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									                              George Town Council
                       COUNCIL MEETING – 19 MARCH 2008
                                    AGENDA

                  At 1:00 pm, Amanda Locatelli, NRM North, will make a presentation to Council
                     concerning the Tamar Estuary and Esk Rivers Program (TEER Program)
                                                                                                 Page No.
1.    PRESENT                                                                                          1
      APOLOGIES                                                                                         1
2.    CONFIRMATION OF MINUTES                                                                          1
      2.1    ORDINARY COUNCIL MEETING HELD ON 23 JANUARY 2008                                           1
      2.2    ORDINARY COUNCIL MEETING HELD ON 20 FEBRUARY 2008                                          1
3.    MAYORAL ANNOUNCEMENTS                                                                            2
4.    PUBLIC QUESTION TIME                                                                             2
      4.1    PUBLIC QUESTIONS                                                                           2
      4.2    COUNCIL RESPONSES TO LAST PUBLIC QUESTION TIME                                             5
5.    DECLARATIONS OF INTEREST                                                                         6
6.    PETITIONS                                                                                        6
7.    GENERAL MANAGER’S DECLARATION                                                                    7
8.    NOTICES OF MOTION                                                                                8
      8.1    COUNCIL-OWNED LANEWAY, BATHURST STREET                                                     8
      8.2    COMMUNITY CAR SERVICE                                                                      8
      8.3    REDUCTION IN ADMINISTRATIVE COSTS                                                          9
      8.4    REQUEST FOR STATE GOVERNMENT ASSISTANCE WITH PULP MILL PLANNING                            9
      8.5    FUNDING FOR ADVERTISED POSITIONS                                                           9
      8.6    USE OF FUNDS FROM SALE OF SORELL STREET PROPERTY                                          10
      8.7    MANAGEMENT ATTENDANCE AT COUNCIL MEETINGS                                                 10
      8.8    COUNCIL SUPPORT FOR COMMUNITY CAR SERVICE                                                 10
      8.9    PUBLIC HOUSING IN GEORGE TOWN                                                             11
      8.10   RATES MODELLING                                                                           11
9.    COUNCIL COMMITTEE REPORTS                                                                       12
      9.1    HILLWOOD AREA COMMITTEE                                                                   12
10.   COUNCILLORS REPORTS                                                                             13
      10.1   MEETINGS ATTENDED                                                                         13
11.   PLANNING AUTHORITY                                                                              14
12.   MANAGEMENT                                                                                      15
      12.1   MATTERS OF INVOLVEMENT                                                                    15
13.   CORPORATE SERVICES                                                                              16
      13.1   CASH POSITION                                                                             16
      13.2   OUTSTANDING RATES                                                                         19
      13.3   MONTHLY FINANCIAL STATEMENT                                                               21
      13.4   PROJECT EXPENDITURE REPORT                                                                28
      13.5   SUNDRY DEBTORS REPORT                                                                     32
14.   COMMUNITY SERVICES                                                                              33
      14.1   COMMUNITY DEVELOPMENT ACTIVITIES                                                          33
      14.2   COMMUNITY GRANTS/ASSISTANCE                                                               36
      14.3   YOUTH DEVELOPMENT OFFICER REPORT                                                          39
      14.4   COMMUNITY CAR REPORT                                                                      40
      14.5   FAMILY & COMMUNITY PROGRAM REPORT ~ FEBRUARY 2008                                         47
      14.6   RE-LOCATION OF ONLINE ACCESS CENTRE                                                       49
15.   PLANNING & DEVELOPMENT                                                                          53
      15.1   INFORMATION REPORT – PLANNING & ECONOMIC DEVELOPMENT PROJECTS                             53
16.   ENGINEERING SERVICES                                                                            55
      16.1   WORKS DEPOT REPORT                                                                        55
      16.2   LAGOON BEACH – RESIDENTIAL TRAFFIC ACCESS AND PARKING                                     58
      16.3   INFORMATION REPORT- ENGINEERING SERVICES PROJECTS                                         64
17.   INFORMATION                                                                                     67
      17.1   DELEGATIONS                                                                               67
             BUILDING AND PLANNING                                                                     67
             STAFFING LEVELS – FEBRUARY 2008                                                           68
             2007/2008 ACCIDENT/INCIDENT REPORT AS AT 29 FEBRUARY 2008                                 68
             WRITE OFF OF BAD DEBTS                                                                    68
             USE OF COUNCIL SEAL                                                                       68
      17.2   WORKSHOP DISCUSSION TOPICS                                                                69
      17.3   ACTIONS TAKEN FROM LAST COUNCIL MEETING                                                   69
18.   SUBJECTS CONTINUED                                                                              70
19.   SUPPLEMENTARY AGENDA ITEMS AS GIVEN ON NOTICE                                                   70
20.   IN COMMITTEE                                                                                    71
      20.1   COUNCIL VEHICLES                                                                          71
                            George Town Council
                     COUNCIL MEETING – 19 MARCH 2008
                             COMMUNICATIONS

1.    PRESENT




      IN ATTENDANCE




      APOLOGIES




2.    CONFIRMATION OF MINUTES

2.1   ORDINARY COUNCIL MEETING HELD ON 23 JANUARY 2008

      Moved: Cr
             Cr

            That the Minutes of Ordinary Council Meeting held on 23 January 2008, Minutes
            numbered 01/08 to 41/08, be confirmed.




2.2   ORDINARY COUNCIL MEETING HELD ON 20 FEBRUARY 2008

      Moved: Cr
             Cr

            That the Minutes of Ordinary Council Meeting held on 20 February 2008, Minutes
            numbered 42/08 to 77/08, be confirmed.




                                          Agenda Page 1
                                      George Town Council
                               COUNCIL MEETING – 19 MARCH 2008
                                       COMMUNICATIONS


3.    MAYORAL ANNOUNCEMENTS

       February           20           Chaired February Ordinary Council Meeting
                          21           Interviewed by Lise Barneoud, French Journalist
                                       Met with Michelle O‟Byrne, MHA
                                       Welcomed Campervan Visitors to George Town
                          22           Attended Wood Design Centre Opening in Launceston
                                       Attended NTD Local Government Committee meeting
                          23           Attended Symphony under the Stars TSO Concert in City Park
                          24           Attended Liberal Party Spit Roast in George Town
                          25           Attended Health & Welfare Expo in Memorial Hall
                          26           Attended opening of new FEA Sawmill, Bell Bay
                          28           Attended opening of Star of the Sea College new building
                                       Met with Jim Cox, MHA
                          29           Attended RTA Launch of Phenomena Factory at Inverest
       March              1            Participated in Pollie Pedal Day 2 – Scottsdale to Low Head
                          2            Participated in Pollie Pedal Day 3 – Low Head to Launceston
                          4            Attended Council Workshop
                          5            Attended Civic Farewell for Governor Cox at Albert Hall
                          7            Attended Health Plan Forum at George Town Hospital
                          9            Attended Meals on Wheels, George Town
                          11           Attended Council Workshop
                          12           Attended YMCA Swimming Club Open Day
                          13           Attended Examiner Smart Communities Awards 2008 at Tamar Yacht Club
                          17           Attended Housing Opportunities Address in Hobart




4.    PUBLIC QUESTION TIME
      (Refer to Minute No. 278/98 which states "That equal opportunity be provided for individual members of the public by limiting the
      number of questions able to be put by any one person to three (3) per meeting and that consideration be given for the public
      question time to be covered if possible within thirty (30) minutes".)



4.1   PUBLIC QUESTIONS




                                                              Agenda Page 2
                           George Town Council
                    COUNCIL MEETING – 19 MARCH 2008
                            COMMUNICATIONS

4.1   PUBLIC QUESTIONS (cont’d)




                                  Agenda Page 3
                           George Town Council
                    COUNCIL MEETING – 19 MARCH 2008
                            COMMUNICATIONS

4.1   PUBLIC QUESTIONS (cont’d)




                                  Agenda Page 4
                                      George Town Council
                               COUNCIL MEETING – 19 MARCH 2008
                                       COMMUNICATIONS

4.2   COUNCIL RESPONSES TO LAST PUBLIC QUESTION TIME
      (Refer to Minute No. 425/00, which states in part, “that a copy of all written replies to question from the Public Gallery be
      included in the following Council Agenda.”)




      3 March 2008

      Br Dr Charles Parry
      Moon Heritage
      164 Baxters Road
      PIPERS RIVER 7252

      Dear Charles

      FEBRUARY PUBLIC QUESTION TIME ENQUIRY REGARDING YOUR CORRESPONDENCE TO
      CR WIDDOWSON

      I write in answer to your question from the February Ordinary Council Meeting and which I took on notice:-

      2.     Mr Mayor, following a workshop meeting in these Chambers on Tuesday, January 29, I wrote to the
             acting mayor, Cr Widdowson, with the agreement of him and the meeting, to ask the General Manager to
             provide or identify technical information relating to three possible solutions to the space problem with
             the Library and On-line Access Centre. To date, I have not received an answer to this letter, yet I note in
             the Agenda a comment from the General Manager that this information is needed for a motion from Cr
             Cory. Why, Mr Mayor, has this information not been provided, even in general terms, given that it was
             clearly stated in the letter that it would be needed for today's Council Meeting?

      I have viewed your correspondence and note, after your meeting on the 29 January with Cr Widdowson and
      others, you requested the following information from the General Manager:-

      Information as to very basic costing estimates, practicalities and impediments to the following:

           To move the on-line centre (OAC) to the old SES Room
           To expand the library into the space currently used by the OAC, including removing the folding doors, and
            possibly expanding this doorway.
           To expand the library westwards by moving the wall out to the far wall of the now demolished atrium,
            approx 2.5m, as detailed by Sue Napier.
      As I advised at the meeting, the General Manager had indicated that there had been insufficient time to gather
      the information requested at that time. However, the information may no longer be relevant as you would be
      aware that Council passed the following motion at its February meeting:
             This Council directs the General Manager to facilitate an immediate and satisfactory conclusion to the
             current Library and On-line Access Centre crisis in George Town, namely to relocate the George Town
             On Line Access Centre to what is currently called “The Macquarie Room” in the redeveloped Municipal
             Hall.
             This room is to be made available to the general George Town community, through the On-Line Access
             Centre, on a daily basis to facilitate the improvement in Computer education in the community and to
             provide facilities to Visitors befitting the reputation of a forward thinking town.
             (The O-LAC is to make the room available to the Council „after hours‟ for them to provide meeting
             facilities in addition to the many other facilities available.)
      I trust this satisfactorily answers your enquiry.
      Yours sincerely

      Cr Douglas Burt
      MAYOR




                                                                Agenda Page 5
                                   George Town Council
                            COUNCIL MEETING – 19 MARCH 2008
                                    COMMUNICATIONS

4.2   COUNCIL RESPONSES TO LAST PUBLIC QUESTION TIME (cont’d)

       3 March 2008

       Mrs Caroline Larner
       Citizens Electoral Council
       PO Box 71
       NORTH HOBART 7002

       Dear Mrs Larner

       FEBRUARY PUBLIC QUESTION TIME

       I write concerning your presentation to Council during Public Question Time at the February meeting. Whilst I
       appreciate your concerns for the global economy, I have to advise that it does not fall within the role of local
       government

       I thank you for making the time and effort to visit Council to put your point of view.
       Yours sincerely


       Cr Douglas Burt
       MAYOR




5.    DECLARATIONS OF INTEREST




6.    PETITIONS
      Nil




                                                        Agenda Page 6
                          George Town Council
                   COUNCIL MEETING – 19 MARCH 2008
                           COMMUNICATIONS

7.   GENERAL MANAGER’S DECLARATION


              LOCAL GOVERNMENT ACT 1993 – SECTION 65 CERTIFICATE

         I certify that with respect to all advice, information or recommendation provided to
         Council with this Agenda:

         1.      the advice, information or recommendation is given by a person who has
                 the qualifications or experience necessary to give such advice,
                 information or recommendation and

         2.      where any advice is given directly to Council by a person who does not
                 have the required qualifications or experience, that person has obtained
                 and taken into account in that person‟s general advice, the advice from an
                 appropriately qualified or experienced person.




                                                                           Ngaire McCrindle
                                                                       GENERAL MANAGER


          Notes: S65(1) of the Local Government Act requires the General Manager to
                 ensure that any advice, information or recommendation given to the
                 Council or Council Committee, is given by a person who has the
                 qualifications or experience necessary to give such advice, information
                 or recommendation.

                  S65(2) forbids Council from deciding any matter which requires the
                  advice of a qualified person, without considering that advice.




                                          Agenda Page 7
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                                 COMMUNICATIONS

8.    NOTICES OF MOTION
      The Local Government (Meeting Procedures) Regulations 2005, state in 16 (5):
            A Councillor may give written notice of a motion, together with supporting information
            and reasons, to be included on the agenda of the next meeting to the general manager at
            least 7 days before the meeting.


8.1   COUNCIL-OWNED LANEWAY, BATHURST STREET

      Moved:     Cr Widdowson
                 Cr

                 That Council consider naming the unnamed Council-owned laneway at the
                 Southern end of Bathurst Street “York Place”.

      Reason:    It is necessary for all Council-owned streets and laneways to be named. In this
                 case a development has its main entrance off this laneway and the lack of a named
                 entrance is causing hardship to prospective customers.




8.2   COMMUNITY CAR SERVICE

      Moved:     Cr Widdowson
                 Cr

                 That Council consider the implications of its recent decision with regard to the
                 future of the two Community Cars.

      Reason:    I do not believe Councillors, including myself, understand the full impact of this
                 decision.

      Motions from December 2007 Council Meeting:

               That the Community Car Service, Family Support Worker Service and Counselling
                Services be transferred to the George Town Hospital Complex by January 31st 2008.
                (Minute No. 408/07).
               In Committee Minute No. 452/07 - Community Service Programs - also refers.




                                                 Agenda Page 8
                            George Town Council
                     COUNCIL MEETING – 19 MARCH 2008
                             COMMUNICATIONS

8.    NOTICES OF MOTION (cont’d)

8.3   REDUCTION IN ADMINISTRATIVE COSTS

      Moved:   Cr Wallace
               Cr

               That the General Manager investigate and report options to the Council‟s April
               2008 meeting on measures that can provide a 10% reduction in Council‟s
               administrative costs in the 2008/2009 budget.




8.4   REQUEST FOR STATE GOVERNMENT ASSISTANCE WITH PULP MILL PLANNING

      Moved:   Cr Wallace
               Cr

               That the Mayor leads a delegation to the Premier requesting assistance to the
               George Town Council, both financially and with resources, to cope with the
               development, planning and supervising of the construction of the Pulp Mill.




8.5   FUNDING FOR ADVERTISED POSITIONS

      Moved:   Cr Wallace
               Cr

               That the General Manager provides all Councillors, in writing by 26 March 2008
               and prior to any appointments being made, of the source of the funding for the
               recently advertised positions of Statutory Planning Officer and Civil
               Engineer/Project Manager within the 2007/08 budget.




                                           Agenda Page 9
                              George Town Council
                       COUNCIL MEETING – 19 MARCH 2008
                               COMMUNICATIONS

8.    NOTICES OF MOTION (cont’d)

8.6   USE OF FUNDS FROM SALE OF SORELL STREET PROPERTY

      Moved:    Cr Barwick
                Cr

                That, in the event of the sale of Sorell Street property, the Council utilises the
                proceeds from this sale to partially offset the upgrade of the corporation‟s asset.
                namely Edgar Street.




8.7   MANAGEMENT ATTENDANCE AT COUNCIL MEETINGS

      Moved:    Cr Barwick
                Cr

                That only the General Manager sit through the whole of a Council meeting with
                Senior Management attending up to the conclusion of public question time and
                then retire to their office until they are called upon to answer questions on agenda
                items concerning their departments.

      Reason:   The cost of all staff sitting through the whole of Council meeting is excessive.




8.8   COUNCIL SUPPORT FOR COMMUNITY CAR SERVICE

      Moved:    Cr Neilsen
                Cr

                That the George Town Council re-affirms its policy to continue to support the
                Community Car/Cars by suitable funding in future budgets whilst seeking further
                government subsidies to meet any shortfall. And further, due to local concerns and
                possible representation to Council through petition, that the Mayor issues a press
                statement to relay to the community council‟s unanimous support for this vital
                community facility.

      Reason:   To correct some public misconception of Council‟s support for the Community Car
                highlighted by some Councillors during workshop discussions.




                                              Agenda Page 10
                               George Town Council
                        COUNCIL MEETING – 19 MARCH 2008
                                COMMUNICATIONS

8.     NOTICES OF MOTION (cont’d)

8.9    PUBLIC HOUSING IN GEORGE TOWN

       Moved:    Cr Neilsen
                 Cr

                 That the George Town Council seeks direct negotiation with the State Government
                 through its current and future partnership agreements and any other means to:
                 a) Systematically reduce the percentage ratio of public housing to private
                      dwellings in George Town.
                 b)   Encourage Housing Tasmania to build only enough new housing stock to meet
                      identifiable local needs and not through opportunity or historical land
                      acquisition meet state public housing benchmarks.
                 c)   Encourage Housing Tasmania to pursue their stated aim to sell current older
                      and high maintenance housing stock to sitting tenants or the private sector.
                 d)   Through negotiation and initiative seek a balanced public and private
                      distribution of housing in the township and municipality.
                 e)   Encourage Housing Tasmania to consult with the George Town Council
                      before planning multiple unit developments.
                 f)   Encourage Housing Tasmania to sell their existing vacant land stocks to the
                      private sector divorced from any Affordable Housing scheme to meet the
                      goals of a, b, c, d, and e.
                 g)   Establish a Council sub-committee of three to pursue these goals.

       Reason:   To meet the expectations of a balanced social and economic community and to be
                 prepared to negotiate with Housing Tasmania and the State Government with
                 Council policy position in place.




8.10   RATES MODELLING

       Moved:    Cr Parish
                 Cr

                 That Council adopt a rating system similar to the system used by Brighton Council
                 incorporating an equal urban residential general rate charge for the 2008/2009
                 financial year. Importantly and specifically this is to be achieved without
                 compromising total budget funding requirements.

       Reason:   To enable the residential community to progress to a fairer and more equitable rate
                 system. Following the successful motion at the December meeting (402/07)
                 Council has investigated the rating methodology adopted by Brighton Council.
                 Preliminary rate modelling indicates that this can be achieved with minimal
                 increases to other general rate categories and by maintaining a fixed minimum
                 general rate charge for each rate category.


                                              Agenda Page 11
                            George Town Council
                     COUNCIL MEETING – 19 MARCH 2008
                        COUNCIL COMMITTEE REPORTS

9.    COUNCIL COMMITTEE REPORTS

9.1   HILLWOOD AREA COMMITTEE

      Moved: Cr
             Cr

            That the draft minutes of the Hillwood Area Committee meeting held 3 March 2008
            be received.


      DECISION




                                          Agenda Page 12
                             George Town Council
                      COUNCIL MEETING – 19 MARCH 2008
                            COUNCILLORS REPORTS

10.    COUNCILLORS REPORTS

10.1   MEETINGS ATTENDED


       Cr :
          Attended




                                  Agenda Page 13
                                   George Town Council
                            COUNCIL MEETING – 19 MARCH 2008
                                  PLANNING AUTHORITY

11.   PLANNING AUTHORITY

      Council will act as a Planning authority under the provisions of the Land Use Planning
      and approvals Act 1993 in respect of any items included in this section of the Agenda.

      Local Government (Meeting Procedures) Regulations 2005

      25. Acting as a planning authority

         (1)   If a council or council committee intends to act at a meeting as a planning authority under the Land Use
               Planning and Approvals Act 1993, the chairperson is to advise the meeting accordingly.

         (2)   The general manager is to ensure that the reasons for a decision by a council or council committee acting
               as planning authority are recorded in the minutes.




      There are no planning reports this month.




                                                       Agenda Page 14
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                                   MANAGEMENT

12.    MANAGEMENT

12.1   MATTERS OF INVOLVEMENT


       General Manager
       February    19       Commenced Annual Leave
       March       5/6      Attended General Managers‟ Workshop at Lemonthyme Lodge
                   11       Returned from Annual Leave
                   12       Attended LGAT General Meeting in Hobart

       NB: Mrs Leanne Hurst, Community Development Coordinator, was Acting General Manager
       whilst the General Manager was on Annual Leave.



       Manager Engineering Services
       February    20       Attended Council meeting
                   25       Met with representatives of Alinta re: Development Application for water supply pipeline
       March       3        Met with applicant re: business advertising signage application
                   4        Attended site meeting with representatives of RSL re: Lefroy‟s „Avenue of Honour‟
                            Attended onsite mediation re: filled land at Main Road, George Town
                   5        Met with SEMF re: Hillwood Road Intersection development
                   6        Met with representatives of Waste Tech re: George Town Waste Transfer Station
                   11       Attended Council Workshop




       Manager Corporate Services
       March       4        Attended Council Workshop
                   5        Attended Northern Rates Group Information Session
                   6        Attended Northern Tasmanian Business Leaders Luncheon
                   11       Attended Council Workshop
                   13       Met with Paul Kenny of DPIW re Services Tas promotional materials




                                                      Agenda Page 15
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                                CORPORATE SERVICES

13.    CORPORATE SERVICES

13.1   CASH POSITION


       SUMMARY

       Cash position of Council as at the 29 February 2008.


       BACKGROUND

       Council at its meeting of 17 November 1998 resolved that the Cash Position form part of the
       Agenda, this information is presented as part of the net cash reserves summary.


       STATUTORY REQUIREMENTS

       Part 8 of the Local Government Act 1993 deals with the Financial Management of Councils.
       There are no specific provisions in relation to monthly cash transaction reporting.


       STRATEGIC PLAN

       The sub program goal of Revenue and Expenditure is:
       “To enable the level of service determined by the Council to be delivered.”




                                                Agenda Page 16
                                        George Town Council
                                 COUNCIL MEETING – 19 MARCH 2008
                                        CORPORATE SERVICES

13.1   CASH POSITION (cont’d)

       Cash & Reserves
       as at 29 February 2008



       CASH AT BANK
        Cash at Bank                                                                       92,714.00
        Less : Unpresented Cheques                                                         19,713.00
        Add: Outstanding Deposits                                                           7,898.00


                                                                                           80,899.00


        Investments                                                                      4,245,976.00
        Less: Remaining loan funds held for Memorial Hall development project                    -


       Cash available to meet reserves, provisions and Council budget items              4,326,875.00


       RESERVES & PROVISIONS


       Annual Leave Provision                                                             305,701.00
       Long Service Leave Provision                                                       153,989.00
       Building Replacement                                                                      -
       Industrial Road Reconstruction                                                       4,971.00
       WWTP Replacement                                                                  1,185,706.00
       Parks Replacement                                                                         -
       Plant Replacement                                                                  283,314.00
       Bridges Replacement                                                                100,000.00
       Footpath development reserve                                                              -
       Desludging Fund Reserve                                                             37,500.00
       Public Open Space                                                                    2,575.00
       Headworks Contributions                                                             84,000.00
       Airport Maintenance                                                                 61,867.00
       GT Water Scheme Upgrade Reserve                                                     25,994.00
       Road development reserve                                                            39,589.00
       Kerb and channel development res.                                                         -


                                                                                         2,285,206.00



       Surplus/(Deficit) after funding reserves & provisions available to meet Council
       budget items                                                                      2,041,669.00




                                                                Agenda Page 17
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                                CORPORATE SERVICES

13.1   CASH POSITION (cont’d)

       OFFICER'S COMMENT

       The cash reserve surplus of $2,041,669 will reduce through the financial year as the available
       cash is utilised to fund the approved operating and capital works budget. The available cash is
       fully committed to the approved budget.


       CONCLUSION

       Projects considered outside the approved budget will require additional external funding or
       reallocation of the existing budget commitments.


       RECOMMENDATION

       That the information be received.


       DECISION




                                                Agenda Page 18
                                 George Town Council
                          COUNCIL MEETING – 19 MARCH 2008
                                 CORPORATE SERVICES

13.2   OUTSTANDING RATES

       SUMMARY
       This report is provided to update the Council on the progress of rates recovery as at 29 th
       February 2008


       BACKGROUND
       The Council has been provided with regular reports on the progress of the recovery of rates
       arrears, since a request at its meeting of 16 October 1996.


       STATUTORY REQUIREMENTS
       Part 9 of the Local Government Act specifies the provisions in regard to rating.


       ANNUAL PLAN
       Section 2.1.2
       “To achieve the following key financial performance indicators for the year. -
       Rate recovery 95% as a minimum.”


       FINANCES
       The following table represents the status in relation to outstanding rates, together with a
       comparison for the same period last financial year.

                                                George Town Council
                                                   Rates Analysis
                                          For the period ended 29/02/2008
                                                                         2006/07         2007/08
                                 st
                Rates Arrears - 1 July                                144,103.40      143,856.04
                Annual Rates Levy - CURRENT                         5,638,484.04    6,156,820.69
                                  st
                Water Arrears - 1 July                                 33,577.67       21,038.22
                Water Consumption – Nov 06
                Water Consumption - May 07                             91,710.40       98,095.60
                Supplementaries & Adjustments                          21,177.84        -3,810.68
                Penalty & Interest                                     46,122.60       38,324.10
                Total Rates Payable                                 5,975,175.95    6,461,945.33
                Payments & Remissions                               -4,612,713.12   -5,082,126.86
                Water Payments                                       -116,348.23     -110,161.50
                Total Rates Outstanding                             1,246,114.60    1,269,656.97

                Percentage Outstanding                                   20.85%          19.65%



                                                   Agenda Page 19
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                                CORPORATE SERVICES

13.2   OUTSTANDING RATES (cont’d)

       OFFICER’S COMMENT

       The balance of rates outstanding is less in percentage terms than at the same time last year. No
       change is expected to be made in current practices and processes used for rates collection.


       RECOMMENDATION

       That the information be received.


       DECISION




                                                Agenda Page 20
                                       George Town Council
                                COUNCIL MEETING – 19 MARCH 2008
                                       CORPORATE SERVICES

13.3   MONTHLY FINANCIAL STATEMENT

       SUMMARY
       This report is provided to update Council on the progress of actual income and expenditure
       against budget on a year to date basis. Comments are provided for significant variances.

       BACKGROUND
       The Council has been provided with regular monthly financial reports in the previous format,
       since May 1999. The Local Government Review Board, suggested as part of its
       recommendations in the October 2005 review that Council consider changing its internal
       monthly management reporting to align more closely with the format of accounts as they are
       presented for audit and appear in the annual report. Council subsequently adopted the present
       format of reporting in November 2005.
       STATUTORY REQUIREMENTS
       There is no requirement under the Local Government Act that specifies monthly financial
       reporting format or content.

       ANNUAL PLAN
       Section 2.2 Financial Planning
       “To provide monthly financial reports to Council highlighting any material variances from the
       budget in accordance with financial policy”.

       FINANCES
        Variances                                              Estimated        Full Yr Budget     Var Estimated    Budget
                                                               YTD Feb 2008     Current Year       YTD to Full Yr   Achievement
                                                                                                   Budget           YTD

                    Income
                    600 - Rental income                              -$18,380          -$27,880            $9,500       65.93%
        1           601 - Interest income                           -$252,186         -$170,000          -$82,186      148.34%
                    602 - Leases income                               -$6,680          -$10,019            $3,339       66.67%
                    604 - User charges received                   -$1,192,736        -$1,475,270        $282,534        80.85%
        2           605 - Reimbursements income                      -$24,210          -$20,280           -$3,930      119.38%
                    607 - Unclassified income                              $0            -$8,000           $8,000        0.00%
                    615 - Computer sales                                   $0                $0                $0        0.00%
                    616 - Donations received                          -$2,450            -$3,000            $550        81.67%
                    617 - Sale of stock                              -$14,810          -$20,150            $5,340       73.50%
                    618 - Awards received                                  $0                $0                $0        0.00%
        3           619 - Contributions                              -$17,162                $0          -$17,162      100.00%
                    620 - Appeals Income                              -$1,121                $0           -$1,121      100.00%
        4           621 - Commission received                          -$672              -$150             -$522      448.00%
                    622 - Rate income                             -$6,170,797        -$6,142,387         -$28,410      100.46%
        5           623 - Dividends received                         -$53,270          -$90,000          $36,730        59.19%
                    624 - Grants - recurrent                      -$1,264,314        -$1,745,495        $481,181        72.43%
        6           625 - Grants - non-recurrent                    -$261,856          -$52,000         -$209,856      503.57%
        7           627 - Advertising Charges                         -$3,752            -$2,500          -$1,252      150.08%
        8           670 - Gross proceeds sale of assets             -$206,333                $0         -$206,333      100.00%
                    699 - Employee costs recovered                    -$4,019             -$700           -$3,319      574.14%
                    Income Total                                  -$9,494,748        -$9,767,831        $273,083        97.20%



                                                          Agenda Page 21
                                  George Town Council
                           COUNCIL MEETING – 19 MARCH 2008
                                  CORPORATE SERVICES

13.3   MONTHLY FINANCIAL STATEMENT (cont’d)
              Expenditure
       9      001 - Program Operating Cost                   $195,072      $207,365     -$12,293    94.07%
              002 - Conferences & training                    $13,597       $54,000     -$40,403    25.18%
       10     003 - Subscriptions                             $52,660       $69,800     -$17,140    75.44%
       11     004 - Insurance premiums                       $113,837      $124,768     -$10,931    91.24%
              005 - Telephone                                 $55,051       $67,680     -$12,629    81.34%
              006 - Advertising                               $35,249       $37,000      -$1,751    95.27%
              007 - Office equipment costs                       $623          $800       -$177     77.88%
              008 - Postage                                    $8,945       $17,000      -$8,055    52.62%
              009 - Printing & stationery                     $41,384       $47,100      -$5,716    87.86%
              010 - Catering                                   $8,671       $11,600      -$2,929    74.75%
              011 - Unclassified                               $2,670        $2,500        $170    106.80%
       12     012 - Consultants                                $5,960        $7,400      -$1,440    80.54%
              013 - Depreciation                            $1,432,361    $2,419,600   -$987,239    59.20%
              014 - Electricity                              $184,592      $254,615     -$70,023    72.50%
              015 - Councillor LG Act allowances              $73,648      $100,219     -$26,571    73.49%
              016 - Councillors fuel allowance                 $5,336       $13,300      -$7,964    40.12%
              017 - Travel & accomodation                        $699        $3,300      -$2,601    21.18%
       13     019 - Legal expenses                            $39,059       $50,500     -$11,441    77.34%
              020 - Contract Services                        $797,471     $1,248,050   -$450,579    63.90%
       14     021 - Election expenses                         $21,464       $25,000      -$3,536    85.86%
              022 - Rental expenses                              $200          $720       -$520     27.78%
       15     023 - Interest expenses                        $154,867      $142,919     $11,948    108.36%
              024 - Commission                                 $8,259       $12,400      -$4,141    66.60%
              025 - Fees                                      $16,215       $50,000     -$33,785    32.43%
              027 - Infrastructure Maintenance               $333,656      $533,850    -$200,194    62.50%
              028 - Plant Purchases                                 $24        $100         -$76    24.00%
       16     030 - Software licence fees                    $100,258      $102,757      -$2,499    97.57%
              031 - Contributions                             $10,022       $27,400     -$17,378    36.58%
       17     032 - Transfer to Trust account                       $0       $6,000      -$6,000    0.00%
              033 - Water purchases                          $343,822      $518,000    -$174,178    66.37%
              038 - Service Water                                   $0           $0          $0        NA
              040 - Civic receptions                                $0         $550       -$550     0.00%
              042 - Fire levy                                $112,864      $169,292     -$56,428    66.67%
       18     044 - Special grants                            $23,147       $15,000      $8,147    154.31%
              045 - Laboratory testing                        $23,405       $46,500     -$23,095    50.33%
              047 - Environmental monitoring                     $345       $30,000     -$29,655    1.15%
       19     049 - Licences                                   $4,250        $4,000        $250    106.25%
       20     050 - Acid dosing                               $21,267       $20,000      $1,267    106.34%
       21     051 - Hyperchlorite dosing                       $7,995        $5,000      $2,995    159.90%
              058 - Operating lease expense                   $50,037       $92,728     -$42,691    53.96%
              061 - Vehicle charges                           $73,001       $90,721     -$17,720    80.47%
       22     062 - Water usage council facility              $18,173       $45,420     -$27,247    40.01%
       23     064 - Security                                  $13,462       $21,000      -$7,538    64.10%
       24     065 - Carrying Cost of Asset Sold               $68,964            $0     $68,964      100%
              066 - Replacements                                    $0           $0          $0        NA
              067 - Water meter reading                             $11          $0         $11      100%
              073 - Street trees                                    $0       $8,000      -$8,000    0.00%
              093 - Access Roads                                    $0       $1,600      -$1,600    0.00%
              094 - Fire Fighting                                   $0         $800       -$800     0.00%

                                                   Agenda Page 22
                                    George Town Council
                             COUNCIL MEETING – 19 MARCH 2008
                                    CORPORATE SERVICES

13.3   MONTHLY FINANCIAL STATEMENT (cont’d)
                 096 - Site Rehabilition                                        $735       $2,000        -$1,265    36.75%
                 107 - Bad & doubtful debts                                        $0      $2,000        -$2,000    0.00%
                 108 - Stock - purchases                                      $8,808      $12,100        -$3,292    72.79%
                 121 - Building levy                                         $33,046      $43,000        -$9,954    76.85%
                 123 - Bank fees & charges                                    $9,375      $19,000        -$9,625    49.34%
        25       124 - Special purpose grant materials                        $8,533       $6,543        $1,990    130.41%
                 125 - Council community grants                               $8,155      $13,000        -$4,845    62.73%
        26       129 - Building Mechanicla/Electrical Operating               $7,626           $0        $7,626      100%
                 131 - Building Structure Maintenance                        $12,291      $33,000      -$20,709     37.25%
                 186 - Infrastructure Operating Cost                         $84,593     $117,745      -$33,152     71.84%
                 187 - Infrastructure Operating Empolyee Cost               $121,745     $210,820      -$89,075     57.75%
                 188 - Infrastructure Maintenance Employee Cost             $426,003     $556,613     -$130,610     76.53%
                 193 - Building Structures maintenance Emp Cost                    $0      $5,000        -$5,000    0.00%
        27       197 - Land tax                                              $80,762      $39,580       $41,182    204.05%
                 199 - Employee costs (includes oncosts)                   $1,074,541   $1,618,242    -$543,701     66.40%
                 Expenditure Total                                         $6,348,806   $9,384,997   -$3,036,191    67.65%


                 Net Surplus/Deficit                                      -$3,145,942    -$382,834   -$2,763,108
                 (Surplus shown as negative)




       OFFICER’S COMMENT

       Overall Comment
       Total YTD operating income is $9,494,748 and total YTD operating expenditure is $6,348,806
       resulting in a net YTD operating surplus as at February of $3,145,942. The surplus generated
       is committed to the remainder of the approved operating and capital works budget. Income is
       97.20% of budgeted income, as rates raised have been recognised as income. Expenditure
       overall is 67.65% of that budgeted. Explanations are provided below for significant items.

       Comments relating to significant items

       (1)    Interest Income
              Interest income is maximised by keeping the investment account balance at maximum
              levels, until funds are required for operating purposes.
              The loan funds for the Memorial Hall redevelopment project were reinvested until
              required to meet project expenditure generating additional interest income.
              Interest rates have risen providing interest income higher than budget expectations.

       (2)    Reimbursements Income
              Includes income reimbursements for George Town On Show which are higher than
              budget estimates.

       (3)    Contributions
              Water Supply developer contribution and Road developer contributions received.

       (4)    Commission Received
              Commission received is provided from the bookings made at the Information Centre
              which are running at higher levels than budget expectations.

                                                                  Agenda Page 23
                               George Town Council
                        COUNCIL MEETING – 19 MARCH 2008
                               CORPORATE SERVICES

13.3   MONTHLY FINANCIAL STATEMENT (cont’d)

       (5)    Dividend Received
              The interim dividend has been received from Esk Water with a final dividend to be
              received later in the year. Dividends are based on water sales made by Esk Water to
              Council.

       (6)    Grants – Non-recurrent income
              - Grant for the Main Street Makeover of $30,000 received from the Department of
                 Premier & Cabinet but was not anticipated during budget preparation.
              - Grant for apprentices personnel traineeships of $10,227 received but not
                 anticipated during the budget preparation.
              - Grant for Emergency (SES) Vehicle of $56,123.36 received but not anticipated
                 during the budget preparation.
              - Grant (2nd instalment) for Memorial Hall received from DOTARS.
              - Grant for Emergency Management of $6,238 received but not anticipated for this
                 year‟s budget.
              - Grant for Emergency Relief-Drought of $4,000 received but not anticipated for
                 this year‟s budget.
              - Grant for TVIN Experience of $5,000 received but not anticipated for this year‟s
                 budget.

       (7)    Advertising Income
              Advertising income is the fee collected for displaying brochures at the Information
              Centre which is now higher than budget estimates.

       (8)    Gross Proceeds Sale of Assets
              The majority of these proceeds relates to the sale of 57-75 Friend Street property
              (Graham Fairless Complex) of $205,553 which have been committed by a previous
              decision of Council.

       (9)    Program Operating Cost
              This cost includes $40,000 paid to Powerco Tasmania in line with the development,
              marketing and promotion of the Natural Gas Distribution of which $20,000 was
              actually funded by the Department of Economic & Development which was received
              on 21 June 2007. Therefore, the actual cost from the Council for this program is
              only $20,000 in accordance with Council‟s previous decision.

       (10)   Subscriptions
              Subscription fees with the LGAT for 2007-2008 are fully paid.

       (11)   Insurance Premiums
              Insurance premiums are paid at the beginning of the year.

       (12)   Consultants
              Includes insurance brokers fee of $5,500 paid on settlement of Council‟s insurance
              portfolio for the year.

       (13)   Legal Expenses
              This fee includes town planning and other legal fees.



                                               Agenda Page 24
                               George Town Council
                        COUNCIL MEETING – 19 MARCH 2008
                               CORPORATE SERVICES

13.3   MONTHLY FINANCIAL STATEMENT (cont’d)

       (14)   Election Expenses
              Election costs include the administration and maintenance of the electoral roll and the
              cost of the recent local government election charged by the Australian Electoral Office
              (AEC). Costs for the Pulp Mill elector poll have now been received but are yet to be
              paid and will make this item over budget by approximately $15,000.

       (15)   Interest Expenses
              Interest expense will exceed the budget estimates for the financial year because of a
              timing variance in that the Memorial Hall loan funds were drawn down earlier than
              the budget estimates to take advantage of favourable fixed interest rates.

       (16)   Software License Fees expenditure
              Software License Fees are paid at the beginning of the financial year for the full year
              for most software.
       (17)   Transfer to Trust Account
              This account is utilised at the end of the financial year as part of the Year-End
              processes.
       (18)   Special (Council Community) Grants
              This expenditure includes approximately $9,000 which is funded by the receipt of the
              Environmental protection grant. The grant income was received in the year ended 30
              June 2007. Therefore there is no financial impact on Council‟s cash balances overall.
       (19)   Licences
              This includes the annual permit and licence fees for the operation of the Waste Water
              Treatment Plant.

       (20)   Acid Dosing
              Acid Dosing has been required at the WWTP due to environmental reasons.
       (21)   Hyperchlorite Dosing
              Hyperchlorite dosing has been required at the WWTP due to environmental reasons.

       (22)   Water Usage Council Facility
              Further Water Meter reading for this financial year will be done in May 2008 when an
              additional charge for this expenditure will be made.

       (23)   Security
              Security relates to the cost of monitoring security systems and security patrol visits for
              Council owned buildings.

       (24)   Carrying Cost of Asset Sold
              This cost relates to the historical value and legal costs incurred on the sale of the
              Graham Fairless Complex, sale revenue is included in the revenue item Gross
              proceeds on sale of assets.
       (25)   Special Purpose Grant Materials
              This cost includes the expenditure of the TVIN Experience and the Emergency Relief-
              Drought grants which were not anticipated during the preparation of budget. The
              expenditure relates to the grants received mentioned in no. 6 above so there is no
              negative impact on the Council‟s overall cash flow.

                                                Agenda Page 25
                                        George Town Council
                                 COUNCIL MEETING – 19 MARCH 2008
                                        CORPORATE SERVICES

13.3   MONTHLY FINANCIAL STATEMENT (cont’d)

       (26)     Building mechanical/electrical operating cost
                This expenditure includes $6,018 for unplanned maintenance work to the Council
                office ventilation system following a mechanical failure.

       (27)     Land Tax
                Land tax assessed to Council is expected to be significantly more than that budgeted
                as the budget was prepared well in advance of the recent municipal revaluation. Land
                values in the municipality have increased significantly which will impact on land tax
                assessment for land owned by Council. Generally speaking parks & gardens are
                exempt from land tax with most other land held by Council will be assessable for land
                tax purposes. Land tax has been payable by Council since the recent reforms agreed
                with the state government whereby Council is assessable for land tax but is now
                entitled to rate most state government owned properties.

       The Statement of Financial Performance provided below matches that provided with the
       2007/2008 budget papers and provides an alternative view to the statement provided above
       and shows also how the operating surplus generated by ordinary operations is utilised to fund
       the capital program.

                                                                          George Town Council
                                                                    Statement of Financial Performance
                                                             for the reporting period ended 29 February 2008
                                                                              2007/2008               2007/2008          Variance
                                                                              YTD Estimates           Annual Budget      Estimates to Budget
        Notes   Revenue                                                       $                       $                  $
                Rates                                                               6,170,797             6,142,387                   (28,410)
                User Charges                                                        1,239,480             1,538,969                  299,489
                Interest                                                             252,186                   170,000                (82,186)
                Other                                                                  95,763                   28,280                (67,483)
                Reimbursements                                                         4,019                      700                  (3,319)
                Net gain on disposal of non current assets                           137,369                        -                (137,369)
        1
                Assets acquired for no consideration                                       -                        -                      -
        2       Share of profits of associates and joint ventures
                accounted for using the equity method                                      -                    90,000                90,000
                Government Grants                                                   1,526,170             1,797,495                  271,325
                Total Revenue                                                       9,425,784             9,767,831                  342,047


                Expenses
                Employee Costs                                                      1,622,289             2,178,205                  555,916
                Materials and Contracts                                             2,182,961             3,216,147                 1,033,186
                Depreciation and Amortisation                                       1,432,361             2,419,600                  987,239
                Interest                                                             154,867                   142,919                (11,948)
                Other                                                                887,364              1,426,126                  538,762
                Bad & doubtful debts                                                       -                    2,000                   2,000
                Total Expenses                                                      6,279,842             9,384,997                 3,105,155


                Surplus/(Deficit)                                                   3,145,942                  382,834              (2,763,108)



                                                                    Agenda Page 26
                                     George Town Council
                              COUNCIL MEETING – 19 MARCH 2008
                                     CORPORATE SERVICES

13.3   MONTHLY FINANCIAL STATEMENT (cont’d)

              Operating surplus (above)                                          3,145,942                  382,834               (2,763,108)
              Estimated water supply reserves                                      340,000                  340,000                      -
              Estimated municipal revaluation reserve                                    -                    9,318                   9,318
              Depreciation                                                       1,432,361                 2,419,600               987,239
              Total cash available for capital budget                            4,918,303                 3,151,752              (1,766,551)


              Capital works 07/08 projects                                       1,395,881                 2,376,500               980,619
              Plant & fleet purchases                                               77,152                  147,500                 70,348
              Loan repayments                                                      300,978                  624,509                323,531
              Transfer to reserves                                                       -                    3,243                   3,243
              Total capital budget                                               1,774,011                 3,151,752              1,377,741

              Surplus/(deficit) after capital budget items and
              transfers                                                          3,144,292           Nil                          (3,144,292)


              Notes
        1     Replacement value of sub divisions brought to account for accounting purposes as required by accounting standards
        2     Movement in the valuation of Council's investment in Esk Water as required by accounting standards



       RECOMMENDATION

       That the information be received.


       DECISION




                                                                 Agenda Page 27
                                      George Town Council
                               COUNCIL MEETING – 19 MARCH 2008
                                      CORPORATE SERVICES

13.4   PROJECT EXPENDITURE REPORT

       SUMMARY

       This report is provided to update Council on the progress of actual expenditure against budget
       on a year to date basis at a project account level. Comments are also provided for the status of
       each project.


       BACKGROUND

       The Council has been provided with regular monthly project expenditure reports, in this
       format since May 1999.


       STATUTORY REQUIREMENTS

       There is no requirement under the Local Government Act that specifies monthly financial
       reporting format or content.


       ANNUAL PLAN

       Section 2.2 Financial Planning
       “To monitor and update the five (5) year rolling capital works programme in accordance with
       the Asset Management Plan & Financial Plan to be included with the annual estimates/budget
       for adoption by the Council.”

       FINANCES
        Project    Project description                      Estimated      This mth    Budget       Remaining     Comments
        No                                                  Expenditure    movement                 Balance
                   New Projects for 2007/08
          200801   Construct & Seal-Mobil Rd R2R Stage 5             319          0       137,800      137,481    Work in progress
          200802   Site Distance improvements-general-            19,537          0        25,000        5,463    Work in progress
                   collector roads-sealed

          200803   Major Patching-Dalrymple Rd Stage 2             6,626       1,610       30,000        23,374   Work in progress
          200804   Major Patching-Collector roads-general         37,309       8,891       20,000       -17,309   Work in progress
          200805   Shoulder resheeting-general                     5,925           0       10,000         4,075   Work in progress
          200806   Guard Rail-Beechford Road                       6,558           0        8,000         1,442   Work in progress
          200807   Crack sealing-all areas                         1,471           1       10,000         8,529   Work in progress
          200808   Major Patching-local roads-general              4,674       1,566       20,000        15,326   Work in progress
          200809   Turning Circle constructions-GT                 9,490       2,508       10,000           510   Work in progress
          200810   Turning Circle constructions-Esplanade         15,160       5,744       16,000           840   Work in progress
                   North
          200811   Replacement of condemned street                 1,881          0        10,000        8,119    Work in progress
                   lighting poles
          200812   Construct carpark and turning circle-           3,480          0        30,000       26,520    Work in progress
                   Lagoon Beach road
          200813   Upgrade South & East carpark and               56,696       8,946       76,000       19,304    Work in progress
                   service vehicle access-Macquarie St
          200814   Gravel resheeting-Craigburn Road               21,161          0        18,000        -3,161   Completed
          200815   Gravel resheeting-Bullocks Hd Road             20,295          0        18,000        -2,295   Completed
          200816   Gravel resheeting-Indsutry Road                13,537          0        18,000         4,463   Completed
          200817   Gravel resheeting-Lefroy Road                  19,602          0        18,000        -1,602   Completed
          200818   Gravel resheeting-Halls Road                   18,355          0        18,000          -355   Completed


                                                             Agenda Page 28
                                    George Town Council
                             COUNCIL MEETING – 19 MARCH 2008
                                    CORPORATE SERVICES

13.4   PROJECT EXPENDITURE REPORT (cont’d)
        200819   Site Distance improvements-general-           12,335        11,000    25,000   12,665   Work in progress
                 collector roads-unsealed
        200820   Gravel resheeting-Colgraves Road              12,528            0     18,000    5,472   Completed
        200821   Gravel resheeting-Snares Road                  7,102            0      9,000    1,898   Completed
        200822   Gravel resheeting-Archers Road                 3,197            0      7,500    4,303   Completed
        200823   Gravel resheeting-Saltwood Road                4,704            0      6,000    1,296   Completed
        200824   Gravel resheeting-Gees Marchs Road             5,936            0      8,500    2,564   Completed
        200825   Gravel resheeting-Troopers Track               7,021            0     10,000    2,979   Completed
        200826   Gravel resheeting-Millers Road,                1,728            0      4,000    2,272   Completed
                 Weymouth
        200827   Gravel resheeting-Weymouth Farm Road          19,391             0    18,000   -1,391   Completed
        200828   Transfer to Road Development Reserve          30,000             0    30,000        0   Completed
        200829   Asphalt Overlay-Jetty Road/Leam Rd            19,800             0    18,000   -1,800   Completed
        200830   Asphalt Overlay-Johnstons Rd                     321             0    18,000   17,679   Programmed
        200831   Bitumen reseal-Glen Road                      16,259            -1    22,000    5,741   Completed
        200832   Bitumen reseal-White Street                    1,260           -30     3,000    1,740   Completed
        200833   Bitumen reseal-George Street                  16,274         1,427    24,000    7,726   Completed
        200834   Bitumen reseal-Arnold Street                  14,907           386    17,500    2,593   Completed
        200835   Bitumen reseal-Hillwood Road                   9,524           298    11,000    1,476   Completed
        200836   Bitumen reseal-Anne Street                     1,318             0     6,000    4,682   Work in progress
        200837   Bitumen reseal-Pipers Brook Road              23,005            92    24,000      995   Completed
        200838   Bitumen reseal-Big Hill Road                  25,757         1,146    24,000   -1,757   Completed
        200839   Bitumen reseal-Lawrence Street                 9,516           506    11,500    1,984   Completed
        200840   Bitumen reseal-Weymouth Road                  23,218           645    25,000    1,782   Completed
        200841   Concrete Footpaths renew program-GT           18,570         1,266    90,000   71,430   Work in progress
        200842   York Cove Development Contribution            69,547             0    62,500   -7,047   Completed
        200843   Footpath reconstruction-regent square         68,621        27,687    85,000   16,379   Work in progress
        200844   Grind & Taper Footpath trip hazards           26,623             0    20,000   -6,623   Work in progress
        200845   Kerb & gutter renewal program                  2,512         1,567    10,000    7,488   Work in progress
        200846   Colgraves Road culvert-flood mitigation        2,054             0    75,000   72,946   Work in progress
                 stage 2
        200847   To reserves-Bridges #125 Egg Island          100,000            0    100,000        0   Completed
        200848   Bridge # 1277 Beechford renew                    856            0     46,200   45,344   Work in progress
                 superstructure (R2R)
        200849   Pit Reconstruction-GT                          9,369           54     10,000      631   Work in progress
        200850   U/g stormwater extension-Friend St                32            0      3,000    2,968   Work in progress
        200851   White Street-Stormwater upgrade                  350            0     40,000   39,650   Programmed
        200852   Works Depot -Landscaping                       4,692            0      5,000      308   Completed
        200853   Waste Transfer station-to Reserve            150,000            0    150,000        0   Completed
        200854   Lulworth & Pipers River halls-demolition       2,471            0     24,000   21,529   Work in progress
        200855   Beechford Hall-demolition                          0            0     20,000   20,000   Programmed
        200856   Renew-Lulworth public toilet                       0            0     16,000   16,000   Work in progress
        200857   Works Depot-Upgrade Mains                      5,505            0      6,000      495   Completed
                 Switchboard
        200858   Council Office-Emergency Generator               281             0    30,000   29,719   Work in progress
        200859   Seniors Centre-sliding glass door              7,675             0     8,500      825   Completed
        200860   FranklinsSt Depot-Gravel Bins                  4,452             0    24,000   19,548   Work in progress
        200861   Franklin Depot-Storage Areas                   6,133             0     6,000     -133   Completed
        200862   Security Key System-Council Asset                258             0    20,000   19,742   Work in progress
        200863   George town Tip Rehabilitation                59,604        -9,261    85,000   25,396   Work in progress
        200864   Edward Court-Playground Equipment              7,042             0     9,500    2,458   Completed
        200865   Swimming Pool-Playground Equipment             1,125             0    16,000   14,875   Programmed
        200866   Bellingham-50% Playground Equipment              117             0     3,000    2,883   Work in progress
        200867   Public Rubbish Bins to 140ml MGB's                 0             0     4,000    4,000   Programmed


                                                            Agenda Page 29
                                      George Town Council
                               COUNCIL MEETING – 19 MARCH 2008
                                      CORPORATE SERVICES

13.4   PROJECT EXPENDITURE REPORT (cont’d)
         200868   Hillwood Recreational ground-resheet          2,840             0       3,800         960    Completed
                  road
         200869   Signage-Dog dropping dispenser                2,970          2,811      2,000        -970    Completed
         200870   Winston Little Reserve-Footpath                   0              0     20,000      20,000    Programmed
         200871   York Rivulet-Landscape Agnes St               3,405              0      3,000        -405    Completed
         200872   Pony club Area-Sport centre drainage              0              0      9,500       9,500    Programmed
         200873   Bathurst St-replace pine retaining wall       1,567          1,567      8,000       6,433    Programmed
         200874   Sewer Main replacement-Tamar St               9,390          4,563     14,000       4,610    Work in progress
         200875   Sewer Main replacement-Arthur St              4,995          1,028      6,000       1,005    Work in progress
         200876   Sewer Main replacement-Lagoon Beach             175              0      4,000       3,825    Work in progress
         200877   Sewer Main replacement-Macquarie St          11,190          2,505     18,500       7,310    Work in progress
         200878   Sewerage Pumping Stations-upgrade             8,759              0     25,000      16,241    Work in progress
         200879   Pump Replacement-Sewerage Station             3,793              0      8,000       4,207    Work in progress
         200880   Sludge removal-Facultative Lagoon                23              0     30,000      29,977    Programmed
         200881   Remote control SCADA system-stage 1           7,595              0     25,000      17,405    Work in progress
         200882   Aerator Motor Replacement-WWTP               10,719          2,250     20,000       9,281    Work in progress
         200883   Replace-cracked asbestos cement              18,564          1,158     50,000      31,436    Work in progress
         200884   Water Supply Reticulation-GT                 49,260          9,071     50,000         740    Work in progress
         200885   Water Supply main valve replacement          22,205          6,537     16,000      -6,205    Work in progress
         200886   Water Supply main & meter upgrade            25,743          9,750     70,000      44,257    Work in progress
         200887   Water Supply Main-William-Goulburn-           8,967          2,120     12,000       3,033    Work in progress
                  Friend St
         200888   Water Supply/drainage main-Macq St           57,971         19,748     89,000      31,029    Work in progress
                  north
         200889   Water Service connection renewals            28,768          6,305     15,000      -13,768   Work in progress
         200890   Fire Hydrant Replacement-GT                   4,193            600      8,000        3,807   Work in progress
         200891   Replace old imperial water meters            23,337         17,609     20,000       -3,337   Work in progress
         200892   Construct new reservoir roof-GT                 240              0     40,000       39,760   Programmed
         200893   Intrepretive Signage renewals                 9,274              0      8,200       -1,074   Work in progress
         200894   Boat Ramp-Bellingham                          4,872              0      3,500       -1,372   Completed
         200895   The Strand Pump Station Access Rd                 0              0                       0
         200896   Edgar Street Upgrade                              0              0                       0
         200897   Relocate OLAC to Macquarie Room                   0              0                       0
                  2007/2008 budget projects sub total        1,395,881       153,670   2,380,000    984,119
                  Percentage budget completion                  52.2%
        9000002   Leam Rd & Other mains                        50,902         34,796     59,315       8,413    Carried forward from
                                                                                                               2006/07
        9000003   Roofing Reservoirs                           53,520             0      70,000      16,480    Work in progress
        9000004   Low Head Sewerage                            14,900             0     249,821     234,921    Work in progress
        9000012   York Cove walkway - Pier area                14,809             0      70,000      55,191    Work in progress
        9000013   GT Roof reservoirs                               68             0      65,000      64,932    Work in progress
        9000024   Waste Transfer Station project               21,877             0     200,000     178,123    Work in progress
        9111101   Memorial Hall - Redevelopment              3,335,959       304,898   3,250,000     -85,959   Completed
        9113003   Gerzalia Drive water supply main              4,563          4,561     50,000      45,437    Carried forward from
                  extension                                                                                    2006/07
        9113005   Leam Road water supply main upgrade           7,833             0      50,000      42,167    Carried forward from
                                                                                                               2006/07
        9113009   North Street reservoir roofing stage 1          758             0      50,000      49,242    Work in progress
        9113501   Mobil Road stage 2 (R2R project)             36,709           842     180,000     143,291    Work in progress
       91134001   Low Head sewerage scheme extension            9,951             1     150,000     140,049    Work in progress
                  Total projects                             4,947,730       498,768   6,824,136   1,876,406                          0
                  Percentage budget completion                  72.5%



                                                            Agenda Page 30
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                                CORPORATE SERVICES

13.4   PROJECT EXPENDITURE REPORT (cont’d)


       OFFICER’S COMMENT

       Comments against individual projects are provided.


       RECOMMENDATION

       That the information be received.


       DECISION




                                              Agenda Page 31
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                                CORPORATE SERVICES

13.5   SUNDRY DEBTORS REPORT


       SUMMARY

       This report is provided to update Council on the progress of sundry debtor collections on a
       year to date basis.


       BACKGROUND

       The Council has been provided with regular monthly financial reports, in this format since
       May 1999 and recently request further details of actions taken on debts in the over 90 days
       category should the balance of these debts be more than $10 000.


       STATUTORY REQUIREMENTS

       There is no requirement under the Local Government Act that specifies monthly reporting
       format on sundry debtor balances.


       ANNUAL PLAN

       Section 2.2 Financial Planning
       “To ensure systems are in place to maximise Council‟s financial performance”.


       SUNDRY DEBTOR AGED BALANCES AS OF 29 FEBRUARY 2008

             Current             30 Days           60 Days          90+ Days          Total Due
            $59,858.81          $1,863.70          $340.73          $5,630.67         $67,693.91


       OFFICER’S COMMENT

       90+Days – No report is required as the balance is less than $10,000, operations continue as
       normal.


       RECOMMENDATION

       That the information be received.


       DECISION




                                                Agenda Page 32
                                 George Town Council
                          COUNCIL MEETING – 19 MARCH 2008
                                COMMUNITY SERVICES

14.    COMMUNITY SERVICES

14.1   COMMUNITY DEVELOPMENT ACTIVITIES

       SUMMARY
       This report provides a summary of activities in the Community Development program areas
       over the past month.


       GEORGE TOWN ON SHOW 2008
       At its February meeting Council appointed Cr Cory as Chairman of the George Town On
       Show 2008 Committee and agreed to call for expressions of interest from community
       members who wished to join the organising team in 2008. The community representative
       positions have been advertised and nominations closed on 18th March. A report and
       recommendations for appointment of the committee as a Special Committee of Council will be
       available for the April Ordinary Meeting of Council.



       MEMORIAL HALL CULTURAL AND CIVIC CENTRE OPENING
       Preparations are continuing for celebrations to mark the completion of the Memorial Hall
       Redevelopment Project, to be held on 28th March. An Open Day will be held from midday
       until 5pm, followed in the evening by an invitation event. The Jim Mooney Gallery Inaugural
       Exhibition, featuring local artists, will be held in the gallery space for one week, from the 28 th.
       It is also anticipated that two completed panels of the Bicentenary Quilt project will be on
       display in the hall foyer, and that there will be demonstrations and performances by schools
       and the youth program to coincide with the opening celebrations. A promotional feature in
       The Examiner newspaper is planned for 28th March.


       NATIONAL VOLUNTEER WEEK – 12th to 18th May
       National Volunteer Week is held annually to celebrate and recognise excellence in voluntary
       service and to enhance public awareness and appreciation of the quality and depth of
       volunteers in our community.

       Volunteer Week Awards are presented to individual volunteers for their outstanding
       contribution to volunteering in the George Town Council area. Nomination forms and
       information for the 2008 awards are now available from the Council office. Nominations
       close at 5pm on April 14th. As in past years, an event will be held during National Volunteer
       Week to thank the volunteers in our community, and the Awards will be presented at that
       function.


       COMMUNITY ACCESS FORUM
       In June 2007 Council decided to use community forums as an alternative to the Access
       Advisory Committee:




                                                  Agenda Page 33
                               George Town Council
                        COUNCIL MEETING – 19 MARCH 2008
                              COMMUNITY SERVICES

14.1   COMMUNITY DEVELOPMENT ACTIVITIES (cont’d)

       217/07   That Council undertake to conduct up to four community forums per year focusing
                on access to Council services and facilities, as an alternative to the Access Advisory
                Committee, with forum outcomes to be reported to Council for information and
                consideration.
       Due to staff leave and commitments to George Town On Show in the second half of 2007, no
       forums were held in that year. However, the first forum for 2008 was held on the 18 th
       February, and was attended by ten people, six of whom were community representatives. One
       submission was also received from the Senior Citizens Club, and there were apologies from
       four people who were unable to attend.

       The forum was advertised in the Council‟s Tamar Times advertisement, in the February
       edition of the Council Newsletter and via Tamar FM. The Community Development Report
       in the January Council Meeting Agenda also advised the details of the forum.

       The following items were highlighted at the February Community Forum and are presented
       here for Council information and consideration:

          1. Telephone System - it was noted, with thanks, that the previous telephone system for
             incoming calls was no longer in use. The system of using menus to be directed to the
             appropriate area of Council had proved confusing and difficult to use.
          2. Seating – there was a request for more seating in the main street for people who need
             somewhere to rest.
          3. Crossing – there was concern expressed at being able to safely cross the main street.
          4. Bicycles – there was concern expressed at bicycles being left lying on the ground
             outside shops and a request that bike racks be installed.
          5. Bus Stop – there was a request for seating at the bus stop outside the Salvation Army
             shop on Elizabeth Street.
          6. Bus Shelter – there was concern expressed that smoking in this area is a problem.
          7. Picnic Area – there was a request that Council consider placing a picnic area opposite
             the Council Chambers on Regent Square as it is closer to the toilets and there is
             parking available on the street.
          8. York Cove Walkway – near Elizabeth Park in particular, there are tree roots pushing
             the walkway up which makes it difficult to negotiate the path.
          9. Regent Square – there was a request to ensure that there will still be access through
              the square on sealed footpaths once construction has finished at the hall.
          10. Footpaths – the footpath in Cimitiere Street is badly in need of repair.
          11. Pavers – some of the pavers in the main street are uneven or in some cases missing,
              broken or loose, creating trip hazards. There was also a request for Council to try to
              clean the pavers. There are also some loose pavers around the monument area.
          12. Main Street – a downpipe outside the Heritage Hotel sometimes causes water to flow
              over the footpath after a rain, creating a hazard, particularly in Winter when it freezes
              over making it slippery.
          13. Customer Requests – there was a request that Council issue a customer request
              number when someone lodges a request, to allow for follow-up.


                                                Agenda Page 34
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               COMMUNITY SERVICES

14.1   COMMUNITY DEVELOPMENT ACTIVITIES (cont’d)


           14. Memorial Hall – there was a question regarding whether there is wheelchair access to
               the stage and to please keep that issue on the agenda for when future budgets permit
               this work to be done.
           15. Signage – there was a request that directional signs for the main street, Low Head, etc
               be shown earlier (on Main Road) as it is difficult to read all the signs on the
               roundabout.
           16. York Cove Community Centre – there was a thank you for the newly installed
               automatic doors, but a request to improve the surface of the driveway and carpark as it
               is very difficult for the elderly and those on scooters or frames to negotiate.
           17. Horses – there was concern expressed about horses being ridden around York Cove
               being dangerous as there is no passing room. It was requested that Council consider
               installing signs prohibiting horses in this area and that an article also be placed in the
               Council Newsletter.
           18. Dogs – there was concern expressed about dogs roaming around uncontrolled.
           19. Seat at end of Bathurst Street – it was noted that the seat is broken and the steps are
               dangerous when it is wet.
           20. Grates/gutters – it was suggested that the grates and gutters around town need to be
               cleaned out before winter as there is a lot of debris built up in most of them.
           21. Smoking – there was concern expressed at people dropping cigarette butts, with the
               area in the laneway near Woolworths highlighted as a particular area of concern.
           22. Parking – there was a request for more accessible parking in Macquarie Street. It was
               noted that the carpark behind the Commonwealth Bank was available and that the
               Police Station could also be used, though not advertised as it needs to be available for
               staff and customers.
           23. York Cove Centre – there was a request to change the name to York Cove Community
               Centre and to get the signage installed as the old sign is still there.

       Those in attendance were thanked for their input and reminded that any urgent requests or
       those involving safety hazards should be reported to Council as soon as possible so a customer
       request could be put through. The meeting was advised that the issues raised would be
       presented to the March meeting of Council and that future forums would be held
       approximately every quarter and would be advertised.


       RECOMMENDATION

       For Council information and consideration.


       DECISION




                                                 Agenda Page 35
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               COMMUNITY SERVICES

14.2   COMMUNITY GRANTS/ASSISTANCE


       SUMMARY

       This report provides a summary and recommendations related to three requests for community
       assistance.


       STRATEGIC PLAN

       Key Area 6 – Community
       Objective: to ensure that our residents are provided with the opportunity to maximise their
       independence and quality of life.

       Strategy 6.1.1 Provide grants to community groups and individuals subject to budget
       allocation.


       FINANCES
       The 2007/2008 budget allocation for Community Grants is as follows:

                               Cultural                $5,000
                               Community Activities    $4,000
                               Achievement             $2,000
                               Active Participation    $2,000
                               Total:                 $13,000

       The following allocations have been made to date:
                    Organisation                                                  Amount
                    Brea Pearce                                                      $150
                    Ashley Crowden                                                   $150
                    Tamar Sea Rescue Inc                                             $300
                    Newstead College Association                                     $400
                    George Town Bowls Club                                           $500
                    Tamar Tidings                                                    $500
                    Tamar Valley Semaphore Association                               $900
                    George Town Folk Club Inc                                      $3,000
                    Pipers River Neighbourhood Watch                                  $75
                    Star of Sea – Assembly Awards                                    $100
                    Port Dalrymple School – Assembly Awards                          $100
                    South George Town Primary – Assembly Awards                      $100
                    Port Dalrymple School – Young Achiever                           $300
                    Weymouth Progress Association                                    $250
                    George Town Senior Citizens Club                               * $500
                    Nathan Hinkley – Young Achiever                                  $150
                    Dylan Zanchetta – Young Achiever                                 $150
                    Ricky Edson – Young Achiever                                     $150
                    Lions Club of George Town – Country & Western Event              $632
                    Total Committed 2007/08:                                       $8,407
                                   * Grant approved in 2006/07 and applied in February 2008.


                                                Agenda Page 36
                               George Town Council
                        COUNCIL MEETING – 19 MARCH 2008
                              COMMUNITY SERVICES

14.2   COMMUNITY GRANTS/ASSISTANCE (cont’d)


       SUBMISSIONS

       The following submissions have been received:

       1.   Scouts Australia (George Town) – has requested assistance towards costs associated
            with twenty representatives from the Cub Scouts attending a regatta in Snug to celebrate
            100 years of scouting.

            Officer‟s Comment:
            The letter of request forms an attachment to this report. The applicant was requested to
            complete a Grant Application form but, at the time of writing the report, the completed
            form had not yet been returned. However, as those attending the event are representing
            their club, Council may consider that the relevant grants program is the Young Achiever
            program, and that a letter of confirmation is therefore sufficient. The letter of request is
            from the Cub Scout Leader.
            This request falls within the guidelines for a Young Achiever Grant under Council‟s
            Community Grants/Assistance Policy. Past recent practice has been for the Council to
            provide assistance of $150 for such requests for individuals or $300 for groups. It is
            therefore recommended that Council award a Young Achiever Grant of $300 to be paid
            to the George Town Cub Scouts Group towards costs associated with their members
            attending the 100 year anniversary regatta.

       2.   Tamar Valley Rotary Club – have requested that Council provide some assistance
            towards the 40th anniversary celebrations for the Batman Bridge. Sponsorship amounts
            of $2,000, $1,000 and $500 have been suggested, or other cash or in-kind support as
            may be considered appropriate.

            Officer‟s Comment:
            The letter of request forms an attachment to this report. There is no Grant Application
            Form to accompany this request, as it is a standard sponsorship request letter that has
            been sent to a number of potential sponsors.
            Whilst the whole program of activities to mark the 40th anniversary of the Batman
            Bridge is not yet available, it will include guided bridge walks, production of a souvenir
            booklet, and there are plans to have some kind of festival on the reserve. This is a joint
            initiative by the George Town and West Tamar Rotary Clubs, who were involved in
            celebrations to mark the opening of the Batman Bridge in 1968. The event will be held
            in May this year.
            Council may wish to consider providing some sponsorship in the form of, say, a quarter
            page advertisement in the souvenir booklet at a cost of $500.

       3.   Harriet McBride – has requested a contribution towards her fundraising efforts as a part
            of the Launceston Church Grammar School annual fundraising walkathon, which will
            this year be supporting the Menzies Research Centre and the Fred Hollows Foundation.
            No amount has been specified.
            Officer‟s Comment:
            The letter of request forms an attachment to this report.

                                                Agenda Page 37
                               George Town Council
                        COUNCIL MEETING – 19 MARCH 2008
                              COMMUNITY SERVICES

14.2   COMMUNITY GRANTS/ASSISTANCE (cont’d)

            Council‟s Community Grants/Assistance Policy Eligibility Criteria assigns a lower
            priority to those organisations that are able to raise funds through other means, such as
            button days. Council may wish to consider whether this request fits into that category
            and, therefore, whether it is appropriate to provide support in this instance. It does not
            technically fit into the Young Achiever category, as the applicant has not been selected
            to represent her region or state. Further, the project or activity does not directly benefit
            this community. It is, nevertheless, a worthy cause and considerable personal effort
            goes into completing the annual walkathon and Council may well consider a donation to
            be appropriate.



       RECOMMENDATIONS

       1.   That a Young Achiever Grant of $300 be made to the George Town Cub Scouts group
            to assist with costs associated with their representatives attending the 100 Years of
            Scouting Regatta.
       2.   That Council provide $500 sponsorship of the Tamar Valley Rotary Clubs Batman
            Bridge 40th Anniversary Souvenir Booklet.
       3.   That Council consider whether to provide sponsorship to Harriet McBride as part of her
            fundraising efforts for the Launceston Church Grammar School annual walkathon.


       DECISIONS




                                                Agenda Page 38
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               COMMUNITY SERVICES

14.3   YOUTH DEVELOPMENT OFFICER REPORT


       York Cove Youth Activities Program (YCYA)
       March for YCYA brings, Sing Star and other fun activities including bringing back Hip Hop
       and Break Dancing. The young participants will learn a routine and perform it at the end of
       March.

       2CYC – George Town Youth Advisory Group
       The second meeting for 2008 was held on Monday 25th February at the York Cove Centre.
       Current projects that 2CYC are working on include Locally Famous – a bands night happening
       during National Youth Week (5th -13th April) which incorporates youth committees from
       Launceston, West Tamar, Meander Valley, Dorset, Northern Midlands and George Town
       Councils. Locally Famous is an opportunity for local bands to submit a demo CD and be
       selected to play in front of 800+ people as the support acts for Mia Dyson. Locally Famous is
       being held at the Door of Hope Auditorium on Friday 11th April and tickets are $15 pre paid.
       A free bus will be provided from George Town to the event, tickets can be purchased at the
       Council offices. Four representative from 2CYC will be attending a meeting at the Door of
       Hope Auditorium on Friday 14th March along with representatives from the other Council
       areas youth committees to select the 4 bands. Members of 2CYC are also looking forward to
       meeting the Councillor Representative who they have asked to attend their meetings.

       YouthLinx State-wide Meeting
       On the 26th February George Town hosted the first YouthLinx state-wide meeting for 2008.
       The YouthLinx state-wide meeting brings together services like the York Cove Youth
       Activities program that are funded under the YouthLinx banner. Participants at the meeting
       included the Patty Hartmann, Project Officer, Youth, Emergency Relief and Disabilities from
       FAHCSIA, Jane from Rocherlea Neighbourhood House, Allison and Heather from Huon
       Valley Council, and Aneak, a volunteer from the YCYA program. The meeting consisted of
       discussions on what is happening in each of the services, including holiday programs, update
       form FAHCSIA, record keeping materials and how do services deal with allergies (i.e. Severe
       reactions that require an epi-pen). The meeting also included a tour of the York Cove Centre
       which is where the York Cove Youth Activities program is run from. The next meeting will
       be held in Huon in June.


       RECOMMENDATION

       That a Councillor be nominated to participate in 2CYC – George Town Youth Advisory
       Group by attending monthly meetings.


       DECISION




                                               Agenda Page 39




                               Team Rescue
                                         George Town Council
                                  COUNCIL MEETING – 19 MARCH 2008
                                        COMMUNITY SERVICES

14.4       COMMUNITY CAR REPORT


 COMMUNITY CAR STATISTICS – FEBRUARY 2008
                                                                               February    Jan-Feb
                                                                                 2008       2008
   Number of Clients at 29/02/2008                                                  298         298
   During period – New clients registered                                             3              7
                  - Clients deleted                                                   1              1
   Individual Clients who used the                                     Aged          52          68
   car during the period                                            Disabled         14          17
                                                                       Total         66          85
   Clients – One way trips                          Car 1            Medical         77         147
                                                                 Non-medical          6          18
                                                    Car 2            Medical        132         229
                                                                 Non-medical        176         330
                                                    Total            Medical        209         376
                                                                 Non-medical        182         348
                                             Grand Total                            391         724
   Cars – One way trips                             Car 1         Launceston         47         103
                                                                       Local          0              0
                                                    Car 2         Launceston          0              0
                                                                       Local        278         509
                                                    Total         Launceston         47         103
                                                                       Local        278         509
                                             Grand Total                            325         612
   Kilometres travelled                             Car 1                          3285        7499
                                                    Car 2                          2481        4508
                                                    Total                          5766       12007
   Volunteers                               No. of Drivers                            8              9
                                            Hours worked                          269.75      552.5
                                            No. of Admin.                             4              4
                                            Hours worked                            66.5      112.0
                                                Total No.                            12          13
                                             Total Hours                          336.25      664.5




                                                Agenda Page 40
                                    George Town Council
                             COUNCIL MEETING – 19 MARCH 2008
                                   COMMUNITY SERVICES

14.4    COMMUNITY CAR REPORT (cont’d)


 COMMUNITY CAR STATISTICS – 2007/2008

 Below are the aggregated statistics for the community cars in table form providing information on
 driver hours and kilometres in total and per client as well as the time Car 1 is at capacity.


                                     Car 1 - Launceston
                               Kilometres - 2006/07 and 2007/08
           7000                                                                              8000

           6000                                                                              7000

           5000                                                                              6000

           4000                                                                              5000

           3000                                                                              4000
                    Jul    Aug Sep Oct    Nov Dec Jan Feb Mar Apr May Jun

                              Kilometres - This year         Kilometres - Last Year




                                     Car 1 - Launceston
                          Number of Days Used - 2006/07 and 2007/08
           35                                                                                  35

           30                                                                                  30

           25                                                                                  25

           20                                                                                  20

           15                                                                                  15

           10                                                                                  10
                  Jul     Aug Sep   Oct   Nov Dec      Jan    Feb   Mar    Apr   May   Jun


                    Number of Days used - This year          Number of Days used - Last year




                                                  Agenda Page 41
                                  George Town Council
                           COUNCIL MEETING – 19 MARCH 2008
                                 COMMUNITY SERVICES

14.4   COMMUNITY CAR REPORT (cont’d)



                                      Car 1 - Launceston
                             Full Car Days - 2006/07 and 2007/08
        10
                                                                                                   9
         8
                                                                                                   7
         6
                                                                                                   5
         4

         2                                                                                         3

         0                                                                                         1
                 Jul    Aug Sep    Oct   Nov Dec       Jan    Feb   Mar    Apr   May     Jun

                           Full Car Days - This year         Full Car Days - Last year




                                     Car 1 - Launceston
                        Av. Kilometres per Client - 2006/07 and 2007/08
        150                                                                                    150

        120                                                                                    120

         90                                                                                    90

         60                                                                                    60

         30                                                                                    30

             0                                                                                 0
                  Jul    Aug Sep Oct     Nov Dec Jan          Feb Mar Apr May Jun
                            Av Km/Client - This year         Av Km/Client - Last year




                                                  Agenda Page 42
                               George Town Council
                        COUNCIL MEETING – 19 MARCH 2008
                              COMMUNITY SERVICES

14.4   COMMUNITY CAR REPORT (cont’d)



                                  Car 1 - Launceston
                          Driver Hours - 2006/07 and 2007/08
        250                                                                                250

        200                                                                                200


        150                                                               C                150

        100                                                                                100

         50                                                                                50
              Jul    Aug Sep Oct      Nov Dec       Jan Feb Mar Apr May Jun

                         Driver Hours - This year         Driver Hours - Last Year




                                  Car 1 - Launceston
                    No. of Days over 7.5 hours - 2006/07 and 2007/08
        25                                                                                  35

        20                                                                                  30

        15                                                                                  25

        10                                                                                  20

         5                                                                                  15

         0                                                                                  10
              Jul    Aug Sep    Oct   Nov Dec       Jan    Feb    Mar   Apr   May    Jun

              No of Days over 7.5 hrs - This year         No of Days over 7.5 hrs - Last year




                                               Agenda Page 43
                                      George Town Council
                               COUNCIL MEETING – 19 MARCH 2008
                                     COMMUNITY SERVICES

14.4   COMMUNITY CAR REPORT (cont’d)



                                      Car 1 - Launceston
                           Av. Hours per Client - 2006/07 and 2007/08

        5                                                                                                 5

        4                                                                                                 4

        3                                                                                                 3

        2                                                                                                 2

        1                                                                                                 1

        0                                                                                                 0
                 Jul     Aug   Sep   Oct   Nov    Dec     Jan    Feb    Mar    Apr   May       Jun

                           Av. Hours/Client - This year         Av. Hours/Client - Last year




                                          Car 2 - Local
                                Driver Hours - 2006/07 and 2007/08
        250                                                                                          250

        200                                                                                          200

        150                                                                                          150

        100                                                                                          100

            50                                                                                       50
                   Jul    Aug Sep Oct       Nov Dec Jan          Feb Mar Apr May Jun

                               Driver Hours - This year         Driver Hours - Last year




                                                     Agenda Page 44
                                 George Town Council
                          COUNCIL MEETING – 19 MARCH 2008
                                COMMUNITY SERVICES

14.4   COMMUNITY CAR REPORT (cont’d)



                                      Car 2 - Local
                        Av. Hours per Client - 2006/07 and 2007/08
        3                                                                                         3


        2                                                                                         2


        1                                                                                         1


        0                                                                                         0
            Jul     Aug    Sep    Oct   Nov    Dec     Jan    Feb    Mar    Apr   May       Jun

                        Av. Hours/Client - This year         Av. Hours/Client - Last year




                                       Car 2 - Local
                              Kilometres - 2006/07 and 2007/08
        5000                                                                                  5000


        4000                                                                                  4000


        3000                                                                                  3000


        2000                                                                                  2000


        1000                                                                                  1000
                  Jul   Aug Sep Oct      Nov Dec Jan Feb Mar Apr May Jun

                             Kilometres - This year          Kilometres - Last year




                                                  Agenda Page 45
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               COMMUNITY SERVICES

14.4   COMMUNITY CAR REPORT (cont’d)



                                      Car 2 - Local
                     Av. Kilometres per Client - 2006/07 and 2007/08
         30                                                                                30
         25                                                                                25
         20                                                                                20
         15                                                                                15
         10                                                                                10
          5                                                                                5
          0                                                                                0
               Jul   Aug Sep     Oct   Nov Dec      Jan    Feb   Mar    Apr   May    Jun

                         Av Km/Client - This year         Av Km/Client - Last year



       RECOMMENDATION

       That the information be received.


       DECISION




                                               Agenda Page 46
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               COMMUNITY SERVICES

14.5   FAMILY & COMMUNITY PROGRAM REPORT ~ FEBRUARY 2008

       The last two months have been exceptionally busy with the move to the new location at the
       George Town Hospital and Community Centre, reduced staff (currently FSW only) without a
       Community Social Worker and with the regular client contact and ongoing community and
       group work.

       Tiny Tots on Show
       The FS program hosted the Tiny Tots on Show event for Pre-school children on 12th March in
       the Memorial Hall and Regent Square. The Early Learning Together Local Action Group in
       partnership planned and delivered another fabulous family activity. We had 208 children
       participate in the event with reading, making, pasting, bubbles and creating activities. The
       newly renovated Memorial Hall proved to be a great venue for families, children and
       organisations to network.

       Staff move to the Hospital Community Centre
       The Family Support & Counselling services moved to the George Town Hospital recently and
       began providing their service from the new location as from 4th February. There was some
       disruption to the service during the move and minimal adjustments to the changed venue
       continue for service delivery, clients and the community. It is anticipated this will settle in
       the future with new procedures and systems created complimentary to the changed venue and
       work space.

       NAPCAN
       The George Town – A Family Friendly Town project is a joint venture between the George
       Town Council, Drug Education Network (DEN), National Association for the Prevention of
       Child Abuse and Neglect (NAPCAN) and the Early Learning Together Local Network Group.
       The aim of the project is to promote a child safe and family friendly community as a means to
       prevent child abuse and build early intervention strategies for child safety.

       The project initiatives will build on existing community strengths to develop the capacity of
       all community members to create and foster environments that are family friendly, safe for
       children and inclusive. Input from the business sector is welcomed and representatives are
       encouraged to contact the FSW and register their interest.

       Drought Assistance
       An agreement has been negotiated with Department of Family & Community Services and
       Indigenous Affairs (FACSIA) for additional Grant funds of $4000 to support rural families
       experiencing financial hardship caused by Drought. Assistance can be in the form of a gift
       card (Gunns, Coles/Myer, Bunning‟s Hardware or BP Plus) for household purchases or
       payment for water delivery. Rural families and individuals are encouraged to access this
       financial assistance and contact the FSW for confidential information and application form.

       Pregnant & Proud
       Pregnant & Proud is an antenatal class for Pregnant Women. The FSW will provide weekly
       session on Thursday mornings at the Hospital meeting room. Each session includes
       information on Pregnancy, birth, well-being and parenting the new born infant. Individuals
       are asked to contact the Family Support worker or the George Town Child Health Service to
       register their interest and / or for referral. The group is being run in conjunction with support
       from Child & Health, Drug & Education Network and Launceston General Hospital
       Outpatients.

                                                 Agenda Page 47
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               COMMUNITY SERVICES

14.5   FAMILY & COMMUNITY PROGRAM REPORT ~ FEBRUARY 2008 (cont’d)

       QUIT4Health
       The FSW in conjunction with the Drug & Education Network is providing a support service to
       individuals interested in reducing or quitting smoking for the long term benefit of good health.
       The group meets every Thursday at the Neighbourhood House for support, information and
       motivation to quit.

       Why We Bully
       The FSW is facilitating separate student, teaching staff and parent session on Bullying among
       Children. Robert Pereira an educational Consultant and Accredited Trainer will be in George
       Town in March to deliver session across the community at each school for class room
       sessions. Bullying continues in many subtle forms despite all that schools have done over the
       years to address the problem. All children know that bullying behaviours are outlawed, yet
       some children still engage in inappropriate acts towards certain peers. The information and
       training session will look at “Why?”. A parent information session for the whole community
       will be held on Monday March 17th from 6pm – 7.30 at the South George Town Primary
       School. The parent session is provided as an open and free twilight session.
       Parenting and Home Skills Class
       The FSW with support from Reconnect and Relationships Australia provides a weekly
       parenting class each Tuesday during the school Term. Sessions include information on
       parenting styles, good listening, fair fighting, home safety, child development, reducing the
       conflict and addressing family and school routines.
       Staff Changes
       We welcome new staff member Alison Mangelsdorf who has been appointed to the position of
       Community Support Worker. Alison comes to us with education and teaching qualification
       and extensive experience with families and community network. Alison begins with the
       Family and Community Support Program March 11th, 2008.
       Emergency Relief Program
       As from Monday 4th February, 2008 the Emergency Relief and financial assistance program
       will be administered from the Hospital Community Health Centre. Appointments for
       Emergency Relief are available with the FSW on Mondays, Tuesdays and Wednesdays.
       Liaison
       The Community Services Team liaise regularly with many difference Services and
       Organisations in their work and on behalf of their clients or client group. Part of the role of a
       Family Support or Social Worker is to advocate for the minority groups and to support
       individuals to seek the information and service they need or require.

       Client Contacts:
       FSW - Family Support Worker - January / February 108 client contacts

       RECOMMENDATION
       That the information be received.

       DECISION




                                                 Agenda Page 48
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               COMMUNITY SERVICES

14.6   RE-LOCATION OF ONLINE ACCESS CENTRE

       SUMMARY
       This report provides an update on progress towards implementing Council‟s decision in
       February to relocate the George Town Online Access Centre to the Macquarie Room in the
       redeveloped Memorial Hall Cultural & Civic Centre complex, and seeks guidance as to the
       parameters for implementing that decision.

       BACKGROUND
       As Council is aware, the George Town Memorial Hall Redevelopment project has been
       implemented over the past twelve months, with major refurbishment of the original spaces and
       addition of an indoor recreation space. The purpose of the project was to create a high quality,
       multi-purpose cultural and civic centre that would provide for the community‟s needs over the
       next fifty years.
       The facility was to incorporate the original Memorial Hall, a Gallery Space, flexible Indoor
       Recreation space, Commercial Kitchen, Supper Room and Bar area, back of stage Green
       Room and changerooms, and a dedicated Meeting Room with kitchenette.
       At its February meeting and following some concern that the library space had been adversely
       affected by the upgrade works, Council made the following decision:

       43/08 RELOCATION OF ON-LINE ACCESS CENTRE
       Moved: Cr Cory
              Cr Neilsen
               This Council directs the General Manager to facilitate an immediate and satisfactory
               conclusion to the current Library and On-line Access Centre crisis in George Town,
               namely to relocate the George Town On Line Access Centre to what is currently called
               “The Macquarie Room” in the redeveloped Municipal Hall.
               This room is to be made available to the general George Town community, through the
               On-Line Access Centre, on a daily basis to facilitate the improvement in Computer
               education in the community and to provide facilities to Visitors befitting the reputation of
               a forward thinking town.
               [The O-LAC is to make the room available to the Council „after hours‟ for them to
               provide meeting facilities in addition to the many other facilities available.]
                                                                            MOTION CARRIED
                                            For: Crs Barwick, Cory, Geale, Neilsen, Parish, Wallace
                                                        Against: Crs Broomhall, Burt, Widdowson

       STRATEGIC PLAN
       Key Area 5 – Infrastructure
       Objective:      To provide high quality infrastructure that is sustainable.

       ANNUAL PLAN
       5.2 Built Assets and Facilities
       Public Buildings – to ensure that the Memorial Hall in George Town is available for public
       usage and to ensure that the system of charges reflects operating costs and community service
       obligations.

                                                Agenda Page 49
                                 George Town Council
                          COUNCIL MEETING – 19 MARCH 2008
                                COMMUNITY SERVICES

14.6   RE-LOCATION OF ONLINE ACCESS CENTRE (cont’d)

       FINANCES
       The decision to relocate the Online Access Centre to the Macquarie Room has not been
       costed. Indications from the Online Access Centre management committee are that they will
       incur a $100 cost to enable continued access to the State Library computer network.
       Preliminary indications are that, so long as the equipment and network access can be secured,
       it will be possible for the Online Access Centre to continue accessing the network.
       There will be requirements for additional power points and the area will need to be wired for
       computer access cables and points. Until their specific requirements have been establish the
       cost of these modifications is not know as a firm quotation cannot be obtained.
       Council has not yet considered the costs associated with having a dedicated tenant in what
       would have been a room used for meetings, workshops, training, etc., nor the costs associated
       with the use of amenities by an additional permanent tenant. This is discussed in more details
       later in the report.

       GOVERNMENT DEPARTMENT
       Education Department, State Library of Tasmania Adult and Community Learning Services.

       COMMUNITY OPINION
       Council has not canvassed community opinion on this subject. Some informal meetings have
       been held with the Online Access Centre Committee and Volunteers and some Councillors.
       Subsequent to the February meeting of Council, a follow-up meeting was held with the Acting
       General Manager, Crs Widdowson, Cory and Nielsen, and representatives from the Online
       Access Centre and from Adult and Community Learning Services. At that meeting it was
       agreed that the best way forward was for the George Town Online Access Centre to enter into
       a lease agreement directly with the Council for use of the Macquarie Room.


       RISK OR LIABILITY
       There has been no risk assessment undertaken. However, any lease agreement, as with most
       hire agreements for use of Council-owned buildings, would need to include a condition that
       the tenant hold a current insurance policy and take full responsibility for activity undertaken in
       the space being leased. There were initially some security concerns due to the fact that the
       space under question would be housing furniture, computing equipment, software and access
       to a secure network. However, this will be overcome by entering into an agreement with the
       Online Access Centre for exclusive use of the space. There will have to be some negotiation
       around the issuing of keys to the tenant, though it is possible with the new key system to
       control which areas those keys are able to access and at what times. It must be remembered
       that, with the new smartkey system installed in the building, each key costs Council $180.

       OTHER OPTIONS CONSIDERED
       At the meeting with relevant stakeholders following Council‟s decision to relocate the Online
       Access Centre, there was some consideration given to the possibility of still allowing other
       bookings in the Macquarie Room, at times considered to be „after hours‟. However, given
       concerns over security of equipment, library-owned secure networks, etc, this was not
       considered to be a feasible option.



                                                 Agenda Page 50
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               COMMUNITY SERVICES

14.6   RE-LOCATION OF ONLINE ACCESS CENTRE (cont’d)

       OFFICER’S COMMENT
       As previously indicated, the most feasible option for arranging for the George Town Online
       Access Centre to relocate to the Macquarie Room, is to enter into a lease agreement with the
       Committee for dedicated use of the space. The State Library has indicated that this is an
       arrangement that would have to be made between Council and the GTOLAC Committee.
       Council therefore needs to consider what the terms of that agreement with the OLAC
       Committee would be.
       Council will recall that fees have been set for the new spaces available in the Memorial Hall
       Cultural and Civic Centre. The associated fees for the Macquarie Room are as follows:


                     Key Deposit                                                  *$30
                     Bond (no alcohol)                                            $300
                     Commercial per Day (up to 8 hours)                            $99
                     Non-Commercial per Day (up to 8 hours)                     $49.50
                     Commercial per Hour (min 2 hours)                          $13.20
                     Non-Commercial per Hour (min 2 hours)                       $5.50

                   * This deposit may need to be reviewed given that each key in the
                     new smart key system costs Council $180.
       Assuming, by way of example, that the space were to be used by a commercial operator for
       five days out of every week, the associated hire fee would therefore be $495 per week. For a
       community organisation, that fee would be $247.50. Another factor to consider is that, with
       the proposed lease agreement for dedicated space, the room would be unavailable for
       community use for 365 days of the year, 24 hours per day. The Online Access Centre may
       choose to allow community groups to use the space, but Council would not be able to recoup
       any costs from this arrangement.
       Based upon previous use of the SES Room space (prior to the redevelopment), an average of
       $264 in fees was collected per month. However, the space is now larger, has a dedicated
       kitchenette and is a potentially much more versatile space. Additionally, it has been used as
       an office space for the Folk Festival each year, was used as an office space for the Combined
       Chapters Motorhome Rally, would be ideally suited as a command office for Targa Tasmania,
       as an Emergency Management Incident Control Room or Recovery Centre Office, and has
       previously been used for community events such as George Town On Show. The potential
       future use is obviously far greater now that it has been developed as a purpose-designed
       meeting space with a dedicated kitchen area.
       The George Town Online Access Centre currently operates out of the space leased by the
       State Government for the George Town Library. Electricity, water, amenities and cleaning
       costs are currently factored into the library lease. Additional electricity use will need to be
       factored into the new lease agreement with the Online Access Centre. Indications are that the
       committee wishes to take responsibility for cleaning of the space, so that would not be an
       additional cost to Council.




                                                Agenda Page 51
                                 George Town Council
                          COUNCIL MEETING – 19 MARCH 2008
                                COMMUNITY SERVICES

14.6   RE-LOCATION OF ONLINE ACCESS CENTRE (cont’d)

       The George Town Online Access Centre, as with other access centres around the state,
       receives funding through a grant from the State Government. It provides access to the
       internet, email accounts, etc to both casual users and members, at a fee. Members pay an
       annual membership fee and receive subsidised use of the centre‟s services in return. The
       centre also runs training courses and the George Town Journal also operates out of the centre.
       The centre currently does not pay for use of the space within the library, but will be
       responsible for any fees that the Council may charge for use of the Macquarie Room as that
       space will not fall within the area of responsibility of the State Library.
       As a comparison for Council to consider, the local community radio station, Tamar FM,
       operates out of premises in Anne Street, for which is pays $1000 rental per month, or $250 per
       week. It is also presumably responsible for its own heating and other electricity costs.
       Groups who previously used the SES Room, and who have been unable to use the facility for
       the past twelve months due to the redevelopment works, are now starting to request to begin
       using the facility again. Unfortunately, with the Macquarie Room now reallocated, there is no
       dedicated meeting room available in the facility. The Supper Room is the only potentially
       suitable alternative room for smaller meetings requiring a carpeted, comfortable area and
       access to facilities for making tea and coffee and some catering of food. Its lighting is not
       suitable for craft groups and the configuration of the new facility makes it difficult to schedule
       other activities in the hall, green room and kitchen when the supper room is in use, without the
       potential for clashes and disruption to groups using those spaces.
       Given that the Macquarie Room, which was planned and approved by Council as a dedicated
       meeting space within the new complex, will now no longer be available for use by community
       groups (nor available to hire out to other organisations at commercial rates), Council needs to
       give careful consideration to the question of whether and what fees to incorporate into a lease
       agreement with the George Town Online Access Centre. Furthermore, as sound asset
       management practice, Council has in recent years been encouraging shared, multiple use of
       community owned facilities, and has progressively been eliminating instances where
       community facilities are occupied for single use and at no cost to the user groups. Any
       decision as to what terms and conditions are contained in a lease agreement with one user
       group using a community-owned facility, may set a precedent for the future.

       CONCLUSION
       Council needs to determine if a fee for use will be incorporated into any lease agreement with
       the George Town Online Access Centre for use of the Macquarie Room and to what level it
       believes it is appropriate to subsidise that group‟s use of the space.

       RECOMMENDATION
       For Council consideration.


       DECISION




                                                 Agenda Page 52
                                       George Town Council
                                COUNCIL MEETING – 19 MARCH 2008
                                    PLANNING & DEVELOPMENT

15.    PLANNING & DEVELOPMENT

15.1   INFORMATION REPORT – PLANNING & ECONOMIC DEVELOPMENT PROJECTS

       SUMMARY
       The following report provides the Council with a project update on these project matters of
       interest.

       1.        Memorial Hall Redevelopment                           8.  28 Lot Subdivision 649 Beechford Road
       2.        GAMS                                                  9.  Temporary permit for Joinery workshop
       3.        TEER Program                                          10. Storage facility
       4.        S64 Application LUPAA                                 11. 5 Lot Subdivision from Existing 3 Lots –
       5.        York Cove Environmental Study                             Subdivision - DA 2007/014
       6.        Town Planning Scheme                                  12. House extension, deck porch and boat shed
       7.        Natural Resource Management

       NO.              PROJECT           COMMENT
        1.          Memorial Hall /       Innis Tasmania have almost completed the Memorial Hall redevelopment and
                    Cultural Centre -     the building is being handed over to Council on 19 February 2008 with the
                    Redevelopment         exception of the Graham Fairless Centre where the floors need to be marked
                    Design                sealed and have time to cure until about 13 March 2008. The Opening of the
                                          complex is planned for 28 March 2008.
            2.      GAMS data             Data from the new George Town air monitoring station (GAMS) is now
                                          becoming available on the website: www.environment.tas.gov.au and
                                          following the links on air quality.
            3.      TEER Program          The Tamar Estuary & Esk Rivers Program is now established ahd will deliver
                                          a coordinated management approach and strategic investment to address issues
                                          affecting the Tamar Estuary. Amanda Locatelli, NRM North will be
                                          presenting further information on this project at the March Council meeting.
            4.      S 64 Application      A number of shipping containers and caravans have been placed on properties
                    Land Use Planning     in George Town. This matter is on hold until such time as Council has a new
                    & Approvals Act       planner.
                    (Compliance with
                    planning scheme)
            5.      York Cove             The report entitled “Environmental Feasibility – Sediment Removal from York
                    Environmental         Cove Tasmania” in now complete. The report was received by Council on 26
                    Study                 June 2007 This formed part of Council‟s list of issues in the federal election.
            6.      Town Planning         A joint project between the State and local government is working on a
                    Scheme                strategic planning scheme template to ensure as much commonality of
                                          definitions and format as possible with all planning schemes in the State.
                                          Council will be participating in this and until Council has a new planner or
                                          sufficient funds for a consultant the new planning scheme is on hold subject to
                                          this project.
            7.      Natural Resource      Meetings of the Tamar Region Natural Resource Management Strategy group
                    Management            are held 6-weekly. The Tamar NRM website can be accessed via a link from
                                          Council‟s site.
            8.      28 Lot Subdivision    The applicant has appealed to the Resource Management and Planning Appeal
                    DA 2007/002           Tribunal to review some of the conditions placed on the Town Planning Permit
                    649 Beechford Road    issued. A mediation/directions hearing was set for Monday 23 April 2007. No
                                          agreement was reached at this meeting, but a follow up mediation hearing was
                                          arranged for 11 May 2007. No agreement could be reached at the follow-up
                                          mediation hearing either and the matter is schedule for a full hearing on the 12
                                          September 2007.
                                          The applicant entered into a consent agreement with Council on 11 September
                                          2007 however RMPAT required a directions hearing on 28 November and has
                                          a hearing booked for Tuesday 4 March 2008.
                                          The hearing took place and RMPAT has reserved its decision and will publish
                                          it in writing in due course.



                                                          Agenda Page 53
                                 George Town Council
                          COUNCIL MEETING – 19 MARCH 2008
                              PLANNING & DEVELOPMENT

15.1   INFORMATION REPORT – PLANNING & ECONOMIC DEVELOPMENT PROJECTS
       (cont’d)


        9.    Temporary Permit     A consent agreement was created following expert advice at the mediation on
              for Joinery          Tuesday 8 January from a tribunal member. Waiting on the last party to sign
              Workshop             and return. The consent agreement has been signed and the amended permit has
              DA 2007/098          gone out to all parties involved.
              380 Hillwood Road
        10.   Storage Facility     A notice of appeal from the Resource Management and Planning Appeal
              DA 2007/117          Tribunal was received 30 January 2008 from the applicant objecting to
              Main Road            condition 12 – Roof construction of the planning permit issued 16 January
              George Town          2008. A directions hearing is scheduled for Thursday 14 February 2008 for this
                                   matter. A hearing has been booked for Wednesday 23 April 2008.
        11.   5 Lot Subdivision    A decision handed down by the Tribunal on 25 May 2007 ordered Council to
              from Existing 3      delete the conditions that were contested by the applicant and to issue a Notice
              Lots –Subdivision    and Permit to reflect the amended conditions. The applicant claimed costs
              DA 2007/014          against Council and at present the quantum of these costs is being disputed.
                                   No further advice has yet been received by Council‟s solicitor
        12.   House Extension -    A notice of appeal from the Resource Management and Planning Appeal
              deck, porch & boat   Tribunal was received 17 January 2008 from the applicant objecting to the
              shed - DA 2007/119   refusal of a boat shed as per the notice of decision dated 21 December 2007. A
              18 Ralph Street      directions hearing was held Thursday 31 January 2008 and a hearing has been
              Weymouth             scheduled for Friday 4 April 2008.

       RECOMMMENDATION

       That the information be received and noted.


       DECISION




                                                   Agenda Page 54
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               ENGINEERING SERVICES

16.    ENGINEERING SERVICES

16.1   WORKS DEPOT REPORT

       FEBRUARY-MARCH COMPLETED WORKS

       ROADS AND INFRASTRUCURE BUSINESS UNIT
       Routine inspections, patrols and general maintenance of traffic islands, signage, street banners,
       town streets and country roads were completed as programmed across the municipal area
       throughout the period.
       The roadside slashing programme is now complete with Bell Buoy Beach & Low Head Rd
       being the final areas.
       Paving repairs outside the Post Office in Macquarie St and temporary repairs to the timber
       bridge on the Beechford Rd have been completed during the period by the Infrastructure
       Crew.
       Pavement Repairs Sealed Roads
       Pavement failures were repaired by asphalt potholing and edge break repairs on the following
       streets and roads:-

                  Baxters Rd
                  Elizabeth St
                  Agnes St
                  Old Bell Bay Rd
                  Anne St
                  Old Bangor Tram Rd
       Unsealed road grading & pothole patching took place on the following roads.
               Soldiers Settlement Rd
               Industry Rd
               Edgar St
               Lefroy Rd
               The Glen Rd
               Colgraves Rd

       Capital Works
       Works undertaken from the capital works budget were:

                  Memorial Hall forecourt
                  Works commenced Mobil Road drainage
                  Jetty Road – Hillwood – Asphalt overlay
                  Footpath trip hazard removal – George Town streets

       PARKS & GARDENS BUSINESS UNIT
       Routine inspections continued throughout the month on all parks, and playground equipment.
       Mowing of parks and ovals with growth at intervention level, were undertaken routinely
       throughout the month.


                                                 Agenda Page 55
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               ENGINEERING SERVICES

16.1   WORKS DEPOT REPORT (cont’d)

       Herbicide spraying, mulching, fertilising, top dressing, pruning, watering mowing & weeding
       were undertaken throughout the month on the parks and ovals in the area.
       Nature strip mowing took place at the following locations:-
           Davies St
           Anne St
           Arthur St
           Wellington St
           Goulburn St
           Cimitiere St
           Victoria St
           Burnett St
           Mary St

       PLUMBING BUSINESS UNIT
       Routine inspection and maintenance of all water and sewerage lines as well as all pump
       stations have been completed as scheduled.
       Water mains, fireplugs and water services repairs were completed in the following areas:-
           Low Head Rd
           Main St
           Friend St
           Johnstons Rd
           Post Office Rd
           Craigburn Rd
           Hillwood Main Rd
           Jetty Rd
           Macquarie St
           Elizabeth St
           Currant Ave
           South St
           Marguerite St
           Widdowson St
       Sewer main blockages were cleared at the following locations:-
           Goulburn St
           Adelaide St
           William St
           Agnes St
           Anne St
           Low Head Rd
           Paterson Crescent.
       Repairs to gravity mains, pumps & pump stations occurred at:-
           The Strand
           Davies St



                                                Agenda Page 56
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               ENGINEERING SERVICES

16.1   WORKS DEPOT REPORT (cont’d)

       Capital Works
           Works continued on valve and hydrant replacements.
           Water meter replacements
           Water service replacements
           Arthur St Sewer main replacement


       MARCH - APRIL PROGRAMMED WORKS
       ROADS AND INFRASTRUCURE BUSINESS UNIT
       Routine road inspections, patrols and general maintenance will continue throughout the
       month.

       Capital Works
           Mobil Road – drainage and kerb and channel

       PARKS & GARDENS BUSINESS UNIT
       General routine maintenance and inspections are programmed throughout the month in all
       Parks, Swimming Pool and the Sports Complex. Routine inspections and maintenance of
       playground equipment are also scheduled.
       Tree maintenance, pruning and weeding will continue throughout the month including the
       mowing of smaller parks and nature strips, with growth at intervention level will continue.
       Capital Works
           Memorial Hall landscaping site works

       PLUMBING BUSINESS UNIT
       Routine inspections and maintenance of all sewerage and water lines as well as daily sewerage
       pump station inspections are programmed.
       Replacement of water services and meters in George Town and Hillwood will continue in line
       with budget allocations.

       Capital Works
               Valve replacement continues


       RECOMMENDATION

       That the information be received.


       DECISION




                                               Agenda Page 57
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                               ENGINEERING SERVICES

16.2   LAGOON BEACH – RESIDENTIAL TRAFFIC ACCESS AND PARKING


       SUMMARY
       This report provides Council with details of an investigation into residential traffic access and
       parking problems at the Lagoon Beach Carpark, Low Head and recommends on the future
       development of parking and access facilities at the site.


       BACKGROUND
       The Lagoon Beach Carpark proper is relatively undeveloped and consists of a narrow strip of
       sealed pavement leading to a combined parking and turning area of inadequate dimensions.
       The area is extremely popular with beachgoers during the summer period and the associated
       picnic and BBQ area is often used by members of the public, motor home owners and large
       groups of adults and school children travelling to and from the site by passenger coach.

       The situation is further complicated in that a number of residences situated along the foreshore
       between Low Head Road and Lagoon Beach utilise the existing car park and road to access
       their properties. At the southern end of the sealed turning circle a narrow sandy track proceeds
       south along the Crown reserve to provide access to a further 6 residences, three of which have
       no legal access to Low head Road.

       During periods of high use, the foreshore access is often blocked by parked cars and larger
       vehicles having entered the precinct are unable to turn and must reverse out to the Low Head
       Road.

       The sandy track does not proceed past the last of the 6 residences and vehicles entering along
       the track utilise private property to achieve a three point turn to exit the situation.

       Although Council provides free parking in an overflow carpark entering onto Low Head Road
       opposite the picnic area, the facility is undeveloped and poorly signed such that its use by
       visitors to the area is relatively low.

       The situation has led to a long history of complaints to Council by users and residents alike as
       the popularity and use of the facilities at Lagoon beach has increased over recent years.


       STATUTORY REQUIREMENTS
       Council‟s powers and responsibilities in relation to the proposal are generally covered by the
       Local Government Act 1993, Roads and Jetties Act 1935 and Local government highways Act
       1982.


       STRATEGIC PLAN
       Key Area 5 – Infrastructure

       Objectives:
       (a)   Provide high quality infrastructure that meets current and future needs of our
             community within the constraints of Council‟s financial sustainability.

                                                 Agenda Page 58
                                 George Town Council
                          COUNCIL MEETING – 19 MARCH 2008
                                ENGINEERING SERVICES

16.2   LAGOON BEACH – RESIDENTIAL TRAFFIC ACCESS AND PARKING (cont’d)

       Strategy – 5.2.1:
       Maintain and improve road infrastructure and continue to seal roads where appropriate.
       Action:
       Provision of funding within future budget constraints to enable the provision of upgraded road,
       access and car parking facilities at Lagoon Beach, Low Head.


       FINANCES

       Capital funding of $30,000 for upgrading work to the access road and carpark was provided
       for in the current budget.


       OFFICER’S COMMENT
       Following the unauthorised and illegal erection of signage on the road reserve at the southern
       end of the carpark by persons unknown, the matter of whether the properties using the sandy
       track across the crown reserve have legal right of access was investigated. Advice received
       from the officer contacted at Crown Land Services was that no licence over the Crown reserve
       had ever been issued in respect of the properties concerned and that technically no right of
       access was currently available to the property owners over the section of the reserve not
       maintained by Council.

       An approach was received from the owner of one of the properties with frontage to Lagoon
       Beach to ascertain the potential for a 2 Lot subdivision of their existing land with the Lot
       potentially to be created being accessed via the Lagoon Beach road. The advice provided was
       that no legal permanent right of access was available over the Crown Land foreshore reserve
       other than if through conditioning of the required Planning Approval, the subdivision
       effectively extended Council‟s declared road network to service the allotment. No further
       advice has been received in respect of the proposal.

       Additional research of the property titles in the area has confirmed that no obvious right of
       carriageway or access to Low Head Road over adjoining properties is in place for three of the
       properties concerned. As the creation of “land locked” allotments is extremely unusual and
       would not be permitted under current regulation, further enquiry was made of the titles office
       to establish if any right of access had existed in the past at the time of separation of the titles
       concerned. From the material received there is no evidence of any benefiting easements other
       than drainage.

       The layout of the existing title boundaries in the area including the picnic area and overflow
       car park are shown in Figure 1.

       In view of the complexity of the situation and the obvious difficulties in relation to parking
       and physical access to the area, Council has allocated $30,000 as part of its 2007/2008 Capital
       Works Program to address the overall problem of traffic flow, access and parking.




                                                  Agenda Page 59
                                 George Town Council
                          COUNCIL MEETING – 19 MARCH 2008
                                ENGINEERING SERVICES

16.2   LAGOON BEACH – RESIDENTIAL TRAFFIC ACCESS AND PARKING (cont’d)

       To this end an initial draft plan for an upgrade of the existing parking area is being prepared
       and will include an option to extend Council‟s existing road network by a further 200 metres
       to service the landlocked properties. Initial verbal advice from Crown Land Services has been
       to offer no objection to the proposal.

       At the time of preparation of this report, a site meeting with the affected parties to discuss the
       physical and financial implications of this option should Council determine to proceed was
       scheduled for 9.00am Friday 18th January, 2008.

       In the case of Council determining to extend its existing road network by 200 metres, the work
       may be carried out at an estimated cost of $16,000 to provide a compacted gravel access road
       pavement of 5.5 metres in width with a suitable turning circle in the vicinity of the final land
       locked title.

       Sealing of the surface with a two coat bitumen chip seal would add a further $8,000 to bring
       the total cost of the option to $24,000.

       The potential for the adjoining property owners to contribute 50% ($12,000) of the cost of the
       works will be further canvassed at the site meeting.

       Subject to a positive response from the property owners concerned, there is significant
       potential to provide a long term solution to a historical title access deficiency while at the
       same time providing for additional parking and an improved turning circle operation within
       the Lagoon Beach carpark proper and also by upgrading the overflow carpark to accept larger
       vehicles.

       As the area is of high significance both in respect of its beauty, heritage and ecological
       significance, it is critical that any solution adopted by Council take into account these factors
       to minimise disruption to the natural amenity of the area in the interests of traditional public
       use of Lagoon Beach.

       ADDENDUM TO OFFICER’S COMMENT
       Council considered the above report at its January meeting held at Weymouth and the
       following resolutions were put and lost. -

       Moved: Cr Neilsen
              Cr Cory

               Considering the importance of this proposal, that no action be taken until a draft plan
               and estimated costing is presented to Council and the opportunity taken for an on-site
               inspection and consultation with all stakeholders including residents, Councillors and
               Engineering staff.
                                                                                    MOTION LOST
                                                                      For: Crs Cory, Neilsen, Parish
                                                          Against: Crs Broomhall, Burt, Widdowson




                                                 Agenda Page 60
                                 George Town Council
                          COUNCIL MEETING – 19 MARCH 2008
                                ENGINEERING SERVICES

16.2   LAGOON BEACH – RESIDENTIAL TRAFFIC ACCESS AND PARKING (cont’d)

       Moved: Cr Widdowson
              Cr Broomhall

               That subject to the receipt of a landowner contribution of $12,000 the Council:

               (a)    make official application to the responsible authority to extend its road network
                      at Lagoon Beach by a further 200 metres south of the existing Lagoon Beach
                      carpark; and

               (b)    subject to the receipt of the requisite approval, carry out the described works as
                      part of the current capital allocation of $30,000 to upgrade the existing access
                      and car parking at Lagoon Beach.
                                                                                       MOTION LOST
                                                                 For: Crs Broomhall, Burt, Widdowson
                                                                    Against: Crs Cory, Neilsen, Parish

       Consequently, Council has not achieved resolution of the issue to allow an appropriate
       response to Crown Land Services in relation to the status of the access to the properties
       concerned.

       On the 6th February, 2008 correspondence was received from four of the affected landowners,
       requesting Council to reconsider its earlier decision and approve the proposal to construct a
       permanent access road of minimum standard. The correspondents also pledged to meet 50% of
       the estimated cost of the work through the provision of a cash contribution of $12,000. The
       correspondence received is shown as Attachment A to the report.

       In view of the discussion surrounding the issue three alternative options are provided for the
       consideration of Council.


       RECOMMENDATIONS
       A.      That subject to the receipt of a landowner contribution of $12,000 the Council:

               (i)     make official application to the responsible authority to extend its road
                       network at Lagoon Beach by a further 200 metres south of the existing
                       Lagoon Beach carpark; and
               (ii)    subject to the receipt of the requisite approval, carry out the described works
                       as part of the current capital allocation of $30,000 to upgrade the existing
                       access and car parking at Lagoon Beach.
                                                      OR

       B.      That considering the importance of this proposal that no action be taken until a draft
               plan and estimated costing is presented to Council and the opportunity taken for an
               on-site inspection and consultation with all stakeholders including residents,
               Councillors and Engineering staff.
                                                      OR


                                                 Agenda Page 61
                             George Town Council
                      COUNCIL MEETING – 19 MARCH 2008
                            ENGINEERING SERVICES

16.2   LAGOON BEACH – RESIDENTIAL TRAFFIC ACCESS AND PARKING (cont’d)


       C.    That Council determine not to proceed with the proposed extension of Lagoon Beach
             Road and advise Crown Land Services and the affected residents accordingly


       DECISION




                                           Agenda Page 62
                           George Town Council
                    COUNCIL MEETING – 19 MARCH 2008
                          ENGINEERING SERVICES

16.2   LAGOON BEACH – RESIDENTIAL TRAFFIC ACCESS AND PARKING (cont’d)




                            FIGURE 1 – LAGOON BEACH




                                    Agenda Page 63
                                     George Town Council
                              COUNCIL MEETING – 19 MARCH 2008
                                    ENGINEERING SERVICES

16.3   INFORMATION REPORT- ENGINEERING SERVICES PROJECTS

       February 2008-March 2008

       SUMMARY

       The following report provides the Council with a project update on these project matters of
       interest.

       1.    Alinta – Tamar Valley Power Station                     11.   Sea Port Development
       2.    Gunns Pulp Mill Development                             12.   Roofing of water storage reservoirs
       3.    George Town Swimming Pool Complex                       13.   Hillwood foreshore erosion protection
       4.    Construction of Mobil Road – R2R                        14.   William Street Water Main extension
       5.    Extractive Industry Operation – Old Aerodrome           15.   Provision of storage shed facilities – Lulworth,
             Road.                                                         Weymouth and Bellingham
       6.    George Town Waste Transfer Station                      16.   Lulworth and Beechford public halls
             development                                             17.   Memorial Hall upgrade
       7.    Low Head Sewerage                                       18.   Sewerage Pump Station access road off the
       8.    Lot 6, CT28431/5 Jetty Road Hillwood                          Strand
       9.    Re-zoning and subdivision of land – Old Depot           19.   East Tamar Highway – Provision of viewing
              Site, Victoria Street                                        area
       10.   Colgraves Road Floodway

       NO.        PROJECT             COMMENT
         1.       Alinta – Tamar      Construction is proceeding on schedule for power generation in early 2009. The
                  Valley Power        access road and service relocation has been completed as have the majority of
                  Station             major earthworks. Significant foundation work is well advanced and the site will
                                      move to the generator construction stage in coming months. Stormwater
                                      management measures are in place and the requisite approvals of each stage of the
                                      process have been issued to expedite the project. This is a major project within the
                                      municipality ($300+ million) and Engineering Services has received an invitation
                                      from Alinta for Councillors and Management to inspect the site on a guided tour
                                      should sufficient interest be indicated.
             2.   Gunns Pulp Mill     Under Pulp Mill legislation enacted by the State Government, Council is on of the
                  Development         approval authorities for several of the legislated requirements pertaining to
                                      infrastructure development associated with the development of the mill. In
                                      conjunction with the General Manager, the Manager Engineering Services attends
                                      regular meetings with DTAE and representatives of the adjoining municipalities
                                      involved with the project to coordinate the referral and approvals mechanism. The
                                      Project has been divided into 17 main construction sequences and Council
                                      approval under the Schedule LU1 of the legislation has been provided for the first
                                      two of these, being Mill Site Vegetation Clearing and Mill Site Bulk Earthworks.
                                      Council approval for the relevant sections of each activity is provided without
                                      prejudice and subject to the receipt by the proponent of all other relevant State and
                                      Federal approvals pertaining to these phases of the development. The estimated
                                      cost of the project is now in the vicinity of $2 billion and the construction period
                                      has been extended from 24 months to 30 months with a commensurate reduction
                                      in total construction workforce from 2900 to around 1250.
             3.   George Town         The January and February monthly reports of attendances and operations at the
                  Swimming Pool       swimming pool complex have been received from the contract operator, YMCA
                  Complex             of Hobart. A total of 2,317 patrons attended the facility for the month of January
                                      and a further 2,192 patrons attended in February, bringing total attendance for the
                                      season to 13,035 patrons. Two YMCA holiday Learn to Swim Programs were
                                      held commencing on the 7th January, 2008. The facility has again attracted major
                                      use by schools leading up to their carnival season in March. On Wednesday 12 th
                                      March the Swimming Club provided an outstanding demonstration of the skills
                                      obtained and developed throughout the season. Many members have learnt to
                                      swim strongly with some times approaching State standards. The fourth edition of
                                      the George Town Swimming pool newsletter has been published and
                                      complimentary copies for the public are available at the front office.


                                                        Agenda Page 64
                                  George Town Council
                           COUNCIL MEETING – 19 MARCH 2008
                                 ENGINEERING SERVICES

16.3   INFORMATION REPORT- ENGINEERING SERVICES PROJECTS (cont’d)

         4.   Construction of    Work has re-commenced on the construction of Mobil Road under the Roads to
              Mobil Road –       Recovery Program and will continue until completion of the work to the extent of
              Roads to           Council‟s jurisdiction. Current work involves the construction of underground
              Recovery           stormwater drainage in accordance with the revised plans.
              Program
         5.   Extractive         Following completion of the recent cartage of rock to the Alinta Tamar Valley
              Industry           Power Station site arranged by a local contractor, negotiations are proceeding in
              Operation – Old    respect of the repair of damaged sections of Old Aerodrome Road and North
              Aerodrome Road     Street as a result of the sudden increase in operations of an extractive industry
                                 located in Old Aerodrome Road. Contact has been made with all trucking
                                 companies involved and management has been advised to ensure that the drivers
                                 concerned are made fully aware of the hours of operation, the designated route
                                 and the need to obey speed restrictions and minimise the use of engine brakes in
                                 close proximity to existing residences. Over the Christmas New Year period a two
                                 day operation of the weighbridge facility at the Bridport Road junction by State
                                 Transport Officers measured the majority of trucks to confirm cartage within the
                                 legal limits for each vehicle. Further contact has been made with relevant
                                 departments in relation to the existing Mining Lease for the operation and the
                                 extent of planning approval applying to the extraction.
         6.   George Town        Further progress on the project is stalled pending advice as to the main federal
              Waste Transfer     funding application which has been lodged to assist with the provision of capital
              Station            for modern waste processing equipment on site and attempts to obtain resolution
              development        of the funding situation have not succeeded. Design plans for the new waste
                                 transfer station are proceeding and include the provision of a weighbridge, a tip
                                 shop and walking floor dump pit leading to a highly efficient compactor unit to
                                 pack compressed waste into 60m3 truck transports for delivery to Remount road.
                                 Waste stream separation is planned to maximise the salvage of recyclables such as
                                 steel and green waste mulch. Once fully operational the facility is expected to
                                 provide potential employment for a number of persons in both operations and
                                 recycling.
         7.   Low Head           Application for declaration of a limited sewerage district to include the additional
              Sewerage           areas has been completed, and tenders have been adopted by Council. Further
                                 information has been provided to the relevant department in respect of the
                                 application to extend the current district and a response is expected soon. Part A
                                 of the Contract for design/supply has been actioned in accordance with Council‟s
                                 resolution.
         8.   Lot 6, CT28431/5   The matter is currently being negotiated by Council‟s lawyers and a site survey
              Jetty Road         has now been conducted to accurately define the title boundaries.
              Hillwood
         9.   Re-zoning and      Rezoning of a section of the area concerned is still being carried out by the RPDC
              subdivision of     and following the completion of the conditions of approval the balance of the site
              land – Old Depot   will be offered for sale through all local agents. Soil tests clearing the site of any
              Site, Victoria     potential contamination have been forwarded to the CSU in Hobart and the
              Street             rezoning will proceed as soon as clearance is received from the CSU. It is
                                 anticipated the site may attract interest for potential unit development.
        10.   Colgraves Road     Stage 2 of the project involving the construction of the new waterway and road
              Floodway           embankment valued at $75,000 will be completed in the 2007/2008 financial year
                                 with timing subject to favourable seasonal conditions. The project is jointly
                                 funded from Council, State and Federal sources and confirmation has been
                                 received of the final tranch of Federal funding. Materials are on site and work has
                                 been programmed for early 2008.
        11.   Sea Port           The project infrastructure serving the development is now completed and Council
              Development        will assume responsibility for the community roads and infrastructure at the
                                 completion of the statutory maintenance period.
        12.   Water storage      Design calculations and plans by a local consultancy have been completed and
              reservoir roof –   tenders will shortly be called for the construction. The project should commence
              North Street       in the first half of the forward financial year subject to Council remaining as the
                                 proprietor of its water supply assets.




                                                    Agenda Page 65
                                  George Town Council
                           COUNCIL MEETING – 19 MARCH 2008
                                 ENGINEERING SERVICES

16.3   INFORMATION REPORT- ENGINEERING SERVICES PROJECTS (cont’d)

         13.   Annual Sealed        The majority of works identified through Councils Asset Management System for
               Road Resealing       intervention have now been resealed and only some slurry sealing on Anne Street
               Maintenance          and Johnsons Road, Hillwood remains to be done in the current program.
               Program
         14.   Provision of         All sheds have now been erected and keys provided to the local community
               storage shed         associations. A chainsaw training course has been held for volunteers from
               facilities –         Weymouth and a new Toro ride on mower delivered to Weymouth for use by the
               Lulworth,            registered volunteers.
               Weymouth and
               Bellingham
         15.   Lulworth and         Following the provision of power to the new storage shed facility at Lulworth the
               Beechford public     existing Hall will be demolished in accordance with Council‟s resolution. It is
               halls                anticipated that the work will commence in April/May and be completed in the
                                    current financial year.
         16.   Memorial Hall        Building is basically complete with Council staff finalising site works around the
               upgrade              construction footprint. Beautification and further development of the surrounds
                                    will be ongoing through 2008/2009
         17.   Sewerage Pump        Arrangements have been finalised for the construction of an access road to the
               Station Access off   sewerage pump station off the Strand. The work is in conjunction with an
               the Strand           adjoining landholder subdivision and development and is jointly funded by the
                                    Developer and Council. The work is scheduled to commence after the Easter
                                    break and will resolve a number of outstanding issues in relation to the under
                                    grounding of power to the project and pump station.
         18.   East Tamar           Following a requested approach to the Minister by the Mayor, correspondence has
               Highway viewing      been received from Minister Kons that DIER has been instructed to plan for the
               area                 construction of a viewing area for visitors to the region and as an entry to the
                                    George Town area. The project will add significantly to the appreciation of the
                                    natural beauty of this area of the Tamar Valley by visiting motorists.



       RECOMMENDATION
       That the information be received and noted.


       DECISION




                                                      Agenda Page 66
                               George Town Council
                        COUNCIL MEETING – 19 MARCH 2008
                                  INFORMATION

17.    INFORMATION

17.1   DELEGATIONS

       BUILDING AND PLANNING


       February 2008     Number of Building Permits Issued               14
                         Estimated Value                         $1,456,743

       February 2007     Number of Building Permits Issued               10
                         Estimated Value                         $1,383,920

       2007/2008         Financial Year to date approvals       $10,730,265 100 approvals
       2006/2007         Financial Year to date approvals       $10,129,157 105 approvals

       2008              Calendar Year to date approvals         $3,027,770 29 approvals
       2007              Calendar Year to date approvals         $4,991,957 23 approvals


       PLANNING APPLICATIONS RECEIVED
       February 2008      Number of Planning Applications                            17
       2007/2008          Financial Year to date Applications                       103
       2006/2007          Financial Year to date Applications                       106

       2008               Calendar Year to date Applications                         34
       2007               Calendar Year to date Applications                         31



       ATTACHMENTS
       Attachment 1 Building Permits Issued                                       1 Page
       Attachment 2    Planning Permits Received                                  1 Page




                                              Agenda Page 67
                                   George Town Council
                            COUNCIL MEETING – 19 MARCH 2008
                                      INFORMATION


STAFFING LEVELS – FEBRUARY 2008


                                                                     *EFT    Actual
                       General Manager                                   2        2
                       Corporate Services                                7        7
                       Community Services                             6.19        9
                       Planning & Economic Development                4.14        5
                       Engineering Services                             24       24
                                                                     43.33       47
                                                         * EFT = Equivalent Full-time




2007/2008 ACCIDENT/INCIDENT REPORT AS AT 29 FEBRUARY 2008

        Date         Descriptions                                                       Time Lost
        11/07/2007   Caught boot in mesh in wet concrete and fell over twisting knee    16.88 hours
        30/08/2007   Spanner slipped off nut and sprained shoulder                      25.35 hours
        11/12/2007   Crow bar deflected off rock in trench and struck foot              33.80 hours
        25/01/2008   Repetitive Strain Injury – Right forearm                                Nil




WRITE OFF OF BAD DEBTS

       Nil




USE OF COUNCIL SEAL

       Date                    Documentation                    Application              Signatories
       15 February             Final Plan of Survey and         DA 2005/039 –            GM & Mayor
                               schedule of easements            York Cove Seaport,
                                                                Adelaide Street
       15 February             Final Plan of Survey and         DA 2006/067 –            GM & Mayor
                               schedule of easements            291 Hillwood Road,
                                                                Hillwood
       28 February             Part V agreement                 DA 2003/067 –            Acting GM & Mayor
                                                                Lot 1 Low Head Road,
                                                                Low Head




                                                       Agenda Page 68
                                George Town Council
                         COUNCIL MEETING – 19 MARCH 2008
                                   INFORMATION

17.2   WORKSHOP DISCUSSION TOPICS

       4 March 2007
       Regent Square Plan
       Memorial Hall Opening
       Rating Models
       Online Access Centre Relocation
       Council relations

       11 March 2007
       Ambulance Levy
       Airport
       Town Planning matters
       COAG Affordable Housing
       Council relations




17.3   ACTIONS TAKEN FROM LAST COUNCIL MEETING

          Hillwood Area Committee advised of Council decision to approve the establishment of the
           Hillwood Recreation Ground Improvement Sub-Committee.
          Online Access Centre Community Facilitator John Richardson advised of Council‟s
           decision to relocate the George Town Online Access Centre to the Macquarie Room in the
           redeveloped Memorial Hall.
          Notification of Community Grants forwarded to –
                 Nathan Hinkley/Dylan Zanchetta/Ricky Edson (Young Achiever Grants);
                 Lions Club granted $500 and up to $132 worth of hall hire fees; and
                 This and That Group advised to contact Beth Smith re using a room at the George
                 Town Hospital free of charge.
          Advertisement placed in Examiner inviting expressions of interest for the George Town
           on Show 2008 Committee.
          Regent Square Master Plan advertised for public comment and place on Council‟s internet
           site.




                                               Agenda Page 69
                                   George Town Council
                            COUNCIL MEETING – 19 MARCH 2008
                                      INFORMATION

18.   SUBJECTS CONTINUED
      Min. No.   Date         Subject
       241/06    25/07/06     Asset Management – Bellingham Hall & Surrounds
                              That Council seeks an absolute answer from the Bellingham Community regarding
                              their involvement in their community assets including Hall and recreation ground.
                              This consultation and report to be provided to the October Council meeting.
       269/06    22/08/06     Shipping Containers
                              That management develop a policy on the use of shipping containers within the
                              George Town municipality.
       340/06    24/10/06     Bellingham Hall Working Group
                              That a working group be formed, comprising three representatives from the
                              Bellingham Progress Association, the Mayor, Deputy Mayor, Cr Barwick and the
                              Community Development Coordinator, to investigate options for ownership and
                              management of the Bellingham Hall by the community.
       383/07    20/11/07     Development of Future Direction of Housing Tasmania Policy
                              That the George Town Council develop a policy/position on the future direction of
                              Housing Tasmanian including discussion with the State Government as to the
                              planning for future developments, number of dwelling compared to the stage
                              average, our capacity to service the needs of Housing Tasmania clients, ratepayer‟s
                              views and input plus any other relevant matters including the sale and disposal of
                              current housing stock and land in the George Town Municipality.
                              Cr Neilsen agreed to develop this policy at a workshop held on 4 December 2007.
       399/07    20/11/07     Public Meeting – East Tamar Highway
                              The date for a Public Meeting on transport and road safety issues on the East
                              Tamar Highway has now been addressed and will be held on Monday 31 March
                              2008 commencing at 7.30 pm in the Memorial Hall..
       44/08     20/02/08     George Town Airport Association Lease
                              That Council directs the General Manager to seek legal advice on Council‟s legal position
                              not to extend the current lease of the George Town Airport to the George Town Airport
                              Association and further requesting management seek valuations from two (2) licensed
                              valuers for potential sale price of the property known as the George Town Airport (strip)
                              and that the information be provided "in committee" at the next Council meeting in March
                              2008.
       61/08     20/02/08     Regent Square Master Plan
                              That Council receive the Regent Square Master Plan and seek community feedback on
                              this plan in accordance with Council‟s Community Consultation Policy and that a
                              public meeting be held.



19.   SUPPLEMENTARY AGENDA ITEMS AS GIVEN ON NOTICE




                                                    Agenda Page 70
Peer Leaders
Team
Nic, Caitlin,
Rescue
Blake & Alex
challenge

                                              George Town Council
                                       COUNCIL MEETING – 19 MARCH 2008
                                                 INFORMATION

                20.    IN COMMITTEE

                20.1   COUNCIL VEHICLES




                       There being no further business, the meeting closed at ……………..




                                                                                        Cr Douglas Burt
                                                                                              MAYOR




                                                            Agenda Page 71

								
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