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WELCOME TO COLEGIO MENOR SAN FRANCISCO DE QUITO

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WELCOME TO COLEGIO MENOR SAN FRANCISCO DE QUITO Powered By Docstoc
					         MIDDLE SCHOOL HANDBOOK
         FOR STUDENTS AND PARENTS

                          2010-2011



                                        Vía a Santa Inés, Cumbayá
                                Teléfonos: (593-2) 28 93 391 al 395
                                                   28 94 429 al 422
                                             Fax: (593-2) 28 94 419
                                        Casilla Postal: 1722 20104
                                                    Quito - Ecuador

                                        www.colegiomenor.edu.ec
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Middle School 2010-2011
    WELCOME

       Welcome to the Middle School transitional years, grades six through eight. Being responsible for
the formation of our youth is a great charge, and these middle school years are crucial for setting the
course. During Middle School, students learn strategies and skills necessary for becoming independent
learners, as they leave a maternal primary setting and prepare for the demands of their high school
career. Middle school students are explosive with ideas, emotions, questions, and demands, creating an
exciting and dynamic environment of continual change. It is crucial for the school and home to work
together to provide firm guidance and clear expectations during these transitional years which
important developmental changes are taking place. To provide a framework to guide our students, we
emphasize 3 core values, known as the 3Rs of middle school: being respectful, responsible, and
reflective. If you act with respect in all that you do, you can be certain that the choices you make always
consider the wellbeing of yourself and others in the community. If you act with responsibility, you are
willing to take ownership of your words and actions. If you are a reflective person, you will learn and
grow from your life experiences.

       Being transition years implies that mistakes are an integral part of the learning process. Together
as educators and parents, we must be prepared to respect the child’s right to make mistakes,
responsibly help the child understand the repercussions that the mistake may have for self and
community, and reflect on our role in helping the child learn from personal experience, accept the
consequences that each action brings. For teachers and parents of the CMSFQ community, success
depends on teamwork and trust, as we hold our students to a high level of expectations, and stay firm
when uncomfortable moments present themselves. For you, our students, these transition years are full
of change and surprises, but with support, guidance, and clear expectations, we have no doubt that you
will have a wonderful and successful middle school experience.


Cindy Pieterick
Middle School Principal                                                           September – 2010




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       Middle School 2010-2011
      TABLE OF CONTENTS


GENERAL ORGANIZATION OF THE MIDDLE SCHOOL

MS Principal…………………………………………………………………………………………… 5
Dean of Students…………………………………………………………………………………….. 5
Counselor……………………………………………………………………………………………….. 5
Special Needs Specialist………………………………………………………………………… 6
Instructional Facilitator………………………………………………………………………...... 6
Advisors…………………………………………………………………………………………………... 6


MIDDLE SCHOOL ACADEMIC INFORMATION

Grading Scale…………………………………………………………………………………………… 7
Progress Reports and Report Cards through PowerSchool…………………..….. 7
Grading System……………………………………………………………………………………….. 7
Grading Categories……………….……………………………………………………………...... 7
MS Homework Policy……………………………………………………………………………… 8
Late Homework Make-up sessions…………………………………………………………... 8
Make-up exams………………………………………………………………………………………. 8
Excused Absence Make-up work……………………………………………………………... 8
Academic Promotion……………………………………………………………………………….. 9
Recommendations for students ending the year with Ds ………………………. 9
Extra help ………………………………………………………………………………………………… 9
Extra credit Policy……………………………………………………………………………………. 9
Extra Semester and Final Exams……………………………………………………………… 9
Exam Exemption Policy……………………………………………………………………………. 9
Middle School Awards…............................................................................... 10
New Transfer Students……………………………………………………………………………. 11
Jura a la Bandera……………………………………………………………………………………… 11


OPTIONAL ACADEMIC PROGRAMS

Middle School Academic Fieldtrips & Requirement…………………………………. 12


MIDDLE SCHOOL PROGRAM FOR ACADEMIC SUPPORT - PAS

Placement in the Program for Academic Support…………………………………                                         13




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         Middle School 2010-2011
MIDDLE SCHOOL POLICIES and GENERAL RULES

Code of Honor………………………………………………………………………………………… 14
Definition of Terms used in Code of Honor and Middle School Rules……... 15
General Considerations for Infractions against the Code of Honor………… 17
Code of Honor Violations……………………………………….………………………………… 17
Disciplinary Warnings…………………………………………………………………………….. 18
Suspension Policy………………………………….………………………………………………… 18
Discipline Review Committees………………………………………………………………. 19
Elementary to Middle School Disciplinary Transition……………………………… 19
Middle School to High School Disciplinary Transition……………………………… 19
Disciplinary Status of New Students……………………………………………………….. 19
Community Point System……………………………………………………………………… 20
Verbal Warning……………………………………………………………………………………… 20
Written Warning…………………………………………………………………………………… 21
Probation………………………………………………………………………………………………. 22
Recuperation of C-points………………………………………………………………………. 23
Community Hours….……………………………………………………………………………. 23
End of the Year Revisions……………………………………………………………………… 23


GENERAL RULES and POLICIES

Personal Behavior………………………….……………………………………………………… 24
Use of Electronic Devices………………………………………………………………………… 24
Attendance……………………………………………………………………………………………… 24
Absences………………………………………………………………………………………………… 25
Punctuality…………………………………………………………………………………………….. 25
Early Dismissals/Late Arrivals………………………………………………………………… 25
Tardy Policy……………………………………………………………………………………………… 26
Off-Campus Activities…………………………………………………………………………….. 26
Cancellation of classes…………………………………………………………………………… 26
Starting the school year late…………………………………………………………………… 27
Leave of absence during the school year……………………………………………… 27
Leaving school early at the end of the semester …………………………………… 27
Withdrawal from Colegio Menor…………………………………………………………… 28
Release of records…………………………………………………………………………………… 28
Transportation Policy…………………………………………………………………………… 28
Cars…………………………………………………………………………………………………………. 28
Lost and Found……………………………………………………………………………………….. 29
Student Visitor Policy………………………………………………………………………………. 29
Lockers………………………………………………………………………………………………………29
Parent Conferences………………………………………………………………………………. 29

CONTACT INFORMATION…………………………………………………………………..                        30


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       Middle School 2010-2011
   GENERAL ORGANIZATION OF THE MIDDLE SCHOOL (MS)

The Middle School (MS) at Colegio Menor includes grades six through eight. The Middle School and the
High School maintain distinctive academic and student life programs aimed at providing a well-rounded
and appropriate education for all MS students. However, the two areas do work together to assure
integration, consistency and cohesion in all programs offered to the students during their secondary
school career.

BRIEF DESCRIPTION OF ADMINISTRATIVE FUNCTIONS

Middle School Principal (Ms Principal)
The Middle School Principal is responsible for all teachers, staff, students and activities. The principal’s
responsibilities include:
 Middle School policies
 Academic / curriculum planning
 Faculty/staff hiring, support, development and evaluation
 Development and/or revision of academic standards
 Coordination/integration of academic programs among sections of the school
 Transition programs for students moving from one section to another of the school
 Administrative Meetings (General Director, Academic Leadership Team (ALT), other Principals, Middle
   School Team)
 Meetings with faculty (individually and in groups), counseling personnel, students, and parents
 Leading the MS Team by collaborating with Dean of Students, Counselors and PAS Coordinator to
   provide students with emotional, disciplinary and academic support
 Participating in the Admissions Committee
 Controlling and supervising books and materials orders
 Preparing annual budget for the area

Dean of Students
The Dean of Students’ general responsibilities include:
 Management of student behavior issues
 Working closely with MS Principal, counseling personnel, PAS coordinator, teachers, parents and
   students
 Participating on the Middle School Administrative Team
 Classroom observation
 Faculty support
 Coordination of the Community Hours
 Participating in meetings with MS Principal, teachers and parents
 Student Life Programs: National Junior Honor Society (NJHS)

Counselor
The work of the Counselor includes planning and coordination in the following areas:
 Participating in meetings with MS Principal, teachers and parents
 Counseling students with individual and/or group problems
 Participating on the MS Administrative Team

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       Middle School 2010-2011
   Planning and implementing special programs: Values, Drug and Alcohol Awareness, Wholesome Life
   Conducting informational conferences for parents and teachers
   Maintaining parental contact
   Providing faculty support

Special Needs Specialist
Works within the counseling department, and is responsible for the following:
 Applying psycho-pedagogic assessments of referred children.
 Providing support for teachers in implementing adaptation strategies in the classroom
 Following up on referred children across the school year
 Interviewing and meeting with parents, teachers and external therapists

PAS Coordinator Responsibilities Shared Between Counselor & Special Needs Specialist:
 Monitoring grades and keeping track of the students' academic performance
 Administering the admissions exams and participating on the Admissions Committee
 Observing classes
 Student and parent contact / Communication of progress
 Faculty support

Instructional Facilitator
 The Instructional Facilitator is responsible for:
 Working directly with teachers to provide support in the implementation of the academic program
    and promotes rigorous instructional practices to positively impact student learning.
 Providing classroom based demonstrations, collaborating with teachers on an individual and group
    basis and coordinating area learning activities.
 Focusing on enhancing teacher’s instructional effectiveness, aligning curricular programs and
    enriching student academic experience.
 Working with academic leaders in the school to accomplish institutional objectives and ensure a high
    functioning area leadership team.

Middle School Advisors
 Middle School teachers serve as advisors to a parallel of their students.
 Implicit in the role of advisor is the work of guiding, counseling and delivering constructive criticism.
   Advisors need to be firm and hold students to high standards, constantly reviewing with their advisees
   Colegio Menor expectations. Through interactions with their advisors, students learn to take
   responsibility for their actions and begin to see the connections between our Code of Honor and their
   personal success in the Colegio Menor community.
 The advisor is the key contact for his/her advisees and will maintain his/her students informed about
   current events and school news.
 He/she is the first person to whom parents and other faculty members turn with questions, concerns
   or praise about students.




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       Middle School 2010-2011
       MIDDLE SCHOOL ACADEMIC INFORMATION


                                       GRADING SCALE

                                       A+      100-95
                                       A        94-93
                                       A-       92-90
                                       B+       89-87
                                       B        86-83
                                       B-       82-80
                                       C+       79-77
                                       C        76-73
                                       C-       72-70
                                       D        69-60
                                       F        < 60




PROGRESS REPORTS AND REPORT CARDS THROUGH POWERSCHOOL PARENT PORTAL
Colegio Menor has two official Report Cards a year, one at the end of the first semester and one at the
end of the school year. However, it is our interest to keep both the student and parents informed of the
academic performance and progress in shorter periods of time. For this reason, we have opened the
electronic portal on the school’s web site that can be accessed by using the personal access code
provided by the Registrar’s Office.

GRADING SYSTEM


                             SEMESTER I                            SEMESTER II
                 Semester Grade             Semester    Semester Grade      Semester Exam
                                              Exam
                       80%                    20%            80%                 20%

                                 50%                                  50%

GRADING CATEGORIES
Three categories will be used to specify learning grades:

1. Summative Assessments (60%)
   Summative Assessments are the activities that are supervised by the teacher, through which a student
   demonstrates his or her acquired knowledge at the end of the learning process.



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       Middle School 2010-2011
2. Formative Assessments (25%)
   Formative Assessments are activities through which a student practices and consolidates the learning.
   Teacher use these assessments to monitor and modify instruction. Ten percent (10%) of each
   formative grade is received for meeting deadlines.

3. Life Sills (15%)
   Life Skills measure the ability of student’s performance under real life demands. The Life Skills that
   teachers assess are:
    Punctuality
    Participation
    Preparedness

MIDDLE SCHOOL HOMEWORK (HW) STAMP POLICY
Students who do not hand in a homework assignment when due will receive a "No Homework" stamp in
their agenda. This communication provides immediate communication to the parents that a student is
not meeting his/her academic commitments. The student loses 10% of their homework grade for not
meeting the assigned deadline, but parents are encouraged to speak with the student and encourage
him/her to take advantage of the late HW make-up session to resubmit the academic work for credit.

Parents are asked to monitor homework and to check the agendas on a regular basis. A parent
signature is requested on each stamp to verify that the communication has been seen.

LATE HOMEWORK MAKE-UP SESSIONS
Students are provided with the opportunity to make-up missing work by attending a HW make-up session
during Tuesday’s or Thursday’s long break. They must attend the session immediately following the
missed deadline, and arrive to the session on time, handing in the finished assignment to the Middle
School principal at the end of the session. The principal will submit the assignments to teachers for full
academic credit (minus the 10% lost for missing the deadline). If the student does not attend the HW
make-up session, they will receive a ZERO on the assignment.

MAKE-UP EXAMS
A student will be allowed to make up exams only if he/she presents a doctor’s excuse or in case of an
extreme emergency.

EXCUSED ABSENCE MAKE-UP WORK:
Students who have an excused absence are responsible for making up work. There are two types of
excused absences:

 Unplanned Absence (due to illness or other emergency):
Students will have the same number of days they are absent to make up the work. Students have access
to any assigned work though the teacher websites located on the school’s web page. If a student is
absent for more than 2 days, the student should meet with teachers to organize new deadlines for any
missing work.



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       Middle School 2010-2011
 Leave Of Absence During The School Year (with permission requested in advance):
Requesting a Leave of Absence is a very serious matter. Students who receive permission to take a Leave
of Absence must understand that it is their responsibility to communicate with teachers and to make up
all missed work. Teachers are under no obligation to provide special tutoring to students who miss school
due to a Leave of Absence.

Students requesting a Leave of Absence of more than one day must do the following:
    Present a letter to the MS Principal a minimum of one week prior to their planned absence. If two
      or more teachers have concerns about the request, the Middle School Principal reserves the right
      to call a meeting with the parents to discuss concerns.
    We recommend students to work on assignments during the absence:
           o Students have access to any assigned work though the teacher websites located on the
               school’s web page. Students should submit listed assignments the day of return to school.
           o Complete additional assignments on due dates agreed upon with the teacher.
    If the student does not meet the new deadlines, he/she must attend the HW make-up session
      immediately following the deadline, or the student will receive a zero.
    The school strongly discourages any Leave of Absence during the last month of school

ACADEMIC PROMOTION
The schools expectations are that a student must minimally earn Ds (60%) in every subject. A student
failing one or more subjects may be referred to the Junta for denial of registration the following year.

Recommendations For Students Ending the Year With Ds
Core academic survival skills are Literacy and Math; therefore, any student who ends the year with a D in
either a language or math course will be asked to complete additional work during the summer to better
prepare them for academic success the following year.

Extra Help Policy
Teachers are available to give extra help to students one afternoon each week as assigned by the
department. Students with difficulties or low performance in a particular class are encouraged to make
arrangements with their teachers to take advantage of this support. Keep in mind that bus transportation
changes must be requested one week in advance.

Extra Credit Policy
Students may be able to earn extra credit in a particular class as assigned at the teacher’s discretion if
they have completed all other assignments throughout the semester. There will be no more than 5 extra
credit points allowed in one semester. Extra credit will not be given the last three weeks before the
semester ends.

SEMESTER AND FINAL EXAMINATIONS
Semester exams are required for most classes and are given during an established exam period at the end
of each semester. Students who do not have an exam on a particular day do not need to come to school.
The only excuse for missing a semester or final exam is a written medical certificate. (See: “Leaving
School Early at the End of the Semester/Year” page 27).



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       Middle School 2010-2011
EXAM EXEMPTION POLICY
Because test taking is an important skill that is developed through practice, we require all students to
take firs semester exams. However, we want to recognize excellence and effort in our students by
allowing them the privilege to exempt from any second semester exams in subjects were they have a
minimum year-long average of 93% or higher in that subject one week prior to the close of the semester.

MIDDLE SCHOOL AWARDS
The GBT and POE awards are given to students that have been nominated by the faculty and gone
through selection process.

Awards By Grade Level:

Goodness, Beauty, and Truth (GBT)
This award is given to the most outstanding student in each grade. He or she represents our motto of
Goodness, Beauty, and Truth to the highest level. Students nominated for these awards should meet the
following criteria.
 Achieves academic excellence, both in effort and results
 Demonstrates outstanding citizenship. Students who have been in the discipline system during the
    year may not be nominated. Students with Code of Honor violations or Disciplinary Warnings during
    the year will not be considered
 Actively participates in a variety of extracurricular activities. Both activities connected to and not
    connected to Colegio Menor are considered

Pursuit of Excellence (POE)
This award is given to the student in each grade, who demonstrates a spirit and drive to achieve
excellence. They may not always achieve the same high academic results as our GBT recipient, but it is
never for a lack of effort. Students nominated for these awards should meet the following criteria.
     Demonstrates superior effort to achieve academic excellence. (PAS level 1 students are eligible
       for nomination)
     Demonstrates citizenship. Students who have been in written warning or probation may not be
       nominated. Students with Code of Honor violations or Disciplinary Warnings during the year will
       not be considered
     Participates in extracurricular activities. Both activities connected to and not connected to Colegio
       Menor are considered

Awards by Subject Area:
These awards are given all subject areas. The grades used for the evaluation of nominees in this process
will be from the last delivered grade report prior to the final exam.

   1. Most Improved: This award is given to the student who has demonstrated great effort,
      commitment, and consistency to overcome his/her difficulties.

   2. Academic Excellence: This award lists the subjects in which the student is given to the student
      who has maintained the highest grade throughout the school year.


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       Middle School 2010-2011
Academic Honors
A student will not be considered for Honor Roll if they have had an academic-related Code of Honor
violation or Disciplinary Warning during the semester. If the violation takes place in the final week of the
semester, this will apply to the next semester.
    a) Academic Recognition
    87-89 (B+ average)
    b) Honor Roll
    Semester grade point average of 90- 94 (A average)
    c) High Honor Roll
    Semester grade point average of 95 (A+ average) and above


NEW/TRANSFER STUDENTS
New/Transfer students are automatically in “Conditional Status” when they come to Colegio Menor.
Any student’s continuation in the MS is contingent on whether the student’s needs may be met with our
existing programs. A student can be put on “Conditional Status” at anytime in the school year. Efforts
will be made to provide appropriate support to the student on Conditional Status and the student will be
expected to meet all conditions specified. The case will automatically be referred to the Junta at the end
of each semester.

JURA A LA BANDERA
At the Middle School level the school does not designate special positions of honor at this ceremony
because in primary we do not have numeric grades. The school will recognize the 6 students with the
highest cumulative grade point average during the first semester of sixth grade.

Attendance at the Jura ceremony is mandatory for sixth grade students.




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       Middle School 2010-2011
    OPTIONAL ACADEMIC PROGRAMS

Middle School Academic Fieldtrips
The purpose of the Middle School academic fieldtrip program is to expose students to Ecuador's
geographic and cultural diversity and provide numerous links to the curriculum.

The program gives students the opportunity to reinforce and extend their understanding of concepts
through experimental field activities. Students use their five senses to make connections between what
they are observing and what they have studied in class. For example, the study of human-environment
interactions around the world-an important theme across all three grade levels in the middle school-is
greatly enriched when students are able to observe both the positive and negative effects of these
interactions in their own country.

The academic fieldtrips offer the opportunity of learning life skills as well as team work, while exploring
the bio-diversity found in the different regions of Ecuador.

Middle School requirements for participation in academic fieldtrips:
During these trips, we expect our students to uphold the values of our community while representing
Colegio Menor in the larger Ecuadorian community. We will hold the students to the following criteria as
a demonstrated measure of their commitment to this expectation.

Parents will receive a written communication outlining the behavioral criteria that students must meet to
be eligible for the trip. Students will be informed of the expectations during an assembly. The following
are reasons for a student to lose his/her privilege to participate on the trip:
     An infraction against the Code of Honor in the categories of gross misconduct or any actions
         contrary to our school values.
     The loss of a pre-determined number of CPs in the categories of gross misconduct or any actions
         contrary to our school values. This number of CPs will be pre-determined based on the date of the
         academic trip.

Any student entering the year in verbal or written warning (or any worse case scenario), must complete
the expected obligations to earn their way back to 20 community points before the assigned deadline, or
they will forfeit their right to participate in the academic trip for that academic year.

The school will also provide a date, as is established with the contracted agency, upon which parents will
recuperate 100% of any payment made to this date, minus any credit card penalties. After the date
provided, any student who commits an infraction against the COH in the categories of: gross misconduct,
drugs, weapons, pornography, or other materials that are contrary to the schools core values), will forfeit
their right to participate in the academic trip for that academic year. Parents will be responsible for the
penalties as are stated in the signed contract.

These academic fieldtrips are optional. Students who opt not to go must attend the regular schedule.

The school reserves the right to deny student participation of a student on a trip for health and/or
safety reasons.

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       Middle School 2010-2011
      MIDDLE SCHOOL PROGRAM FOR ACADEMIC SUPPORT - PAS


Objective:
Supervise all middle school students and keep track of the students' academic performance to prevent
low grades and to help students reach their optimal learning potential.

Placement In The Program For Academic Support
 Students may be placed in the system by parent, student or faculty request
 Students who end the school year with D's on their final report card may start the new school year in
    support level 1.
 The PAS Coordinator will periodically review student performance to determine which students
    require the additional support that the PAS Program provides.

Support Level 1
 Students with 1 F or 2 D are at any moment during the academic year.
 Students will stay at Support Level 1 until he or she demonstrates success in the academic area of
   difficulty
 A student assigned to this level will meet with the PAS coordinator. The purpose of this meeting is to
   identify the student's specific academic problems and to propose viable solutions. These may include
   required in-school help sessions, outside tutoring, or testing for special needs
 Parents will be informed by email.
 PAS coordinator will coordinate support efforts between teachers and home.

Support Level 2
 Students with two F´s or worst combination on at any moment during the academic year.
 Students who have not shown sufficient progress in support level 1 or a worse combination of D’s and
   F’s
 Parents will be informed and/or called in for a meeting with the Middle School Team.
 Students will be required to stay for extra help sessions and must comply with all other
   recommendations made during the PAS meeting
 All other procedures listed under Support Level 1 apply to this level




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       Middle School 2010-2011
       MIDDLE SCHOOL POLICIES AND GENERAL RULES


Expectations:
 Students will follow the Code of Honor, and the rules and procedures of the Middle School and
   therefore enjoy the benefits of those positive choices.

   Our system is designed to protect the learning environment and individual rights of all members of
    our community, while at the same time encouraging our students to reflect permanently upon his/her
    behavior.

   Students will recognize previously made poor choices and seek to avoid them by participating as
    positive and self-disciplined members of the community in the immediate future.

   Students are expected to exercise the highest level of honesty and integrity in every aspect of their
    lives, both in and out of school. Academic or personal dishonesty is an affront to the student, his/her
    parents, and the Colegio Menor community. We expect that all members of the community will
    embrace this ideal which is indispensable in our pursuit of Goodness, Beauty and Truth.

CODE OF HONOR

Colegio Menor is a community of many individuals who seek to develop universal values. These core
values represent our aspirations for behavior. Above all, respect, forms the foundation for a peaceful and
orderly environment where learning can flourish. We expect all members of the Colegio Menor
community, adults and students, to uphold the founding principles of the school: goodness, beauty, and
truth, and to adhere to the Code of Honor, both inside and outside the school community.

We, as members of the Colegio Menor community, strive to:
   Interact with fairness toward others.
   Take responsibility for our own learning and for all that we say or do.
   Make honesty a priority in life by acting truthfully and with integrity at all times.
   Respect ourselves, others, others’ privacy, property, and the environment.
   Make and honor commitments and practice self-discipline and self-control.
   Achieve personal excellence in all endeavors through perseverance and pride in our performance.
   Act with empathy, caring, and generosity for others and exercise goodwill toward them.
   Reflect on and integrate knowledge and experience to achieve understanding and wisdom.
   Speak and behave with tolerance toward women and men of all races, religions, and cultures, as
       well as toward individuals whose beliefs, opinions, and lifestyles differ from our own.

In upholding the Code of Honor, students will:
     Encourage classmates to uphold the Code of Honor
     Cooperate with school authorities during any investigation of a violation of the Code of Honor.
       (During the investigation of serious offenses, Colegio Menor reserves the right to search lockers,
       backpacks, and the personal effects of students)


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       Middle School 2010-2011
Gross misconduct in or around the Colegio Menor campus, during school sponsored activities, or on
school transportation is prohibited and may lead to expulsion. We expect our students to behave
appropriately at all school functions, including school functions sponsored by other schools. Gross
Misconduct is a behavior that goes against our core values and community expectations; such as:

      Bullying
      Insubordination
      Fighting
      Vandalism
      Theft / Possession of Stolen Property
      Deception
      Cheating
      Plagiarism

Possession or evidence of use of the following items on the Colegio Menor campus, during school
sponsored activities, or on school transportation is prohibited and may lead to expulsion:

      Drugs, alcohol, or cigarettes
      Weapons
      Pornography
      Materials that demonstrate and/or promote actions contrary to the school’s core values and Code
       of Honor

Major Infractions against the Code of Honor leading to immediate expulsion:
    Possession of firearms
    Selling drugs on campus

DEFINITION OF TERMS USED IN CODE OF HONOR AND MS RULES
The following definitions are reprinted with permission of Buckingham Browne & Nichols (Upper School
Handbook 1999-2000); however some may have been changed to better meet Colegio Menor’s needs.

Gross misconduct
The following are all examples of behaviors that threaten the well-being of the community or of
individuals and are subject to disciplinary proceedings as outlined in this handbook. These behaviors go
against our Core Values and Community Expectations.

    Bullying
   Bullying is any intentional, repetitive act which is hurtful or harmful to another member of the
   community. Bullying may be verbal, physical or psychological. Some examples include: threats,
   intimidation, coercion, physical aggression, name calling, defamation, insults, exclusion, practical
   jokes, public humiliation, and technological harassment. Any of these actions occurring over the
   internet or on cell phones are also considered bullying.




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       Middle School 2010-2011
 Insubordination
Insubordination is the refusal to follow a reasonable request by any faculty member, staff member or
coach; or the making of rude, profane of obscene statements or gestures to a teacher, coach or staff
member.

 Fighting
A fight is a physical conflict between two or more individuals. Offenders will be disciplined regardless
of whether or not they initiated the fight, ended it or were defending themselves. However, initiators
will be dealt with more severely.

 Vandalism
Vandalism is the willful destruction or defacement of property.

 Theft / Possession of Stolen Property
Theft is the taking of property that does not belong to the student. Possession of stolen property is
the holding without permission of property that does not belong to the student. Students can help
avoid theft by marking their backpacks, reporting thefts, closing open lockers and leaving large sums
of money and expensive jewelry at home.

 Deception
Deception is defined as lying, forging documents and signatures, or any attempt to mislead others.

 Academic Dishonesty
There are many types of academic dishonesty. This behavior is seen to provide an unfair academic
advantage to a student or students. Examples are: cheating, dishonest conduct, and plagiarism.
Below are some examples of each, but by no means is it a complete listing of all possibilities.

1. Cheating examples:
 Willful giving or taking of unauthorized information on exams, projects, class assignments, etc.
   intended to be individually completed
 Bringing any unauthorized materials into a testing situation

2. Dishonest Conduct examples:
 Turning in a paper or other academic product to more than one teacher or course without
   permission
 Stealing or possession of a stolen exam or answer key
 Changing official academic records

3. Plagiarism**:
 The presentation of material taken from another source as one’s own work or the attempt,
   successful or not, to do so. What follows is a more complete explanation of plagiarism:

 "Most writers know that copying another's work word for word without giving the author credit is
considered plagiarism. But they often assume that this practice is frowned on only when long
passages are involved (i.e. whole pages or paragraphs). Consequently, they feel free to copy phrases
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   Middle School 2010-2011
   and sentences without using quotation marks or acknowledgments. Actually, any unaccredited use of
   another's information or ideas is plagiarism whether the wording is changed or not. Under the
   mistaken notion that unaccredited paraphrasing is acceptable, students often reproduce sources
   almost exactly, changing only a word here or there. An honest paraphrase, however, is one in which
   the ideas of the source are stated in the writer's own words, it is still necessary to credit the source."
   (Taken from Handbook of Current English, 6th ed., Jim W. Corder, 1981).

   The term plagiarism can apply not only to written words and ideas, but also to songs, works of art,
   computer programs and films. In other words, credit must be given for any aspect of a work that a
   student has not created. Please note that carelessness is not considered an excuse for plagiarism.
   Putting a name on a paper, poem, a painting, etc., is a pledge that, except where specified, it entirely
   represents one's own work.

   **These cases can be very difficult and at times the actual source cannot be found, but the teacher
   has previous work of a student that would indicate that some part or an entire work in question is not
   the work of the student. In these cases, a review will be done with at least 3 of the student’s current
   and/or past teachers in order to arrive at a decision of whether it is a plagiarism or not.

GENERAL CONSIDERATIONS FOR INFRACTIONS AGAINST THE CODE OF HONOR

A student with any infraction against the Code of Honor will:
     Have his/her behavioral and academic record and other relevant information considered in
       determining consequences
     Possibly be analyzed by one of the Discipline Review Committees at the Dean’s discretion
     Not be considered for Honor Roll if it is an academic-related violation during the same semester or
       if the violation takes place in the final week of the semester, it will apply to the next semester
     Not be allowed to participate in off campus activities representing the school. Students, who have
       been denied participation in an activity, may request reconsideration by written petition to the
       Dean of Students. The petition must include parent and student signatures and should be
       submitted at least 3 days prior to the activity. Student will be notified after consideration of the
       petition.

Code of Honor violations will generally result in the following:
    A student/parent conference
    The loss of 2 c-points
    In-School (ISS) or Out of School Suspension (OSS)
    8 community service hours
    A letter regarding the incident is placed in the student’s permanent file

1. First Code Offense
    1 to 3 days of In-School Suspension (ISS)
    Student leaders will be reviewed for possible resignation according to the NJHS Constitution




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       Middle School 2010-2011
2. Second Code Offense
    Same type or same year:
         o 1 to 3 days of Out-School Suspension (OSS)
         o Student leaders will be reviewed for possible resignation according to the NJHS
            Constitution

       Different type or in a different year:
            o 1 to 3 days of In-School Suspension (ISS)
            o Student leaders will be reviewed for possible resignation according to the NJHS
               Constitution

3. Third Code Offense
    Same type or same year:
          o 3 to 5 days of Out of School Suspension (OSS) or permanent expulsion
          o Student leaders will be reviewed for possible resignation according to the NJHS
             Constitution

       Different type or in a different year:
            o 1 to 3 days of Out of School Suspension (OSS) or permanent expulsion
            o Student leaders will be reviewed for possible resignation according to the NJHS
               Constitution

4. Fourth Code Offense
    Will be immediately analyzed by the Disciplinary Committee for permanent expulsion

DISCIPLINARY WARNING
Some serious disciplinary incidents could merit a Disciplinary Warning, at the Dean’s discretion. This
warning is issued only once and the following steps will result:

   Teachers send a written Report of Serious Incident to the Dean of Students
   Student will have a conference with Dean and advisor
   The student writes a reflection letter
   The loss of 1 c-point
   Community service
   Parent notification by phone or email by the Dean’s office
   Letter regarding the incident is placed in the student’s permanent file

SUSPENSION POLICY
 In-School Suspension (ISS) may be assigned by the Dean of Students for infractions against the Code
   of Honor and MS rules as an alternative to Out of School Suspension.
 Out of School Suspension (OSS) may be assigned by the Dean of Students for infractions against the
   Code of Honor and MS Rules.
 Some infractions may deserve immediate suspension
 During ISS, exams are taken in the Dean’s office, all other assignments are made up at the teacher's
   convenience
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        Middle School 2010-2011
   During OSS, exams and presentations due are made up at the teacher's convenience; all other
    assignments are to be sent in to the Dean’s Assistant
   The student is responsible for completing the missed work. Work not submitted on the date due will
    not be accepted

DISCIPLINE REVIEW COMMITTEES
The MS Principal and the Dean of Students will decide if a serious incident merits analysis by a Discipline
Committee.
    Grade Committee
       This committee is composed of the MS Principal, the Dean of Students, the MS Counselor, and the
       four Core Teachers. It meets at the Dean’s discretion to analyze infractions against the Code of
       Honor. Contingent to the severity/seriousness of the incident, this committee can modify or
       decide the consequences that apply. This committee may also recommend review by the MS
       Team or Discipline Committee. The General Director may be invited to participate depending on
       the incident.

       Discipline Committee
        Whenever a student is considered for permanent expulsion, the final decision will be made by a
        Discipline Committee composed of the General Director, the MS Principal, the Dean of Students,
        the MS Counselor, the Advisor, and a teacher chosen by the student in question. Other teachers,
        counselors, and the student himself/herself may be called in to give information
            o Note: The Junta or the Discipline Committee reserves the right to request a permanent
                expulsion of a student at any point of the year if they consider that an infraction or
                disciplinary status is serious enough to merit such action regardless of the student’s
                discipline history

ELEMENTARY TO MS DISCIPLINARY TRANSITION
Discipline history from Elementary will be carried over to MS as follows:
 Students ending 5th grade with a letter of any serious incident may have a parent conference called at
    the beginning of 6th grade at the Dean’s discretion.
 Elementary Code of Honor violations may be considered in MS if related incidents should occur.

MIDDLE SCHOOL TO HS DISCIPLINARY TRANSITION
Discipline history from Middle School will be carried over to HS as follows;
 Students ending 8th grade in Verbal, Written Warning, or Probation may have a parent conference
    called at the beginning of 9th grade at the Dean’s discretion. These students will remain in the system
    until they complete the requirements necessary
 Middle School Code of Honor violations may be considered in HS if related incidents should occur.

DISCIPLINARY STATUS OF NEW STUDENTS
New/Transfer students are automatically in “Conditional Status” when they come to Colegio Menor.
New students with frequent behavioral problems will be automatically referred to the Discipline
Committee and may be asked to withdraw from Colegio Menor. Compliance with any conditions for
admission will be reviewed at the first progress report. Students who are not in compliance with their
conditions may be asked to withdraw immediately.

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        Middle School 2010-2011
COMMUNITY POINT SYSTEM
The Dean of Students plays an integral part in guiding our students to uphold our Code of Honor and
General Middle School Rules and Policies. All students are valued members of the Colegio Menor
community. As such, they start the school year with 20 community points (C-points) indicating full
membership in our community. (Occasionally a student will start at a lower status given his/her record
from the previous year.)

If a student respects the Code of Honor and General Rules and Policies, there should be no problem
maintaining the full 20 C-point status. In fact, students who have demonstrated personal integrity by
remaining “Always 20” will receive recognition at the end of the semester and at the end of the year. If a
student behaves in a way which is inconsistent with the Code of Honor, General Rules and Policies, or
with classroom rules, he/she may lose community points.          Though the loss of many C-points will
eventually put membership in our community at risk, students always have the ability to fully restore
themselves in our community by following the recuperation process as explained below.

The Code of Honor and the General Rules and Policies are not a complete listing of all unacceptable
behaviors; similarly, the list of sanctions shown below is not a complete listing of all possible
consequences. There will be consequences for any and all actions which are found to be unacceptable
whether mentioned or not. All members of the community are invited to share with us the spirit of these
expectations.

There are three stages to the recuperation process: Verbal Warning, Written Warning, and Probation. A
student is considered "in the system" once they have reached 16 points or lower.

1. Verbal Warning – 16 community points (4 weeks):
When a student reaches 16 community points:
    Parents and advisor will be notified of the student’s status change by the Dean’s office.
    The Dean of Students will meet with the student to:
          o Notify him/her of the status change to verbal warning
          o Fill out a verbal warning form and explain the requisites to fully restore membership in the
             community.
          o Discuss causes, effects, and solutions to help the student improve his/her behavior

To fully restore membership in the community, students will:
1. Write a reflection letter
2. Complete community hour requirements. (2 hours/4 hours for 2nd. Time Verbal)
3. Not lose more community points for four weeks
4. Have review meeting after 2 weeks with the Dean to analyze his/her situation and another meeting at
    4 weeks.
5. Following the review, the student's parents will be notified of the removal or extension of his/her
    status

REVIEW
Two weeks after the verbal entry meeting, the student's case will be discussed by the Dean of Students
and the student. This review will result in the extension (1 or 2 weeks), downgrade, or removal from

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       Middle School 2010-2011
verbal warning status. If the student has completed all the requirements, membership in the community
will be fully restored. Following the review, parents will be notified of changes in a student's status.

Second Time Verbal
The second time a student reaches Verbal Warning parents will be advised by email or letter. The student
will follow the procedure described above.

Third Time Verbal
The third time a student reaches Verbal Warning he or she will automatically enter Written Warning and
will follow the procedure described below.

2. Written Warning – 12 community points (6 weeks):
When a student reaches 12 community points:
       Parents will be notified of the student’s status change by the Dean’s office
       The student will have a meeting with the advisor, parents, and the Dean of Students to review
          and discuss the lost C-points and the reflection letter previously written by the student when
          he/she entered verbal warning
       The student and parents will receive and sign a written warning letter
       They will not be allowed to participate in off campus activities representing the school
             o Students, who have been denied participation in an activity, may request
                 reconsideration by written petition to the Dean of Students. The petition must include
                 parent and student signatures and should be submitted at least 3 days prior to the
                 activity. Student will be notified after consideration of the petition.
       To provide a support system for the student, observations will be scheduled and the MS
          Counselor and the advisor will work closely with the Dean

To fully restore membership in the community students will:
1. Complete community hour requirements (8 hours)
2. Complete the weekly feedback forms.
3. Not lose more community points for four weeks
4. Have review meeting after 2, 4,6 weeks with the Dean to analyze his/her situation
5. Following the review, the student's parents will be notified of the removal or extension of his/her
    status

Review
Six weeks after the entry meeting, the student's case will be discussed by the Dean of Students and the
student. This review will result in the extension of written warning status or removal from the system or
the downgrade to 10 c-points. Following the review, parents will be notified of changes in a student's
status.

Second Time Written Warning
The second time a student reaches Written Warning in the same year; the student will follow the
procedure described above. In-School Suspension (ISS) or Out-of School Suspension (OSS) or Community
Hours may be considered.


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       Middle School 2010-2011
Third Time Written Warning
A student who drops to 12 C-points for a third time in the same year will automatically enter into
Disciplinary Probation. They will follow the procedure described below. This student’s case will be
considered at the Junta.

If a student reaches 10 c-points, one day of In-School Suspension (ISS) or Out-of School Suspension
(OSS) may be considered.

3. Disciplinary Probation – 8 community points (8 weeks):
If a student reaches 8 community points, his/her continued membership in the school community is in
serious jeopardy. This three-week probationary period is a time when the student must begin to clearly
demonstrate a commitment to and a willingness to abide by the rules of the school. If the student's
performance does not improve, he/she will probably be asked to leave Colegio Menor. When the student
reaches disciplinary probation status:
     Parents will be notified of the student’s status change by the Dean’s office
     The student will have a meeting with the advisor, parents, and the Dean of Students to review and
        discuss the lost C-points and the reflection letter previously written by the student when they
        entered verbal warning
     The student and parents will receive and sign a Disciplinary Probation letter, which may have
        stronger conditions than the previous written warning letter
         A Code of Honor violation or continued loss of community points during the student's
            probationary status may be analyzed by one of the Discipline Review Committees
         The case will be considered at the semester or end-of-the-year-Junta
         They will not be allowed to participate in off campus activities representing the school.
         Students, who have been denied participation in an activity, may request reconsideration by
            written petition to the Dean of Students. The petition must include parent and student
            signatures and should be submitted at least 3 days prior to the activity. Student will be
            notified after consideration of the petition
         The student will serve In-School Suspension (ISS) or Out-of-School Suspension (OSS) at Dean’s
            Discretion.

To fully restore membership in the community the student will:
1. Complete community hours. (10 hours)
2. Complete the weekly feedback forms
3. Not lose further of community points
4. If determined, complete other school requirements
5. Have weekly review meetings with the Dean to analyze his/her situation
6. Following the final review, the student's parents will be notified of the removal or extension of his/her
    status

Review
After one week in Disciplinary Probation, a preliminary review of the student's progress will be conducted
by the Dean of Students, the advisor and parents. This will be an opportunity to encourage the student's
efforts and discuss any continued disciplinary problems. The student will be eligible to recuperate up to


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       Middle School 2010-2011
two community points at this time, provided significant improvement has been demonstrated by the
student.

A final review will be held at the end of 3 weeks. This final review will result in either the extension or
removal of the Discipline Probation status. If the student completes all the requirements, membership in
the community may be restored. Following the review, the student's parents will be notified of the
removal or extension of his/her status.

If a student reaches 5 community points:

          A parent conference will be called and both the student and parents will be notified that the
           case will be analyzed by one of the Discipline Review Committees at the Dean’s discretion
          If a student continues to lose community points, he/she will immediately be referred to the
           Discipline Committee to consider if registration for the following year should be denied or
           permanent expulsion from Colegio Menor should occur

RECUPERATION OF COMMUNITY POINTS
Throughout the year, students who are not in the Disciplinary System (17 or more community points) may
earn back lost C-points if they meet the following conditions during a two week period:

      Sign up with the Dean’s assistant to start the two week period
      Not lose any C-point
      Confirm the redemption with the Dean’s assistant after completing the assigned period

COMMUNITY HOURS
Students in the discipline system have to participate in service projects in order to restore their full
membership in the community. This will occur inside the school and under adult supervision.

END OF THE YEAR REVISION
 Students who end the year with 17 or more C-points will start the next year with 20 C-points.
 Students who enter the community points system after the deadline date assigned for recuperation
   will enter the new school year with the number of C-points they had at the end of the year.
 Students ending the year in the community point system will have to stay after exams to do
   community hours (8 hours) to be raised one step in the system.
 If the student fails to attend, he/she will start the year with the same number of c-points he/she
   finished the year.

Students ending their 8th grade in Second Time Verbal Warning, Written Warning, Probation, or at Dean’s
Discretion, will start the next year with a parent conference with the Dean of Students and his/her
advisor.




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       Middle School 2010-2011
PERSONAL BEHAVIOR
Students will:
    Dress in a clean, non-distracting, non-offensive way
    Use language appropriate for school setting
    Not make excessive noise or otherwise interfere with the learning of others
    Behave appropriately on buses, during assemblies, and in other school settings (refer to
       transportation policy)
    Show appropriate affection for a school setting
    Help maintain campus beauty by:
        placing trash in appropriate receptacles
        respecting campus grounds and plants
        not writing graffiti on campus walls or property
        keeping lockers clean and in good condition (lockers are subject to inspection)
Students will not:
 use cellular phones and/or electronic devices during class hours, assemblies or fieldtrips
 use sunglasses, hats, or caps inside classrooms or at assemblies
 eat food or drink beverages (other than water) in the classrooms or at assemblies
 possess or use knives, laser pointers, lighters, matches, fireworks or other potentially harmful items
   on campus
 use sexually explicit, drug or alcohol-related symbols or propaganda on clothes or any personal items,
   including notebooks
 possess or consume “energy” drinks (as they are not recommended for consumption by children)
 use rollerblades or skateboards

USE OF ELECTRONIC DEVICES (CELLULAR PHONE, MUSIC OR GAME)
Colegio Menor recommends that MS students not have the above-mentioned devices on campus, but
should parents/students decide differently:
    the school will not take responsibility for damage or loss of the item.
    the school does not allow use of the above-mentioned devices during the regular class es,
       assemblies or fieltrips.
    the school reserves the right to sanction a student who has inappropriate information in the form
       of pornography, photos, music, jokes, etc, stored on their electronic device. The sanction will be in
       accordance with our Code of Honor.

Students who do not respect the “Use of Electronic Devices Policy” may be subject to one or more of the
following consequences:
           o 1st time is a warning and may result in temporary confiscation of the device
           o 2nd time is a C-point and may result in temporary confiscation of the device
           o 3rd time is a C-point and may result in permanent loss

ATTENDANCE
 “Students who attend school regularly are more successful than those who do not. Regular attendance
has been linked to higher achievement, stronger bonds to the school and community, lower rates of high

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       Middle School 2010-2011
risk behavior, and increased participation in higher education.” The Principals’ Partnership. Retrieved
June 4, 2008 from http://www.principalspartnership.com/feature204.html

We are very proud to have a number of students who participate in a variety of activities outside of
school. The school recognizes the legitimacy of these activities, but we ask students and their parents to
strive to minimize the number of classes missed.

Students will:
     Punctually attend every assigned class and activity Monday through Friday from 8h00 to 14h45
     Arrive fully prepared
     Not be off campus without permission. Leaving school without permission is considered a
       violation of the Code of Honor
     Depart campus at 14h45 unless participating in extra-curricular activities or extra help sessions
       (Only students participating in extra-curricular activities and/or extra help sessions are allowed on
       campus from 14h45 to 16h00)

ABSENCES
 Generally, parents will be called to confirm absences on the day of the absence; however, a phone
     conversation does not excuse an absence.
All students who have been absent need to give the area administrative assistant a note from their
parents the following school day. To justify an absence, please fill out the Absence Form found in the
STUDENT’S AGENDA.

 Students are allowed 5 excused absences each semester; if absent more than that it will considered
     an unexcused absence and the student will lose the privilege to be exempt or qualify for any of the
     academic awards.
 To recuperate missed work due to absences please refer to EXCUSED ABSENCE MAKE-UP WORK
     (page 8)

PUNCTUALITY
Punctuality to class is directly connected to academic success. It is the student’s responsibility to attend
and be punctual to all classes; however, parents are expected to also cooperate in this matter, especially
when arriving on time to school. Students who arrive late interrupt the learning environment of they
peers. They miss instruction and important information and can not participate in class activities and
discussions that will not be repeated. Colegio Menor emphasizes the importance of punctuality as a
positive habit in life; therefore, tardies to classes are justified only in exceptional circumstances.

From 07h55 – 14h45 bells will ring to signal the start and end of each period. There will always be times
when the bells may not function for some technical reason; however students are ultimately responsible
to be on time.

Early Dismissals or Late Arrivals
Students will be allowed to arrive late or leave early only with an excuse from their parents, a medical
certificate, or an authorized sports competition certificate. It is the student’s responsibility to complete


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       Middle School 2010-2011
and turn in assignments the following day. REQUEST FORMS for early dismissals and late arrivals can be
found in the STUDENT’S AGENDA.

       o After 3 late arrivals or early dismissals to school, the MS Administrative Assistant will notify the
         Dean’s office
       o Parents will be notified by the Dean’s office and may be required to have a meeting
       o Dean will also have a meeting with the student

TARDY POLICY
The following policy is meant to help students be responsible for their own choices and be aware that
those choices affect their academic status and the rest of the community. When students arrive to school
or to class up to 5 minutes late without an administrative pass, the tardy is unexcused. After 5 minutes
without the administrative pass, it is considered a skip.

   Procedure:
    Teachers close their doors at the beginning of class.
    Student who is not in class is tardy.
    Students must fill out a tardy slip and wait outside.
    Student with a pass must also wait but do not need to fill out a tardy slip.
    Once class is settled, the teacher will go to door to collect tardy slips and allow the student to
      enter the class.
    Student later than 5 minutes must fill out a tardy slip and knock on the door.
    Student late by 10 minutes or more receive a skip. These students may be sent to the Dean of
      Students at the teacher's discretion.

Academic Consequences
Tardies are calculated per class. Punctuality is a part of the Participation grade category and has a weight
of 10% each time the student is tardy to class.

OFF-CAMPUS ACTIVITIES
All students will present a parent permission form which automatically allows them to go on all off-
campus activities organized by the school, unless:
      Parents specifically request in writing their preference to give authorization for each individual
        activity,
      The fieldtrip is denied because:
            o student is in written warning or probation status
            o student has 2 Code of Honor violations within the same year
            o an authority of the school recommends that the student not participate

CANCELLATION OF CLASSES
Colegio Menor will follow instructions given by the Ministry of Education. In the case of an exception,
teachers and/or students will be notified using the phone chain.




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       Middle School 2010-2011
STARTING THE SCHOOL YEAR LATE
Students who plan to arrive more than one day late at the start of the school year must have the approval
of the MS Principal. Parents should send a letter detailing the reason(s) for the absence and requesting
permission at least one week prior to the start of classes. Generally, approval will be considered for
absences of up to one week. Requests for absences of more than one week will be reviewed on a case-
by-case basis and will be granted only in special cases (e.g. to complete a summer study abroad program).

Parents who do not follow these procedures may be putting their children at academic risk. Students
who want to start classes more than one week late and have not notified the school in advance may lose
their space reservation in the grade.

LEAVE OF ABSENCE DURING THE SCHOOL YEAR (with permission requested in advance):
Requesting a Leave of Absence is a very serious matter. Students who receive permission to take a Leave
of Absence must understand that it is their responsibility to communicate with teachers and to make up
all missed work. Teachers are under no obligation to provide special tutoring to students who miss
school due to a Leave of Absence.

Students requesting a Leave of Absence of more than one day must do the following:
    Present a letter to the MS Principal a minimum of one week prior to their planned absence. If two
      or more teachers have concerns about the request, the Middle School Principal reserves the right
      to call a meeting with the parents to discuss concerns.
    We recommend students to work on assignments during the absence:
           o Students have access to any assigned work though the teacher websites located on the
               school’s web page. Students should submit listed assignments the day of return to school.
           o Complete additional assignments on due dates agreed upon with the teacher.
    If the student does not meet the new deadlines, he/she must attend the HW make-up session
      immediately following the deadline, or the student will receive a zero.
    The school strongly discourages any Leave of Absence during the last month of school

LEAVING SCHOOL EARLY AT THE END OF THE SEMESTER
Requesting to leave early at the end of a semester is a very serious matter and is highly discouraged. This
should only be done for exceptional circumstances. Students and parents must follow the steps outlined
below:
    Parents will notify the HS Head of their child's early departure in writing at least two weeks prior
       to the anticipated departure date
    Students will complete the leave of absence request form. They will ask their teachers to provide
       detailed information about what they must do to finish the semester or school year
    For first semester departures, students will make-up all exams upon their return. For Seniors, this
       may delay grade reports necessary for college applications
           o Students will have a first semester grade report of “Incomplete” until the exam is taken
    For second semester departures, students will take all final exams prior to their departure
           o Students must complete all work prior to their departure; no incompletes will be given.
               Incomplete assignments will receive a "0"
           o Students need to complete a check out form with signatures certifying all books and
               materials have been returned and then give the form to the MS Administrative Assistant

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       Middle School 2010-2011
WITHDRAWAL FROM COLEGIO MENOR
The parents of students withdrawing from Colegio Menor during or at the end of an academic year must
inform the school in writing. This letter should be produced in triplicate and sent to the following people:
the MS Principal, the Registrar, and the Finance Director. Students will then follow regular year-end
checkout procedures.

RELEASE OF RECORDS
Students who need official transcripts, certificates from the Ministry of Education, or copies of report
cards, should request them from the Registrar. These documents will be ready for the students within
two working days.

TRANSPORTATION POLICY
Buses
   Buses are part of the Colegio Menor community; therefore, we expect students to maintain the same
   orderly environment as in the academic areas. The Code of Honor applies to students while traveling
   to and from school in the buses. Students who misbehave on the bus will face disciplinary action,
   including suspension or expulsion from the bus service.
 Bus changes are permitted only if the student presents a note from his/her guardian to the area
   administrative assistant prior to the end of break
 Students may get off the buses only at their assigned drop off spots
 Students on fieldtrips must return to school on their assigned buses unless they give the area
   administrative assistant written authorization from their parents prior to departure
 Students should board the buses in a timely manner at the end of the school day. Once buses are in
   motion, students will not be allowed to board. Students who have missed their buses must be picked
   up by their parents
 Address changes should be reported to the transportation office in writing with anticipation. This will
   allow the drivers to modify their routes in a timely manner
 For security reasons, students who have not contracted transportation will not be allowed to use the
   regular bus service
 Misbehavior on the bus will be reported in writing to the Dean of Students and consequences will be
   applied accordingly.
 Students are required to wear seatbelts at all times per Ecuadorian law
 Misbehavior on the bus will be reported in writing to the Dean of Students and consequences will be
   applied as followed:
        1st incident: disciplinary warning or Code of Honor violation depending on incident
        2nd incident: lose bus privilege one week
        3rd incident: lose bus privilege one month
        4th incident: permanent loss of bus privilege

CARS
Students coming to school by car should be dropped off and picked up in the designated areas by pre-
school playground or at the backdoor entrance. Due to the heavy circulation of traffic during drop off and
pick up times, we ask that all drivers obey and respect the directions of the security staff. MS students are
not allowed to come driving to school.
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       Middle School 2010-2011
LOST AND FOUND
Lost or misplaced articles will be stored by Security Staff. Students or parents may check with the
Security office to reclaim articles.

STUDENT VISITOR POLICY

      General Guidelines:
          o Requests for students to visit Colegio Menor must be presented to the Dean in writing
             from the parent or guardian at least 24 hours in advance
          o Permission will not be granted during the week prior to semester exams or during exam
             week
          o Former Colegio Menor students (who have withdrawn or been expelled) may be granted
             permission to attend special events, but they will not be allowed to attend regular classes
             or to be on campus during breaks and lunch.
          o Generally, visits are limited to one day only. In special cases, longer visits may be approved
             at the discretion of the Dean.
          o Upon approval and arrival of the visitor, the Dean’s assistant will give him/her a pass that
             he/she must wear in a visible place at all times.
          o Teachers have the prerogative to not allow a visitor in the class when the visit will interrupt
             a class activity. In this case, the visiting student is dismissed from school.
          o Student visitors who behave inappropriately may be asked to leave campus immediately.

LOCKER
Students are assigned lockers at the beginning of school. They are responsible for the locker they are
assigned. If any damage is done to their locker, they should report to the area administrative assistant. At
the end of the year, they will be charged for any damages to the locker assigned.

PARENT CONFERENCES
Parents are encouraged to meet with the teacher about any concerns at any point during the year with a
previous appointment.

ADDRESS AND E-MAIL CHANGES
Please inform the MS assistant in writing any time there is a change in address, telephone number or e-
mail address.




                                                                                                          29
       Middle School 2010-2011
                          Colegio Menor San Francisco de Quito
                                    Middle School
                                      2001-2011
                                  Contact Information



Colegio Menor Personnel:
General Director              Andrew Sherman            117   asherman@colegiomenor.edu.ec
Assistant to General Director Cristina Gonzalez         117   cgonzalez@colegiomenor.edu.ec
Admissions Office             Alexandra Cordovez        104   acordovez@colegiomenor.edu.ec
Transportation Office         Paulina Parra             232   pparra@colegiomenor.edu.ec

MS Personnel:
Middle School Principal          Cynthia Pieterick   120      cpieterick@colegiomenor.edu.ec
Dean of Students                 Carmen Helena Araujo         136 caraujo@colegiomenor.edu.ec
Instructional Facilitator        Marcela Vayas       147      mavayas@colegiomenor.edu.ec
Counselor                        Francisca Guzmán    146      fguzman@colegiomenor.edu.ec
Special Needs
& PAS Coordinator                Cristina Armijos       171   carmijos@colegiomenor.edu.ec
MS Administrative Assistant      Ximena Mora            123   xmora@colegiomenor.edu.ec
Dean’s Assistant                 Pamela Larrea          136   plarrea@colegiomenor.edu.ec

School Addresses and Telephone Numbers:
Mailing Address:           Street Address:                          Website:
Casilla 17-22-20104        Vía a Sta. Inés, Cumbayá                 www.colegiomenor.edu.ec
Quito - Ecuador            Quito - Ecuador
Campus Telephone           289-3391/2/3/4
Campus FAX                 289 -2565

School Hours:
Regular School Day               08h00 – 14h45
High School Office               07h45 – 16h00
Extra-Curricular Activities      15h00 – 16h00Library                      07h45 – 16h00

We use e-mail to distribute most communications to MS parents. Please be sure to keep us informed of
your current email address. Thank you.

My Advisor: ______________________________________________________________

Advisor’s email: __________________________________________________________



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       Middle School 2010-2011

				
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