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  IFCS                                                                                         Agenda item 2


                                                                                             IFCS/FORUM-IV/02w
Chemical Safety in a Vulnerable World                                                            Original: English
                                                                                                    5 August 2003




                                                                                                               DECISION DOCUMENT
                                         FORUM IV

                 Fourth Session
                      of the
   Intergovernmental Forum on Chemical Safety

                                         Bangkok, Thailand
                                        1 – 7 November 2003



            ************************************


    PROPOSED PROVISIONAL ANNOTATED AGENDA
                                 Prepared by: IFCS Secretariat




For the protection of the environment and reasons of economy, this document is printed in limited number.
Delegates are kindly requested to bring their copies to the meeting and not to request additional copies



             Secretariat: c/o World Health Organization, 20 Avenue Appia, CH-1211 Geneva 27, Switzerland
            Tel: +41 (22) 791 3873/3650; Fax: +41 (22) 791 4875; Email: ifcs@who.int; Website: www.ifcs.ch
INTERGOVERNMENTAL FORUM ON CHEMICAL SAFETY                                  IFCS/FORUM-IV/02w
Fourth SESSION – FORUM IV
1-7 November 2003




                            Chemical Safety in a Vulnerable World

                   PROPOSED PROVISIONAL ANNOTATED AGENDA

                           convening on Saturday, 1 November 2003


1.    Opening of the meeting

2.    Organizational matters concerning Forum IV

      -       report on preparations for Forum IV
      -       adoption of agenda
      -       adoption of provisional timetable

3.    IFCS administrative items

4.    President’s Progress report

5.    Children and chemical safety

6.    Occupational safety and health

7.    Hazard data generation and availability

8.    Acutely toxic pesticides – risk management and reduction

9.    Capacity building

      - review of capacity building assistance
      - Information Exchange Network on Capacity Building for the Sound Management of Chemicals
      - addressing the widening gap among countries in following the chemical safety policies

10.   Strategic approach to international chemicals management

11.   Election of IFCS Officers and Forum Standing Committee Members

12.   Any other business

13.   Review of conclusions and recommendations, adoption of Report of the Meeting

14.   Closing of the Meeting




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INTERGOVERNMENTAL FORUM ON CHEMICAL SAFETY                                              IFCS/FORUM-IV/02w
Fourth SESSION – FORUM IV
1-7 November 2003

ANNOTATIONS

Languages:

Working documents:                         Arabic, Chinese, English, French, Russian, Spanish

Simultaneous interpretation: Arabic, Chinese, English, French, Spanish and Russian interpretation for
                                       the Plenary sessions and, as relevant, for Regional Group
                                       Meetings

Please note: It is anticipated that a substantial portion of the discussions and consideration of issues will
take place in Regional Group Meetings convened as pre-Forum IV meetings and during Forum IV.


Opening Ceremony

All participants are invited to be seated in the ESCAP Hall, UNCC by 13h00.

Professor Dr HRH Princess Chulabhorn will make the inaugural address and present the IFCS Award of
Merit and Special Recognition Award.

Agenda item 1: Opening of the meeting

The President will open the meeting. A keynote presentation will be followed by a panel discussion on
Chemical Safety in a Vulnerable World.

Agenda item 2: Organizational matters concerning Forum IV

A brief report on the preparations for Forum IV undertaken by the Forum Standing Committee will be
made. A rapporteur will be designated. The Provisional Agenda (IFCS/FORUM IV/01w) and Time
Schedule (IFCS/FORUM IV/03w, IFCS/FORUM IV/04w) will be presented for adoption. The President
will provide a brief introduction to the agenda items, highlighting the issues to be considered and action
requested.

Agenda item 3: IFCS Administrative items:

Proposed amendments to IFCS guidelines & procedures (IFCS/FORUM IV/15w) and Guidelines &
Criteria for Selection of Meeting Hosts (IFCS/FORUM IV/05w) will be presented for consideration and
agreement.

A detailed financial statement (IFCS/FORUM IV/06w) outlining the status of the budget and estimated
resource requirements will be presented. Forum IV will be asked to consider and approve an estimated
expenditure for 2004-2006.

A proposal from IFCS Vice Presidents concerning support to Vice President to assist in carrying out the
office responsibilities defined by IFCS will be presented for consideration and agreement (IFCS/FORUM
IV/07w).

A process for election of Officers and Forum Standing Committee members will be presented for
consideration and agreement.




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INTERGOVERNMENTAL FORUM ON CHEMICAL SAFETY                                             IFCS/FORUM-IV/02w
Fourth SESSION – FORUM IV
1-7 November 2003

Agenda item 4: President’s Progress Report:

The President will present a Progress Report. The report has been prepared to monitor progress made on
the commitments and agreed targets in the Bahia Declaration and Priorities for Action beyond 2000.

Agenda item 5: Children and chemical safety

An intensified focus on the special vulnerability of children exposed to serious health threats from their
environments has brought the issue of children & chemical safety to the forefront on the international
chemicals management agenda. In response to requests from the Central & Eastern European region, the
International POPs Elimination Network (IPEN) and the International Network on Children's Health,
Environment and Safety (INCHES), the topic of children & chemical safety has been included in the
Forum IV agenda.

The working/decision document (IFCS/FORUM IV/14w) provides thought starting information to
motivate discussion and action. It cites examples of why children have special vulnerabilities to
chemicals and presents information on chemicals in the context of environmental health risks to children.
Recommendations for actions are presented for consideration and agreement.

An information paper (IFCS/FORUM IV/11 INF) is intended to provide background information and
scientific rationale for the decision paper.

Agenda item 6:

Forum III agreed that special attention should be paid to occupational safety and health concerns caused
by chemicals. A working/decision document (IFCS/FORUMIV/08w) has been prepared to examine the
global and national actions that need to be taken to further worker safety. Recommendations are presented
for consideration and agreement by Forum IV.

Agenda item 7:
The Priorities for Action Beyond 2000 and the Bahia Declaration on Chemical Safety call for
improved global consistency and collaboration in hazard data generation for existing industrial
chemicals and for enhanced accessibility of this data. Priority for Action A3 requests the Forum
Standing Committee (FSC) to develop a proposal for an additional Priority for Action to be
discussed at Forum IV. This Priority for Action should address:
   The role of industry in generating and assessing data;
   The role of industry and governments in making available, and easily accessible, to the public
    the results of tests and their interpretation leading to conclusions about the degree of hazard or
    risk involved;
   The desirability of reducing the use of animals for toxicity testing where other methods, that
    may give a similar assurance of safety, are available;
   Possible approaches for ensuring that relevant data become available to the public and
    authorities in the shortest possible time-frame, considering incentives and/or restrictions that
    might serve this purpose.

The working/decision document (IFCS/FORUMIV/09w) contains FSC’s understanding of its charge and
a proposal for the additional Priority for Action. An Annex with detailed technical information is
distributed as an information paper (IFCS/FORUM-IV/09w Annex).

Agenda item 8: Acutely toxic pesticides – risk management and reduction




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INTERGOVERNMENTAL FORUM ON CHEMICAL SAFETY                                             IFCS/FORUM-IV/02w
Fourth SESSION – FORUM IV
1-7 November 2003

Priority for Action D5 requested the Forum Standing Committee (FSC) to provide initial input on the
extent of the problem of pesticides poisoning, and provide guidance for sound risk management and
reduction, including options for the phasing out of toxic pesticides where appropriate, and report to Forum
IV. The FSC has prepared an initial assessment of the problems commonly associated with acutely toxic
pesticides based on a review of reports and analyses of poisoning incidents. The working /decision
document (IFCS/FORUMIV/10w) presents the assessment report and proposes recommendations for
further action.

Agenda item 9: Capacity building

Review of capacity building assistance:

Priority for Action E3 requests the Forum Standing Committee (FSC) to review assistance given to
countries to support capacity building for the sound management of chemicals and report back to Forum
IV. The FSC conducted a qualitative review and examination of a select number of past and present
capacity building initiatives in the field of chemical safety with the aim of identifying obstacles to
successfully launching and carrying out such projects. The analysis of these case studies and lessons
learned have been compiled into a working/decision document for Forum IV (IFCS/FORUMIV/11w).
The document articulates major important elements of future approaches to capacity building co-operation
for the enhancement of the sound management of chemicals. Forum IV is requested to consider the report
and proposed follow up actions.

Information Exchange Network on Capacity Building for the Sound Management of Chemicals:

Forum III supported the development of an Information Exchange Network on Capacity Building for the
Sound Management of Chemicals (INFOCAP) within the framework of the IFCS and called upon
countries, international organizations, industry, labour unions, public interest groups and the academia to
actively participate in this effort by 2003 (Priority for Action E4). A report on progress made and lessons
learned during the start-up phase of the Network will be presented for consideration and possible further
action.

Addressing the widening gap among countries in following the chemical safety policies:

In response to a proposal from the Islamic Republic of Iran, the Forum is requested to address the
“Widening Gap Among Countries in Following Chemical Safety Policies”. The proposal noted that the
transboundary nature of threats by hazardous chemicals requires that all countries move toward the
implementation of sound management of chemicals, more or less at the same pace. The current wide
implementation gap is contrary to the main aim of these efforts and is counterproductive. Therefore, wide
gaps that exist between developed countries and developing countries in their ability to pursue chemical
safety policies need to be bridged.

The Forum Standing Committee has prepared a working/decision document (IFCS/FORUMIV/12w) on
the topic for Forum IV. The document presents background information on the problem, outlines the
current situation and presents recommended actions to address the issue.

Agenda item 10: Strategic approach to international chemicals management (SAICM)

The need for a comprehensive and co-ordinated international approach to the sound management of
chemical has been recognized for over 30 years at numerous major global meetings, from the UN
Conference held in Stockholm in 1972, to the 2002 World Summit on Sustainable Development
(WSSD).



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INTERGOVERNMENTAL FORUM ON CHEMICAL SAFETY                                            IFCS/FORUM-IV/02w
Fourth SESSION – FORUM IV
1-7 November 2003

In response to Decisions SS.VII/3 and 22/4 IV of the United Nations Environment Programme
Governing Council and the WSSD Plan of Implementation, Forum IV will review and discuss the
further development of a strategic approach to international chemicals management (SAICM). The
IFCS Bahia Declaration and Priorities for Action Beyond 2000 form the basis for the further
development of a strategic approach. Forum IV is requested to discuss and identify any gaps in the
IFCS Bahia Declaration and Priorities for Action Beyond 2000 or in the implementation of these
priorities, and suggest remedies for any identified gaps.

The Forum Standing Committee has prepared a Thought Starter document (IFCS/FORUMIV/13w) to
stimulate thinking about gaps in present global chemicals policy and to provide an analytical
framework within which discussion points might be “situated.” Appended with this Thought Starter is
a background document in tabular format that identifies key themes in the Bahia Declaration and
Priorities for Action Beyond 2000, provided as an organizational aide in tracking discussion at Forum
IV on gaps, obstacles and potential actions (Annex A).

The outcome of Forum IV deliberations will be presented to the first PrepCom of the International
Conference on Chemicals Management, to be convened 9-13 November 2003 in Bangkok,
immediately following Forum IV.

Agenda item 11: Election of IFCS Officers and governmental members of the Forum Standing
Committee.

Forum IV shall elect Officers consisting of a President and fiveVice-Presidents. They shall
take office immediately after closure of Forum IV and hold office until the end of Forum V.

Forum IV shall elect members of the Forum Standing Committee following the agreed composition
(ref. IFCS Terms of Reference, IFCS/FORUM III/23w, Annex 1, Forum Standing Committee Terms
of Reference, IFCS/FORUM III/23w, Annex 5). Four members of the Forum Standing Committee
representing the interests of science, the public, industry and workers shall be designed by non-
governmental participants.

Agenda item 12: Any other business

The Forum may wish to consider other matter raised by participants in the course of the meeting.

Agenda item 13: Review of conclusions and recommendations, adoption of Report of Meeting

The participants will be invited to consider and adopt the draft report of the Forum IV as prepared by
the rapporteur and the report of the outcome of Forum IV deliberations on the SAICM that will be
presented to the first PrepCom.

Agenda item 14: Closing of the meeting

It is expected that Forum IV will be closed by the President by 17h00 on Friday, 7 November 2003.




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