Clinical Trial Liability Insurance - Excel

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					                                                                A-21 Coding Quick Reference Table


Sponsored Project Definition: An award made by a sponsor to UCD in the form of a grant, contract, cooperative agreement, subcontract, or fellowship. Each
sponsored project is assigned its own fund number and is separately budgeted and accounted for.

Non-Sponsored Project Definition: Any UCD fund other than a sponsored project fund. Gift and endowment funds are included in this category.


A21 Code    Code Description                                   Includes
AH          Affiliated Hospitals                              All accounts must meet the following criteria:
                                                              - Sponsored project award funded by a non-UCD owned hospital
                                                              - Pay for UCD employees, students, or post-docs provide clinical or patient care services
                                                              - Clinical or patient care services provided at a non-UCD owned location designated by the sponsoring
                                                              hospital.
                                                              - Includes sponsored contracts for joint patient care/instruction programs such as
                                                                 - Residency rotations
                                                                 - Sponsored contracts to provide scarce medical services to non-UCD owned hospitals

CA          College Administration                            Subset of Department Administration type costs in academic Deans'/VC offices.
                                                              Include if all of the following apply:
                                                              - Not a sponsored project fund
                                                              - In an academic Dean/VC office. NOT in an academic department, division or ORU.
                                                              - Used exclusively for DA type costs (i.e. not used for multiple A-21 functions)

CT          Clinical Trials: On-Campus                        Clinical trials or drug studies that include the following:
                                                              1) Qualify for clinical trial overhead rate
                                                              2) funded by a privately sponsored project fund
                                                              3) Conducted primarily in on-campus identified space
                                                              - Examples are commercial drug companies and
                                                              private not-for-profit entities (such as the American Heart Assn.)
                                                              Clinical trials funded by a federal, state, or local government sponsored project are not included and should
                                                              coded as OSA.

CTA         Clinical Trials: Off-Campus                       Same as On-Campus except conducted primarily in space that is NOT identified as On-Campus

DA          Department Administration                         Expenses are incurred for the administrative and supporting services that benefit common or joint
                                                              departmental activities or objectives in academic departments and divisions, ORU's, or other similar
                                                              academic units.
                                                              - ORU's include institutes, study centers and research centers
                                                              Does NOT include:
                                                              - Academic Dean's/VC offices

                                                              Include if All of the following apply:
                                                              - Not a sponsored project fund

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A21 Code   Code Description                                  Includes
                                                             - In an academic department, academic division, ORU or other similar academic unit
                                                             - Used exclusively for DA type costs (i.e. not used for multiple A-21 functions)

                                                             If the account is only partly used for DA type costs, the correct A-21 code is UN

EA         Equipment & Construction Awards                   Sponsored project awards made for the purpose of acquiring capitalizable equipment or facilities
                                                             (construction/renovations)
                                                             - Examples are NIH C06, S10 and S15 awards

INST       Instruction and Departmental Research
                                                             1) All Teaching and Training activities for UC Students, pos-docs, employees, or prospective employees

                                                             2 ) All activities not considered Organized Research - Not separately budgeted and no external reporting.
                                                             3) Non-specific or general research activities funded by unrestricted gift accounts and general donations
                                                             from private sources
                                                             4) Deans' Offices or central campus units where non-sponsored project account is used for I&DR

                                                             5) Academic departments (but not Dean's Offices) where >95% of the non-sponsored project account is
                                                             used exclusively for Instruction and Department Research.

IPA        Inter-Governmental Personnel (IPA)                A standardized agreement between UCD and a federal agency providing an activity or personal effort of a
                                                             UCD employee to a federal agency to work on specific agency activities.

MI         Malpractice Insurance                             Non-sponsored project accounts exclusively to record malpractice or professional liability insurance
                                                             coverage expenditures

OIA        Other Institutional Activities                    Activities not associated with any other defined category and funded with non-sponsored project funds.

                                                             - Examples are clinical services, health service, community service programs; auxiliary enterprises; faculty
                                                             consulting activities not for sponsored project awards
                                                             - A-21 unallowable activities (development/fund raising and lobbying.)

OM         Operations and Maintenance                        Non-sponsored project accounts that substantially contain expenses incurred for the administration,
                                                             supervision, operation, maintenance, preservation, and protection of the institution's physical plant.

OSA        Other Sponsored Activities: On-Campus             Sponsored project funds that do not fit any other sponsored project category with space identified as on-
                                                             campus.
                                                             - Examples are conferences, public service projects, clinical service, health service and community service
                                                             programs.
                                                             - Includes programs providing health care services to the public, sponsor designated portion of the public,
                                                             program evaluations and clinical trials sponsored by government agencies.

OSAA       Other Sponsored Activities: Off-Campus            Sponsored project funds that do not fit any other sponsored project category with space NOT identified as
                                                             On-Campus.

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A21 Code    Code Description                                  Includes



PPP         Private Practice Plans (Clinical)                 Non-sponsored project accounts containing the current year costs of clinical operations occurring in
                                                              schools or academic departments
                                                              - Examples are professional fee funds

RFC         Reserve Funds - Current                           Current reserve funds with OP fund like 78xxxx for contingency or set-aside reserves.
                                                              - Does not include:
                                                                - Allowable recharge reserves for depreciation
                                                                - Accounts to hold prior-year operating balances of otherwise allowable activities.

RFN         Reserve - Non-Current                             Non-current reserve funds (76xxxx) - Renewal and Replacement funds. Includes non-current reserve fund
                                                              sources that are used for allowable recharge reserves (depreciation)

SC          Service Centers Recharge                          Service center activities with regularly reviewed and approved rates that are charged to users based on
                                                              approved methodologies (must be approved by Campus Rate Committee)

SFA         Student Financial Aid                             Accounts identified as (used for sponsored and non-sponsored project funds:
                                                              - Student Financial Aid (OP fund like 78xxxx)
                                                              - A federal or state sponsored work-study program.

SI          Sponsored Instruction                             Instruction or training funded via a sponsored project award.
                                                              - Examples of sponsored project awards are NIH type A,D, F, and T awards

SR          Sponsored Research: On-Campus                     Organized Research accounts where all research and development activities are separately budgeted and
                                                              accounted for.
                                                              Any sponsored project fund assigned UCD's negotiated On-Campus Research Overhead rate
                                                              - SR Examples are NIH type R and S awards (except for R13, R25, S10 and S15 awards)

SRA         Sponsored Research: Off-Campus                    Organized Research that is conducted primarily in space not identified as On-Campus
                                                              - Research and development activities funded with a sponsored project award

SRAXS       Sponsored Research Agric EX Station               Organized Research supported primarily by Hatch, McIntire-Stennis, or Smith-Lever funds
                                                              -examples are OP funds 21003/4; 21005/6; and 21015/16

SRG         Sponsored Research:                               Federal government requires that UCD develop a special overhead rate for the GCRC because they are
            General Clinical Research Centers                 allowed to charge costs that are normally administrative directly to the federal GCRC core grants.

                                                              - Research and development activities funded with a sponsored project award that occur in the GCRC - VA
                                                              @ Mather




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A21 Code    Code Description                                  Includes
SRHES       Sponsored Research: Non-Registry                  Federal regulations prohibit any reimbursement to UCD directly or indirectly to support this kind of research
            Human Embryonic Stem Cell (NRHESC)

                                                              - Research and development activities funded with a sponsored project award that involve Non-Registry
                                                              Human Embryonic Stem Cells.

SRPRC       SR: CA Nat'l Primate Research Center              Organized Research and development activities funded via a sponsored project award that occur at the
                                                              UCD Primate Center
                                                              - Example: NIH award type P51

SSA         Student Services & Administration                 Non-Sponsored project accounts supporting student services and student administration activities:
                                                              - Admissions, registrar, student (records, counseling, lounges, placement services, advisers,
                                                              commencements, organizations, aid administration and health services).

UN          Unrestricted (Instruction)                        1) The account is partly used for I&DR activities, but does not meet the >95% use criterion
                                                              2) If all of the following apply:
                                                              - Non-sponsored project fund
                                                              - Account belongs to an academic department, academic division, ORU or other similar units (not
                                                              Deans/VC offices)
                                                              - Account is used for multiple A-21 functions (especially if Dept. Admin costs are charged to the account)


UR          University Research: On-Campus                    Organized Research accounts where all research and development activities are separately budgeted and
                                                              accounted for under an internal application of funds that are non-sponsored project funds

                                                              - Example: Tobacco Related Disease Research Program (TRDRP)

URA         University Research: Off-Campus                   Organized Research that is conducted primarily in space not identified as On-Campus
                                                              - Research and development activities funded with an internal application of non-sponsored project funds.


URAXS       University Research Agric EX Station              Same as SRAXS but an internal application of university funds that are separately budgeted and accounted
                                                              for.

URG         University Research:                              Federal government requires that UCD develop a special overhead rate for GCRC because the are allowed
            General Clinical Research Centers                 to charge costs that are normally administrative directly to the federal GCRC core grants.
                                                              - Research and development activities funded with an internal application of non-sponsored project funds
                                                              that occur in the GCRC - VA @ Mather.

URHES       University Research: Non-Registry                 Federal regulations prohibit any reimbursement to UCD directly or indirectly to support this kind of research.
            Human Embryonic Stem Cell (NRHESC)

                                                              - Research and development activities funded with an internal application of non-sponsored project funds
                                                              that involve Non-Registry Human Embryonic Stem Cell research.

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A21 Code    Code Description                                  Includes

URPRC       UR: CA Nat'l Primate Research Center              Organized Research and development activities that are separately budgeted and accounted for under an
                                                              internal application of funds that occur at the UCD Primate Center




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