Checklist Database Migration Plan Weekly District Phase Roll Out DRAFT by eiz16600

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									                                                                                                                          Weekly District Phase Roll Out (DRAFT-subject to change and state DASL approval)



                                   5/22/06     5/29/06         6/5/06      7/20/06         8/21/06      8/28/06         9/4/06          9/11/06          9/18/06         9/25/06        10/2/06        10/9/06        10/16/06     10/23/06      10/30/06    11/6/06
    Northeastern                                                                                        III/IV           III/IV          IV/V               V              V              V                                                    ITC Live     GO LIVE
    Springfield-Clark JVS       Prep         Phase I                     Phase II                                    Phase III       Phase III        Phase III/IV    Phase III/IV    Phase IV/V     Phase IV/V     PhaseV        PhaseV       ITC Live     GO LIVE
1   Southeastern Local          Prep         Phase I                     Phase II                                    Phase III       Phase III        Phase III/IV    Phase III/IV    Phase IV/V     Phase IV/V     PhaseV        PhaseV       ITC Live     GO LIVE
    Clark-Shawnee Local         Prep         Phase I                     Phase II                                    Phase III       Phase III        Phase III/IV    Phase III/IV    Phase IV/V     Phase IV/V     PhaseV        PhaseV       ITC Live     GO LIVE
    Clark County ESC                         Prep          Phase I       Phase II                                    Phase III       Phase III        Phase III/IV    Phase III/IV    Phase IV/V     Phase IV/V     Phase V       PhaseV       ITC Live     GO LIVE


                                               1/15/2007     1/22/2007      1/29/2007       2/5/2007     2/12/2007       2/19/2007        2/26/2007        3/5/2007       3/12/2007      3/19/2007      3/26/2007      4/2/2007     4/9/2007
3 East Clinton Local                         Prep          Phase I       Phase II       Phase II/III Phase II/III Phase III          Phase III/IV     Phase IV/V      Phase IV/V      Phase V        PhaseV         ITC Live      GO LIVE
    Blanchester Local                        Prep          Phase I       Phase II       Phase II/III Phase II/III Phase III          Phase III/IV     Phase IV/V      Phase IV/V      Phase V        PhaseV         ITC Live      GO LIVE



                                 4/16/2007 4/23/2007 4/30/2007   5/7/2007 5/14/2007 5/21/2007        5/28/2007     6/4/2007   6/11/2007   6/18/2007   6/25/2007     7/2/2007   7/9/2007
  Xenia Community               Prep       Phase I Phase II    Phase II/III Phase II/III Phase III Phase III/IV Phase IV/V Phase IV/V   Phase V     PhaseV      ITC Live     GO LIVE
5 Greenview Local               Prep       Phase I Phase II    Phase II/III Phase II/III Phase III Phase III/IV Phase IV/V Phase IV/V   Phase V     PhaseV      ITC Live     GO LIVE



                                 4/30/2007 5/7/2007 5/14/2007 5/21/2007 5/28/2007        6/4/2007   6/11/2007    6/18/2007   6/25/2007    7/2/2007    7/9/2007    7/16/2007 7/23/2007
  Cedar Cliff Local             Prep      Phase I Phase II   Phase II/III Phase II/III Phase III  Phase III/IV Phase IV/V Phase IV/V   Phase V     PhaseV      ITC Live    GO LIVE
6 Sugarcreek Local              Prep      Phase I Phase II   Phase II/III Phase II/III Phase III  Phase III/IV Phase IV/V Phase IV/V   Phase V     PhaseV      ITC Live    GO LIVE
  Yellow Springs                Prep      Phase I Phase II   Phase II/III Phase II/III Phase III  Phase III/IV Phase IV/V Phase IV/V   Phase V     PhaseV      ITC Live    GO LIVE

                                             5/14/2007 5/21/2007 5/28/2007   6/4/2007 6/11/2007        6/18/2007   6/25/2007      7/2/2007    7/9/2007  7/16/2007   7/23/2007 7/30/2007 8/6/2007
7 Northeastern Local                         Prep     Phase I   Phase II   Phase II/III Phase II/III Phase III   Phase III/IV Phase IV/V   Phase IV/V Phase V     PhaseV     ITC Live  GO LIVE
    Tecumseh Local                           Prep     Phase I   Phase II   Phase II/III Phase II/III Phase III   Phase III/IV Phase IV/V   Phase IV/V Phase V     PhaseV     ITC Live  GO LIVE




    Brief Overview of Phase Descriptions (Detail in District Implementation Plan)

    Prep- Environment Set-up; Initial Contact Meetings; etc.

    Phase I- District Submits the DASL DISTRICT SURVEY to ITC; Superintendent Reviews plan & appoints implementation leader; Implementation plan gets board approval
                                 Meeting between ITC & District leader; Kick Off Meeting; ITC receives SIGNED DASL District Planning Sign-off


    Phase II- ITC Makes DASL PLAY available to the district; Hands on training for Portal & Security by ITC; Set up Security; train secretaries on Portal; Move existing SWAN link to Portal--teachers
                              will update their SWAN attendance from Portal;
                              add "old" DSL link to DASL Portal; Go Live with Portal (by building); Update browser Home Page for ALL teachers and staff; Work through DASL Password/log in issues as needed;
                              Complete DASL Security and Portal Sign-Off

    Phase III- Training (will be on-going through phase IV) -Train implementation team members according to their areas. Complete DASL Training sign-off and give to ITC.

    Phase IV- School Set-up and Configuration- (Must be completed in Play and Live)-Fresh Live database setup by ITC; Correct all .sext errors; De-duplicate TEAC records (corrections must be made in SIS);
                               Configure Marking Pattern Rules; Configure Mark Types for the district (by ITC);
                               Provide ITC with approved upcoming School Calendar; Verify P3107 P105; Data load performed by ITC of the Marks package; Configure DASL Options Screens-
                               Fees,Attendance,etc)

    Phase V- Data Validation & Testing --Can NOT proceed to Phase VI GO LIVE until Phase V sign off is received and verified.




                                                                                                                                                                                                                                                                       Revised - 1/5/2011
ITC Implementation                                                                     1/5/2011
ID            Task Name                 Duration   Start   Finish   Resource Names Completed
 1      Sirsi Conversion Plan
 2         Phase I-Planning
      Phase I database cleanup                                       ITC Site,District
 4              training.                                                 Staff
      Phase 2 database cleanup                                      ITC Site, District
 5               training                                                 Staff
      Distribute Phase 2 cleanup
                                                                        ITC Site
 6             checklist.
      Monthly report of database
                                                                        ITC Site
 7         cleanup progress
10             Duration

      Phase II-Database Cleanup
12               (Multilis)
        Verify Phase 1 Database
                                                                        ITC Site
13        Cleanup is complete
        Verify Phase 2 Database
        Cleanup is complete from                                        ITC Site
14               checklist.
       Identify special conversion                                  ITC Site, District
15                needs                                                  Staff
                                                                    ITC Site, District
     Remove records without items.
16                                                                       Staff
     Remove weeded, missing, lost,
                                                                        ITC Site
17        and withdrawn items.
     With permission, remove items
                                                                    ITC Site, District
     missing in inventory and items
                                                                         Staff
18            being traced.
     Dedupe multilis bank if district
                                                                        ITC Site
19               agrees.
      Cleanup expired patrons with
                                                                      District Staff
20            transactions
       Remove expired holds and
                                                                        ITC Site
           temporary locations
22              Duration

24    Phase III - Policy Mapping
                                                                    ITC Site, District
        Obtain current calendar
25                                                                       Staff
     Generate circulation policies
                                                                        ITC Site,
26             from multilis
   Meet with district staff to review
                                                                    ITC Site, District
      Multilis polices using policy
                                                                         Staff
27       mapping worksheets
    Once reviewed place policies
   into Policies Template for entry                                     ITC Site
28           into Workflows.
32               Duration

     Phase IV - Prepare Instance
34       for data migration
     Create Instance on Sun server                                      ITC Site
35
       Enter Library policies into
                                                                        ITC Site
36              instance
37    Set up library staff accounts                                     ITC Site
ITC Implementation                                              1/5/2011
       Create test-migration and
     migration directories on VMS              ITC Site
38                server
        Map migration of patron
                                               ITC Site
39 categories to patron profiles.
40 Define Bank/Institution codes               ITC Site
     Test LISLIST reports for data
                                               ITC Site
41             extraction.
      Verify data in LISLIST .DAT
                                               ITC Site
42               reports
      Correct and retest lislist/dat
                                               ITC Site
                   files
   Customize xb_unic table for the
                                               ITC Site
45              instance
        Test export by running
                                               ITC Site
46          UNICTEST.com
47     Check resulting .out files              ITC Site
        Correct and retest with
                                               ITC Site
48      UNICTEST.com till ok
       Notify library staff of any         ITC Site, District
49         additional cleanup                   Staff
         Add district/library to
                                               ITC Site
50       TEST/WEB2 system.

     Phase V - Test Migration and
                                               ITC Site
71               Training
     Extract Multilis Data into Test-
                                               ITC Site
72         migration directory
     Load library data into Sirsi and
                                               ITC Site
73               re-index
        Setup Patron Updating
                                               ITC Site
74          Procedure (PUP)
       Process patron photos if
                                               ITC Site
75               available
      Update text for customized           ITC Site, District
76      district overdue notices                Staff
       Complete ITC pre go-live
                                                 ITC
77                testing
                                            ITC Site,District
     Install client software on district
                                              Staff, Tech
                 computers.
                                              Coordinator
                                           ITC Site, District
       Resolve software/hardware
                                              Staff, Tech
            security issues.
                                              Coordinator

       Train district library staff            ITC Site
78
79     Distribute Go-Live checklist            ITC Site
                                           ITC Site, District
        Data Cleanup as needed
80                                               Staff
      Verify completion of Go-Live
        checklist, additional data
                                                   I
       cleanup/policy changes as
81              needed.
82              Duration
       Sirsi Catalog and Patron
83             Validation

84         Phase VI - Go Live
ITC Implementation                                            1/5/2011
     Agree on Go-Live Date,Report         ITC Site,District
85             to INFOhio                      Staff
       Wipe Test data from sirsi
                                              ITC Site
86              database
      Wipe previous extration files
    from Testmigration directory on           ITC Site
87                  VMS
   Extract Multilis Data for Go-Live
                                              ITC Site
88       to Migration directory
       Copy Log file to Migration
                                              ITC Site
89              directory
     Load library data into Sirsi and
                                              ITC Site
90               re-index
       Setup and veryify that all
       maintence procedures are               ITC Site
91               running.
          Stop Multilis patron
       loading/Start Sirsi patron             ITC Site
92                loading
        Switch Web2 settings to
                                              ITC Site
93               Unicorn
        Notify library staff of go-live
      success, replacement of WEB2
                                              ITC Site
         URLs, and suspension of
             access to MultiLis
94
      Burn Multilis PDF archive files
                                              ITC Site
      to CDROM and give to district.
95
96             Duration
97       DASL Go -Live Sign-Off

             Phase VII - Post
97           Implementation
        Adjust Library policies to
                                              ITC Site
98             districts needs
       Additional Training for library
                                              ITC Site
99            staff as needed.
       Refer all issues and questions
                                              ITC Site
      to infohio_liaisons@noacsc.org
104
105              Duration
ITC Implementation   1/5/2011

								
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