Community Association Uk Constitution Template by oou63040

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									                                                                                      INSERT
                                                                                      CLUB
                                                                                      LOGO

constitution

1    Name

     The Club shall be called …………………………………… (hereinafter referred to as the Club) and
     shall be affiliated to ……………………………………….. (insert association name/NGB/SDS).


2    Objectives

     2.1    The objectives of the Club shall be to:

                 Promote, encourage and develop the sport of …………………. throughout Orkney
                 Increase participation throughout Orkney
                 Provide equal opportunities to everyone in the community to take part in the
                  development of …………………

     2.2    The Club is committed to encouraging the highest ethical standards and all individuals
            involved in the Club should conduct themselves in an appropriate manner.


3    Membership

     3.1    The membership shall consist of the following categories:

                 Junior Membership
                 Student Membership
                 Senior Membership

     3.2    Members in each category shall pay fees as fixed at each Annual General Meeting.

     3.3    All members joining the Club shall be deemed to accept the terms of this constitution and any
            bye-laws from time to time adopted by the Club, e.g. codes of conduct.

     3.4    Membership is open to all.


4    Management

     4.1    The affairs of the club shall be conducted by an Executive Committee which shall consist of
            the officers of the Club, plus ……….. ordinary members, all of whom shall be elected at the
            Annual General Meeting.

     4.2    The officers of the Club who shall be honorary shall be:

                 The Chairperson
                 The Secretary
                 The Treasurer

            If the post of any officer or ordinary member should fall vacant after such an election, the
            Executive Committee shall have the power to fill the vacancy until the succeeding Annual
            General Meeting.

     4.3    All    Executive     Committee      Members     must       be   members     of     the   Club.
    4.4   The Executive Committee shall meet at least four times per year and all meetings must be
          minuted.

    4.5   The Executive Committee shall have full power to deal with all matters relating to the Club
          not reserved to a General Meeting in terms of this constitution.

    4.6   Sub committees may be formed as the Executive Committee determine which will be of
          benefit to the Club.


5   General Meetings

    5.1   Annual General Meeting

          The Club shall hold an Annual General Meeting in the month of …………….. to:

                 Approve minutes of the previous years AGM
                 Receive reports from the Chairperson and Honorary Secretary
                 Receive a report from the Honorary Treasurer and approve the Annual Audited
                  Accounts
                 Elect the Executive Committee
                 Appoint an auditor for certifying the Club’s accounts
                 Fix subscription fees for the ensuing year
                 Consider changes to the Constitution
                 Review and consider any bye-laws
                 Deal with any other relevant business


    5.2   Extraordinary General Meeting

          An Extraordinary General Meeting shall be called by an application in writing to the Secretary
          supported by at least 10% of the members in the Club. The Executive Committee also have
          the power to call an Extraordinary General Meeting by decision of a simple majority of its
          members.


    5.3   Notice of Meeting

          At least 14 days notice in the Orcadian or Orkney Today must be given to all members. The
          Agenda shall be given to all voting members of any General Meeting 14 days before the
          meeting also.


    5.4   Voting

                 Any decision put to a vote, including changes to the constitution, shall be resolved by a
                  simple majority of those present at the general meetings.
                 The Chairperson of the Club shall hold a deliberative as well as a casting vote at general
                  and committee meetings, in each case at the time the meeting commences its business.


    5.5   Quorum

          The quorum at General Meetings shall be 20% of the members and the quorum for Committee
          Meetings shall be 40% of the members.
6   Finance and Accounts

    6.1    The financial year shall run from ………….. to …………….. each year.

    6.2    The Honorary Treasurer shall be responsible for the preparation of the Annual Accounts of the
           Club.

    6.3    The Accounts shall be certified by an appropriate independent person elected annually at the
           Annual General Meeting.

    6.4    All cheques drawn against the Club funds shall be signed by the Treasurer and one other
           nominated office-bearer.

    6.5    All members of the Club shall be jointly and severally responsible for the financial liabilities
           of the Club.


7   Changes to the Constitution

    7.1    Any change to the Constitution shall require a two-thirds majority of those present, eligible to
           vote and voting at a General Meeting.
    7.2    A proposal to change the Constitution must be submitted in writing to the Secretary who shall
           circulate the proposal to all members and allow seven days for submission of any amendments
           before calling a meeting in accordance to 5.3 above.
    7.3    All proposals for changes to the Constitution shall be signed by two members eligible to vote
           at a General Meeting.


8   Dissolution

    8.1    The Club is a non-profit making organisation. All profits and surpluses will be used to
           maintain or improve or develop the Club. No profit or surplus will be distributed other than to
           another non-profit making body on a winding-up or dissolution of the Club.

    8.2    In the event of the dissolution of the Club, any assets thereof shall be donated to a dedicated
           organisation in Orkney, chosen by the Executive Committee. In failing that a donation shall
           be given to a chosen charity by the Committee and shall not be distributed amongst the club
           members in any way whatsoever.

    8.3    Any resolution to dissolve the club may be passed at any General Meeting provided that the
           terms of the proposed resolution are received by the Secretary at least forty two days before
           the meeting at which the resolution is to be brought forward.


9   Declaration

    This constitution was adopted as the constitution of ………….……………………………………..
    at the general meeting held on ……………………………………………………….

    SIGNATURES

    Chairperson      …………………………………………………………………..

    Date             …………………………………………………………………..

    Secretary        …………………………………………………………………..

    Date             …………………………………………………………….

								
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