Checklist Format for Housekeeping in the Room - Excel by gps13265

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Checklist Format for Housekeeping in the Room document sample

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									                                  Process audits
OEM, MRO & TEST

Advantages - Bedhampton 5S checklist

Shading in of quadrants
Layout
Professional appearance

Disadvantages - Bedhampton 5S checklist

Very subjective
Small print
Interpretation from person to person

Advantages - 5 "S" Housekeeping survey

Very clear and precise
Check item and description
Self explanatory
Thorough

Disadvantages - 5 "S" Housekeeping survey


Advantages - 5 "S" Chad's checklist

Very specific
Self explanatory
Includes safety and environmental items

Disadvantages - 5 "S" Chad's checklist

Potentially long

Advantages - 5 "S" Boeing

None

Disadvantages - 5 "S" Boeing

Too lengthy
No scoring facility
General dislike

Advantages - 5 "S" South Molton

Straight forward


Disadvantages - 5 "S" South Molton

No visual system
5 S checklist requirements
Visual system for scoring
Standard for scoring
Self explanatory
Specific
Appearance
Ease of use
Includes safety and environmental items
Red tag issues
Auditor, date, area, frequency
Comments
Score
Communication and structure
Generate checklist
Corrective actions
                       Score                                 Condition Observed                        Score (check box)
                                                                                                        0   1    2      3   4                                                                                                                                                                                                                                                          To calculate smart score


                                                                                                                                                                             SMART OFFICE CHECKSHEET
                           4               Very Good (perfect condition)                                                                                                                                                                                                                                                                                                               1. Add up each column
                           3               Good (1-2 problems)                                                                                                                                                                                                                                                                                                                         2. Add each column together to get total
                           2               OK (3-4 problems)                                                                                                                                                                                                                                                                                                                           3. Divide total by 280
                           1               Bad (5-6 problems)                                                                                                                                                                                                                                                                                                                          4. Multiply this score by 5
                           0                  Very Bad (above 7 problems), or non existent                                                                                                                                                                                                                                                                                             5. This is now your smart score


          Date :_____________________________                                                                                                                                            Audited By :_________________________                                                                                                                                 Area Audited : _________________________


                                                                                                                                         Straighten                                                                       Shine
                                                     Sort                                                                       (Can be defined as arranging items so that they are                              (Means sweeping floors, wiping off machinery, and                                               Standardise                                                                         Sustain
                                           (Means removing from the workplace all items that                                    easy to use and labelling them so that they are easy                             generally making sure that everything in the factory                              (It is the state that exists when the first three S's are                           (Making a habit of properly maintaining correct
 Number Item                               are not needed for current production)                               Score           to find and put away)                                            Score           stays clean)                                                      Score           being maintained)                                                   Score           procedures and looking to continually improve)                 Score
                                                                                                        0   1    2      3   4                                                            0   1    2      3   4                                                             0   1    2      3   4                                                               0   1    2      3   4                                                          0   1    2      3   4

                                                                                                                                Performance metrics are posted and labelled that                                                                                                                                                                                                       Visual performance metrics are displayed per plant
                                                                                                                                                                                                                                                                                                   Performance metrics per the standard with evidence
                                                                                                                                effectively visually communicate in / out of condition                                                                                                                                                                                                 standard, evidence of regular stand-up meetings at
                                                                                                                                                                                                                                                                                                   of regular stand-up meetings at the board taking
          Visual Management for            No unnecessary visuals are posted or written on                                      processes.                                                                       All postings are orderly in appearance and clear to                                                                                                                   the boards with pareto/root cause/ improvement
    1                                                                                                                                                                                                                                                                                              place with pareto / root cause action planning.
          performance                      white boards                                                                         Training matrices are posted for office personnel                                understand, white boards clear                                                                                                                                        action planning. Actions are specific, measurable,
                                                                                                                                                                                                                                                                                                   Actions are specific and measurable, current and
                                                                                                                                Office 'smart' board exists with before & after photos                                                                                                                                                                                                 and accountable for particularly negative trends.
                                                                                                                                                                                                                                                                                                   accountable particularly for negative trends.
                                                                                                                                and actions for improvement.                                                                                                                                                                                                                           Ownership shown at the local level.


                                                                                                                                                                                                                                                                                                                                                                                       Future state map, plans and actions for key and
                                                                                                                                                                                                                                                                                                                                                                                       support processes have been developed (per the
          Visual Management for                                                                                                 VSM's (Current & Future) for key & support                                                                                                                         VSM standard exists. Future state map, with
                                           Key Business Processes are identified, mapped,                                                                                                                        All postings are orderly in appearance and clear to                                                                                                                   site standard) within the last 9 months with more
    2     business improvement (Value                                                                                           business processes are displayed in the target area                                                                                                                subsequent plans and actions, are current and have
                                           and reflect current processes                                                                                                                                         understand, white boards clear                                                                                                                                        than one cycle of improvement (current has become
          Stream Maps)                                                                                                          with owners and action plans.                                                                                                                                      been created less than 12 months ago.
                                                                                                                                                                                                                                                                                                                                                                                       future state). Linkages between maps and the site
                                                                                                                                                                                                                                                                                                                                                                                       wide plant map / action plan can be clearly seen.

                                                                                                                                                                                                                                                                                                   Standard electronic file structures & work
                                           Key Business Processes data / information flows                                      Process maps (Current & Future) for key & support
                                                                                                                                                                                                                                                                                                   instructions are set to enable cross working / skilling                             Personnel are maintaining the system to the
    3     Electronic data management       are process mapped and described in Work                                             business processes are displayed in the target area                              System is tidy and cleared to standard
                                                                                                                                                                                                                                                                                                   of personnel. Standards for software are clearly                                    standards set
                                           Instructions, and refelct current processes                                          with owners and action plans.
                                                                                                                                                                                                                                                                                                   communicated.
                                                                                                                                All items have designated locations, are labelled and
                                           Storage requirements are defined, documented and                                                                                                                                                                                                        Standard exists for organisation and identification of                              Personnel are maintaining the system to the
    4     Electronic data storage                                                                                               are organised. Items / data / metrics can be                                     System is tidy and cleared to standard
                                           clearly communicated                                                                                                                                                                                                                                    files & folders in line with company standard                                       standards set
                                                                                                                                retrieved rapidly.
          Hardcopy Data Management
                                           No unnecessary items present (on or inside),                                         All items have designated locations, are labelled and                                                                                                              Standards exists and are posted that determine
                                                                                                                                                                                                                 Items do not cause overloading of racks, shelves,                                                                                                                     Personnel are maintaining the area to the standards
    5                                      excess paperwork not being collected, excess sales                                   are organised. All required paper products are                                                                                                                     locations, labelling, maintenance and organisation in
          Office shelves, cabinets,                                                                                                                                                                              cabinets or drives. Areas are clean & free of debris                                                                                                                  set
                                           literature (overproducing)                                                           stocked to adequate levels (inventory)                                                                                                                             line with company standard
          printers
          Common Areas / Rooms
          (Computer room, Conference                                                                                            All items have designated locations, are labelled and                                                                                                              Standards exists and are posted that determine
                                                                                                                                                                                                                                                                                                                                                                                       Personnel are maintaining the area to the standards
    6     rooms, Canteen, Library, Print   No unnecessary items present                                                         are organised. Areas / rooms are neat and orderly,                               Area is clean, free of debris & excess paperwork                                  locations, labelling and organisation in line with
                                                                                                                                                                                                                                                                                                                                                                                       set
          Room, Changing rooms,                                                                                                 all chairs are in proper place around tables                                                                                                                       company standard
          Photocopying)
                                           No un-necessary items (I.e. production parts) on                                     Desks and work surfaces are organised and project                                Desks and work surfaces are clean and in good                                     Does a standard exist in the area that describes                                    Are all desks & surfaces standards adhered to at all
    7     Desks & surfaces
                                           workbenches or work surfaces                                                         a professional image                                                             condition                                                                         what the desks and surfaces should require                                          times ?
                                                                                                                                All fire extinguishers are charged, and first aid
                                           Are there fire extinguishers, fire exits clear, and first                                                                                                             All fire extinguishers and first aid equipment is clean                           Area plan identifies fire extinguishers, fire exits and                             Risk assessments have been undertaken, actions
    8     H&S                                                                                                                   equipment available and labelled. Location is clearly
                                           aid equipment available                                                                                                                                               and ready to use                                                                  first aid equipment                                                                 are current and are driving improvement
                                                                                                                                identified at head height
                                                                                                                                Processes / equipment have been arranged so that
                                           Unnecessary walking to / from copier, central filing,                                                                                                                 Floors mopped / carpets hoovered, no slip / trip                                  Standard layouts exist for workgroups that show                                     Personnel are maintaining the area to the standards
    9     Excess motion                                                                                                         they are easy to use and reduce excess motion to a
                                           fax machine. Free of obstructions on walkways.                                                                                                                        hazards                                                                           movement between processes / equipment                                              set
                                                                                                                                minimum
                                                                                                                                Equipment, desks, chairs, PC's have been arranged
                                           No unnecessary motion taking place within                                                                                                                             Personal workspaces are clean and in good                                         Standards exist and are posted for the correct                                      Personnel are maintaining their workspace to the
   10     Ergonomics                                                                                                            within the individuals workspace that reduce stress /
                                           individuals workspace                                                                                                                                                 condition                                                                         arrangement of personal workspace                                                   standards set
                                                                                                                                strain to a minimum
                                                                                                                                The area has a standard identified defined location
                                           No unallowed foodstuffs and beverages being                                                                                                                           No unallowed foodstuffs and beverages                                             Standards exist and are posted for foodstuff and                                    Personnel are maintaining the area to the standards
   11     COSHH                                                                                                                 for consumption of foodstuffs and beverages and
                                           consumed or in the areas                                                                                                                                              contaminating PC's or areas                                                       beverage consumption within the office areas                                        set
                                                                                                                                standard times for its use.

                                           No recyclable materials in non-recyclable                                            Areas have specified recycling containers for paper,                                                                                                                                                                                                   Personnel are maintaining the area to the standards
                                                                                                                                                                                                                 All outside surfaces of recycling containers are                                  Waste disposal, lighting, PC standards exist and are
   12     Environmental                    containers, no lights being left on unnecessarily, no                                cups, cans & plastic bottles and have designated                                                                                                                                                                                                       set. Evidence of current improvement activities that
                                                                                                                                                                                                                 clean                                                                             displayed
                                           PC's not being switched off, no excess paperwork                                     locations, labelled and organised                                                                                                                                                                                                                      are looking to positively affect the environment.

                                                                                                                                                                                                                                                                                                   Area standard exists and is posted to define layout
                                           Are facility items in the area broken, damaged. No                                                                                                                                                                                                      and format. Has maintenance request been raised ?
                                                                                                                                Have items in the area been identified that are                                  The area has floors swept, equipment clean and                                                                                                                        Does an area have a planned maintenance
   13     Facilities                       flickering / broken / insufficient lighting. No un-used                                                                                                                                                                                                 Planned maintenance / duty rotas exist for
                                                                                                                                broken or damaged ?                                                              generally clean                                                                                                                                                       schedule for all facilities issues ?
                                           wiring & cabling present or trailing.                                                                                                                                                                                                                   maintaining the area / equipment to the required
                                                                                                                                                                                                                                                                                                   standard exist and are current.
                                                                                                                                Red Tag area is designated and labelled, all items
   14     Office Red Tag                   Are there items requiring red tags within the area                                                                                                                    Red tag area to be clean                                                          Area plan identifies red tag area                                                   Red tag area is maintained to correct procedure
                                                                                                                                tagged with date placed in area


                           SECTION TOTALS :                                                                          /56                                                                              /56                                                                               /56                                                                                 /56                                                                            /56

                                                                                                                                                                                                                                                                                                                                                                                                GRAND TOTAL                                            /280
C:\Docstoc\Working\pdf\[eb662304-319e-46e7-b9fb-2cc9a5cfbdc8.xls]New Bedhampton 5S Actions Form

                                                                                                                                                                                                                                                                                                                                                                                                SMART SCORE
                                                                                                                         SMART OFFICE COMMENTS SHEET
          Date :_____________________________                                                                                      Audited By :_________________________                                                                                       Area Audited : _________________________


                                                                                                                       Straighten                                                  Shine
                                                                Sort                               (Can be defined as arranging items so that they are easy (Means sweeeping floors, wiping off machinery, and                                    Standardise                                                      Sustain
                                           (Means removing from the workplace all items that are   to use and labelling them so that they are easy to find and generally making sure that everything in the factory stays   (It is the state that exists when the first three S's are being   (Making a habit of properly maintaining correct
 Number Item                               not needed for current production)                      put away)                                                   clean)                                                       maintained)                                                       procedures)

                                                                 Comments                                                 Comments                                                     Comments                                                       Comments                                                       Comments




          Visual Management for
    1
          performance




          Visual Management for
    2
          business improvement




    3     Electronic data management




    4     Electronic data storage



          Hardcopy Data Management
    5
          Office shelves, cabinets,
          printers
          Common Areas / Rooms
          (Computer room, Conference
    6     rooms, Canteen, Library, Print
          Room, Changing rooms,
          Photocopying)


    7     Desks & surfaces




    8     H&S




    9     Excess motion




   10     Ergonomics



   11     COSHH



   12     Environmental




   13     Facilities



   14     Office Red Tag

C:\Docstoc\Working\pdf\[eb662304-319e-46e7-b9fb-2cc9a5cfbdc8.xls]New Bedhampton 5S Actions Form
          SMART OFFICE IMPROVEMENT ACTIONS SHEET
          Date :_____________________________



                                                                                                                                                                            Straighten                                                                                      Shine
                                                                                  Sort                                               (Can be defined as arranging items so that they are easy to use and labelling them so that   (Means sweeeping floors, wiping off machinery, and generally making sure that everything in                                              Standardise                                                                                 Sustain
 Number Item                             (Means removing from the workplace all items that are not needed for current production)                               they are easy to find and put away)                                                                the factory stays clean)                                                (It is the state that exists when the first three S's are being maintained)                       (Making a habit of properly maintaining correct procedures)

                                                                    Actions                         Owner           Due Date                                      Actions                         Owner           Due Date                                  Actions                            Owner          Due Date                                     Actions                               Owner            Due Date                            Actions                             Owner            Due Date



                                                                                                                                    Training Matrix to be completed                               PH / LB / ROE 15/8/06
          Visual Management for
    1                                  Functions to review visuals and agree standard               MA/RK           7/20/2006                                                                                                     Per sort
          performance
                                                                                                                                    Implement Smart office board                                  MA              21/7/06




                                                                                                                                    Move VSM's to target areas                                    RK/MA           20/7/06
                                       Talk to Colin about placemnet of Plant VSM                   MA/RK           17/07/2006
                                                                                                                                                                                                                                                                                                                                Develop VSM standard                                             RK/MA            30/8/06
          Visual Management for                                                                                                     Review support process maps, define standard, and move to RK/MA               30/8/06
    2                                  Identify Key Business Processes and plan review cycle.       MA/RK           21/7/06                                                                                                       Per sort
          business improvement                                                                                                      target areas
                                                                                                                                                                                                                                                                                                                                Change VSM's to reflect standard                                 RK/MA            15/09/06
                                       Ensure all VSM's are within 12 months                        MA/RK           30/8/06
                                                                                                                                    Complete NPI future state                                     SR              15/8/06




    3     Electronic data management




    4     Electronic data storage




                                       Develop standard                                             MA              30/7/06
    5     Hardcopy Data Management
                                       Organise sort and straighten day                             ML/SR           308/06




    6     Common Areas / Rooms         Define owners (COMPLETE)                                     BOS             7/17/2006                                                                                                     Provide recycling facilities in common areas                 MA/RK          8/15/2006




    7     Desks & surfaces




    8     H&S                                                                                                                       Put Fire extinguisher labels at head height                   DW              8/15/2006                                                                                                     Develop area plan (COMPLETE)                                     MA               8/15/2006   Generate Risk Assessment Plan                               DW               8/15/2006




    9     Excess motion                Review each work area, define standards and needs            RK/MA           7/30/2006




   10     Ergonomics                   Ensure ergonomics are part of Risk Assessment                DW              8/15/2006




   11     COSHH                        Post standard more visibly                                   DW              8/15/2006




   12     Environmental




   13     Facilities                   Include cabling etc in risk plan - define standard           DW              8/15/2006




   14     Office Red Tag               Develop office red tag process / std and communicate         MA/RK           8/15/2006       Label items in red tag area                                   DW              7/20/2006                                                                                                     Include in area plan                                             MA               8/15/2006




C:\Docstoc\Working\pdf\[eb662304-319e-46e7-b9fb-2cc9a5cfbdc8.xls]New Bedhampton 5S Actions Form

								
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