Band Contract with Venue

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					JAMES MADISON UNIVERSITY
FRONT END BUDGETED STUDENT ORGANIZATIONS
2007-2008 BUDGET DEVELOPMENT

INSTRUCTIONS:

1.   Complete the appropriate worksheet for each budgeted account code. Your packet includes a
     miscellaneous worksheet which may be adapted for account codes not covered. I would suggest
     you use the Misc. worksheet as a template.

2.   Each worksheet contains formulas that represent budget calculations. Shaded areas indicate
     formulas.

3.   Complete the organization name and number in the light green cells on the "cover sheet" page and
     they will "self copy" into each individual worksheet.


4.   Current travel guidelines may be found in JMU Webpage, go to http://www.jmu.edu/finprocedures/,
     click " Table of Contents", and scroll down to "M&IE Rate Tables, which is in section 4000.

5.   Expenses identified on programs - summary worksheet (#18) will need to be carried over to the
     appropriate detail worksheet. Indicate the program name as the description.

6.   Totals from worksheets # 1 - 16 will automatically carry forward to the budget summary worksheet.
     Additional worksheets will need to be either manually entered or formulas developed to record on
     the budget summary worksheet. Note: For revenues you can use either worksheet 15 or 16


7.   Verify worksheet totals on budget summary worksheet.

8.   Enter your fiscal year 2005 budget allocation on the summary worksheet.

9.   Print worksheets for those expense/recovery accounts you are using by selecting File, Print, Active
     Sheet (s), preview, and Print.

10. Submit your budget saved on a disk, hard copy (all printed sheets with data), and your
    organizational mission statement.

11. Budget package must be turned in no later then 4:30 PM, March 12, 2007 ( Monday) at the
    University Unions departmental offices at Taylor 205B, to the attention of Paula Lam.

12. The SGA Finance Committee will hold individual budget hearings on Friday, March 16, 2006 -
    Sunday, March 18, 2006.

13. Call or e-mail if you have any questions! X87968, LAMPE@JMU.EDU.




801fe635-a274-4541-9e3a-57aeb95a4511.xls,Instructions,1/4/2011
                                   INTERNAL BUDGET FOR




                                       Student Ambassadors                 800127
                                 organization name                        number

                         Fiscal Year 2008
                                 July 1, 2007 - June 30, 2008


          Prepared by:         Amit Kakar         Phone:     571-437-2875 E-mail:   kakarak@jmu.edu
          Organization Treasurer/Business Manager


          Approved by           Dan Boxer         Phone:     908-246-2880 E-mail:   boxerdc@jmu.edu
          Organization President


          Approved by                             Phone:                  E-mail:
          Organization Advisor




801fe635-a274-4541-9e3a-57aeb95a4511.xls,Cover Sheet,1/4/2011
                                            JMU FEB ORGANIZATION BUDGET REQUEST
Student Ambassadors                                           800127
ORGANIZATION                                                ORG #
  Account                                                                 SGA FY 2004     Total      SGA Finance   SGA Senate
   Codes    Description                                     Worksheet #    Alllocation   Request     Allocation    Allocation

EXPENSES

     121200   Media Services                                     3            1,980.00    2,398.00
     121400   Postal Services                                    4              109.20      120.90
     121500   Printing Services                                  5            2,097.94    2,148.06
     121700   Telecom Svc - pagers                               6                            0.00
     121800   Telecommunications                                 6              60.00        60.00
     121900   Inbound Freight                                    6                            0.00
     122100   Organization Memberships                           7             120.00       120.00
     122200   Publication Subscriptions                          7                            0.00
     124600   Public Info/Public Relations                       9            1,250.00    1,450.00
     126400   Food/Dietary Services                              9            3,190.00    2,930.00
     126700   Film Developing Services                          11                            0.00
     126800   Skilled Svc                                        9            1,800.00    1,550.00
     128200   Travel, Personal Vehicle(Individual/Artist)        8                            0.00
     128300   Travel,Airfare(Individual/Artists/Non Edu)         8            1,650.00    1,550.00
     128400   Travel, State Vehicle                              8                            0.00
     128500   Travel,Loding(Individual/Artists/Non Edu)          8            1,950.00    2,050.00
     128800   Travel,Meals(Individual/Artists/Non Edu)           8            5,925.00    5,875.00




              Total Contractual Services                                     20,132.14   20,251.96
     131100   Apparel Supplies                                  10            1,450.45    1,650.00
     131200   Office Supplies                                   10              250.00      250.00
     131300   Stationery/Forms                                  10              700.00      700.00
     136200   Food/Dietary Supplies                             12                            0.00
     137700   Photo Supplies                                    11                            0.00
     137800   Recreational Supplies                            12,13          1,125.00    1,450.00

            Total Supplies & Materials                                        3,525.45    4,050.00
     141300 Premiums                                            13              410.00      365.00
     142500 Undergrad Scholarship                               13                            0.00
            Total Transfer Payments                                            410.00       365.00
     153400 Equipment Rental                                    14                            0.00
     153500 Bldg Rentals                                        14            1,550.00    2,100.00
     221300 ADP Peripheral Equip                                14                            0.00
            Other Equipment                                     14                            0.00


              Total Rental & Equipment                                        1,550.00    2,100.00

TOTAL EXPENSES                                                               25,617.59   26,766.96

RECOVERIES
011570   Other Sources (Rush, Misc. Receipts)                  15,16          8,800.00    9,050.00
011710   Ticket Sales                                           16                            0.00
010600   Student Fees (SGA Allocation)                                       17,322.12   17,716.96

TOTAL RECOVERIES                                                             26,122.12   26,766.96




801fe635-a274-4541-9e3a-57aeb95a4511.xls,Budget Summary Worksheet,1/4/2011
                                                  JMU FEB ORGANIZATION BUDGET REQUEST

FY 2007     July 1, 2006 - June 30, 2007                                                          Worksheet # 2
Student Ambassadors                                           800127
ORGANIZATION                                                ORG #
  Account                                                                 SGA FY 2004    Total    SGA Finance     SGA Senate
   Codes    Description                                     Worksheet #    Allocation   Request   Allocation      Allocation

EXPENSES

     119900   Payroll - Wages                                   3
     121200   Media Services                                    3
     121300   Messenger Services                                4
     121400   Postal Services                                   4
     121500   Printing Services                                 5
     121800   Telecommunications                                6
     122100   Organization Memberships                          6
     122200   Publication Subscriptions                         6
     122400   Convention/Registration, Materials                6
     122700   Edu Training/Workshops,Conf                       7
     124600   Public Info/Public Relations                      7
     125300   Equip Repair/Maint                                9
     126400   Food/Dietary Services                             9
     126700   Production Services                               11
     126800   Skilled Svc                                       9
     128200   Travel, Personal Vehicle(Individual/Artist)       8
     128300   Travel,Airfare(Individual/Artists/Non Edu)        8
     128400   Travel, State Vehicle                             8
     128500   Travel,Loding(Individual/Artists/Non Edu)         8
     128800   Travel,Meals(Individual/Artists/Non Edu)          8




              Total Contractual Services
     131100   Apparel Supplies                                  10
     131200   Office Supplies                                   10
     131300   Stationery/Forms                                  10
     136200   Food/Dietary Supplies                             12
     137700   Photo Supplies                                    11
     137800   Recreational Supplies                            12,13

            Total Supplies & Materials
     141300 Premiums                                            13
     142500 Undergrad Scholarship                               13
            Total Transfer Payments
     153400 Equipment Rental                                    14
     153500 Bldg Rentals                                        14
     221300 PC systems & components                             14
            Other Equipment                                     14


              Total Rental & Equipment

TOTAL EXPENSES

RECOVERIES
011570    Other Sources (Rush, Misc. Receipts)                 15,16
011710    Ticket Sales                                          16
010600    Student Fees (SGA Allocation)

TOTAL RECOVERIES




801fe635-a274-4541-9e3a-57aeb95a4511.xls,Budget Sum2,1/4/2011
      JAMES MADISON UNIVERSITY                                                       Worksheet #3
      FRONT END BUDGETED STUDENT ORGANIZATIONS
      ORG NAME: Student Ambassadors
      ORG #:                  800127


      Media Services - 121200: Include expenses for services provided to advertise
      by magazine, newspaper, periodical, radio, television, or other media.
      Breeze Web Page--Advertising Rates                   http://www.thebreeze.org/about/ads/pricing.shtml
                                                              # of
      Vendor                 Description/Purpose              Ads        Cost/Ad         Total


      The Breeze   Madison PRIDE Ad                              2         198.00          396.00
      The Breeze   Outstanding Parent of the Year                1         242.00          242.00
      The Breeze   Operation Santa Claus (Half Page)             1         374.00          374.00
      The Breeze   Carrie Kutner Scholarship                     1         198.00          198.00
      The Breeze   Carrie Kutner Date Auction                    1         198.00          198.00
      The Breeze   Senior Week                                   1         198.00          198.00
      The Breeze   Membership Drive                              2         198.00          396.00
      The Breeze   Homecoming Pep Rally Ad                       1         198.00          198.00
      The Breeze   Relay Open Golf Tournament (Alumni)           1         198.00          198.00
                                                                                             0.00
                                                                                             0.00
                                                                                             0.00

                                                                             Total        2,398.00




801fe635-a274-4541-9e3a-57aeb95a4511.xls,121200,1/4/2011
  JAMES MADISON UNIVERSITY                                                           Worksheet #4
  FRONT END BUDGETED STUDENT ORGANIZATIONS
  ORG NAME: Student Ambassadors
  ORG #:                  800127




  Postal Services - 121400 Include expenses for services privided to distribute
  mail and packages by the Unites States Postal Service.
  Include expenses for services provided by United Postal Service(UPS)
                                                            # of           Unit
  Description                                             Pieces           Cost        Total



                Outstanding Parent award nominations              75          0.39         29.25
                PRIDE                                           170           0.39         66.30
                Emeritus senior parent letters                    65          0.39         25.35
                                                                                               0.00
                                                                                               0.00
                                                                                               0.00
                                                                                               0.00
                                                                                               0.00
                                                                                               0.00
                                                                                               0.00
                                                                                               0.00
                                                                                               0.00
                                                                                               0.00

                                                                             Total        120.90




801fe635-a274-4541-9e3a-57aeb95a4511.xls,121400,1/4/2011
JAMES MADISON UNIVERSITY                                                                                                                Worksheet #5
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME:   Student Ambassadors
ORG #:               800127

Copy Center Services - 121500 (Printing Svcs)
Include expenses for services provided by state agencies and the private sector for designing, printing,
collating, and binding. (Also, photocopies, brochures, and printed letters).
Description:
what you are coping;                                                       #20 White     #20 Color          Cardstock
a form, publication                                                         8.5 x 11      8.5 x 11           8.5 x 11     Other
pamphlet, brochure, etc                    Total Copies                    $0.08/copy    $0.11/copy         $0.15/copy   Copying           Total

Alumni Newsletter                                                   100            33              67                                         10.01
Ambassador Newsletter                                          2,000                            2000                                         220.00
Banquet Awards                                                       50                                             50                             7.50
Carrier Kutner Scholarship applications                              75            75                                                              6.00
Carrie Kutner Scholarship Flyers                                    200           200                                                         16.00
Carrier Kutner Scholarship score sheets                              75            75                                                              6.00
Exec Materials/Agendas                                              150           150                                                         12.00
Exec Handbook Manuals ($5 each)                                       8                                                         40            40.00
Homecoming Pep Rally Flyers                                    1,500             1500                                                        120.00
Relay Open Golf Tournament                                           75                            75                                              8.25
Operation Santa Claus Flyers                                        300           300                                                         24.00
Outstanding Parent flyers                                           100           100                                                              8.00
Outstanding Parent letters                                           50                            50                                              5.50
PRIDE flyers                                                   1,000             1000                                                         80.00
PRIDE training manuals                                         4,000             4000                                                        320.00
ASAP Convention Materials                                      1,000             1000                                                         80.00
New Member Student Ambassador Manual                                 60                                                        300           300.00
Date Auction Flyers                                                 100           100                                                              8.00
Newbie/Old Head Picture Pages                                        50                                                         50            50.00
Tour Manuals ($5) Each                                              750                                                        750           750.00
Tour Sign-In Sheets                                                 210           210                                                         16.80
Student Org. Night Brochure                                         750           750                                                         60.00

                                                                                                                                          2148.06
Copy Center Rates:

(all rates are for 8.5 x 11, per item unless specified otherwise)
19 hole punch                                                       0.01                Staple ( by hand)                      0.05
3 hole punch                                                        0.01                Staple (by machine)                        nc
Blank paper stock (white), per 500                                  5.99                Resume or Specialty Paper              0.16
Clear cover                                                         0.40                Double sided copying                   0.11
Digital editing                                                     1.00
Fax domestic (1 page)                                               1.50                Call or visit the JMU Copy Centers
Folding - hand fold                                                 0.05                @ one of the following 2 locations
Folding - machine                                                   0.01                for additional information:
Full color copies                                                   0.59
Lamination (8.5 x 11)                                               1.09                HHS, room 1002, phone 88731 or 86615
Lamination (( 8.5 x 14)                                             1.29                Main Copy Store: Financial Svs Bldg,
NCR (per set), 2 part form                                          0.20                Suite # 31, phone 83263
NCR (per set), 3 part form                                          0.30
Reduce/Enlarge                                                      0.10




         801fe635-a274-4541-9e3a-57aeb95a4511.xls,121500,1/4/2011
JAMES MADISON UNIVERSITY                                                            Worksheet #6
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME:      Student Ambassadors
ORG #:            800127

Telecom svs - Pagers - 121700
                                                   Cost
Vendor              Description/Purpose            Per        Quantity Total

                                                                        0.00
                                                                        0.00

                                                              Total     0.00
Telecom - 121800 - List phone lines
   Equipment -      Single/Fax
    (List each          Line        D'Term       Long                                  Equipment
    extension)        $34.00       $45.00      Distance          X      12      =       Charge

x86417                                                5.00       X      12      =           60.00
                                                                 X      12      =            0.00
                                                                 X      12      =            0.00
                                                                 X      12      =            0.00
                                                                 X      12      =            0.00
                                                                 X      12      =            0.00
                                                                 X      12      =            0.00
                                                                 X      12      =            0.00
                                                                 X      12      =            0.00

                                                              Sub-Total Phone               60.00
Installation Charge: (for a new phone)
Dterm - $130                                                     X      1       =            0.00
Single/Fax - $100                                                X      1       =            0.00
Move - $70
                                                              Total Phone                   60.00




Inbound Freight - 121900 - Shipping movies, etc.


Carrier                           Purpose      Quantity        Cost




                                                      Total      0.00




 801fe635-a274-4541-9e3a-57aeb95a4511.xls,121700,121800,121900,1/4/2011
JAMES MADISON UNIVERSITY                                                 Worksheet #7
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME:
ORG #:


Organization Memberships - 122100
                      Membership Cost/              #
Organization             Period   Member         Members    Total

CASE/ASAP Membership 5/07-5/08         120.00          1    120.00
                                                              0.00
                                                              0.00

                                                   Total    120.00

Publication Subscriptions - 122200
Include expenses for subscriptions to professional or technical publications
                                     Renewel
Publication              Purpose      Period     Cost




                                         Total      0.00
JAMES MADISON UNIVERSITY                                                                                                      Worksheet # 8
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME: Student Ambassadors
ORG #:             800127


TRAVEL-TRAINING/CONFERENCE/WORKSHOPS/INDIVIDUAL /ARTIST

List each travel trip separately, and itemize for each. This includes conferences and training workshops or retreats.
Meal, lodging and mileage limits are in the Financial Procedures Manual, go to this reference on the JMU Webpage:
http://www.jmu.edu/finprocedures/, and scroll down to "M&IE Rate Tables" in Section 4000. This gives you allowable trip limits.
Note: All Travel over $500 or overnight must be approved on a "Travel Authorization" Form.

                                                                           Personal Commercial     State     Overnight      Food
Travel                                                                      Vehicle  Air or Bus   Vehicle     Lodging
Dates         Reason for Travel       Traveler                             128200     128300      128400      128500       128800         Trip Total


Nov 2007      General Member Retreat 100 General Members                                                       350.00                          350.00
Nov 2007      Winter Formal           120 Members and Guests                                                                 4,700.00         4,700.00
Jan 2008      Exec Planning Retreat   Executive Board                                                          250.00             75.00        325.00
Feb 2008      ASAP Convention         8 Exec Board, 12 General Members                 1,200.00              1,450.00        1,100.00         3,750.00
April 2008    Spring Semi Formal      150 Members and Guests                             350.00                                                350.00
                                                                                                                                                  0.00
                                                                                                                                                  0.00
                                                                                                                                                  0.00
                                                                                                                                                  0.00
                                                                                                                                                  0.00
                                                                                                                                                  0.00
                                                                                                                                                  0.00
                                                                                                                                                  0.00
                                                                                                                                                  0.00
                                                               SUBTOTAL        0.00    1,550.00       0.00   2,050.00      5,875.00
                                                                                                                         TOTAL                9,475.00




             801fe635-a274-4541-9e3a-57aeb95a4511.xls,TRAVEL,1/4/2011
   JAMES MADISON UNIVERSITY                                                                                                           Worksheet #9
   FRONT END BUDGETED STUDENT ORGANIZATIONS
   ORG NAME:     Student Ambassadors
   ORG #:                            800127

   Public Informational & Public Relations Services - 124600
   Include expenses for services provided for promotional, public relations, and
   similar firms which prepare and disseminate information. Also include promotional
   items such as cups and pens.


   Vendor             Description/Purpose                                                                     Cost


                      Pep Rally Giveaways                                                                                                   400.00
                      Membership Drive Giveaways                                                                                            400.00
                      Duke for a Day Giveaways                                                                                              250.00
                      Choices Giveaways                                                                                                     400.00




                                                                     Total                                                                1,450.00

   Food & Dietary Services - 126400
   Include food for artists, contractual agreements, JMU catering and meeting food.
                                                                                                             Reason                                  Anticipated
   Description Activity/Event                                                                               for event                                Attendance Per Person    Cost

   Mid Year Recognition Banquet                                              Recognition of Members                                                         75     10.00       750.00
   Summer Exec Retreat                                                       Planning for Fall Semester                                                      8     10.00        80.00
   Senior Send Off Picnic                                                    Recognition of graduating seniors                                              75      3.00       225.00
   Carrier Kutner Scholarship Banquet                                        Recognition of scholarship recipient                                          100      1.50       150.00
   School-Wide Homecoming Pep Rally                                          Homecoming Spirit                                                           2,000      0.50     1,000.00
   New Member Training (Your Life, Your SA)                                  Educate New Members                                                            60      1.75       105.00
   New Member Retreat                                                        Team Building Exercise                                                         60      1.75       105.00
   New Member Orientation                                                    Educate New Members                                                            60      1.75       105.00
   Outreach - New Member Dinner                                              Educate New Members                                                           110      1.00       110.00
   Parents Weekend Brunch                                                    Encourage parent involvement                                                  150      0.50        75.00
   Membership Board Retreat                                                  Planning for Membership Drive                                                   5     10.00        50.00
   Carrie Kutner Date Auction                                                Hold classy event to fundraise and raise awareness for Scholarship            150      0.50        75.00
   Relay Golf Open (Alumni Function)                                         Fundraise for Relay and keep alumni involved.                                 100      1.00       100.00

                                                                                                                                                                   Total     2,930.00

   Skilled Services 126800: Include expenses for services provided by artisans, chemists,
   technicians, referees, and similar skilled and technical workers.
                                                                                                                                                     Anticipated Contract
   Description Activity/Event                                                                             Event Venue                                Attendance   Cost        Cost

   DJ - Winter Formal                                                        TBD                                                                          150     350.00      350.00
   DJ - Spring Sem-Formal                                                    TBD                                                                          150     350.00      350.00
   Band for Senior Weeek                                                     TBD                                                                          500     350.00      350.00
   Operation Santa Claus Movie                                               Grafton Stovall                                                              600     500.00      500.00
                                                                                                                                                                                0.00
                                                                                                                                                                                0.00

                                                                                                                                                                   Total     1,550.00




801fe635-a274-4541-9e3a-57aeb95a4511.xls,124600,126400,126800,1/4/2011
JAMES MADISON UNIVERSITY                                               Worksheet #10
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME: Student Ambassadors
ORG #:         800127

131100 - Apparel supplies - organization t-shirts for volunteers, uniforms
                                                        Unit
Description                          Quantity          Price             Total

Polo Shirts                                   60             22.00          1,320.00
Name Tags                                     60              5.50            330.00

                                                    Total                   1,650.00

Office Supplies 131200 - Miscellaneous office supplies.
Include camera film purchase and developing (see worksheet 11)
                                                     Unit
Description                         Quantity         Price               Total

Art Supplies for Ofice                          1            75.00                75.00
Office Supplies                                 1           100.00               100.00
Choices Supplies                                1            75.00                75.00
                                                                                   0.00
                                                                                   0.00
                                                                                   0.00
                                                                                   0.00
                                                                                   0.00
                                                                                   0.00
                                                                                   0.00
                                                                                   0.00
                                                                                   0.00
                                                                                   0.00
                                                                                   0.00

                                                             Total               250.00

131300 - Stationary (envelopes-letterhead-business cards)
                                                     Unit
Description                          Quantity       Price                Total


SA Stationary                              1,000              0.10               100.00
SA Envelopes                               1,000              0.10               100.00
Business Cards                            10,000              0.05               500.00

                                                    Total                        700.00




801fe635-a274-4541-9e3a-57aeb95a4511.xls,131100and131200,131300,1/4/2011
JAMES MADISON UNIVERSITY                                               Worksheet # 11
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME: Student Ambassadors
ORG #:         800127

This worksheet should only be used by those organizations whom want to separate
photographic supplies and film developing from other expense codes (I.e. 131200).
Do not use this sheet if you use your Duke card to develop film.

Photographic Supplies: 137700 Include expenses for chemicals, film,
flash bulbs, and similar photographic supplies.
                                                  Unit
Description                          Quantity    Price              Total

                                                                                    0.00
                                                                                    0.00
                                                                                    0.00
                                                                                    0.00

                                                          Total                     0.00


Film Processing: 126700
Costs for developing firm
                                                       Unit
Description                           Quantity         Price              Total

                                                                                    0.00
                                                                                    0.00
                                                                                    0.00
                                                                                    0.00

                                                          Total                     0.00




801fe635-a274-4541-9e3a-57aeb95a4511.xls,126700,137700,1/4/2011
JAMES MADISON UNIVERSITY                                           Worksheet # 12
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME: Student Ambassadors
ORG #:         800127

Food/Dietary Supplies - 136200 (Residential) Food & dietary items in house.
                                                     Unit
Description                         Quantity        Price             Total

                                                                                0.00
                                                                                0.00
                                                                                0.00
                                                                                0.00
                                                                                0.00

                                                       Total                    0.00


Recreational Supplies - 137800 Include expenses for balls, bases, bats,
and other outdoor recreational supplies (also, athletic apparel).
                                                       Unit
Description                         Quantity           Price          Total

Homecoming Supplies                            1      400.00                  400.00
Homecoming Registration Fee                    1          25                   25.00
Winter Formal Decorations                      1          75                   75.00
Spring Semi-Formal Decorations                 1          50                   50.00
Senior Week Event Decorations                  1         150                  150.00
Membership Drive Decorations                   1         100                  100.00
Operation Santa Claus Promotions               1         350                  350.00
Choices supplies                               1         100                  100.00
Date Auction Decorations                       1         100                  100.00
Relay Open Golf Tourney Supplies               1         100                  100.00
                                                                                0.00
                                                                                0.00
                                                                                0.00
                                                                                0.00
                                                                                0.00
                                                                                0.00
                                                                                0.00
                                                                                0.00
                                                                                0.00

                                                       Total             1,450.00




801fe635-a274-4541-9e3a-57aeb95a4511.xls,136200,137800,1/4/2011
JAMES MADISON UNIVERSITY                      Worksheet # 13
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME:                    Student Ambassadors
ORG #:                           800127


Recreational Supplies - 137800 Include expenses for balls, bases, bats,
and other outdoor recreational supplies (also, athletic apparel).
                                                                                  Unit
Description                                                 Quantity              Price         Total


                                                                                                    0.00
                                                                                                    0.00
                                                                                                    0.00

                                                                          Total                     0.00
Premiums - 141300 Include expenses for awards, honorariums, and
prizes to individuals and organizations.

Premium Title                            Description                              Cost


SA Alumni Association Pins            To initiate graduates into SAAC               250.00
Outstanding Parent Award              Plaque/Flowers                                 75.00
Carrier Kutner Scholarship            Plaque                                         40.00



                                                       Total                        365.00
Undergraduate Scholarships - 142500 - Include expenses for awards to
undergraduate students.
Recipient                                  Spring               Fall          Total
Title                                      Award               Award          Award


                                                                                         0.00
                                                                                         0.00
                                                                                         0.00
                                                                                         0.00
                                                                                         0.00
                                                                                         0.00
                                                                                         0.00
                                                                                         0.00
                                                                                         0.00
                                                                                         0.00
                                                                                         0.00
                                                                                         0.00
                                                                                         0.00
                                                                                         0.00

                                                                                         0.00



  801fe635-a274-4541-9e3a-57aeb95a4511.xls,137800,141300,142500,1/4/2011
JAMES MADISON UNIVERSITY                                         Worksheet # 14
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME:                    Student Ambassadors
ORG #:                           800127


Equipment Rentals: 153400 - Include expenses of a lessee for the operating
leases of equipment (film rental, ID machine, voting machine etc).

Rental Item                                  Use                                     Cost




                                                       Total                                 0.00

Building Rentals: 153500 - Include expenses for all building rental (on or off campus)

Rental Item                                  Use                                     Cost


Dulles Hilton                         Winter Formal                                       400.00
Recreation Room Rental                New Member Retreat                                  200.00
Overnight Retreat Room Rental         New Member Orientaiton                              250.00
Rocktown Grill                        Spring Semi-Formal                                  400.00
Golf Course                           Relay Golf Open (Alumni)                            400.00
Park Shelter                          Senior Send-Off                                      50.00
Resturant Room Rental                 Choices Dinner                                      400.00

                                                       Total                             2,100.00

PC Systems & Components - 221300 - Computers, printers & associated equipment.
                                                                                     Unit
Description                                                      Quantity            Price          Total


                                                                                                      0.00
                                                                                                      0.00

                                                                                           Total      0.00

Other Equipment __________________ (see Paula for instructions)
                                                                                     Unit
Description                                                      Quantity            Price          Total


                                                                                                      0.00
                                                                                                      0.00

                                                                                           Total      0.00


801fe635-a274-4541-9e3a-57aeb95a4511.xls,Rental & Equipment,1/4/2011
JAMES MADISON UNIVERSITY                                                          Worksheet # 15
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME:                Student Ambassadors
ORG #:                           800127

Recoveries: Revenue generated from ticket sales, fund raising, dues, fees
and similar activities.

Miscellaneous Revenue: 011570 - Other sources-commissions, rush receipts, etc.

Code         Revenue
Code         Type               Source                            Calculation            Total

   011570    Dues               New Member Dues        $50 times 60 New Members             3,000.00
   011570    Winter Formal      Members and Guests     Recovery                             5,000.00
   011570    Spring Semi-Formal Members and Guests     Recovery                             1,050.00
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
   011570
                                                       Total 011570                         9,050.00




801fe635-a274-4541-9e3a-57aeb95a4511.xls,011570,1/4/2011
JAMES MADISON UNIVERSITY                                                         Worksheet # 16
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME:                Student Ambassadors
ORG #:

Recoveries: Revenue generated from ticket sales, fund raising, dues, fees
and similar activities.

Miscellaneous Revenue: 011570 - Other sources-commissions, rush receipts, etc.

Revenue       Revenue
Code          Type               Source                    Calculation              Total

   011570
   011570
   011570
   011570
   011570
   011570
   011570
                                                    Total 011570                            0.00



Ticket Fee - 011710 - Concert/Show/Event ticket receipts


Revenue       Event
Type          Type                                         Calculation              Total


   011710
   011710
   011710
   011710
   011710
   011710
   011710
   011710
   011710
   011710
   011710
                                                    Total 011710                            0.00




801fe635-a274-4541-9e3a-57aeb95a4511.xls,011570_011710,1/4/2011
JAMES MADISON UNIVERSITY                                                                                  Worksheet # 17
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME:     Student Ambassadors
ORG #:          800127
                                                               Program Zerobase Worksheet
Program Name:

Program Date:

Estimated number of student attendance:

Estimated number of staff attendance:


Program Outcome:




                                   Budgeted        Estimated      Actual              Memorandum detail
Cost Centers        Account #        Cost            Cost         Costs

Expenses
Advertising            121200

Mailing                121400

Printing               121500

Artist Food            126400
Business Meals         126400
Other food             126400



Artist Fee             126800
Commission             126800
Police                 126800
Room rental            126800
Sound & Lights         126800


Bookstore              131200

Photo Supplies         137700

Rec Supplies           137800

Equipment Rental       153400




Total Expenses:                            0.00          0.00         0.00

Revenues
ticket revenue          11710
misc revenue            11570


Total Revenues                             0.00          0.00         0.00


Net Profit/(Loss)                          0.00          0.00         0.00




           801fe635-a274-4541-9e3a-57aeb95a4511.xls,Program zerobase,1/4/2011
JAMES MADISON UNIVERSITY
FRONT END BUDGETED STUDENT ORGANIZATIONS                                                                                                                  Worksheet # 18
ORG NAME: Student Ambassadors
ORG #:                    800127

Programs - Summary Worksheet

                                                                                                 Food/Diet   Skilled    Educ       Equip
  Program                                                   Total #         Printing    Media      Svc        Svc      Supplies   Rentals
   Priority                        Program                Participants      121500     121200     126400     126800    137400     153400                              Total

     1         Tours                                            20000         766.80                                                                                  766.80
     2         Operation Santa Claus                               600         24.00    374.00                500.00                                                  898.00
     3         Duke for a Day                                       40                                                                                                     0.00
     4         Homecoming Pep Rally                               2000        120.00    198.00   1000.00      300.00                                                 1618.00
     5         Madison PRIDE                                       600        400.00    396.00                                                                        796.00
     6         Choices                                            2000                                                                                                     0.00
     7         Carrie Kutner Scholarship                           100         28.00    198.00     150.00                                                             376.00
     8         Membership Drive                                    650                  396.00                                                                        396.00
     9         New Member Orientation                              100         50.00               105.00                                                             155.00
     10        Choices Dinner                                      400                                                                                                     0.00
     11        Relay Golf Open (Alumni)                            300          8.25    198.00     100.00                                                             306.25
     12        Carrie Kutner Date Auction                          150          8.00    198.00      75.00                                                             281.00
     13        Spring Preview Days                              10000                                                                                                      0.00
     14        ASAP Regional Convention                             25         80.00                                                                                   80.00
     15        New Member Training (Your Life, Your SA)             60        300.00               105.00                                                             405.00
     16        Exec Training                                            8      52.00                80.00                                                             132.00
     17        General Member Retreat                              110                                                                                                     0.00
     18        Membership Board Retreat                                 4                           50.00                                                              50.00
     19        Winter Formal                                       120                                        350.00                                                  350.00
     20        Spring Semi-Formal                                  150                                        350.00                                                  350.00
     21        Alumni Newsletter                                   150         10.01                                                                                   10.01
     22        Senior Week                                        1000                  198.00                350.00                                                  548.00
     23        Parent of the Year Award                             75         13.50    242.00                                                                        255.50
     24        Parents Weekend Brunch                              100                              75.00                                                              75.00
     25        New Member Retreat                                   60                             105.00                                                             105.00
     26        Senior Send Off Picnic                              150                             225.00                                                             225.00
     27        Banquet/Awards                                      110          7.50               750.00                                                             757.50
     28        New Member Dinner                                    65                             110.00                                                             110.00
     29        Ambassador Newsletter                               150        220.00                                                                                  220.00
     30        Student Org Night                                  1000         60.00                                                                                   60.00
     31        Alumni Tours                                        500                                                                                                     0.00
     32        Alumni Reunions                                     500                                                                                                     0.00
     33        Freshman Move in                                         0                                                                                                  0.00
     34                                                                                                                                                                    0.00
     35                                                                                                                                                                    0.00
     36                                                                                                                                                                    0.00
     37                                                                                                                                                                    0.00
     38                                                                                                                                                                    0.00

                                                                Total       2148.06    2398.00   2930.00     1850.00      0.00       0.00   0.00   0.00       0.00   9326.06




          801fe635-a274-4541-9e3a-57aeb95a4511.xls,Program summary,1/4/2011
JAMES MADISON UNIVERSITY                                                                                                                                                                                                          Worksheet # 19
FRONT END BUDGETED STUDENT ORGANIZATIONS
ORG NAME:                Student Ambassadors
ORG #:                      800127

Program Plan

                                                                       #              #
                                                  Program        Participants   Participants      Total
Program                                           Date(s)         Students         Staff       Participants                                                     Program Outcomes/Action Items

Tours                                       Aug 07 - May 08            20000                         20000    Assist Office of Admissions with promoting JMU to prospectives.
Operation Santa Claus                       Dec. 07                      600                           600    Christmas extravaganza benefiting Harrisonburg Social Services.
Duke for a Day                              Aug 07 - May 08               60                            60    Assist Office of Admissions with promoting JMU to individual prospectives.
Homecoming Pep Rally                        Oct. 07                     2000                          2000    Promote school wide spirit among current students and alumni.
Madison PRIDE                               Dec 07 and Mar 08            600                           600    Train JMU Students to promote the university to high schoolers.
Choices                                     Feb 07 and Apr 08           2000                          2000    Assist Office of Admissions with promoting JMU to prospectives.
Carrie Kutner Scholarship                   Feb 07 - Apr 07              100                           100    Honor a former Ambassador bu awarding a current JMU student for outstanding spirit and character.
Membership Drive                            Oct 07 - Jan 08              650                           650    Promote the Student Ambassador mission and organization to prospective members.
New Member Orientation                      Jan. 08                      100                           100    Acclimate new members to organization.
Choices Dinner                              Feb 07 and Apr 08            400                           400    Give prospective students to eat with a Student Ambassador to get insight about the university the night before Choices.
Relay Golf Open (Alumni)                    Apr. 08                      300                           300    Maintain relations with Alumni on Alumni Weekend and have a fundraiser for a charitable cause to promote Ambassador Mission.
Carrie Kutner Date Auction                  Nov. 07                      150                           150    Raise awareness for Carrie Kutner Scholarship and fundraise for the fund.
Spring Preview Days                         Apr. 08                    10000                         10000    Assist Office of Admissions with promoting JMU to prospectives.
ASAP Regional Convention                    Mar. 08                       25                            25    Represent JMU Ambassador Chapter and learn new methods, activities, and ideas.
New Member Training                         Jan. 08                       65                            65    Acclimate new members to organization.
Exec Training                               Jan. 08                        8                             8    Prepare Executive Board for the upcoming semester.
General Member Retreat                      Oct. 07                      110                           110    Establish strong bonds and promote enthusiasm within the organization.
Membership Board Retreat                    Oct. 07                        4                             4    Chance for Membership board to establish marketing plan for membership drive.
Winter Formal                               Nov. 07                      120                           120    Establish strong bonds and promote enthusiasm within the organization.
Spring Semi-Formal                          Mar. 08                      150                           150    Establish strong bonds and promote enthusiasm within the organization.
Alumni Newsletter                           Aug. 07                      150                           150    Maintain relations with former Ambassadors.
Senior Week                                 Apr. 08                     1000                          1000    Provide productive activities for seniors during Senior Week.
Parent of the Year Award                    Oct. 07                       75                            75    Recognize JMU's Parent of the Year during Parent's Weekend Football game.
Parents Weekend Tailgate                    Oct. 07                      100                           100    Allow Ambassador parents to meet one another and become familiar with the organization.
New Member Retreat                          Mar. 08                       65                            65    Acclimate new members to organization and builds bonds between new and old Ambassadors.
Senior Send Off Picnic                      Apr. 08                      150                           150    Farewell and recognition for graduating seniors.
Banquet/Awards                              Dec. 07                      110                           110    Recognition for outstanding service within the organization.
New Member Dinner                           Fed. 08                       65                            65    Acclimate new members to organization and builds bonds between new and old Ambassadors.
Ambassador Newsletter                       Aug. 07 - May 08             150                           150    Establish strong bonds and promote enthusiasm within the organization.
Student Org Night                           Sept. 07                    1000                          1000    Promote the Student Ambassador mission and organization to prospective members.
Alumni Tours                                Apr. 08                      500                           500    Assist Alumni Office with Alumni Tours
Alumni Reunions                             Apr. 08                      500                           500    Assist Alumni Office with Alumni Reunions.
Freshman Move in                            Aug . 07                       0                             0    Assist the freshman move in process.




          801fe635-a274-4541-9e3a-57aeb95a4511.xls,Program Plan,1/4/2011
   JAMES MADISON UNIVERSITY                                       Worksheet # ____
   FRONT END BUDGETED STUDENT ORGANIZATIONS
   ORG NAME: Student Ambassadors
   ORG #:         800127

   Account Code #/Description:


                                                      Unit
   Description                        Quantity        Price           Total

                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00
                                                                              0.00

                                                          Total               0.00




801fe635-a274-4541-9e3a-57aeb95a4511.xls,Misc.,1/4/2011

				
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