Checklist for Corporate Travel - Excel by lkr79746

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									VCU - HEALTH SCIENCES
ARMICS RISK ASSESSMENT FORM CHECKLIST


ADDITIONAL REQUIREMENTS

                 Key Roles, Responsibilities
                       > Primary contact for Human Resources
                       > Person responsible for signing off or reviewing HR Actions
                          > Primary contact for Grant applications/budgets (pre award)
                          > Primary contact for Grants Administration (post award)
                          Primary contact for Procurement & Payment
                          Person responsible for signing off or reviewing procurement and
                          payment transactions
                          >Primary contact for travel authorizations/reimbursements
                          >Person(s) responsible for signing off on travel
                          >Primary contact for fixed assets


                 Delegated Authority within the Department/unit
                       >Department authorized signature on travel
                       >Department authorized signature for purchasing card review
                       >Department authorized signature for procurement over $5,000
                       >Department authorized signature for cash deposits/receipts
                       >Department authorized signature for Human Resources actions


FINANCE CHECKLIST                                                                                  References / VCU Policies


                 Grants & Contracts - Pre Award, Federal and Non Federal                           VCU Office of Research, Office of Sponsored Programs (OSP), Pre
                                                                                                   Submission Compliance Requirements

                 Grants & Contacts - Post Award, Federal and Non Federal                           VCU Grants & Contracts Accounting web site: Post Award Financial
                                                                                                   Administration Guidelines
                          Cost Sharing of Salaries                                                 G&C web wite: Accounting for Cost Sharing

  M:\ARMICS\                                                                                                                                     VPHS Finance - Confidential
  81a92ad2-9dfe-461a-b018-151624448970.xls                                     Finance Checklist                                                                   1/5/2011
                          Effort Reporting/Certification                                           G&C web site: Effort Reporting Training, Effort Reporting Primer for
                                                                                                   Faculty or Fiscal Administrators
                          Facilities & Administrative Cost Recoveries (FACR)                       G&C web site: Direct and Indirect Costs, Facilities and Administrative
                                                                                                   (Indirect) Costs

                 Budget Entries                                                                    VCU web site: Banner Information Center. VCU Job Aids, Banner Budget
                                                                                                   Entry Guide and Banner Finance Training, Creating Finance Transactions

                 Journal Vouchers                                                                  VCU web site: Banner Information Center. VCU Job Aids, Banner Journal
                                                                                                   Voucher Guide and Banner Finance Training, Creating Finance
                                                                                                   Transactions
                 Cash Receipts / Deposits                                                          VCU web site: www.vcu.edu/treasury/COPolicy.htm


                 Petty Cash                                                                        VCU web site: VCU Treasury Reporting: Department Petty Cash Funds


                 Procurement & Payment                                                             VCU web site: Office of Procurement & Payment
                       Purchases < $5,000                                                          VCU Financial & Administration Policies and procedures - Section 6 -
                                                                                                   Purchasing Activities
                          Purchases > $5,000
                          Direct Pays
                          Purchasing Card                                                          Training & Procedures, Corporate Purchasing and Travel Cards


                 Travel                                                                            VCU web site: Office of Procurement & Payment: Travel Reimbursements -
                                                                                                   Policies & Procedures (Section 7.30), Moving & Relocation Policies &
                                                                                                   Proceedures (Section 7.6)

                 Fixed Assets                                                                      VCU web site: VCU Financial Reporting, Fixed Assets and General
                                                                                                   Accounting: Fixed Assets Policies

HUMAN RESOURCES CHECKLIST

                 New Hire                                                                          VCU web site: www.hr.vcu.edu/jobs/HiringGuide.htm;
                                                                                                   www.hr.vcu.edu/forms/#employment, Personnel Administrator/Hiring
                                                                                                   Manager Quick Reference for New Hires and Rehires


  M:\ARMICS\                                                                                                                                        VPHS Finance - Confidential
  81a92ad2-9dfe-461a-b018-151624448970.xls                                     Finance Checklist                                                                      1/5/2011
               Labor Distribution                              Human Resources: Overview of Banner Decentralized Funding Changes


               Salary Adjustments                              VCU Human Resources: Classified Pay Practicies, Reference Guide for
                                                               Personnel Actions

               Payroll Review                                  VCU Human Resources: Timekeeping Training


               Overtime                                        VCU Human Resources Guidelines: Overtime Guidelines


               Terminations                                    VCU Human Resources: Guidelines for Separating Faculty & Staff




M:\ARMICS\                                                                                                    VPHS Finance - Confidential
81a92ad2-9dfe-461a-b018-151624448970.xls   Finance Checklist                                                                    1/5/2011
          VCU - HEALTH SCIENCES
          ARMICS RISK ASSESSMENT FORM CHECKLIST


          ADDITIONAL REQUIREMENTS
                              Key Roles, Responsibilities
                                    > Primary contact for Human Resources
                                    > Person responsible for signing off or reviewing HR Actions
                                    > Primary contact for Grant applications/budgets (pre award)
                                    > Primary contact for Grants Administration (post award)
                                    Primary contact for Procurement & Payment
                                    Person responsible for signing off or reviewing procurement and
                                    payment transactions
                                    >Primary contact for travel authorizations/reimbursements
                                    >Person(s) responsible for signing off on travel
                                    >Primary contact for fixed assets
                              Delegated Authority within the Department/unit
                                    >Department authorized signature on travel
                                    >Department authorized signature for purchasing card review
                                     >Department authorized signature for procurement over $5,000
                                     >Department authorized signature for cash deposits/receipts
                                     >Department authorized signature for Human Resources actions
                              Internal Policies & Procedures


          FINANCE CHECKLIST
                              Grants & Contracts - Pre Award, Federal and Non Federal
                              Grants & Contacts - Post Award, Federal and Non Federal
                                     Cost Sharing of Salaries
                                     Effort Reporting/Certification
                                       Facilities & Administrative Cost Recoveries (FACR)


                              Budget Entries
                              Journal Vouchers
                              Cash Receipts / Deposits
                              Petty Cash



M:\ARMICS\                                                                                  VPHS Finance - Confidential
81a92ad2-9dfe-461a-b018-151624448970.xls                 Sheet2                                              1/5/2011
                              Procurement & Payment
                                     Purchases < $5,000
                                     Purchases > $5,000
                                     Direct Pays
                                     Purchasing Card
                              Travel
                              Fixed Assets


          HUMAN RESOURCES CHECKLIST

                              New Hire
                              Labor Distribution
                              Salary Adjustments
                              Payroll Review
                              Overtime
                              Terminations




M:\ARMICS\                                                     VPHS Finance - Confidential
81a92ad2-9dfe-461a-b018-151624448970.xls              Sheet2                    1/5/2011

								
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