registration
                  -01.15                         Transition ready for opening                         Transition
                  -01.00                                 TO’s meeting                                    TD
                  -01.00                                 Radio Check                                     TD
                  -00.45                           Swim officials in position                           Swim
                  -00.40                       Swim Course open for warm-up                             Swim
                  -00.30             Swim/Bike/Run/Transition inspection complete                    S/B/R/T TD
                  -00.30                     Motorcycle drivers’ final meeting:                         Bike
                  -00.30                   ‘all athletes except # now registered’                    Registration
                  -00.25                              “Transition closes”                             Transition
                  -00.20                      Athletes called for introductions                          TD
                  -00.15                         Course lockdown confirmed                               TD
                  -00.15                          Swim Officials in position:                        TD call to All
                                              Transition personnel in position                          Chief
                                                     Cycle, Run in position                            Officials
                                                   Lap counters in position
                                             Wheel Stop personnel in position
                                              Aid Station personnel in position
                  -00.10                         Course lockdown confirmed                             TD to all
                  -00.09                          “Introductions commence”                               TD
                  -00.01            Athletes on the start pontoon ‘one minute to start”                 Swim
                  01.15                             ‘Athletes in the water’                             Swim
                  00.09                        Athletes complete first swim lap                         Swim
                  00.18                           First athlete exits the water                         Swim
                  00.18                          First athlete enters transition                      Transition
                  00.22                   Last athlete out of water; Swim course clear                  Swim
                  00.28          When first athlete completes first bike lap, “Lap 1 of cycle           Bike
                                                    completed, 5 laps to go.”
                  00.38      When first athlete completes second lap, “Lap 2 of cycle completed,         Bike
                                                           4 lap to go.”
                  00.49      When first athlete completes third lap, “Lap 3 of cycle completed, 3        Bike
                                                           laps to go.”
                  00.59      When first athlete completes fourth lap, “Lap 4 of cycle completed, 2       Bike
                                                           laps to go.”
                  01.10      When first athlete completes fifth lap, “Lap 5 of cycle completed, 1        Bike
                                                            lap to go.”
                  01.20                     “Leading athletes entering Transition”                    Transition
                  01.24                   “The leading athletes are at Aid station 1”                    Run
                  01.25                       “Last cyclist has exited transition.”                   Transition
                  01.30                   “Men may now enter transition for set up’                   Transition
                  01.33       When first athlete completes first lap, “Lap 1 of run completed, 2         Run
                                                           laps to go.”
                  01.46      When first athlete completes second lap, “Lap 2 of run completed, 1         Run
                                                            lap to go.”
                  01.54                            “Lead Runner is at km 9”                              Run
                  01.57                               First athlete finishes                             TD
                  02.10                               Last athlete finishes                              TD
                  04.15                                 Officials Debrief                                TD
                  04.30                                    Elite Awards
                  05.45                                  Turn radios in                                   All
                  05.00                                Results signed off                                 TD
                  06.45                                  PARTY TIME!!                                     All




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                                     BUDGET TEMPLATE



               ITU TRIATHLON WORLD CHAMPIONSHIP
                    SAMPLE BUDGET TEMPLATE

BUDGET SUMMARY                                          VIK   CASH   TOTAL
REVENUE
Government Funding
City/Municipal Funding
Corporate sponsorship
Race Entry Fees
Other revenue
VIK Corporate Donations
VIK Donations from City/Municipality



EXPENSES
Promotions & Media
Special Events
Office
Sponsorship
Course Set Up & Race Operations
  Administration


  TOTALS


WORLD CUP TRIATHLON BUDGET
PROMOTIONS & MEDIA                                      VIK   CASH    Total
Promotion – Advertising
 Media Ads
 Radio Ads
 Television Ads
 Souvenir Program
   Design
   Production

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  Literature/Posters
    Design
    Production
Race Media Centre Park
  Equipment, lease
  Media Conferences
  Cell phones /land lines
  Internet hook ups
Community Awareness
  Promotional Flyers
  Brochure
  Newsletters
  Banners (bridges and other)
  Street Pole dressing
Mascot
   Design and creation
  Appearance Fee
  Cleaning
Television Production
  ITU TV production fee
  Motorcycles and drivers x 3
  5 radios on separate channel
  Local TV production (incase of LOC
acquiring a host broadcaster)
  News feed costs
  ITU Live coverage fee
  6 radios for Livecoverage team on
separate channel
 6 cell phones, one land line
 High speed Internet connection with
hub
Website
  Creation and Maintenance
  Contingency
Other
 TOTAL PROMO & MEDIA
EXPENSES


EVENTS/SOCIAL FUNCTIONS                        VIK      CASH   TOTAL
FINAL AWARDS BANQUET
Facility costs
Entertainment
Food/Beverage
Audio Visual Support (at least 2 big
screens and projectors and
microphone and podium with
adequate surround sound)
Decorations

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Trophies and other
Transportation
Complimentary VIP guest costs
Contingency
SUB-TOTAL FINAL AWARDS
BANQUET
PASTA PARTY
Facility costs
Food/Beverage
Audio Visual Support
Contingency

SUB-TOTAL PASTA PARTY
OPENING CEREMONY

Municipal Costs (i.e. street closures
etc)
Flags and flag poles
Entertainment Programme
Audio Visual Support
VIP hosting costs
Contingency
SUB-TOTAL OPENING CEREMONY
WELCOME RECEPTION (150-200
PERSONS)
FACILITY COSTS
Facility costs
Food/Beverage
Entertainment
Audio Visual Support
Contingency
SUB-TOTAL WELCOME
RECEPTION
TOTAL EVENTS/SOCIAL
FUNCTIONS EXPENSES




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OFFICE AND ADMIN                     VIK                CASH   TOTAL
Facility rental
Furniture
Computers/printers/photocopiers/lami
nators
Internet
Fax/Phone
ITU Rights Fee
ITU Timing fees
ITU Prize Money
ITU Accommodation
ITU Athlete Accommodation
ITU/VIP and athlete transportation
ITU/VIP Welcome Gifts
Insurance
Legal fees
Staff (contract & salary)
Stationery
      letterhead
      envelopes
      business cards
      Invitations
Office Supplies
Parking
Accreditation costs
Athletes Programme Booklet
Competition supplies (swim
caps/numbers)
Athlete gifts (t-shirt, bag etc)
Athlete package expenses
Volunteer Handbook
Volunteer training expenses
Volunteer uniforms
Volunteer recognition
Staff Travel
Staff uniforms
Staff meeting expenses
Bank/Credit Card charges
Contingency


TOTAL OFFICE/ADMIN EXPENSES




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SPONSOR SERVICING                                       VIK   Cash   Total
Sponsor package development
Sponsor recruitment expense
Sponsor Souvenir Clothing
Sponsor Plaques / Appreciation Gift
Signage
    -On Course
    -Gantries
    - Backdrops
    - Composite Boards
    - Other
TOTAL SPONSOR SERVICING
EXPENSES

ITU CONGRESS                                            VIK   Cash   Total
Facility to accommodate 200 persons
for 2 days (one day for set up and day
of Congress)
Audio Visual (big screen,
microphones, personnel support)
2 coffee breaks
Lunch
Notepads and pens for 200
TOTAL ITU CONGRESS EXPENSES

ITU RACE OFFICE                                         VIK   Cash   Total
ITU staff office for 12 persons with
desks and chairs x 7 days
ITU media office for 10 persons with
desks and chairs x 6 days
2 coffee breaks
High speed internet for both office
with hubs
One desk top computer with high
speed printer/photocopier in ITU staff
office
Stationary and office supplies
Water and refreshment fridge
Contingency
TOTAL ITU RACE OFFICE
EXPENSES




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COURSE SET-UP
RACE OPERATIONS                                         VIK   CASH   TOTAL
Site Labour
Police and road closure costs
Emergency Response Department
(ERD)
Transportation - Bussing if required
for athletes and others
Traffic supplies and road repair
Communications /Radios and cell
phones
Utility hook-ups
Internet and phone hookups
Water Facility Improvements
Waste management/recycling
Bike rack construction
Scaffold and platforms (for TV and
other)
Swim Start pontoon
Carpet
Cones
Hard fencing
Flag poles
Podium production
Hardware Supplies
Lake Buoys & Markers
Site Labour
Electrical kits / water kits
Rain Ponchos
Flowers and other site dressings
On site Rentals
        -Tables/Chairs, etc.
        -Tents
        -Flooring (vendors)
        -Air Horns
        -Red Carpet for podium
presentation
        -Medical Cots, sheets,
blankets, towels
        -Massage Tables
        -Fans for Medical Tent
        -Fridges
        -Medical Supplies
        -Cool down baths for medical
        -Showers
        -Toilets and toilet supplies
        -Boats

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       -Heavy Equipment
Food Services
      -Athletes
      -Volunteers
      - Media
      -VIPs (Food / Beverage)
      -Food for set-up crew
      -Water for set up crew
      -Water for Athletes
      -Sport Drink, Pop, Juice
      -Sport Bars
      -Ice
Signage
     -Course Directional Signage
     - Way-finding signage
     -Share the road signs for public
awareness
Security
      -Security (overnight staff)
      -Security Housing
      -Storage Areas (on-site trailers)
      -Lighting/Generators/Loader
Vehicle Expense
     -Car insurance
     -Gas
     -Rental vehicles
     -Gators
     -Golf Carts
     -Motorcycles and helmets
     -Boats
Other Items:
      -Sound System
      -Large TV Screens
      -Maps and CAD drawings
      -LOC Timing and Scoring
      -Referees-Tech Delegate-
Room, board, travel
Contingency
TOTAL RACE OPERATIONS
EXPENSE




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                     TECHNICAL OFFICIALS CHECKLIST

                                                        Referee
         Coordinate preparation of run-sheets with TD: Weekly and Event day

         Prepare appeal and protest forms with receipts for deposits

         Prepare official notice board at the finish line

         Set-up competition jury room

         Arrange for pre-event meeting of the Competition Jury, with agenda

         Prepare uniform and logo measurement template

         Supervise handlebar and uniform check

         Is introduced at the briefing

         Supervise set-up of the Prime Line: branding flags, prime line, prime line officials

         Sign off on official results immediately after the race



                                           Chief Race Official
         Prepare agenda for TO Briefing

         Communicate assignments to all TOs one week prior to the event

         Ensure all TOs receive a race welcome package

         Review all NTO credentials with the referee

         Distribute officials vests and radios

         Supervise all TOs during the event and be prepared to support

         Prepare Start Lists for TOs




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                                    Chief Registration Official
         Prepare athlete lounge for athlete arrival

         Report to the TOs any athletes who have not checked in by the close of the
athlete check in

         Ensure all athletes receive a timing chip, body decals and swim cap

         Supervise uniform, logo and body decal check

         Report to the TOs any athletes who retire to the Athlete Lounge during the race

         Ensure recovery area is well stocked

         Line up athletes for athlete introduction

         Ensure athlete lounge is secure



                                           Swim Start Official
         Complete final check of start area: width, spacing, numbering, carpet, pre-start
line

         Organise a rehearsal with all start officials including: the routine to enter and exit
the start area; the start, a false start, correct instruction, “take your mark”

         Check sound system and start mechanism

         Ensure an assistant is assigned to each start official to record athlete position on
start

         Review the announcer’s script for presenting the athletes.

         Review start area security with the Venue Manager and Media Manager

         Ensure sufficient red flags




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                                   Chief Swim Course Official
         Verify course measurement: distance to first buoy, laser measurement, turn
angles, swim exit, hazards and depth

         Measure water temperature and post in host hotel, athlete lounge and inform TD.

         Guarantee boats and officials for each turn

         Secure video cameras for start, turn and exit

         Arrange and brief all water safety personnel



                                      Chief Transition Official
         Organise set-up and conduct handlebar checks

         Ensure a bike mechanic is on duty any time athletes are in the transition area

         Supervise transition set-up: flow, hazards, racks (height, spacing, number),
carpet, hazards

         Name cards with Name, Number, Country Code and Flag

         Bike: T1 point out, T2: point in

         Organise and conduct briefing of transition officials with agenda

         Supervise placement of gear boxes and clean-up after each transition

         Distribute and collect red flags

         Supervise mount and dismount areas

         Ensure transition area is secure




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                                           Chief Bike Official
         Verify course measurement

         Check road surface, topography, technical challenges

         Ensure that all hazards are covered and marked

         Ensure the course is swept

         Ensure that there are whistles and flags are key areas

         Ensure lapped athletes are removed safely from the course

         Meet with Vehicle Control Official and Motorcycle drivers and Cameramen

         Ensure that athletes who retire from the bike course are escorted safely back to
transition




                                 Chief Vehicle Control Official
         Meet with Vehicle Control Official and Motorcycle drivers and Cameramen

         Maintain safe number of motorcycles on the course

         Ensure safe routes for emergency vehicle

         Ensure traffic controlled and road closure safety on run

         Monitor motorcycles and bicycles for lens drafting




                                    Chief Lap Auditor Official
         Ensure the lap boards and bell are in position for cycle

         Ensure the lap boards and bell are in position for run

         Report over the radio to TOs when the leaders have completed each lap




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                                     Chief Wheel Stop Official
         Ensure that all wheels are delivered

         Brief any wheel stop officials and volunteers

         Supervise wheel stops

         Communicate with Chief Cycle Official about any potential issues on the bike
course

         Ensure wheels are returned to rightful owner

         Notify Referee of any wheels used during a wheel stop



                                           Chief Run Official
         Verify course measurement

         Ensure traffic controlled and road closure safety on run

         Ensure that athletes who retire from the run course are escorted safely back to
transition

         Check road surface, topography, technical challenges

         Ensure that all hazards are covered and marked

         Ensure the course is swept or clear of any hazards

         Ensure that there are whistles and flags in key areas

         Ensure that athletes who retire from the run course are escorted safely back to
transition



                                     Chief Aid Station Official
         Ensure that all water delivered is supervised by an official

         Ensure that there are enough aid station volunteers

         Brief all aid station officials and volunteers

         Ensure that aid stations are well stocked throughout the race

         Communicate with Chief Run Official about any potential issues on the run course

         Supervise aid stations


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                                    Chief Technology Official
         Liaise with the ITU Live Coverage Team re: timing and results

         Monitor athletes chips at each stage, report athlete numbers that have lost chips
and arrange for manual back-up

         Secure sufficient stop watches

         Check quality of Velcro on timing chips at athlete registration

         Secure official results immediately after the event and deliver to Referee for
verification, then to ITU top officer and assist with preparation of prize money cheques.
                                     Chief Prime Line Official
         Supervise the set up of the Prime Lines, including flags and line

         Secure video cameras to be used at the Prime Lines

         Watch for first athlete to cross the Prime Line

         Communicate the winner of the Primes to the Referee who will communicate this
to the Top ITU issuing the prime line cheques


                                         Chief Finish Official
         Review set-up plans with the TD and/or Venue Manager

         Secure finish line tape

         Supervise the placement of the finish line

         Organise a briefing with chief of medical and media manager to review roles in
finish area

         Brief the media prior to the finish re: finish line and timing so they can get their
long shots

         Supervise flow through area and security

         Supervise the positioning of the video camera

         Supervise the position of the photo finish camera

         Supervise timing equipment placement

         Ensure minimum of 15 m. from gantry to media stand


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         Ensure athletes do not cross back over the finish line

         Ensure athletes remove themselves from the finish area

         Ensure that experienced technical officials hold the finish line tape and that they
          are prepared to make the first level decision in the event of a tie.

         In the event of a tie, assemble all of the evidence (finish line officials, video
          camera, photo finish camera) for the referee and prepare a meeting place away
          from the media.


                              Podium Awards Protocol Official
         Meet with LOC Presentation Team to review music play-list, sound system quality
and volumes, attend all rehearsal and supervise during event.

         Rehearse the athlete introduction with the announcer

         Rehearse the podium protocol with LOC Presentations Manager and ensure
announcer’s sheet, ITU music, anthems, medals, flowers, flags and champagne are
ready.

         Ensure VIP passes are ready for top 3 finishes re: time and place for podium
awards

         Ensure athletes are appropriately dressed for the podium

         Supervise setting up of the podium and backdrop

         Ensure a place for prize money cheques to be distributed

         Ensure the medal and flower presenters are appropriate

         Ensure the medal presentation takes place at the appropriate time




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                       RACE ANNOUNCERS PROTOCOL

General Guidelines
1. Announcers:
   a) All race announcers for ITU events MUST be approved by ITU prior to the
      event.
   b) All event organizers should strive for gender equity when selecting live on-
      site race announcers for their event. Ideally this will be one man and one
      woman.
   c) Both announcers should have previous experience at live announcing and
      should be very familiar with the sport and its’ athletes.
   d) In countries where a language other than English is spoken (i.e. Spain,
      France, Japan, etc.). One of the commentators must be fluent in the second
      language and provide at least 50% of the commentary in that language.

2. Equipment:
   a) An appropriate Public Address (PA) system must be provided by the local
      organizing committee, with speakers positioned in such a way as to reach a
      majority of the audience, the transition area and the swim start.
   b) Speakers in and around the VIP area should be positioned away from the
      tent (or other structure) so as not to ‘blast’ the eardrums of VIPs in
      attendance.
   c) Microphones: All microphones should have roving/remote capability and
      must be strong enough frequency to transmit throughout the course. It is
      essential that at least one microphone is capable of transmitting from the
      swim course so one of the announcers can provide race updates during this
      segment (from a boat). This microphone should also be used to transmit
      updates from the cycle portion of the event. At least one back-up
      microphone must be provided, should one of the main microphones fail.
   d) Radios: The race announcers should each have a radio (with their own
      channel) so they can talk back and forth. Radios also provide a back-up
      communication device, should one of the remote microphones fail or not
      transmit properly from the swim or cycle course. The ‘Technology Official’ at
      each race should have access to the announcers’ radio frequency. It is
      his/her responsibility to update race announcers should there be a crash,
      disqualification or any other unexpected happening on the course. This
      communication link also provides an avenue for officials to advise
      announcers if the music is too loud or if they require an announcement to be
      made. The race announcers should also notify the officials if they are aware
      of something unusual on the course.
   e) Music: When selecting music for your event, choose upbeat/inspirational
      pieces without graphic or offensive lyrics – instrumental music is best. On
      race day, ensure that music is played at an appropriate volume so the
      announcers can be heard above it and so that it doesn’t interfere with the
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       atmosphere of the event. Music should be turned down during the swim
       warm up, the start, during transitions and at the finish of the race. Music
       must be shut off during the start and the awards presentations. At any time
       during the event, ITU officials have the right to request that the music be
       turned off (or down). Such requests must be complied with immediately.
    f) National Anthems: It is the responsibility of each local organising committee
       to secure copies of the national anthems of those athletes in attendance.
       Where a national anthem is not available, the ‘Olympic Hymn’ will be played
       instead.

3. Script:
   a) For the most part, announcers are responsible for devising their own
      appropriate race day ‘script’ (see ‘tips and ideas’ below). However, for
      certain portions of the race, a strict protocol must be followed:
        • Swim Start: The start is undoubtedly one of the most important aspects
           of each event. Therefore, ITU has devised a standard swim start
           protocol and script for announcers to follow.
        • Awards Protocol: As an Olympic Sport, ITU must follow a very specific
           awards presentation protocol. This awards protocol is the same as that
           used by the IOC during the Olympic Games.
   b) Tips & Ideas:
        • Sponsors: ITU has several global sponsors/suppliers and each event
           also has its own local sponsors. Appropriate reference to these
           companies and individuals is an important part of each race day script.
           Announcers should take the time to outline and thank all sponsors (ITU
           and event) whenever possible. This should be done a minimum of 10
           times throughout the day. As well, race announcers must not mention
           competing sponsors during their commentary and should avoid
           dressing in ‘conflicting’ sponsor apparel (wearing an official Event or
           ITU shirt on race day is preferred).
        • Interviews: Where possible, announcers should attempt to solicit
           commentary from important people in the audience, i.e. VIPs, ITU
           President, NF Presidents, other athletes or observing coaches. This
           could include short live interviews or simply a request for comment to
           be relayed over the PA system. When doing this, it is important not to
           impose on VIPs or others in attendance – some may simply not want to
           talk. As well, be aware of ‘bias’ when considering which athletes or
           coaches to talk to. Announcers should make ever effort to avoid
           relaying self-promotional or negative commentary. Where possible,
           announcers should also attempt to get live post race comments from
           race winners and runners up (immediately after crossing the finish line).
        • VIPs: Various VIPs will be in attendance at every event. Race
           announcers must get a list of who they are (including name
           pronunciation and official title) prior to the event. Throughout the day,
           announcers should take the time to acknowledge and thank those VIPs
           in attendance. When doing so, it is also a good idea to add a few
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                 details, where appropriate, i.e. “ITU Vice-President and IOC Vice-
                 President Chiharu Igaya from Japan is with us today. Mr. Igaya is an
                 Olympic Silver medallist in Slalom skiing.”
            •    Pronunciation: Race announcers should be given a copy of the start list
                 at least two days prior to the event. Announcers should then go over
                 the start list and ensure they know how to pronounce every athlete’s
                 name. If questions arise, announcers should contact an ITU official or
                 the event Media Liaison for confirmation.
            •    Competition Rules: All race announcers should familiarize themselves
                 with the ITU Competition Rules.
            •    Silence/non-talk time: Announcers should not feel obliged to talk
                 throughout the entire event. In fact, moments of silence or non-talk time
                 are actually encouraged. Appropriate use of silence allows the event to
                 ‘breathe’ and the sound and ambience of the race action to take centre
                 stage.
            •    Background Information: Announcers are responsible for doing their
                 own pre-race research. They should study the rankings, past year’s
                 results, World Championship results and as much personal athlete
                 information as possible (see ITU web-site for profiles and media
                 information: www.triathlon.org). Attendance at the pre-race media
                 conference is also encouraged.
            •    Course Information: Announcers should give a brief description and
                 outline of the course prior to the event for the benefit of the athletes and
                 audience.
            •    Race Title: When making reference to the event, announcers must use
                 the complete ‘official’ event name, including title sponsor, where
                 applicable. For example, Ishigaki BG Triathlon World Cup.
            •    ITU Technical Delegate: Race announcers should meet with the ITU
                 Technical Delegate prior to the event to go over the Swim Start, the
                 Awards Protocol and any other race day technical issues that arise (see
                 ‘timeline’ below)
            •    Profanity, Sexist & Abusive Language: Profane, abusive or sexist
                 language is absolutely forbidden at any ITU event.




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                                SWIM START PROTOCOL

A Swim Start Rehearsal must be conducted in coordination with the ITU
Technical Delegate (TD) and official race starter one day prior to the event (see
Event Week Timeline).

Timeline:
1. Warm Up: Athletes are allowed to warm up 30mins prior to the start of the
   race, unless otherwise stated at the Athlete Briefing. The TD will notify
   announcers when athletes are permitted to enter the water for warm up and
   the announcers will relay this information to the athletes over the PA. Music
   will be turned down at this time.
2. Fifteen minutes prior to the start, the TD will notify the announcers that it is
   time for the athletes to exit the swim warm-up area and enter the ‘marshalling
   area’ (location and size of this area varies per race). The announcers will
   relay this message to the athletes over the PA.
3. Once in the Marshalling Area, race officials will line the athletes up by number
   (based on world ranking).
4. Three to five minutes prior to the event (time varies depending on distance
   from Marshalling Area to swim start), the TD will tell the announcers that the
   athletes are ready to be introduced.
5. Prior to introducing the athletes, the announcers must remind spectators that
   no horns or whistles can by used while the start is in progress and ask them
   to remain quiet until the start of the race.
6. Athlete Introductions: The athletes will be introduced in 4 ‘seeded’ groups,
   based on race number and rank (race numbers correspond with world rank
   but are not necessarily the same number). These groups and the
   corresponding script notes for each introduction are as follows:
   • The top 10 athletes to be introduced as follows:
   1. Wearing # _____,                          <race number>
   2. Currently ranked #_______ in the World <current World Cup Ranking>
   3. ________________________________ <best recent results>
   4. Representing_____________________ <country>
   5. _________________________                 <name>
   • The top 11-20 athletes to be introduced as follows:
   1. Wearing # _____,                          <race number>
   2. Representing_____________________ <country>
   3. _________________________                 <name>
   • The top 21-80 athletes to be introduced as follows:
   1. Representing_____________________ <country>
   2. _________________________                 <name>
   a) .
   Note: Because the athletes are already warmed up and anxious to get going,
   it is REALLY important to keep the introductions and swim start moving along
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   at a quick pace (avoid lengthy pauses and be as brief as possible). The
   introductions should last no more than five minutes (aim for three). The race
   TD will inform the announcers of their time limit, prior to the start.
7. As soon as the athletes have all been introduced the announcers say, “I now
   turn the start over to the officials”; and “Spectators please remain quiet for the
   start”). This ends the announcers’ race start duties.
8. There may be a point when one of the announcer’s microphones is used to
   start the race. This transfer back and forth must be arranged at the dress
   rehearsal.
9. As soon as the athletes are lined up and in their positions behind the pre-start
   line, the start officials will lower their flags and the chief starter will say, “Take
   your mark.” A moment of silence follows and then the starting horn goes off.
   If it is a clean start then the official’s microphone will be turned over to the
   announcers. If there is a false start then the chief starter will blow the starting
   horn repeatedly. The starter will ask the athletes to exit the water and the
   athletes will be lined up again.


Bad Weather: In order to prevent hypothermia, when conditions are bad the start
protocol will be condensed to speed up the athletes’ transition from swim warm-
up to start. This will be done in consultation with the TD.




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                              MARINE OPERATION PLAN
                                  Games Level Competitions

1.0      Introduction

This Plan describes in detail the swim course configuration, personnel,
equipment, movements by personnel (boat, lifeguard, scuba) and other issues
relevant to the operations of the Triathlon swim course (FOP), including the
framework in which all functional areas (FA’s) involved will operate. It has been
applied to an ideal Race.

         1.1   Competition schedule
         The competition schedule is the following:
         Women’s race
                      Start: 10:00             Race Venue
                      Women's Final
         Men’s race
                      Start: 13:30             Race Venue
                      Men's Final

         1.2     Course familiarization
         Familiarisation Sessions are designed to allow all teams to conduct an “on
         the field” practice on the competition field. .

         For the swim course the following sessions are planned:
                - Day 1:    14:00 – 17:00 Swim Course Training
                   - Day 2:            14:00 – 17:00 Swim Course Training
                   - Day 3:            17:00 – 20:00 Swim Course Training
                   - Day 4:            07:30 – 10:30 Swim Course Familiarisation
                   - Day 5:            07:30 – 10:30 Full Rehearsal
                   - Day 6:                      07:30 – 10:30 Swim Course Familiarisation
                   - Day 7:            14:00 – 17:00 General Training
2.0      Staff Planning

         2.1    Triathlon staff
         For the design, creation, operation and organisation of the Triathlon swim
         course, the competition management have included in its plan a team who
         will operate under the directions of the Field Of Play (FOP) Coordinator.
         The Technical Operations Manager (TOM) will also manage this team,
         where operations involve technical issues.
         The organisation plan (structure) of this team is:
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         Swim Course Supervisor
         The Swim course Supervisor is to ensure the following:
         •    Everything is in place according to ITU regulations;
         •         Supervise the lifeguards and scuba divers;
         •         Work together with ITU Technical Officials, medical services,
                   doping control, sport presentation and the media;
         •         Attend all briefings as required;
         •         Inform your staff about any problems in your area;
         •         All staff have a copy of the event program and start lists;
         •         Collect all equipment and supervise set up on FOP;
         •         Assist with escorting athletes (onto the pontoon, exiting swim);
         •         All barriers are in their correct position;
         •         All buoys, markers, the pontoon is safe, stable and in position;
         •         Only accredited persons inside the FOP;
         •         Team managers and media remain in their appropriate positions;
         •         Pontoon is marked 1                  80 for athlete starting positions; with a pre-
              start line
         •         Confirm with TD the official measurement for each section of the
                   swim course and total distance is accurate;
         •         FOP clear for race start;
         •         Report to the FOP Coordinator prior to announcement of athletes to
                   the pontoon;
         •         Contact FOP Coordinator in event of emergency;
         •         All equipment signed for (received) is returned to the Technical
                   Operations Manager; and
         •         Provide a post-race (written) report to the FOP Coordinator.




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       Boats and their drivers

         Five (5) surf boats (inflatable) will be available. The boat drivers must be
         aware of the rules concerning proximity to the athletes in the water
         (expected instruction from ITU Technical).         The boats will be used as
         follows:



                  BOAT                                      CREW
                    1                  Driver (Swim Team Leader), 1 technical official
                    2                                  Driver, 1 lifeguard
                    3                             Driver, 1 technical official
                    4                             Driver, 1 technical official
                    5                         Driver, 1 medical staff, 1 lifeguard

         Lifeguards
         Ten (10) lifeguards will attend the event to assist in controlling safety and
         direction on the Swim course (FOP).

         The Lifeguards are to ensure the following:

              •    In case of a false start carefully stop the athletes;
              •    Athletes round the turn buoys without course cutting and without
                   endangering themselves underneath the turn buoys; and
              •    In the event of emergency, the Chief Lifeguard becomes the Swim
                   Coordinator and controls the FOP. All personnel on the FOP must
                   follow the directions of the Chief Lifeguard.
         Scuba divers
         A team of six (6) scuba divers will be on the FOP to ensure safety of the
         athletes from under the surface, as well as to perform a final check of the
         turning buoys and markers pre-race.

         The Scuba diving team to ensure the following:

              •    Calculate exact locations for the anchors holding the buoys;
              •    Set up the buoys;
              •    Work underwater for the set up of the anchors;
              •    Remove anchors and buoys after the events; and
              •    During the events work underwater and ensure athlete safety.

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         Jet ski drivers
         A team of three (3) jet ski drivers will be on the FOP to ensure safety of
         the athletes. The jet ski will carry rescue sleds and they will interfere in
         case of emergency

         Swim Course Team Leader
         The Swim Team Leader is to ensure the following:

               •   Confirm boat crews;
               •   Be on the FOP during the events (swim). The Team Leader will be
                   the eyes and ears for the Swim Supervisor;
               •   The FOP is clean (boats adhere to the rules);
               •   Work together with ITU Technical Officials, scuba diving team,
                   lifeguards and the media;
               •   Appoint a Chief Lifeguard;
               •   Check if boats require fuel;
               •   Confirm entry of the 10 lifeguards on the FOP;
               •   Check entire FOP for hazards, marine life etc;
               •   Water depth at the dive start is sufficient (minimum ~1.6m);
               •   Scuba diving team approve positions of turn buoys;
               •   Lifeguards in position for possible false start;
               •   Ensure all operations stay close to the FOP, as security will be in
                   place 50m or further from the FOP;
               •   Provide any final instructions to lifeguards as required;
               •   Brief boat drivers on how to act on FOP. Any crew member
                   wishing otherwise, driver to contact Swim Supervisor for approval
                   (of movement);
               •   After final athlete exits the water coordinate sweep of the FOP; and
               •   Liaise with scuba team and lifeguards and provide a report to the
                   FOP Coordinator. Advise the Swim Supervisor of reporting items.

         2.2      Familiarizations & Competition schedule
               Various staff, volunteers and other personnel will be involved in the
           following schedule subject to change. These times are only a suggestion
             but the amount of time devoted to each activity should be adhered to.
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                  TIME                                                            WHO IS
  DAY         START FINISH                  PLACE            ACTION             INVOLVED
                                                                             Competition
               07:30          07:45        Venue        Check in             Management
                                                        Entrance in the
               08:20          08:40        Venue        Swim Course          Swim course staff
                                                        Athletes'
 Day 1                                                  Familiarization
               08:45          10:10        Venue        09:00-10:00          Swim course staff
                                                        Exit from the swim
               10:15          10:40        Venue        course               Swim course staff
                                                                             Competition
               10:45          11:00        Venue        Check out            Management
                                                                             Competition
               07:30          07:45        Venue        Check in             Management
                                                        Entrance in the
               08:20          08:40        Venue        Swim Course          Swim course staff
                                                        Athletes'
 Day 2                                                  Familiarization
               08:45          10:10        Venue        09:00-10:00          Swim course staff
                                                        Exit from the swim
               10:15          10:40        Venue        course               Swim course staff
                                                                             Competition
               10:45          11:00        Venue        Check out            Management
               07:30          07:50        Venue        Check in
                                                        Entrance in the
               08:10          08:20        Venue        Swim Course          Swim course staff
                                                        (Athletes Warm up
               08:20          09:35        Venue        08:30- 09:30)        Swim course staff
                                                        Divers inside the
               09:20          09:40        Venue        course               Divers
                                                        Women competition
               09:40          10:30        Venue        10:00- 12:30         Swim course staff
                                                        Exit from the Swim
 Day 3
               10:30          10:45        Venue        Course               Swim course staff
                                                        Entrance in the
               12:15          12:25        Venue        Swim Course          Swim course staff
                                                        Athletes warm up
               12:30          13:10        Venue        12:30- 13:10)        Swim course staff
                                                        Divers inside the
               12:50          13:10        Venue        course               Divers
                                                        Men competition
               13:10          14:00        Venue        13:30- 15:50         Swim course staff
               14:00          14:15        Venue        Exit Swim Course     Swim course staff
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3.0      Communication

Swim course staff will cover its communication needs through the FOP Channel.
The distribution of the tetras (all on TR_FOP channel) will be as follow:

         -    1 tetra to the FOP Coordinator;
         -    1 tetra to the Technical Operations Manager;
         -    1 tetra to the Swim Supervisor;
         -    1 tetra to the Swim Team Leader;
         -    1 tetra to each Technical Official; and
         -    1 tetra for each boat driver.

4.0      Accreditation

       4.1   General
       There will be a time with the swim course will be in lockdown and no non-
event ships will be allowed to enter.
       4.2   Procedure
       The Event Organiser will put the accreditation on these boats (flag-
       number), recognized as:
BOAT       STICKER                 FLAG                          CREW
           NUMBER
  1            1             blue colour with a   Driver (Swim Team Leader), 1
                             yellow logo “ITU”             technical official
  2            2            red with white logo           Driver, 1 lifeguard
                                 "Rescue"
  3            3             blue colour with a       Driver, 1 technical official
                             yellow logo “ITU”
  4            4             blue colour with a       Driver, 1 technical official
                             yellow logo “ITU”
  5            5          white colour with a red     Driver, 1 medical staff, 1
                                   cross                       lifeguard

         The boat of the broadcasters will be accredited with:
             BOAT         STICKER BOAT                    FLAG
               6                6                 yellow with black logo
                                                        TV Crew




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         The jet ski will be carrying the following flags.

 JET              STICKER                               FLAG         CREW
 SKI              NUMBER
Jet ski               7                    red colour with a white   Driver
   1                                           logo “Rescue”
Jet ski                  8                 red colour with a white   Driver
   2                                           logo “Rescue”
Jet ski                  9                 red colour with a white   Driver
   3                                           logo “Rescue”

         Only these accredited boats and jet skis listed are permitted to move
         within the secured perimeter during Familiarisation, and Competition
         hours.

5.0    Set up of FOP
The Competition Manager and Swim Course Coordinator will commence
measurement of the course using instruments of accuracy. They will make
depth, distance and accuracy measurements.
The TD will work with Competition Manager to make sure that everything must
be in place by a set date. The swim course team will place warning lamps on the
signals during the whole period that the signals and the buoys remain in the
water. For the set up of each buoy they will use sand anchors connected with
the buoys by chain and elastic rope, for best stability. Under each buoy lead
weights will be placed for best floatation.
A platform will be used in the water to transport and install equipment.

6.0     Operation plan
The Swim Team Leader will be on the FOP, in the same boat with a Technical
Official.  The Swim Coordinator will remain on the Pontoon during the
Competition, assisting with the control of all movements.

         6.1   Check-In, meeting point and embarkation
         Check 2.2 chapter

         6.2     Embarkation of the pontoon
                 Photographers willing to be on a boat:
                 Women Competition
    -    Photographers on board:
    -    Exit from the boat prior to the end of the first lap:
    -    Exit from the boat after the end of the swim leg:
                 Men Competition
    -    Photographers on board:
    -    Exit from the boat prior to the end of the first lap:
    -    Exit from the boat after the end of the swim leg:
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         6.3         Location of boats before start

               Boat               Label            Location
                                                   Behind the photographer’s pontoon in-line
                 1                  ITU
                                                   with start
                 2             RESCUE              Inside first turn buoy
                 3               ITU               Inside second turn buoy
                 4               ITU               Inside third turn buoy
                                                   Outside of FOP in the middle of the third
                 5             MEDICAL
                                                   leg of the Swim Course
                                                   Inside of FOP close to first leg red marker
                 6              TV Crew
                                                   (small buoy)

         6.4         Location of paddle boards/ canoes before start

                Paddle
                                  Location
                Board
                                  left side of swim channel 30m beyond                 end of
                     1
                                  photographer’s pontoon in case of false start
                                  left side of swim channel 30m beyond                 end of
                     2
                                  photographer’s pontoon in case of false start
                                  Left side of swim channel 30m beyond                 end of
                     3
                                  photographer’s pontoon in case of false start
                                  right side of swim channel 30m beyond                end of
                     4
                                  photographer’s pontoon in case of false start
                     5            Inside first turn buoy
                     6            Inside second turn buoy
                     7            Inside third turn buoy
                     8            Inside fourth turn buoy

         6.5         Location of scuba divers before start

            Scuba Diver           Location
               1, 2               15m from the start line
               3, 4               Turn 1
               5, 6               Turn 3

         6.6         Location of jet ski before start

                Jet ski           Location
                  1               Outside the FOP at the second leg
                  2               Outside the FOP at the third leg
                  3               Outside the FOP at the fourth leg
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         6.7     Movement in case of a false start
         If a false start is signalled by the Race Referee with repeated sounds of
         the start horn, the 4 paddle boards 30m from the start will move to a line in
         front of the athletes, with all boards side on. Lifeguards will prevent the
         athletes from moving past this line without creating harm. If any athletes
         appear to be not stopping, lifeguards must approach from side on, not
         front on.

         Athletes when returning to the pontoon start must move to the end of the
         Pontoon closest to shore, where steps are located. Athletes will return to
         their start positions under instruction from ITU Technical Officials.

         6.8    Movement during the race
         Craft/personnel on the Swim course will observe the following movement
         patterns:
              Craft    Label Movement
                               Move into swim channel and remain at the back
                               of the field. Observe movements of all craft and
              Boat        1
                               general FOP. Can follow field around turn
                               buoys.
              Boat        2    Remain in position
              Boat        3    Remain in position
              Boat        4    Remain in position
              Boat        5    Move in case of emergency
              Boat        6    Move alongside lead athletes inside FOP.
           Jet ski 1      7    Move in case of emergency
           Jet ski 2      8    Move in case of emergency
           Jet ski 3      9    Move in case of emergency
            Paddle
                               Follow lead pack inside FOP. Must move inside
             board/       1
                               turn buoys.
             canoe
            Paddle
                               Follow second pack inside FOP. Must move
             board/       2
                               inside turn buoys.
             canoe
            Paddle
                               Follow towards back of field inside FOP. Must
             board/       3
                               move inside turn buoys.
             canoe
            Paddle
             board/       4    Chance place and remain in position
             canoe
            Paddle
             board/       5    Remain in position
             canoe
            Paddle        6    Remain in position
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              board/
              canoe
              Paddle
              board/               7       Remain in position
              canoe
              Paddle
              board/               8       Remain in position
              canoe
              Scuba
                                 1,2       Remain in position
               team
              Scuba
                                 3,4       Remain in position
               team
              Scuba
                                 5,6       Remain in position
               team

              •    All boats must move inside the FOP with minimum speed.
              •    Boats must ensure a minimum distance of 10m from the athletes.
              •    Paddle boards/ canoes following the field must remain between the
                   boats and the athletes, ensuring where TV travel not to obstruct
                   TV/camera footage.
              •    Paddle boards/ canoes on turns or markers must have the nose of
                   the board pointing in towards the buoy and ensure athletes are not
                   swimming behind or into paddle craft.
              •    Paddle boards/ canoes will not lead athletes at any stage of the
                   race. They must remain on the side of athletes unless emergency
                   circumstances determine otherwise.
              •    Any boats (other than boat 1) wishing to cross sides of the FOP can
                   only do so from behind Boat 1 and with permission from Swim
                   Coordinator.
              •    Boats 6 and 8 must turn inside the turn buoys and not impede the
                   20m restriction zone (between athlete and boat). Paddle boards/
                   canoes will be 10m from the athletes, boats will be 10m from the
                   paddle boards/ canoes.
              •    For the second lap, boats 1,6,8 and the canoes/ paddle boards
                   1,2,3 can move with the athletes until the red mark buoy of the last
                   leg and then can move around the pontoon and follow the athletes
                   again, following the same route with minimum speed.

         6.9     Movement in case of emergency
         In case of emergency, the only boats which should be near the area, are
         medical (5), rescue jet ski and ITU (1). All other boats must move away
         (or follow the directions of the CL). The jet skis will be chosen to carry the
         athletes outside the FOP. Any boat/ jet ski which renders assistance to
         any athlete under emergency circumstances will then proceed to the


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         Rescue area, on the left hand side of the venue where the ambulance has
         access.

         6.10 Movement in case of mechanical problems
         If a boat is to experience mechanical failure during the Competition, it
         must be anchored immediately. In the event the boat with failure is the
         medical team or lifeguard team, a transfer of personnel between boats
         must be managed by the Swim Team Leader.

         6.11 Movement after the end of the swim course
         The red marker on the last leg of the swim course, closest to the Pontoon
         on return to shore, signals the end of any boat, paddle board/ canoes or
         scuba movements. Any boats or board paddlers reaching this point must
         ensure the last athlete has past, before coming to the Pontoon.
         Personnel remaining in position during the Competition, must do so until
         signaled to move via tetra or whistle from Swim Team Leader (boat 1). All
         boats, all paddle board/ canoes lifeguards, jet skis and scuba divers will
         return to the Area behind the VIP Lounge.


7.0    Swim Course Staff Education
This procedure includes 3 parts, the specific theoretical education of volunteers,
the training of swim course staff, the familiarization of the swim course staff and
the simulation.
       7.1     Theoretical education
       The theoretical education will be specific education of the sport’s
       volunteers. All of the paid staff will give to the volunteers their specific
       directives and they will interpret their competences precisely for them.

         7.2    Practice
         There will be a number of training sessions for the swim personnel. The
         following issues will be discussed:
             - Movements of boats for the embarkation of all the clients;
             - Location of all staff just before the start;
             -   Movements in case of a false start;
             - Movements at the duration of the race;
             - Movements in case of emergency;
             - Communication with tetras; and
             - Movements afterwards the end of the swim course.

        7.3    Familiarisation and Simulation
    During Swim course Familiarization and Venue Simulation where all staff can
    practice on the FOP, the following working inside the swim course in the
    following subjects:
            - Movements of boats for the embarkation of all the clients;
            - Location of all staff just before the start;
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            - Movements in case of a false start;
            - Movements at the duration of the race;
            - Movements in case of emergency;
            - Communication with tetras; and
            - Movements afterwards the end of the swim course.
         The familiarization will take place with the help of athletes, who will
         simulate their positions in all of these subjects.

8.0     Availability of Staff
       The tide which exists in the swim area may create problems to the set up
of the equipment. Accordingly, Sport will have a number of staff available on a
daily basis to assist with monitoring the equipment. After the closing hours of the
venue, staff will be present on the venue in 30 minute maximum shifts from the
alert call, when their assistance is expected.

9.0    Pack up of FOP
Immediately following the Medal Ceremonies of the men’s event, Sport will
commence the pack up of the FOP, including all swim course equipment. This
operation must be finished by the end of the day.
Concerning the swim course, the Swim Course Coordinator, the Swim Course
Team Leader and the divers will remove all the equipment. All of these
equipment items will be brought to sport equipment containers, where the sport
equipment coordinator will collect them.

10.0 Swim Area Cleaning
Primary responsibility for cleaning the swim area rests with the contractor of the
Clean and Waste (CLW) functional area. Eight boats will be on side from Sports’
side, which can act in case of pollution. All staff and contractors will be requested
to assist CLW by avoiding littering the area. In the event of any jelly fish or other
marine life potentially causing unrest or danger with the athletes, CLW will be
requested to enter the secured perimeter by Sport through Security to remove.

11.0   Contingency Plans
       The principle strategy to deal with problems such as weather, pollution,
protest, etc. is delay or postponement of competition. If a serious problem does
occur, it is most probable the requirement for the marine facilities will be
extended. All contractors and authorities should have plans to extend the period
of operation for up to 4 hours on competition day, including the possible
rescheduling of the competition to another day.
   • Reports are received daily from the meteorological department. This
       information, including direct from local weather station, assists with
       preparation.




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                           MEDAL CEREMONY PROTOCOL


       (Fanfare and processional music is played to herald the start of the medal
      ceremony. The music stops when the athletes and presentation party are in
                          position, the announcer will say :)

  Ladies and Gentlemen! Welcome to the Women’s medal ceremony of the
  Year/City Name BG Triathlon World (Cup) Championship.

  Presenting medals today will be
  ________________________________________________________________

  Presenting flowers today will be
  ________________________________________________________________

                                          (Pause for three seconds )

  In third place and the winner of the bronze medal at the Year/City Name BG
  Triathlon World (Cup) Championship from _____________________,


  In second place and the winner of the silver medal at the Year/City Name
  BG Triathlon World (Cup) Championship
  from _____________________,

  In first place and the winner of the gold medal at the Year/City Name BG
  Triathlon World (Cup) Championship
  from _____________________,

                                                      (PAUSE)

  Please rise for the national anthem of
  __________________________________
  Following the playing of the national anthem the athletes come together
                                on 1st step for photos )


                ***Repeat this procedure for men’s medal ceremony
  Following the medal ceremonies the women will re-join the men for the
  presentation of the champagne and the announcer will say:
  Presenting champagne today will be
  ________________________________________________________________
Appendix

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           ITU TECHNICAL OFFICIALS EQUIPMENT LIST
               ELITES’WORLD CUP REQUIREMENTS

  Mobile Phones
   5 local mobile phones

  Radios
   15 radios with hands free on a dedicated channel

  Motorbikes
   2 motorbikes with 2 helmets

  Mountain bikes
   2 mountain bikes with 2 helmets

  Boats
   2 Boats
   2 lifejackets

  Measuring Devices
  Thermometer
  GPS

  Flags
    10 red flags 60cmx90cm

  Horns
   3 manual air horns
   1 electronic start system

  Lap Board
   One board per lap x2 sets
   Bell

  Whistles
   30 whistles

  Vehicle
   1 vehicle available for the Team Leader and the TD

  Miscellaneous
   Stationery for the Athletes’ Check In and registration
   Start lists x 25 copies
   Duct Tape
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    Extra stickers for bikes and helmets
    Felt pens
    Pens
    Sewing kit
    Official’s Board
    Competitor’s Agreement x 180 copies
    LCD projector and screen
    Sponges and towels




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                                SPORT EQUIPMENT LIST

Equipment                                  Description
Athletes bags                              For putting their things inside the Athletes Lounge.
Athlete's number stickers                  For the helmet of the athletes' 80mmX50mm
                                           For the bike of the athletes', 300mmx100mm.
Athlete's number stickers
                                           Two same numbers in each edge.
Athlete's number stickers                  For the corrals. 80mmX50mm
Athletes' t-shirts                         For the athletes pack
Bag with sand                              For secure the barriers
Barrels                                    For the Aid stations.
Barrier tape                               For securing the whole FOP.
Barriers                                   For securing the whole FOP.
Baskets                                    Baskets for the Transition Area.
Bell                                       Bell for the last lap with base.
                                           Number decals for the body - Tattoo type for the
Bibs
                                           legs and arms (supplied by ITU. big size.



Bike racks                                 Bike racks for the Transition area.
                                           Bike storage rack CT Hook seat on to 2m across
Bike racks
                                           1,3m high.
                                           Bike sticker for OLV for the athletes to be able to
Bike sticker for OLV
                                           bring out and back the bikes.
Bike training equipments                   Rollers, trainers
Bikes                                      Mountain bike, medium and large size, 24 speed
Binoculars
                                           For setting up the swim course. Cement blocks
Blocks
                                           50kilos 45cmx30cm and at least 25cm
Boat flag                                  Βoat flag, white with a red-cross. 450mm X 600mm.
Boat flag                                  Βoat flag, blue with a logo "ITU". 450mm X 600mm
                                           Βoat flag, red with white logo "Rescue", 450mm X
Boat flag
                                           600mm
                                           Βoat flag, yellow with black logo "Photo", 450mm X
Boat flag
                                           600mm
                                           Βoat flag, yellow with black logo TV Crew, 450mm X
Boat flag
                                           600mm
                                           Βoat flag, white with black logo "Measurer", 450mm
Boat flag
                                           X 600mm
                                           4m long boats with engine of 50HP. The boats are
Boats with 2 platforms                     for following the athletes during the race and for
                                           providing service for Press and TOs.


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                                           7m long boats with engine of 150HP. The boats are
Boats with 2 platforms
                                           for the swim course set up.
Broom                                      Brooms for cleaning the FOP
Swimming Pool Lanes                        Swimming Pool Lane Equipment


Buoys                                      Small size buoys for the swim exit chute.
                                           Roller buoys 5m long X 1m diameter. Fabric air-
                                           tights pvc 850-1100 denier, sewings high frequency
Buoys                                      welding system, multi connection inox for the
                                           connections of the buoys, valve irrevocably and
                                           should be removable. Yellow colour.
                                           Roller buoys 1,8m long X 1m diameter. Fabric air-
                                           tights pvc 850-1100 denier, sewings high frequency
Buoys                                      welding system, multi connection inox for the
                                           connections of the buoys, valve irrevocably and
                                           should be removable. Yellow colour.
                                           Tetrahedron buoys 1,2m long X 0,7m diameter.
                                           Fabric air-tights pvc 850-1100 denier, sewings high
Buoys                                      frequency welding system, multi connection inox for
                                           the connections of the buoys, valve irrevocably and
                                           should be removable. Red colour.
Buoys for marking                          Red colour marking buoys for the swim course.
Buoys pump                                 To put air inside the swim course buoys.
Car batteries                              For the start system.
                                           Red carpet for creating the mount and the dismount
Carpet                                     zone. (3m X 15m) if we do carpet for this it should
                                           be orange
                                           Used for the passage way between the swimming
                                           finish and the transition area, and within the
Carpet
                                           transition area, and before and after the Finish
                                           (chemical-fibre carpets, blue color, 3 meters wide)
                                           Chain 6mm X 2mm DIN 766 hot galvanize - small
Chain
                                           eye
Chain cutter                               Chain cutter for chain of the swim course.
Bike pumps                                 To put air into athletes bikes.
Computers                                   For Media, ITU staff and EO staff
Cones                                      For separation on the FOP.




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                                           Coolers for the volunteers on the FOP.
                                           Drink Holders
                                            External Storage
                                            Holds 2-L Bottle Upright
                                            Wheeled Cooler
Coolers
                                            Drain Plug - Recessed
                                            Handles - (2) Molded-in handles for easy access
                                            Insulation - Body
                                            X-tra Handles - Telescoping handle
                                           Pro
Corrals                                    for the transition zone
                                           Corrals with athletes' ID for the bike racks with a
                                           small part 3mmX50mmX75mm and a big part
Corrals with athlete's ID                  3mmX400mmX250mm. Double faced with the
                                           names, country flag and race number of the
                                           athletes.
Dolphin spine boards                        As in the medical requirements
Double face tape                           for the carpet
Drills                                     All sizes and kinds for course set-up.
Elastic rope / chain / hook
                                           For setting up the swim course.
clips / keys
Electronic measurer                        For course set-up.
Electronic timer                           Special wall electronic timer for swimming-pools
                                           Ability to:
                                           1. Give an indication of a false start incident (via a
                                           Red/Green light)
                                           2. Measure the time of the false start
False start system
                                           Equipment
                                           1. Photocell / laser sensors to monitor the start line
                                           2. Unit to receive the signal from the photocells and
                                           measure the t
                                            One for ITU office, one for media centre and one for
Fax machine x 3                            media centre at venue
White Finish line tape                     Double sided finish line tame. (5m X 300mm)
Flags                                      Yellow flags ? 3
Flags                                      Red flags ? #
                                           Fluorescent stickers for athletes bikes and helmets
Fluorescent stickers
                                           during official training. Yellow, 50mm X 50mm.
                                           Fluorescent stickers for athletes bikes and helmets
Fluorescent stickers
                                           during official training. Orange, 50mm X 50mm.
Fluorescent wristbands                     accreditation
Frames                                     Frames for the signage.
                                           used as a symbol of the Final Finish (made of hard
                                           materials, 4 meters high, 5 meters wide, and the
Gantry
                                           cross section should be shaped in a square with
                                           0.75-meter long side lines)
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                                           For garbage collection during set up and during the
Garbage bags
                                           event during the set-up.
Gauge                                      wind measurer
Gauge                                      electronic water temperature thermometer
Generators                                  4 generators
Gloves                                     Plastic gloves for the aid stations.
                                           2 with a trailer for movement of equipment and
Golf car
                                           supplies before and during competition
Golf car                                   8 2seater for officials and mobile medical personnel
                                           Measurer for measuring the distances on the swim
GPS
                                           course.
                                           Helmets for the bikes in case of damage, all the
Helmets
                                           sizes
Helmets for motorbikes                     Face opened helmets in different sizes
Hoop clips , carabinets                    Hook clips inox 100 - 140mm
Horn                                       4 manual air horns.
                                           for mount- dismount line and prime lines, 15m span
Inflatable arches
                                           size
Inflatable pillars                         pillars 3.5, high, perimeter 1m
Jack hummer                                an electric 5kgr with recharged batteries
Km marker                                  for marking the kms, SET OF 10
Lane cylinder                              Lane cylinder (1,48 Χ 1,18 Χ 0,90)
Lane mechanism                             Mechanism for constructing the lanes.
Lane mechanism                             Mechanism for anchoring the edge of the lanes.
lap board counter                          Electronic
Laser measurer binoculars                   For measuring the course
                                           Lead weights 10kg each in disc shape with a hole in
Lead weights                               the centre 25mm. Diameter 200mm. May be
                                           required to stabalise the gantry
Life - buoys                                Buoy with rope, licenced by the Lifeguards IF
Life jackets
Lifeguard's Poles                          Poles for the lifeguards.
Lifeguard's swimsuit                       Special swimsuit for the lifeguards in different sizes.
Lifeguards whistles                        Plastic whistle without ball Fox 40 type with rope
                                           From poliethilenium and inside foam. Length 2,90-
Lifesurf boards                            3,0/ width 0,90- 1,0/ mass 215-220 lt/ weigth 18-20
                                           kgr. Keel, fin, and a hall at the prow.
                                           Protection mats for the FOP, with the dimension of
Mats
                                           2m Χ 1,2m Χ 150mm
Mobiles                                     40 mobile phones for LOC/ITU Staff and ITU Media
Motorbikes                                 mopeds (scooters over 125HP) ?? ###
                                           more than 750cc, street bikes for the tv crew and the
Motorbikes (6)
                                           photographers
Nail with grommets                         for the carpet
Nautical keys                              Nautical keys

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Number id                                  stickers for the motorbikes 250mmX250mm
PA system
Paint sprays                               White colour sprays for road markings
Paints sprays                              Red colour sprays for road markings
                                           Physiotherapy beds for the Athletes' Changing
Physiotherapy beds
                                           rooms
                                           For the wheel stops to keep the wheels in a proper
Plastic hooks
                                           way.
Poles                                      Poles of the signage.
Poles' bases                               Bases of the signage poles.
Poles for barriers.                        Bases for the barriers.
                                           used for the swimming start (usually grouped by
Pontoon                                    small plastic boxes to be a mobile dock, with 70
                                           meters long and 4 meters wide)
                                           One for ITU office, one for media centre and one for
Printers (3)                               venue media centre
Race swimsuits                             For athletes who do not comply
Radios                                      85 for all areas as per radio protocol document
Rakes                                      Rakes for cleaning the dam
Rope                                       8mm polyester
                                           Sawdust from wood in order to clean the FOP from
Sawdust
                                           oil (sackful)
                                           Aluminum scale for the pontoon for the athletes to
Scale                                      be able to exit the water in case of foul start. What is
                                           this?
Score Board                                 For the spectators
Screws                                     For stabilization of the bike rack on the ground
Signage (all signage needs
to be according to our                     Wheel station
LUD)
Signage                                    Registration
Signage                                    Bike check
Signage                                    Uniform check
Signage                                    Athletes and Team Officials Briefing
Signage                                    Warm-up Area
Signage                                    Aid-station
Signage                                    Wheel stations
Signage                                    Aid stations
Signage                                    FOP Pedestrian crossing X the required number
                                           For the mountain bike with the logo Leader,
                                           W29cmXH21cm, white background colour, black
Signage                                    text colour,
                                           material cell polypropylene 5mm, Signage should be
                                           indicated by both sides


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                                           For the mountain bike with the logo Last Athlete,
                                           W29cmXH21cm, white background colour, black
Signage                                    text colour,
                                           material cell polypropylene 5mm, Signage should be
                                           indicated by both sides
                                           1km after TZ, H60cmXW80cm, white background
                                           colour, black text colour,
Signage
                                           material cell polypropylene 5mm, Signage should be
                                           indicated by both sides
                                           For the training sites and especially for the bike
Signage
                                           training site
                                           1Km to TZ/Finish, H60cmXW80cm, white
                                           background colour, black text colour,
Signage
                                           material cell polypropylene 5mm, Signage should be
                                           indicated by both sides
Spade                                      Small size spade
                                           Acid proof spun for buoys balance inox key-key
Spun
                                           6mm.
Spun                                       Galvanize spun.
Stage
                           Stickers in order to cover athlete's equipment
Stickers
                           according to Rule 61.
                            Number stickers for the ID of the boats (set of 12)
Stickers
                           300mm X 300mm, water proof.
Swim caps (supplied by     For the athletes using during the swim. With race
ITU)                       number and the country code of the athletes.
                           5M wide X 5M long,for having the athletes out of the
Swim half way & exit ramp
                           swim course at the middle of the course
Swimming pool equipments Hand paddles, pull buoys, kick boards
                           For athletes lounge, official lounge, volunteer
Tables                     lounge, media centre, VIP area, doping area, wheel
                           stops, aid stations.
Tape hard tapes to         For ambush marketing
                           To measure distances on the FOP and inside the
Tape measurer
                           Transition Area.
Tenoros start system       For the athletes start
Tents                      As required
2000 Tie wraps             All sizes for course set-up.
                           Toolbox with different type of tools for the FOP
Tool box
                           setup.
Towels                     For Training. One-off.
T-shirts                   White t-shirts for ambush marketing
Tube for the compressor    In order to use for different type of wheels.
Turbo surf rescue sled and
                           For the swim course
jet skis
Turkish Towels             For the athletes using after the Finish
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Umbrellas                                  For the Aid stations.
Umbrellas                                  For the FOP Assistants
                                           forward and rear facing cameras, equipped with hi-
                                           res camera and twin lights, controls include speed,
Underwater Inspection
                                           direction & light operation, compatible with video unit
Camera
                                           to record and playback inspections, supplied with
                                           150 metres control tether for deep and distant
Underwater parachute                       To move the block underwater.
Vehicles                                   6 4-wheel drive trucks
                                           2 cargo vans for transferring the sport equipment in
Vehicles
                                           the FOP
Vehicles                                   5 seated vehicle
                                           Vests for the FOP sector leaders, coordinators,
Vests
                                           supervisor and manager.
Vests                                      Red with a white cross for the medical staff
Vests                                      Blue with white media logo
Video Board                                 For the spectators
Video cameras                              for the technical officials in the critical points
Vinyl cards                                red and yellow for the TOs
                                           For the using of communications during the
Walkie-talkies
                                           competition
Water - plastic bottles                    0,5l plastic bottles for the athletes bikes
Water Barriers                             For securing the whole FOP.
Water bottles                              0,75l plastic bottles for the athletes bikes
                                           Measurer for measuring the distances in the
Wheel measurer
                                           Transition area, on the bike and the run course.
                                           6 back wheels 28'' /10 speed campagnolo
Wheels                                     6 back wheels 26'' /10 speed campagnolo
                                           6 back wheels 26'' /10 speed shimano
Wheels                                     Front and back wheels with Shimano casettes.
Whistles                                   50 Plastic whistles with rope
Wire                                       Wire for FOP set-up
                                           Gloves for protection of the hands during the works
Working gloves
                                           of the FOP set-up, different sizes.




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