Parish Council Minutes by suchenfz

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                                         Weaverham Parish Council
                Annual Parish Council Meeting
                     Minutes of meeting held at the Wallerscote Community School,
                                     Monday 18th May 2009, 7pm.

     PRESENT:              Cllr   Pam Shingler           Chairman
                           Cllr   Frank Dolphin          Vice-Chairman (Outgoing Chair)
                           Cllr   Doug Shingler          (Outgoing Vice-Chairman)
                           Cllr   John Freeman
                           Cllr   Eileen Bland
                           Cllr   Julian Bland
                           Cllr   William Reynolds
                           Cllr   Roger Moss
                           Cllr   Andrew Cripps

     APOLOGIES:            Cllr Mike Critchley
                           Cllr Gillian Edwards

     IN ATTENDANCE:        Michelle Jones                Parish Clerk
                           Mr & Mrs Daffern              Weaverham Trust
                           Peter Bryant
                           Peter Andrewartha


1.   Welcome by the outgoing Chairman
2.   Apologies
     Apologies from Cllrs Critchley and Edwards were noted and accepted.
3.   Election of officers
     Cllr D Shingler requested a secret ballot to elect the Chairman and Vice-Chairman.
     3.1     Chairman
             Cllr Pam Shingler was elected by a majority vote subject to the signing of a properly executed
             Declaration of Acceptance of Office form. Cllr Dolphin stepped down to allow Cllr P Shingler to
             resume Chairmanship of the meeting.
     3.2     Vice-Chairman: Cllr F Dolphin was elected by a majority vote subject to the
     signing of a properly executed Declaration of Acceptance of Office form.
     The composition of the following committees was nominated and approved:
     3.3     Finance & Personnel Committee
             Councillors Critchley, Freeman, E Bland, and Cripps
     3.4     Environment & Youth Committee
             Councillors Reynolds, J Bland, Edwards and Moss
     3.5     Planning Committee
             Councillors Freeman, P Shingler, Reynolds, Cripps and E Bland
     3.6     Pool Committee
             Councillors Freeman, J Bland, P Shingler and Dolphin.
4.   Election of Representatives
     The following representatives were nominated and approved:
     4.1     Joint Cemetery Committee
             Councillors Freeman, E Bland, Cripps and Edwards.
     4.2     Barrymore Institute
             Councillor J Bland.
     4.3     Weaverham Community Centre
             Councillor Moss.
     4.4     Community Safety Action Working Group
             Councillors E Bland and P Shingler.
     4.5     Police Forum
             Councillors E Bland and Edwards.
     4.6     Press Officer
             The Clerk.
     4.7     Tree Warden Society
             Councillors Critchley, Freeman and Reynolds.



5.   Public Forum (A maximum of 10minutes is allowed for this item)
                                                     2
      Mrs Daffern offered congratulations to Cllr P Shingler on her election and queried the progress of the
      new benches. The Chairman advised that permission to site has been granted and the Clerk is
      arranging the purchase and installation.
      Mr Bryant noted another poor public attendance. Cllr Dolphin stated that publicity was no different to
      that of previous years and that poor attendance was likely due to there being no „local issue‟ to bring
      people in. It was agreed that the Clerk would prepare a press item drawing attention to the
      opportunity for the public to speak.

6.    Declarations of Interest
      None anticipated.

7.    Approval of Minutes form meeting of 20th April 2009
      The minutes are approved and signed by the Chairman as a true record.

8.    Matters arising from the meeting of 20th April 2009
      Cllr Cripps is to investigate the most appropriate management of information method.

9.    Finance & Personnel – Have not met since the last meeting
      9.1   Internal Audit Report
            The Chairman congratulated the Clerk having reduced the Internal Audit Report to a single
            page. The items requiring attention had been dealt with and the documents for the External
            Auditor had been prepared for the Chairman‟s signature. The report was received by the
            Council.
      9.2   Transfer of funds, 2009/10 Precept
            Cheshire West had transferred the full precept amount, accordingly the Clerk had transferred
            monies between accounts to safeguard. A report detailing the day‟s balances was, without any
            queries, received.
      9.3   Return of Bond, Tony Cubbins Fairs
            Cllr J Bland and the Clerk had walked the field following the visit; a hole had been identified
            which Gary Steele will be asked to fill; all were in favour to return the bond in full.
            Separately, following the Corvette's use of the field the entrance opposite the bus stop is in
            need of some attention. The Clerk will contact Albert Garner and ask his advice.

10.   Environment & Youth
      10.1 To receive and consider reports and minutes
            The minutes were received and summarised by Cllr P Shingler.
      10.2 To agree any recommendations arising from reports and minutes
            10.2.1 Equipment for RRPP
                   The Clerk had not made arrangements to purchase the pieces that have been granted
                   planning permission as no record of Council approval could be found, however the
                   budget does not allow for both pieces to be purchased. The Clerk has requested the
                   release of S106 monies in relation to the Anaconda Development. There are concerns
                   over the safety of the equipment, the matter is referred back to E&Y. In the meantime
                   the Clerk will contact the Recreation/Sports officer at Cheshire West for advice.
      10.3 Any Other Business
            10.3.1 Community Pride Event
                   Cllr E Bland, on behalf of Cllr Edwards, noted that an informal presentation had taken
                   place involving local organisations. The event was successful with those in attendance
                   leaving with enthusiasm. Cllr Edwards is researching the costs aspect of a new website
                   and will report back to Council.
            10.3.2 Railings to Northwich Road Island
                   The Clerk will seek advice from the Road Safety Officer.
            10.3.3 RoSPA Report
                   The Clerk will obtain prices for the relevant items. The Council will then consider action
                   required.
            10.3.4 Drainage, Forest Street
                   Cllr Dolphin noted that one of the drains on Forest Street is not draining at all. The
                   Clerk will ask Cheshire West to remedy.
            10.3.5 Overgrown Hedge, Cut through Keepers Lane/Wallerscote Road
                   The Clerk will ask Cheshire West to arrange a cut.




11.   Planning
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      11.1   To receive and consider reports and minutes
             Cllr Freeman summarised the reports.
      11.2   Any other matters
             None.

12.   Weaverham, Cuddington & Acton Bridge Cemetery Committee
      12.1 To receive and consider reports and minutes
            The minutes from the meeting 21st April were received by the Council. It was noted that
            changing the Committee's name was slow in progress but progressing nonetheless.
      12.2 Date of next meeting
            21st July 2009, 6pm at the Cemetery, then Sandiway School.

13.   Cheshire West & Chester Council Matters
      It was noted that since the split a number of administration services were struggling to cope
      separately and for the time being had been merged back together until a solution is found.

14.   Weaver Vale Housing Trust
      Nothing to report.

15.   Policing Matters
      Cllr E Bland reports; A drug dealer has had his car confiscated recently; A surgery is being held 21st
      May, 7pm at the Community Centre; The Police plane has been in use and is on stand-by in an effort
      to catch those using illegal motorcycles. Cllr Reynolds noted that mini-motos are being used in the
      streets, Cllr Bland re-iterates that the more reports the Police receive the more that can be done to
      catch offenders and that Cllrs are very welcome to attend the Police Surgery and voice concerns
      directly.

16.   Chairman’s Correspondence
      None.

17.   Councillor’s Communications
      Cllr Freeman noted that the High School are due to apply to install palisade fencing, a request will be
      made that bow-top fencing is used instead.
      Cllr Freeman has also contacted Cheshire West following a complaint from Bernard Cooke regarding
      the obstruction at Village Close, the Clerk will re-iterate in writing.

18.   Meetings Attended
      Cllr Dolphin had met with Richard Gorrill of the Weaverham Trust where discussion over the printing
      of the Weaverham News took place. The facility at Wyvern House is to be sold, investigations so far
      have found markedly more expensive solutions. Suggestions have been made that all parties that have
      articles in the publication could 'chip-in'.
      Cllr Freeman attended the Rural Housing Shortage event and noted a resume would follow from the
      organisers. He had also attended the Community Pride Event and the Cheshire West function
      introducing themselves, the event was well attended and a report is expected.
      Clle E Bland had attended the Joint Cemetery Committee meeting and also the Community Pride
      Event.

19.   Weaverham Parish Council Matters
      19.1 The Boundary Committee, Electoral Review
            Further to the Boundary Commission's decision to have 75 members the Clerk will arrange a
            meeting with Cuddington PC to suggest three members to serve our combined six wards. The
            Clerk will write to suggest that the first choice for Weaverham would be one member for the
            parish, second choice being as above.

20.   Parish Clerk’s Correspondence
      Subscriptions to the Mid-Cheshire Footpath Society and the Cheshire Playing Fields Association will
      be renewed.

21.   Any business considered urgent by the Chairman
      New Chairman, Cllr P Shingler, has requested that a full paper trail be maintained for
      all Parish Council business.

22.   Date of next meeting
      15th June 2009, 7pm.

23.   Return to Public Forum
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      Tony Daffern referred back to the printing of the Weaverham News and noted that the Trust is casting
      a very wide net to obtain the best possible price, and hopes to have the next edition of the publication
      out by early June.

24.   Exclusion of press and public
      It was resolved to exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)
                                                      5
                                      Ordinary Parish Council Meeting

                       Minutes of meeting held at the Wallerscote Community School,
                                      Monday 20th April 2009, 7pm.

       PRESENT:             Cllr   Frank Dolphin          Chairman
                            Cllr   Doug Shingler          Vice-Chairman
                            Cllr   John Freeman
                            Cllr   Mike Critchley
                            Cllr   Pam Shingler
                            Cllr   Eileen Bland
                            Cllr   Julian Bland
                            Cllr   William Reynolds

       APOLOGIES:           Cllr Roger Moss
                            Cllr Andrew Cripps
                            Cllr Gillian Edwards

       IN ATTENDANCE:       Michelle Jones                Parish Clerk
                            Ruth Batsford                 Weaverham Trust
                            James Wilson                  Northwich Guardian
                            Peter Andrewartha

335.   Apologies
       Apologies from Cllrs R Moss, A Cripps and G Edwards were noted and accepted.

336.   Public Forum (A maximum of 10minutes is allowed for this item)
       Mrs Batsford queried the progress of purchasing/leasing the land to the rear of Northwich Road
       shops. Cllr Critchley noted that the agent Fifield Glyn had been asked to approach Vale Royal BC as
       Weaverham PC is not in a position to facilitate this request. As the PC has a duty to provide car
       parking the Clerk will write to Fifield to request an update.

337.   Declarations of Interest
       Cllrs E & J Bland J Freeman noted an interest in Weaverham Community Centre. Cllr P Shingler
       noted an interest in the Soroptimists should this arise under Car Boot Sales.

338.   Approval of Minutes form meeting of 16th March 2009
       The minutes are approved and signed by the Chairman as a true record.

339.   Matters arising from the meeting of 16th March 2009
       The Clerk was granted permission to remove correspondence files held on the office computer that are
       pre-2007.

340.   Finance & Personnel
       340.1 To receive and consider reports and minutes
             Cllr M Critchley summarised the contents of the minutes and reports.
       340.2 To agree any recommendations arising from reports and minutes
             340.2.1Management A/c’s February & March 2009
                    The reports were approved, including cheque numbers 100637-663, and signed by the
                    Chairman.
             340.2.2 Management A/c’s & Annual Return, Yr ended 31 st March 2009
                    The reports and Annual Return were approved and signed by the Chairman, including
                    the Statement of Variances.
             340.2.3 Police Surgery Funding
                    It was approved to fund the room hire for the Police Surgeries for a period of six months
                    at a cost of not more than £27/mth. After six months has passed a review will take
                    place.
             340.2.4 Insurance Policy
                    The change of insurance provider, saving over £800, was approved retrospectively.
             340.2.5 Allotment Agreement & Rent
                    The agreement drafted by Cllr Cripps was approved. A rent increase to £15/plot was
                    approved, rent periods are 1st August to 31st July. The Clerk will issue the agreements
                    along with invoices for 2009/10.
       340.3 Any Other Business
             340.3.1Annual Reporting
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                    The report drafted by the Clerk was approved for inclusion with the next issue of the
                    Weaverham News provided the Trust is satisfied with the request.
              340.3.2 Anaconda Funding for Play Equipment
                    Now that planning permission has been granted the Clerk will request the funds from
                    Cheshire West & Chester Council.

341.   Environment & Youth – Have not met since the last meeting
       341.1 Northwich Vics Youth Team
             Following the meeting held three weeks ago we await further details/requests.
       341.2 Vandalism to RRPP
             The police have the footage, we await a response.
       341.3 Any Other Business
             Now in receipt of the required licences the Clerk will check if the prices for the new benches
             include installation, if not contact Cheshire West & Chester Council.

342.   Planning
       342.1 To receive and consider reports and minutes
             Cllr Freeman summarised the reports, none of the applications considered were objected to.
       342.2 Court Judgement – Anaconda
             Cheshire West & Chester Council noted any action was on hold pending further investigation.
             Nearby resident Mrs Carter had been in contact with Cllr Reynolds expressing extreme
             disappointment that the enforcement has not yet been enforced. The Parish Council fully
             support Mrs Carter and will write to Cheshire West & Chester Council to request action.
       342.3 Any other matters
             None.

343.   Weaverham, Cuddington & Acton Bridge Cemetery Committee
       – Have not met since the last meeting
       Date of next meeting - 21st April 2009, 7.30pm, Wallerscote School.

344.   Cheshire West & Chester Council Matters
       Cllrs Alan McKie and Lynne Riley had hoped to attend but had not yet arrived.
       It was noted that the term CWAC defaces „Cheshire‟, the Parish Council will refer to the new authority
       as simply Cheshire West.
       It was noted that during the changeover the recycling bins by the MUGA have been overlooked, Cllr
       Freeman has reminded Cheshire West that they are overdue being emptied.
       With regard to the Boundary Review it is thought that some are calling for 75 members, much more
       than this Council feels adequate. The Clerk will write to Hazel Blears to complain about the whole
       „Cheshire and its boundaries‟ situation.

345.   Weaver Vale Housing Trust
       The damage to the green off Lime Avenue/Hazel Drive is to be repaired.
       The roofing of Lime Avenue shops was delayed due to rotting timbers needing repair/replacement.

346.   Policing Matters
       Cllr E Bland is due to meet with PC Butterworth and PCSO Nixon in the near future.

347.   Chairman’s Correspondence
       Cheshire West has invited Cllrs to an event 30th April, Cllrs Cripps, Bland and Freeman are to attend.
348.   Councillor’s Communications
       Cllr Freeman is in receipt of correspondence referred to Part B.

349.   Meetings Attended
       Cllrs Freeman and Edwards had attended Cheshire Community Council‟s Spring Event focussing on
       „Support your local‟ businesses and organisations.

350.   Weaverham Parish Council Matters
       350.1 Car Boot Sales
       Applications from Royal British Legion, Soroptomists and Weaverham Community Associations were
       approved. The Clerk will confirm in writing the dates and apply for the appropriate licences.
       350.2 Gorstage Lane, Grass Cutting
       As the land in question does not belong to the Parish Council the request for payment by the resident
       for maintaining the area will be forwarded to Cheshire West.
       350.3 Free Swimming
       The Clerk will try to arrange a meeting with Mike Hall MP and Iain Lassetter to coincide with Mike
       Hall‟s surgery at Owley Wood Club.
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351.   Parish Clerk’s Correspondence
       Planning permission had been received for new equipment on RRPP.

352.   Any business considered urgent by the Chairman
       Nothing.

353.   Date of next meeting
       18th May 2009, 7pm. (Annual Parish Meeting)

354.   Return to Public Forum
       Ruth Batsford referred back to the Anaconda situation and noted as a duty of care Cheshire West
       should be enforcing the notice. The Trust are also pursuing the matter.
       The Equestrian Centre‟ s application to retain a temporary accommodation for a further two years also
       concerns the Trust.

355.   Exclusion of press and public
       It was resolved to exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)
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                                       Ordinary Parish Council Meeting

                       Minutes of meeting held at the Wallerscote Community School,
                                     Monday 16th March 2009, 7pm.

       PRESENT:              Cllr   Frank Dolphin         Chairman
                             Cllr   Doug Shingler         Vice-Chairman
                             Cllr   John Freeman
                             Cllr   Mike Critchley
                             Cllr   Pam Shingler
                             Cllr   Eileen Bland
                             Cllr   Andrew Cripps
                             Cllr   Roger Moss
                             Cllr   Julian Bland
                             Cllr   Capt Chris Hampson
                             Cllr   William Reynolds

       APOLOGIES:            Cllr Gillian Edwards

       IN ATTENDANCE:        Michelle Jones               Parish Clerk (PC)
                             Cllr Lynne Riley             CWAC
                             Cllr Ralph Oultram           CWAC
                             Alan Wheat                   Weaverham Trust
                             Peter Andrewartha

295.   Apologies
       Apologies from Cllr G Edwards were noted and accepted.

296.   Public Forum (A maximum of 10minutes is allowed for this item)
       Cllr Lyn Riley introduced herself and apologised for not having been able to attend sooner noting that
       she hopes to more available in the future with a 'happy to help' attitude. With regard to the public
       toilet situation Cllr Riley was keen to check that all were on the same page in order to get the ball
       rolling.

297.   Declarations of Interest
       Cllrs E & J Bland and Capt C Hampson noted an interest in Weaverham Community Centre.

298.   Approval of Minutes form meeting of 16th February 2009
       267.2; Cllr D Shingler notes that Cllr E Bland was not referred to by name.
       270.1; Cllr A Cripps notes that the new name, Cuddington & Acton Bridge Cemetery Committee,
       needs to be stated in the minutes.
       With the amendments as above the minutes are approved and signed by the Chairman as a true
       record.

299.   Matters arising from the meeting of 16th February 2009
       278.1; A further complaint regarding the gulley from Northwich Road shops to Church Lane had been
       received. The Clerk confirmed that the matter had already been dealt with as a Health & Safety issue.
       273; It was noted that WVHT appear to have employed the slowest roofers ever, works to Lime Avenue
       shops continue.

300.   Finance & Personnel – Have not met since the last meeting
       300.1 Retaining General Correspondence
             Raised from the recent clearance of old documents in the Parish Office it was agreed that
             inconsequential correspondence need only be kept for two years.
       300.2 Asset Register
             Cllr M Critchley and A Cripps had drafted a revised Asset Register based on the current
             market value. With the removal of the two benches not yet purchased, and the addition of the
             fire extinguisher and new heater the revised register was approved.
       300.3 Any Other Business
             The Clerk has again received a competitive insurance quote from Norwich Union. The matter is
             referred to the F&P Committee.

301.   Environment & Youth
       301.1 To receive and consider reports and minutes
             The minutes were received by the council and summarised by Cllr Capt C Hampson.
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             E73.1; The High School has confirmed costs for the bench to be £1,800. It will be
             manufactured from welded mild steel. The location has been confirmed as being on Withens
             Lane, on the opposite side and slightly north of the bus stop and will face the road. In addition
             to the £1,000 contribution agreed by the council it is agreed the remaining funds from the
             Cheshire in Bloom fund will also be forwarded for the project.
       301.2 To agree any recommendations arising from reports and minutes
             301.2.1 Playbuilder Application
             The invitation to apply for consideration for the Playbuilder Project came with very short
             notice, to this end the Clerk prepared an application with the consent of Cllr Capt C Hampson
             including three separate sites. Cllr M Critchley had grave concerns over any development of
             the Fieldway/Longmeadow site having been witness to prolonged acts of 'urban terrorism' in
             the past. It was proposed that this site be removed from the application, all were in favour and
             the proposal was carried.
             301.2.2 Village Map – WHS Partnership
             The Clerk will write to the High School to invite participation in the creation of a village map.
             301.2.3 Allotments
             The land to the rear of Green Park is VRBC owned. Whilst reasonably suitable for allotments
             Evelyn Thomas would be reluctant to further investigate this avenue until a replacement
             provision for the play area off Briar Lane is sought. Although there is no equipment there at
             present the site itself is registered for play.
             In the meantime the Clerk has written to Mike Hall MP to request any assistance he may be
             able to offer.
             301.2.4 RRPP Application
             The application has been validated and awaits decision.
             301.2.5 Community Pride - Website
             Cllr G Edwards had forwarded a request to use Parish Council headed paper to approach the
             various organisations in the village to invite discussion regarding the possibility of linking
             websites. It is approved to do so.

       301.3 Any Other Business
             301.3.1 Vandalism to RRPP
             Following an incident of vandalism to the park the CCTV images have been recorded and await
             collection from the Police. Cllr E Bland notes that it would be advantageous if the PCSO could
             access the CCTV system, however Cllr D Shingler notes that once the images have been
             recorded by one of our nominated operators they will be available for collection.
             301.3.2 Northwich Vics Youth Team
             Happy with the pitch used during their 2008/09 season the team would like to use it again for
             2009/10, furthermore for fun days and a soccer school. Cllr J Freeman and Capt C Hampson
             are to meet with Vics representatives and make notes to report back to full council.

302.   Planning
       302.1 To receive and consider reports and minutes
             Cllr Freeman summarised the reports, none of the applications considered were objected to.
       302.2 Any other matters
             Cllr A Cripps submits a heartfelt plea for the conservation of trees; the reports are small and
             effectively waste paper. Cllr Freeman notes the Clerk is already in progress cataloguing the
             applications to a more coherent fashion.


303.   Weaverham, Cuddington & Acton Bridge Cemetery Committee
       – Have not met since the last meeting
       Date of next meeting - 21st April 2009, 7.30pm, Wallerscote School.

304.   Cheshire County Council Matters
       County Cllr Mrs N Dolphin was present to address the Council.
       The issue of lighting to the gulley to Church Lane as previously discussed has been resolved.
       The licences requested for new benches have been chased and are anticipated before the end of
       March.
       The excellent relationship with the Highways department was noted and is encouraged to be
       continued.
       This being her last meeting as a County Councillor Mrs Dolphin expressed her thanks to the Parish
       Council for its support over the past 12 years, stating a lot had been achieved. She also expressed
       thanks for the personal kindness shown by WPC Cllrs.
       Chairman, Cllr F Dolphin – declaring a personal interest, moved a vote of thanks to Mrs Dolphin for
       all her efforts. All were in favour. Thank you Cllr Mrs N Dolphin.
                                                       10
       Cllr D Shingler also moved a vote of thanks to Mrs Dolphin for all her efforts. All were in favour.
       Thank you Cllr Mrs N Dolphin.

305.   Vale Royal Borough Council
       The last business meeting is to take place 19th March, with the last ever VRBC meeting 26th March
       where the Honorary Aldermen will be decided.
       Cllr D Shingler notes that Julie Solari will not be continuing with the new Council, and will be sorely
       missed.
       Cllr M Critchley moved a vote of thanks to Cllrs F Dolphin, D Shingler and Capt C Hampson for all
       their efforts on behalf of the village. All were in favour. Thank you Cllrs Dolphin, Shingler and
       Hampson.

306.   Weaver Vale Housing Trust
       Following the removal of the containers on Hazel Drive/Lime Avenue the green is in a poor condition.

307.   Policing Matters
       Cllr E Bland reported that a recent survey took place whereby the village was separated into grids and
       concentrated on in turn; PC Dean Butterworth and PCSO Karen Nixon targeted offences involving
       seatbelts, speeding, mobile phones, parking and tax.
       The long sought after SIDs have now been superseded by advanced technology.
       Inspector Minghella has been replaced by Inspector Loughlin who intends to produce a weekly bulletin
       for public display.
       The Police Authority is trying to engage with more of the local youths, involving the cadets and similar
       organisations.
       Bogus website details have been issued for public attention.
       Issues to forward to the Police via Cllr Bland are the ongoing speeding problems on West Road/High
       Street; unsavoury activity in Beech Wood involving youths, underage drinking, litter and vandalism;
       and a local retailer selling alcohol to persons passing on to underage drinkers.

308.   Chairman’s Correspondence
       An offer of an office facility from the Weaverham Community Association had been received. It was
       proposed and carried that representatives would informally meet to explore the matter further.

309.   Councillor’s Communications
       Cllr E Bland had received an anonymous complaint sent to the Weaverham Trust regarding the Parish
       Council's funding to the Weaverham Community Centre. It was noted that this is not a matter for the
       Parish Council.
       Further to the information sent by the Clerk Cllr P Shingler notes that a water butt is required for the
       allotment at RRPP. It was proposed and agreed that one be purchased, up to a maximum price of £70.
       It must be lockable.

310.   Meetings Attended
       Cllr J Freeman had attended meetings with the Community Safety Action Group, the Vics Team, and
       the Weaverham & Acton Bridge Trust meeting where it was noted that more applications for
       dispersing grants to local organisations are required. It was suggested that an article in the
       Weaverham News would be beneficial. Cllr E Bland also attended the meeting with the Community
       Safety Action Group

311.   Weaverham Parish Council Matters
       311.1 Various Highways
       The Clerk noted various complaints had been received and reported to the Highways Department.
       311.2 Fire Safety Issues
       Following the recent fire safety inspection a number of issues were raised, the school's caretaker had
       responded where able and noted the remaining issues would need to be taken up with Cheshire
       County Council who own the premises.
       311.3 Allotment Agreements
       Cllr A Cripps will use the sample from Knowsley Council to draft a new agreement for adoption by the
       council.
       311.4 Pot Holes – Northwich Road Shops
       Following the Clerks letter to the TESCO manager in January, and Cllr E Blands subsequent
       conversation with Mr Topliss the pot holes remain. It was agreed that the manager be approached one
       last time to request repairs. TESCO's CEO will be approached if remedy does not take place.
                                                      11
312.   Parish Clerk’s Correspondence
       312.1 Electoral Review – Cuddington PC Response
       It was agreed that representatives would meet with Cuddington PC to discuss the electoral review and
       possible ways forward.
       In response to the initial consultation Cllr D Shingler had drafted a letter detailing desire to have
       Weaverham remain as one, a single member ward, which was approved to send.
       312.2 Cheshire Community Action, Spring Event
       Cllrs G Edwards and J Freeman are to attend and report back.

313.   Any business considered urgent by the Chairman
       Cllr W Reynolds advised that parking outside St Bede's is causing problems, residents are growing
       impatient. Also the rear of Lime Avenue shops needs a clear out.

314.   Date of next meeting
       20th April 2009;    Ordinary Parish         6.30pm
                           Annual Assembly         8.00pm

315.   Return to Public Forum
       Cllr R Oultram requested clarification of the position regarding the toilet conversion. Chairman Cllr F
       Dolphin stated that the offer from VRBC had been accepted and we await written documentation to
       finalise. He noted that he is in possession of a document detailing the terms for the council's
       consideration. Alternative toilet facilities have to be found. VRBC are in discussion with Ring O Bells
       and others. Cllr E Bland notes that this will cause controversy with children and the elderly in public
       houses. Cllr D Shingler notes there are no other options as the toilets are already closed.

316.   Exclusion of press and public
       It was resolved to exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)
                                                        12

                                        Ordinary Parish Council Meeting

                       Minutes of meeting held at the Wallerscote Community School,
                                    Monday 16th February 2009, 7pm.

       PRESENT:               Cllr   Frank Dolphin           Chairman
                              Cllr   Doug Shingler           Vice-Chairman
                              Cllr   John Freeman
                              Cllr   Mike Critchley
                              Cllr   Pam Shingler
                              Cllr   Eileen Bland
                              Cllr   Andrew Cripps
                              Cllr   Roger Moss
                              Cllr   Gillian Edwards
                              Cllr   William Reynolds

       APOLOGIES:             Cllr Capt Chris Hampson
                              Cllr Julian Bland

       IN ATTENDANCE:         Michelle Jones                 Parish Clerk (PC)
                              James Wilson                   Northwich Guardian
                              Peter Andrewartha
                              Peter Bryant
                              Alan Mills                     Weaverham Trust

262.   Apologies
       Apologies from Cllrs C Hampson & J Bland were noted and accepted.

263.   Public Forum (A maximum of 10minutes is allowed for this item)
       Mr Bryant noted that the library does not have the minutes from the Council's meetings, the Clerk
       explained that this was due to the file being updated in particular with items requiring approval from
       this meeting. The Clerk will update the file and return it to the library along with a notice to advise the
       public of its whereabouts.

264.   Declarations of Interest
       Cllr E Bland noted an interest in Weaverham Community Centre.

265.   Approval of Minutes form meeting of 19th January 2009
       The minutes were received and approved without amendment, they were signed as a true record by
       the Chairman.

266.   Matters arising from the meeting of 19th January 2009
       238.3.1       A meeting has not yet been arranged, Cllr M Critchley re-iterates that attendance is
                     imperative to allow consideration for use of LHF.

267.   Finance & Personnel
       Cllr D Shingler notes that where the F&P minutes state that reports are approved they are approved
       only by the F&P Committee, recommended for Proper approval by full Council.
       267.1 To receive and consider reports and minutes
               The minutes and reports were received by the council.
       267.2 To agree any recommendations arising from reports and minutes
               267.2.1 Approval of Management Accounts (inc. expenditure)
                      The Chairman queried the payment of £10,000 to the Weaverham Community
                      Association although having signed the cheque himself. The WCA had invoiced for the
                      match funding, approved by the council 21st January 2008 (minute ref: 173.5), as
                      works are now underway.
                      Cllr D Shingler notes Cllr E Bland should declare an interest in the matter however
                      approval is sought for the accuracy of the financial transaction and not the decision to
                      award the funds, therefore further to F&P's recommendation the reports were approved
                      and signed by the Chairman including cheque numbers 100623-636.
                      It is noted that the F&P meeting omitted the discussion of Donation awards, this will be
                      addressed at the next full council meeting 16th March.
               267.2.2 Amendments to Approved Budget 2009/10
                      Amendments reflecting the completed transactions for CCTV works and WCA match
                      funding in 2008/09 were approved by the council.
                                                      13
       267.3 Any Other Business
             None.

268.   Environment & Youth – Have not met since the last meeting
       268.1 RRPP, Planning Application – revised siting
             The amended plans were viewed by all Cllrs. The council approved withdrawal of the initial
             application and re-submission with the revised siting.
       268.2 Allotments
             The letter drafted by the Clerk to Cllr Prof L Ford was approved to send.
       268.3 Any Other Business
             268.3.1 Greener Way Project
                     Cllr J Freeman had attended the exhibition. The project to improve walks and access
                     around the village now looks to raise the public's awareness.
             268.3.2 Weaverham Chapels FC
                     All were in favour to action the consequences of non-compliance as advised to the team.
                     Matches are now suspended.

269.   Planning
       269.1 To receive and consider reports and minutes
             Cllr Freeman noted only one application had been considered since the last meeting, the
             conversion of the public toilets to council office. Noting an interest the council agrees to submit
             comments of 'No objections, however concerns over vehicular access and loss of local amenity'.
             The refusal of the proposed pipeline by King Street Energy is to be appealed against. All are in
             favour to write to offer support.
       269.2 Any other matters
             None.

270.   Joint Burial Committee
       270.1 To receive and consider reports and minutes
              The minutes were received by the council. Cllr J Freeman notes that following a further
              request the JBC will now consider a change of name provided the respective Parish Council's
              agree. All at WPC are in favour and Cllr J Freeman will report this to the JBC.
       270.2 Date of next meeting
              21st April 2009, 7.30pm, Wallerscote School.

271.   Cheshire County Council Matters
       A copy of County Cllr Mrs N Dolphin's report is attached to these minutes, reporting recent road
       improvements and the spiralling costs of reorganisation.

272.   Vale Royal Borough Council
       Nothing to report.

273.   Weaver Vale Housing Trust
       It was noted that works to the roofs of Lime Avenue's shops is taking place.

274.   Policing Matters
       Nothing to report.

275.   Chairman’s Correspondence
       The Chairman had attended a meeting with Mr Gorrill who apologised that the latest Weaverham
       News did not satisfy Cllr Dolphin's request. Concerns over the continuation of the newsletter were
       raised, as VRBC undertaking the printing this will be in question following the changeover to CWAC.
       Nothing was decided, the issue remains.

276.   Councillor’s Communications
       Cllr E Bland had been contacted by a gentleman to report poor lighting to the gulley between
       Northwich Road shops and Church Lane. The Clerk had since contacted the Highways department
       who will attend to the matter in due course. The PC will forward the response to the complainant.

277.   Meetings Attended
       Cllr D Shingler attended the Boundary Committee's Electoral Review meeting. The number of Cllrs
       allocated will be determined by the number of electors per ward. There is a case for requesting one
       ward for Weaverham; there is also a case for requesting the three current wards remain with two
       being Weaverham alone and one to join one of either Cuddington or Hartford, both with similar
       electorate size. The PC will invite both Cuddington and Hartford to discuss the possibilities.
                                                      14
278.   Weaverham Parish Council Matters
       278.1 Lighting to gulley to Church Lane
             Item was addressed earlier, 276.
       278.2 Repairs to LHF Bottom Pitch
             It is resolved to ask Contractor Gary Steele to fill the holes.
       278.3 Sorting the parish Office
             Cllr M Critchley will arrange.
       278.4 Guide to Information
             A further week is granted for Cllrs to return their editing suggestions.

279.   Parish Clerk’s Correspondence
       CWAC's Service Level Agreements – The authority notified that the review of such agreements will be
       taking place in October '09, in good time for organisations to then address their own financial plans
       for the year ahead.

280.   Any business considered urgent by the Chairman
       Nothing.

281.   Date of next meeting
       16th March 2009, 7pm.

282.   Return to Public Forum
       Nothing further.

283.   Exclusion of press and public
       It was resolved to exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)
                                                      15

                                       Ordinary Parish Council Meeting

                       Minutes of meeting held at the Wallerscote Community School,
                                    Monday 19th January 2009, 7pm.

       PRESENT:              Cllr   Doug Shingler          Vice-Chairman
                             Cllr   John Freeman
                             Cllr   Mike Critchley
                             Cllr   Pam Shingler
                             Cllr   Eileen Bland
                             Cllr   Capt Chris Hampson
                             Cllr   Andrew Cripps
                             Cllr   Roger Moss
                             Cllr   William Reynolds

       APOLOGIES:            Cllr   Frank Dolphin          Chairman
                             Cllr   Gillian Edwards
                             Cllr   Julian Bland
                             Cllr   Ralph Oultram          CWAC
                             Cllr   Alan McKie             CWAC

       IN ATTENDANCE:        Michelle Jones                Parish Clerk (PC)
                             James Wilson                  Northwich Guardian
                             Lynne Rafferty                Weaverham Trust
                             Peter Andrewartha
                             Sue Hillam
                             Ryan Baldwin                  Pupil, Weaverham High School

232.   Apologies
       Apologies from Cllr F Dolphin, G Edwards & J Bland were noted and accepted.
       Also apologies from CWAC Representative Cllrs R Oultram and A McKie were noted and accepted.

233.   Public Forum (A maximum of 10minutes is allowed for this item)
       Ryan Baldwin from Weaverham High School requested consideration for siting a new bench designed
       by the pupils on the corner of Withens Lane and Russet Road. He also queried if Planning Permission
       would be required, and if the site referred to is unsuitable could the Council suggest an alternative.
       The PC will send a formal response to Ryan's queries to the School.
       Sue Hillam raised queries with the allotment progress, the PC had updated Mrs Hillam with Vale
       Royals negative response regarding the Farm Road Ste which was re-iterated by Acting Chair Cllr D
       Shingler. Further enquiries are to be made relating to the land off Wallerscote Road. It was suggested
       by Mrs Hillam that the Council ask Vale Royal to reconsider their decision and grant a temporary
       permit for allotment use pending any housing development of the site.

234.   Declarations of Interest
       None at present.

235.   Approval of Minutes form meeting of 15th December 2008
       The minutes were received and approved without amendment, they were signed as a true record by
       Cllr D Shingler.

236.   Matters arising from the meeting of 15th December 2008
       214   Farm Close - Cllr D Shingler is to establish ownership
       210.2 Anaconda Case: Developments - Deferred to 242

237.   Finance & Personnel
       237.1 To receive and consider reports and minutes
             The minutes and reports were received by the council.
       237.2 To agree any recommendations arising from reports and minutes
             237.2.1 Management Accounts, December
                    The reports were approved and signed by the Acting Chairman including cheque
                    numbers 100610-622.
             237.2.2 Final Draft Budget
                    The final draft was received by the Council and signed by Cllr D Shingler. A vote of five
                    in favour carried the decision to increase the precept by 2% to £66,300. The budget is
                    approved by the Council with only an amendment to the precept as stated above.
                                                      16
             237.2.3 Changes to the schedule of meeting dates
                   All in favour – the list is approved as attached.
       237.3 Any Other Business
             237.3.1 Guide to Information (Model Publication Scheme)
                   The draft document was received by the Council. Cllrs agree to review and edit
                   accordingly – a final draft is to be presented at the next full Council meeting.

238.   Environment & Youth
       238.1 To receive and consider reports and minutes
             The minutes were received by the Council and summarised by E&Y Chairman Cllr Capt C
             Hampson. He is able to note that since the meeting NPL have agreed to have their hedges cut
             back and down, also the hedge on Forest Street has been cut.
             A further meeting with Mr Iain Lassetter, manager of the swimming pool is required to discuss
             outstanding items.
       238.2 To agree any recommendations arising from reports and minutes
             238.2.1 RRPP, Planning Application
                     The PC is yet to receive a response to the request for written confirmation of VRBC's
                     requirements from the Council.
             238.2.2 Allotments
                     Following the disappointing response from VRBC Cllr Herbert Manley has been
                     contacted, he suggests continuing the pursuit of Vale Royal Officers recommending the
                     Wallerscote Road site.
       238.3 Any Other Business
             238.3.1 LHF Goalposts
                     WCYFC recently indicated that goalposts in place were unsatisfactory to the FA's
                     standards. Cllr Capt C Hampson has visited the FA in person, a representative has
                     agreed to attend a meeting with the football representatives to dispel the inaccurate
                     allegations. The PC is to arrange a meeting with all teams that wish to use LHF in
                     2009/10, it was decided that only teams attending the meeting will be permitted to use
                     LHF.
             239.3.2 Weaverham High School Bench
                     Item was addressed during the Public Forum.
             239.3.3 Community Pride 2009, Change to committee members
                     It is agreed to avoid lopsided committees Cllr G Edwards shall remain a member of the
                     F&P committee; Cllr Capt C Hampson is quite happy however to allow Cllr G Edwards
                     to manage the Community Pride arrangements. Cllrs E Bland and P Shingler agree to
                     assist.
239.   Planning
       239.1 To receive and consider reports and minutes
             Cllr Freeman noted only one plan had been considered since the last meeting to which the
             Council had no objections. With one plan in already a meeting will take place 23rd January.
       239.2 Any other matters
             None.

240.   Joint Burial Committee – Have not met since the last full parish meeting
       240.1 Date of next meeting
              20th January 2009, 7.30pm Wallerscote School.

241.   Cheshire County Council Matters
       A copy of County Cllr Mrs N Dolphin's report is attached to these minutes, reporting outstanding
       achievement by our local High Schools.

242.   Vale Royal Borough Council
       Following Ms Elliot-Smith's non-appearance in court she has been bailed by the court with a warrant
       for her arrest should she fail to attend the hearing scheduled for 12th February 2009.

243.   Weaver Vale Housing Trust
       Farm Close - Cllr D Shingler is to establish ownership, the PC will then request a tidy-up of the site.

244.   Policing Matters
       The first ever Forum was held at the Community Centre and was very well attended, almost too well,
       space was limited – a great result.

245.   Chairman’s Correspondence
       None.
                                                     17
246.   Councillor’s Communications
       Cllr R Moss has been approached by residents of Hefferston Grange querying Network Rail's works
       removing trees and hedgerows on their nearby embankment. The PC will write to note the impact their
       works are having on the local environment.

247.   Meetings Attended
       Cllrs D Shingler and M Critchley had attended meetings with CCTV providers, Cllr D Shingler also
       with the library regarding the housing of the CCTV.
       Cllr Capt C Hampson had attended CPRE meetings on Local Produce and Hedgerows.

248.   Weaverham Parish Council Matters
       A contractor has noted poor work to the hedges on RRPP, the PC will ask VRBC to remedy.
       New signage requested for Russet Road to alert drivers to the children frequenting the park and also
       on Northwich Road/Lime Avenue junction directing the public to the only Post Office in the village has
       been actioned.

249.   Parish Clerk’s Correspondence
       Consultations from the Fire Authority and CWAC (Local Development Framework)
       An invitation to the Boundary Committee's Electoral Review is to be accepted by Cllr D Shingler who
       will attend and report back.

250.   Any business considered urgent by the Chairman
       A request from Weaverham 1st Sea Scouts for Revenue Funding is referred to the F&P Committee.

251.   Date of next meeting
       16th February 2009, 7pm.

252.   Return to Public Forum
       Nothing further.

253.   Exclusion of press and public
       It was resolved to exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)
                                                    18

                                      Ordinary Parish Council Meeting

                      Minutes of meeting held at the Wallerscote Community School,
                                  Monday 15th December 2008, 7pm.

       PRESENT:             Cllr   Frank Dolphin                               Chairman
                            Cllr   Doug Shingler                        Vice-Chairman
                            Cllr   John Freeman
                            Cllr   Mike Critchley
                            Cllr   Pam Shingler
                            Cllr   Eileen Bland
                            Cllr   Julian Bland
                            Cllr   Capt Chris Hampson
                            Cllr   Andrew Cripps
                            Cllr   Roger Moss
                            Cllr   Gillian Edwards

       APOLOGIES:           Cllr William Reynolds

       IN ATTENDANCE:       Michelle Jones                              Parish Clerk (PC)
                            Cllr Ralph Oultram                          CWAC
                            Cllr Alan McKie                             CWAC
                            Cllr Mrs Nora Dolphin                       CCC
                            James Wilson                                Northwich Guardian
                            Peter Andrewartha

203.   Apologies
       Apologies from Cllr W Reynolds were noted and accepted.

204.   Public Forum (A maximum of 10minutes is allowed for this item)
       Nothing at present.

205.   Declarations of Interest
       None at present.

206.   Approval of Minutes form meeting of 17th November 2008
       The minutes were received and approved without amendment, they were signed as a true record.

207.   Matters arising from the meeting of 17th November 2008
       None other to those already on the agenda.

208.   Finance & Personnel
       208.1 To receive and consider reports and minutes
             The minutes and reports were received by the council.
       208.2 To agree any recommendations arising from reports and minutes
             208.2.1 Management Accounts, October and November
                    The reports were approved and signed by the Chairman including cheque numbers
                    100581-609.
             208.2.2 ChALC Membership
                    A vote of 6 in favour carried the motion to re-join ChALC for 2009/10, membership is to
                    be re-assessed for 2010/11 when the advantages can be considered.
             208.2.3 Maintenance Contracts
                    Amendments to better suit the awarded contractors were approved.
             208.2.4 Clerk's Holiday Leave
                    Approved, the office will close at 4pm, 19th December 2008 and re-open 9.30am, 5th
                    January 2009. While the Clerk is absent Cllrs J Freeman, F Dolphin and D Shingler
                    have volunteered to attend the office to check the post and telephone messages.

              208.2.5 Model Publication Scheme & Guide to Information
                    A unanimous decision adopts the Model Publication Scheme, the Clerk is yet to
                    complete the Guide to Information.
              208.2.6 Dr's Surgery Car Park Lease
                    Deferred to Part B.
              208.2.7 CCTV
                    Deferred to Part B.
                                                      19
       208.3 Any Other Business
             None.

209.   Environment & Youth – Have not met since the last full parish meeting
       209.1 Any Other Business
             The Clerk has been advised by VRBC that the application to site new play equipment in RRPP
             has been strongly objected to by the nearby residents, re-siting closer to the existing
             equipment has been suggested. The Planning Committee will discuss, an invitation to VRBC
             will be made to assist.
210.   Planning
       210.1 To receive and consider reports and minutes
             Cllr Freeman summarised the details of plans considered since the last meeting.
       210.2 Any other matters
             The controversial Anaconda Developer is due in court 18th December.

211.   Joint Burial Committee – Have not met since the last full parish meeting
       211.1 Date of next meeting
              20th January 2009, 7.30pm Wallerscote School.
       211.2 Any Other Business
              It was again requested that the Committee consider changing its name to Gorstage Cemetery
              Committee, or something similar. Cllr E Bland will voice the request at the next meeting
              supported by Cllr Cripps.

212.   Cheshire County Council Matters
       Cllr N Dolphin in attendance was able to report the launch of Children's Centres which can be
       described as 'one stop shops' for young children and their families offering childcare, health and
       family support services from one central base. It is hoped that by 2010 every community in the area
       will have access to such a centre.
       29th March 2009 will see a service held in Chester Cathedral to celebrate the achievements of the
       County Council over the last 125 years.
       Finally Cllr N Dolphin wished all present a Happy Christmas and New Year.

213.   Vale Royal Borough Council
       Very little to report. The last meeting will be held 26th March 2009.
       It is noted that new planters have been installed at the village entry signs on Northwich Road.

214.   Weaver Vale Housing Trust
       Land to the rear of Farm Close is suffering with a litter problem. Neither WVHT or VRBC are keen to
       adopt the land. Cllr D Shingler will investigate ownership, the PC will then write to request a tidy-up.

215.   Policing Matters
       The youth group working with the ARC Angel project have had their Christmas card designs made up
       and have already delivered one batch to the residents of the Nursing Home.
       Cllr E Bland will again ask the PCSO to monitor the illegal and extremely dangerous parking at Forest
       Street.
       SID's are still nowhere to be seen although some traffic calming measures have been taken of late. Cllr
       E Bland will again remind the Police that we are waiting…

216.   Chairman’s Correspondence
       The Chairman had received a letter from Richard Gorrill, Weaverham Trust, detailing the history of
       the production of the Weaverham News, a copy of which had been handed to all Cllrs.
       The Chairman had requested Cllr's opinions regarding the latest issue of the Weaverham News but
       had received little response.
       A meeting between the two Chairmen is overdue and will be arranged soonest.

217.   Councillor’s Communications
       None.

218.   Meetings Attended
       The Chairman had attended meeting with VRBC regarding the public convenience along with Cllrs D
       Shingler and W Reynolds.
       Cllr D Shingler had attended meetings with CCTV firms and also Mark Antrobus, Cheshire Police.
       Cllr J Freeman had attended a VRBC Area meeting where refreshments were poor , a Planning
       Regulations meeting where it was confirmed that the public consultation period regarding Gypsy and
       Traveller sites has been extended, and finally a Sustainable Cheshire meeting where it was decided
       that the agenda will be pursued by CWAC, Cheshire East and Warrington Counci together.
                                                     20
       Cllr G Edwards had attended the Community Action AGM where a presentation was given by the Chief
       Executive of Cheshire West.
       Cllr R Moss had attended the Greener Way presentation organised by the Weaverham Trust, he has
       made enquires with the Mersey Forest but is yet to receive a response from them.

219.   Weaverham Parish Council Matters
       The Clerk is to complain about the poor condition of the Christmas tree, although specifications were
       given the tree does not meet them.
       Also lights on the trees at Lime Avenue are not working, the Clerk will address.

220.   Parish Clerk’s Correspondence
       Details have been received regarding available courses working towards Quality Parish Status, to be
       considered at F&P's Budget meeting in January.

221.   Any business considered urgent by the Chairman
       Nothing.

222.   Date of next meeting
       19th January 2009, 7pm.

223.   Return to Public Forum
       Cllr Alan McKie gave thanks for the invitation to attend the meeting, the Chairman confirmed that
       attendance from CWAC representatives is welcome at all meetings.

224.   Exclusion of press and public
       It was resolved to exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)
                                                      21
                                        Ordinary Parish Council Meeting

                       Minutes of meeting held at the Wallerscote Community School,
                                   Monday 17th November 2008, 7pm.

       PRESENT:               Cllr   F Dolphin                            Chairman
                              Cllr   Doug Shingler                        Vice-Chairman
                              Cllr   John Freeman
                              Cllr   Mike Critchley
                              Cllr   Pam Shingler
                              Cllr   Eileen Bland
                              Cllr   Julian Bland
                              Cllr   Capt Chris Hampson
                              Cllr   Andrew Cripps
                              Cllr   William Reynolds
                              Cllr   Roger Moss
                              Cllr   Gillian Edwards

       IN ATTENDANCE:         Michelle Jones                              Parish Clerk (PC)
                              Ruth Batsford                               Weaverham Trust
                              James Wilson                                Northwich Guardian
                              Peter Andrewartha

172.   Apologies
       None, all Cllrs present.

173.   Public Forum (A maximum of 10minutes is allowed for this item)
       Ruth Batsford reminded the council that the Weaverham Trust is hosting a presentation of
       "Weaverham - A Greener Way" Project on 19th November, 7.30pm. The invitation to attend was
       extended to all present, not just Trust members.

174.   Declarations of Interest
       Cllr J Freeman noted that he is no longer a member of Church Action for Poverty. Cllr D Shingler has
       been appointed Chairman of Winnington Park Cricket Club.
       Weaverham Trust: Cllrs P & D Shingler, C Hampson, W Reynolds.
       Weaverham Community Centre: Cllrs F Dolphin, C Hampson.
       Cllr E Bland had no declarations at this time having a query over valid Interests.

175.   Approval of Minutes form meeting of 20th October 2008
       The minutes were received and approved without amendment, they were signed as a true record.
       175.1 Valid Meetings Attended
             Cllr E Bland queried which meetings qualified as valid to be included within Parish matters
             following Cllr D Shingler's objection to the inclusion of many of those she had attended.
             Chairman F Dolphin clarified that only those meeting where a Cllr had been officially invited as
             a representative of the Council were to be included.
             Cllr E Bland at this point also queried why members of the Weaverham Community Centre
             must declare an interest when the work done there is voluntary and solely for the benefit of the
             community; as a non-profit organisation there is no opportunity to sway a decision for one's
             own gain.
             Chairman F Dolphin noted that the interest must be declared as matters of finance may be
             considered.

176.   Matters arising from the meeting of 20th October 2008
       None other to those already on the agenda.

177.   Finance & Personnel
       177.1 Approval of Expenditure since last meeting
             A summary detailing cheques 100581-603 was received, full management accounts are due at
             December's meeting.
       177.2 Annual Return – Auditor's Review
             Further to discussions at previous meeting the Chairman has now signed the Internal
             Auditor's report. The PC has advised that the External Auditors have finished their work and
             had nothing to add to Internal Auditor's comments.
                                                       22
       177.3 ARC Angel Pilot Project
             The Chairman moves to refer this item to F&P.
             Cllr M Critchley having absorbed the information circulated notes that the project is very
             worthwhile and would be beneficial to the Parish Council to be on board. He proposes that the
             Youth Federation enrolment fee, £50, and room hire, @ £13/hr, for meetings with those
             involved with the project be funded by the Parish Council in the interim, pending a
             presentation from Stephanie Foster, ARC Angel Coordinator. All Cllrs are in favour and the
             motion is carried.
       177.4 Any other matters
             None.

178.   Environment & Youth
       178.1 To receive and consider reports and minutes
             The minutes were received and summarised by Cllr P Shingler. It is noted that; Cllr D Shingler
             attended a site visit with the tree surgeons and is satisfied with the work done, the cheque
             payment has been released; The Planning application for RRPP is now complete and valid; The
             new CAT Officer will be reminded to chase up SID's by Cllr E Bland, further traffic control
             issues on Russet Road – the PC will write to Highways to request a "Beware, Children" sign.
       178.2 To agree any recommendations arising from reports and minutes
             None.
       178.3 Any other matters
             178.3.1 Parish Plan Review
                     The report was received, the Dog Warden has now been contacted, we await a response.
                     Bulbs and pansies have been planted by Blooming Russets.
             178.3.2 "Weaverham – A Greener Way" Project
                     Await outcome from the presentation evening, just two days away.
             178.3.3 Allotments Progress
                     Nothing further to E&Y's minutes, await VRBC's response.
             178.3.4 Public Conveniences
                     Deferred to Part B.
             178.3.5 Swimming Pool
                     A meeting was held today with pool manager Iain Lasseter. Works to the roof have been
                     completed and energy savings have already been seen.
             178.3.6 Christmas Lights Competitions
                     E&Y Chairman Cllr Capt C Hampson will judge the houses, Cllrs P Shingler and W
                     Reynolds will judge the shops. Date of judging will be 17th December, the PC will make
                     notices.
             178.3.7 Litter bins
                     It is agreed that new litter bins to accompany benches for Lime Avenue will be
                     considered at the budget meeting in January.
179.   Planning
       179.1 To receive and consider reports and minutes
             Cllr Freeman summarised the details of plans considered since the last meeting.
       179.2 Any other matters
             179.2.1 Strategic Housing Land Availability Assessment
                     It is agreed that the Planning Committee will draft the response to the Consultation.
             179.2.2 Old Post Office, Church Street
                     Residents concerns regarding the use of the old post office remain unanswered, the PC
                     will write to VRBC.

180.   Joint Burial Committee
       180.1 To receive and consider reports and minutes
              Cllr J Freeman has been appointed Chairman of the Committee and notes topple testing is due
              to take place early December, also burial fees have increased slightly. A change in name of the
              committee was suggested but not agreed.
       180.2 Date of next meeting
              20th January 2009, 7.30pm Wallerscote School.

181.   Cheshire County Council Matters
       County Cllr Mrs N Dolphin had forwarded a report, attached to these minutes.
       It is noted that the new Headmaster at Wallerscote School has concerns regarding strangers accessing
       the premises to visit the Parish Office.
       The tree at the petrol station has lost its leaves to reveal a Northwich Road sign, barely visible- The PC
       will contact Highways to have the tree trimmed back before new leaves veil it again.
       CWAC have decided the new area boundaries, Weaverham falls within Northwich and North Area.
                                                      23
       ChALC AGM attended by Cllr D Shingler, brief summary of events attached. As non-members there is
       concern that the Parish Council does not have an adequate voice with the new authority. The fee to
       rejoin is £1,188.73, this will be considered at the budget meeting in January.

182.   Vale Royal Borough Council
       182.1 SHLAA Public Consultation
             It was decided earlier that the Planning Committee would draft the response.

183.   Weaver Vale Housing Trust
       It is noted that WVHT have joined the ARC Angel Project.

184.   Policing Matters
       The Police force has great involvement with the ARC Angel Project. PCSO Karen Nixon is back on full
       duties following an accident. The Surgeries and forums continue to receive good responses. It is noted
       that observations are required at the bottom of Forest Street where a van is continually parking not
       only on double yellow lines but on a blind corner where children spill out from the school.

185.   Chairman’s Correspondence
       None.

186.   Councillor’s Communications
       Cllr R Moss noted that he had been witness to a resident dumping their household rubbish at the
       recycle point at WCC. Signage is required.
       Complaints have been received regarding the poor state of the phone-box outside the Co-op, the PC
       will write to BT to request a clean up.

187.   Meetings Attended
       Chairman F Dolphin had attended another meeting with R Gorrill, Chairman of Weaverham Trust;
       'Partly Funded by Weaverham Parish Council' is agreed to be put across the top of the newsletter,
       Ruth Batsford indicates printing is not the only cost incurred but could not however disclose any
       other costs; WPC's Chairman's article will not be included on the front page of the newsletter; Blue
       Plaque Scheme is almost complete; Both Chairmen agreed over activities of the Boundary
       Commission, neither wanting the village split; The Trust have been asked to support the plans to
       obtain allotments in the village; Mr Gorrill agrees that a Parish Office would make good use of the
       Public Convenience recently closed.
       Cllr Capt C Hampson has been involved in the protest against Wind Farms in Sutton Weaver. The
       plans have now been rejected and it is noted that any future proposals, however unlikely, must be
       rigorously scrutinised.
       Cllr E Bland, J Freeman and F Dolphin attended the Swimming Pool meeting.
       Cllr J Freeman had also attended the Community Safety Action Meeting and the Joint Burial
       Committee.

188.   Weaverham Parish Council Matters
       188.1 Christmas Arrangements
             The trees are on order and the electricians on stand-by, the switch-on will be Friday 5th
             December 4pm.

189.   Parish Clerk’s Correspondence
       189.1 ChALC's Planning Seminar, 25th November 2008, 5.30-7.30pm
              No-one is available to attend.
       189.2 Tree Warden Meeting, 25th November 2008, 7.30pm
              No-one is available to attend.
       189.3 Cheshire Community Action AGM
              Cllr G Edwards has volunteered to attend.

190.   Any business considered urgent by the Chairman
       Nothing.

191.   Date of next meeting
       15th December 2008, 7pm.

192.   Return to Public Forum
       Ruth Batsford was able to advise that the Weaverham Trust had forwarded their responses to the
       SHLAA objecting to most options but had however been offered land to make available for housing.
193.   Exclusion of press and public
       It was resolved to exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)
                                                      24
                                      Ordinary Parish Council Meeting

                       Minutes of meeting held at the Wallerscote Community School,
                                    Monday 20th October 2008, 7pm.

       PRESENT:             Cllr   Doug Shingler                        Vice-Chairman
                            Cllr   John Freeman
                            Cllr   Mike Critchley
                            Cllr   Pam Shingler
                            Cllr   Eileen Bland
                            Cllr   J Bland
                            Cllr   Capt Chris Hampson
                            Cllr   Andrew Cripps

       APOLOGIES:           Cllr   F Dolphin                            Chairman
                            Cllr   William Reynolds
                            Cllr   Roger Moss
                            Cllr   Gillian Edwards

       IN ATTENDANCE:       Michelle Jones                              Parish Clerk (PC)
                            1 member of the public, one representative from the press

142.   Apologies
       Apologies from Cllrs F Dolphin, W Reynolds, R Moss and G Edwards were noted and accepted.

143.   Public Forum (A maximum of 10minutes is allowed for this item)
       None present.

144.   Declarations of Interest
       Cllrs D & P Shingler, C Hampson, and J and E Bland noted that they are members of the Weaverham
       Trust. (Agenda item 150.1)

145.   Approval of Minutes form meeting of 15th September 2008
       The minutes were received and approved with an amendment to Cllr Cripps not being present at the
       meeting, they were signed as a true record.

146.   Matters arising from the meeting of 15th September 2008
       146.1 Maintenance Contracts, 114.24
             It was resolved that the flower beds by Pinfold Way that are to be included in contracts 2009-
             12 ought to be attended during this current year.
             It was also suggested that the two beds on Lime Avenue that are currently the responsibility of
             VRBC and looking somewhat unkempt should be taken on by the Parish Council and either
             turfed over or planted with bulbs.
             A price from Steve Kenyon is to be obtained for both.
       146.2 Lake House Field, 114.2.2
             Cllr Hampson noted that the goalposts are now up on the bottom pitch and the Northwich
             Vic's team will be playing their first match this weekend. They have requested that where
             possible the pitches be rolled through the wetter winter months. It was resolved that this
             would be quite acceptable and would benefit the field.
       146.3 AOB – RRPP Planning Application, 114.4.3
             Cllr D Shingler noted that the application was in progress having received information from
             Evelyn Thomas.
       146.4 Meetings attended, 123
             Cllr E Bland requested a further Pool committee meeting with Mr Lasseter to view progress of
             the new roof. The PC had been advised that a door frame is starting to rot and a couple of
             windows have been cracked. The management contract for the pool has a 'self-repair' clause
             and the Parish Council are therefore not liable to make good the affected items.

       146.5 CCC Matters – Highways, Drainage, 117
             Cllr Freeman noted that some jetting had taken place in the village although to drains that are
             in working order anyway. A further letter has been drafted to thank CCC for their efforts and to
             again note those drains requiring attention.
       146.6 AOB – Free Swimming, 126
             The PC has not yet arranged a meeting with Mike Hall MP to discuss funding support queries.
             This will be addressed ASAP.
                                                     25
147.   Approval of Minutes form meeting of 24th September 2008
       The minutes were received and approved without amendment; they were signed as a true record.


148.   Matters arising from the meeting of 24th September 2008
       The PC had drafted a letter of complaint to CWAC regarding the poor "Consultation"; this was read out
       to all and approved to send.

149.   Finance & Personnel
       149.1 To receive and consider reports and minutes
             The minutes from the meeting of 7th October were received and summarised by Cllr Critchley.
       149.2 To agree any recommendations arsing from reports and minutes
             149.2.1 Application for Business Credit Card
                     The charge applied by A&L only effects after the first year, it was approved to apply for
                     a Credit Card and cancel it before the year has passed. The PC will then be able to
                     make large purchases such as the Fire Proof Safe.
             149.2.2 Dr's Surgery Car Park Lease
                     At the F&P meeting Cllr Critchley discussed the terms that Fifield Glyn had agreed to.
                     The Costs (to be paid by the lessee) Term had been rejected by Fifield Glyn however
                     many Cllrs thought it should be included. A vote carried the motion to include the
                     Costs Term; any further negotiations over this term will be handled by the solicitors. A
                     letter of instruction to Susan Howarth & Co had been drafted and was approved to
                     send.
       149.3 Approval of Management Accounts (inc. expenditure) since last meeting
             The Finance reports for August and September, and also the six month review of the Budget
             were approved further to F&P's recommendation. Expenditure includes cheque
             numbers100551-80.
       149.4 Any other matters
             Cllr Critchley had obtained a copy of the allotment lease drafted some time ago but not
             finalised. Cllr Cripps is to edit.
             Cllr D Shingler is due to meet with a contact regarding CCTV 21st October. He will report any
             significant findings.
             The Council's Asset Register is under review. The 2007/08 Annual Return showed an
             unsupported and inaccurate figure. The PC hopes to have this rectified in time for the 2008/09
             Annual Return. Thanks to Cllr Critchley for his efforts so far.
             Weaverham High School has a running project where pupils have designed a bench to be sited
             in the village and have asked the Council for their support. A note will be made during the
             2009/10 Budget meeting due in January.

150.   Environment & Youth – Have not met since the last full Council meeting
       150.1 "Weaverham – A Greener Way" Project
             Cllrs that are members of the Weaverham Trust will attend their meeting 19th November. In
             the meantime the report produced by the Mersey Forest will be passed between E&Y members
             in advance of their meeting 4th November.
             While Cllrs are keen to have an open mind regarding the project there are concerns over the
             serious issue of cost in the first instance and then further continued maintenance and upkeep
             costs. It was suggested that should the Council be involved in the project all management
             should be left with the Trust.
       150.2 Allotments Progress
             Cllr Dolphin had met with Tony Lozinski, VRBC, on site to discuss the matter. The maps used
             by the PC are out of date, the land in question is not the same as thought by the PC so further
             letters to residents will be required. However the land is in a better condition than previously
             thought and would produce approx. 6 allotments. VRBC have noted that new housing has
             been requested and this land may be in the line-up. Mr Lozinski is to report back.
             The PC is to try and obtain an OS Digital map of the village from VRBC.
       150.3 Swimming Pool – Repair Work
             This was dealt with earlier in the meeting, item 146. It was noted that the revised opening
             hours information should be obtained, preferably before E&Y's meeting 4th November.
       150.4 Any other matters
             The PC is to write to the current allotment users to advise that their leases are in hand.
             Cllr Moss has forwarded information that the steps to the footpath that leads across the
             bypass have been knocked down, the PC is to contact Highways.
             The PC is to contact CCC to arrange for a tree on Barrymore Road to be removed, it is dead
             and now poses a threat to public health and safety.
                                                      26
151.   Planning
       115.1 To receive and consider reports and minutes
             Cllr Freeman summarised the details of plans considered since the last meeting.
       115.2 Any other matters
             It was noted that the relevant documentation has been forwarded to the Courts of Law
             regarding the prosecution of the Anaconda Developers. The process takes around six weeks.
             Enforcement fines are calculated on a daily basis.

152.   Joint Burial Committee
       152.1 Date of next meeting
              21st October, 7.30pm at Acton Bridge Parish Rooms.
              Cllr Cripps has asked if attending Cllr Freeman could request a change in name for the
              committee, suggesting Gorstage Cemetery Committee.

153.   Cheshire County Council Matters
       CCC is currently looking into possible ways to improve the issue of parking on kerbsides and paths.
       When houses were built in the area planners did not anticipate households to each have one or more
       vehicle, parking provision is poor.

154.   Vale Royal Borough Council
       Cllr D Shingler had brought a copy of the Executive Meeting's minutes and read the following extract:
       Decided that: (2) the Council close the Weaverham public convenience as soon as practical but by no later
       than 31 March 2009 and negotiate with the Parish Council or/and the appropriate stakeholder the
       conversion of the building into Parish Council offices or alternative use or demolish within the capital
       funding of £12,000, in exchange for a new community toilet provision being made available within the
       Weaverham Community Centre
       Cllr E Bland, declaring an interest, noted that the WCC had not been approached formally to facilitate
       VRBC's proposal.

155.   Weaver Vale Housing Trust
       Nothing to report.

156.   Policing Matters
       Cllr Bland reported that following her recent accident our PCSO Karen Nixon was back in work on
       light duties. Also a new CAT officer is 'en-route'.

157.   Chairman’s Correspondence
       None.

158.   Councillor’s Communications
       None.

159.   Meetings Attended
       Cllrs D&P Shingler had attended the CPFA's AGM.
       Cllrs Dolphin and Critchley had attended a meeting with John Fifield.
       Cllr Freeman had attended the Shadow Authority's meeting at the Fourways Inn, CCC's Chairman's
       Garden Party, Planning Forum, Weaverham High School's Presentation Evening, Weaverham & Acton
       Bridge Trust's meeting and also Brunner Mond's Community Liaison Meeting.
       Cllr E Bland had attended various meetings including CAT, ARC Angel, Weaverham Community Safety
       Action Group, Connexions, CCC's Chairman's Garden Party, The Brownies 75th Anniversary,
       Community Pride Awards, Weaverham High School's Presentation Evening, and four youth meetings,
       including one with the High Sheriff.

160.   Weaverham Parish Council Matters
       160.1 Community Pride 2008
             The PC had brought the Cheshire Constabulary Shield, the Community Safety Award. This
             achievement was made possible by the hard work put in by Cllrs at the Community Centre
             working with the older youths of the village. It was suggested that the prize money, £250, be
             forwarded on to the youth group to acknowledge appreciation of their efforts. All Cllrs were in
             favour of this motion.

161.   Parish Clerk’s Correspondence
       Further to the information forwarded to Cllrs re the CPRE's Hedgerow and Local Produce Awards Cllr
       Hampson was able to elaborate on the goings-on.
                                                   27
162.   Any business considered urgent by the Chairman
       Nothing.

163.   Date of next meeting
       17th November 2008, 7pm

164.   Return to Public Forum
       Nothing.

165.   Exclusion of press and public
       It was resolved to exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)
                                                      28

                                           Special Parish Council Meeting

                       Minutes of meeting held at the Wallerscote Community School,
                                Wednesday 24th September 2008, 7.30pm.

       PRESENT:              Cllr   Doug Shingler                         Vice-Chairman
                             Cllr   William Reynolds
                             Cllr   John Freeman
                             Cllr   Mike Critchley
                             Cllr   Gillian Edwards
                             Cllr   Pam Shingler
                             Cllr   Eileen Bland
                             Cllr   Capt Chris Hampson
                             Cllr   Andrew Cripps

       APOLOGIES:            Cllr F Dolphin                               Chairman
                             Cllr Roger Moss
                             Cllr J Bland

       IN ATTENDANCE:        Michelle Jones                               Parish Clerk (PC)


134.   Apologies
       Apologies from Cllrs F Dolphin, Roger Moss and J Bland were noted and accepted.

135.   Public Forum (A maximum of 10minutes is allowed for this item)
       No members of the public were present.

136.   Declarations of Interest
       None anticipated.

137.   Cheshire West & Chester – Area Consultation
       It was noted that the Area Consultation would take place over a twelve week period, until recently the
       parish council were unaware of this, as are the public. The consultation is to end 30th September. A
       letter of complaint is certainly needed, not only for the poor efforts made to raise local council's and
       the public's awareness but also for the extremely vague and flawed information provided; Indeed the
       actual paperwork relating to the consultation has still not been received by the parish office, Cllr
       Shingler has provided the PC with his copy.
       The information from the website was circulated to Cllrs the previous week. All those present were
       disappointed with CWAC's suggested area boundaries, feeling that groupings of parishes and towns
       with similar interests and issues should be adopted.
       Suggested was the area east of the A49 and north of the A556 but excluding Northwich as the town is
       considered large enough to stand alone.
       It was resolved to submit the parish council's views as per the attached form.
       It was suggested that an article for the press be drafted to inform the public of their new authority's
       bad form.

138.   Any business considered urgent by the Chairman
       138.1 Tree Surgery
       It was approved that Amenity Tree Care Ltd be awarded the remaining work required to the trees.

139.   Date of next meeting
       20th October 2008, 7pm

140.   Return to Public Forum
       No members of the public were present.

141.   Meeting Closed – 8.25pm
                                                     29

                                   Extra Ordinary Parish Council Meeting

                      Minutes of meeting held at the Wallerscote Community School,
                                  Monday 18th August 2008, 6.30pm.

      PRESENT:              Cllr   Frank Dolphin                         Chairman
                            Cllr   Doug Shingler                         Vice-Chairman
                            Cllr   William Reynolds
                            Cllr   John Freeman
                            Cllr   Mike Critchley
                            Cllr   Gillian Edwards
                            Cllr   Pam Shingler
                            Cllr   Eileen Bland
                            Cllr   Capt Chris Hampson
                            Cllr   Julian Bland

      APOLOGIES:            Cllr Andrew Cripps
                            Cllr Roger Moss

      IN ATTENDANCE:        Michelle Jones                               Parish Clerk (PC)

83.   Apologies
      Apologies from Cllrs A Cripps and R Moss were noted and accepted.

84.   Public Forum (A maximum of 10minutes is allowed for this item)
      No members of the public were present.

85.   Declarations of Interest
      Cllrs F Dolphin, E Bland, J Bland, and J Freeman declared an interest in Weaverham Community
      Centre.

86.   Approval of Minutes form meeting of 21st July 2008
      The minutes were received and approved as a true record.

87.   Matters arising from the meeting of 21st July 2008
      None.

88.   Finance & Personnel
      88.1 To receive and consider reports and minutes
            The minutes from the F&P meeting of 5th August were received and approved as a true record.
      88.2 To agree any recommendations arising from reports and minutes
            88.2.1 Dr's Surgery Car Park
                   The letter to Fifield Glyn drafted by Cllr A Cripps had previously been circulated to all
                   Cllrs for their review. All were in favour to approve the terms laid out in the letter, the
                   PC is to post immediately.
                   Cllr M Critchley noted that Steve Kenyon, currently contracted to attend to gardening
                   and landscaping, had provided a quote to tidy up the car park. It was thought that if it
                   were to be leased the car park should be handed over in the condition which the
                   council wish it to be kept. All were in favour to accept the quote for the car park
                   renovation.
      88.3 Approval of Finance Reports, June & July 2008
            The finance reports for June & July 2008 were approved further to the recommendation by the
            F&P committee.
      88.4 Approval of Expenditure since last meeting
            Cheque numbers 100524-550 included in the finance reports were approved. Following some
            research the PC has found a fire proof safe suitable for the council's requirements and has
            forwarded details to Cllrs, at a cost of £270 (+VAT) it was approved for purchase.
      88.5 Any other matters
            None.

89.   Environment & Youth
      89.1 To receive and consider reports and minutes (Emergency E&Y)
            The minutes from the emergency E&Y meeting of 29th July were received and summarised by
            Cllr C Hampson.
                                                      30
             89.2 To receive and consider reports and minutes (Footballer's meeting)
             The minutes from the meeting with local footballers of 6th August were received and
             summarised by Cllr C Hampson.
      89.3   To agree any recommendations arising from reports and minutes
             89.3.1 Use & Maintenance of Lake House Field
                    Cllr J Bland has been approached by Northwich Vics who are keen to use LHF and are
                    happy to contribute towards its upkeep. They have already achieved financial backing
                    from the FA.
                    All things considered a recommendation is put and approved that…
                    a)      the legal status regarding organised play on a village green is clarified in writing,
                            Cllr F Dolphin has volunteered to try and obtain this by the end of the week
                    b)      clear signage will be required once legal status is clarified
                    c)      repairs are be carried out one pitch at a time to allow play to continue on the
                            untreated pitch, this is at a cost of £300 per pitch. Cllr D Shingler will contact
                            Steve Kenyon to action
                    d)      the council defer allowing the teams any final decision at this time
                    e)      the PC is to check back through records and create a file of evidence of having
                            maintained the field, to include invoices paid and bonds received
      89.4   Any other matters
             89.4.1 Russet Road Play Park, Main entrance gate
                    The PC has contacted Fairway Landscapes to arrange for the gate to be either repaired
                    or replaced.
             89.4.2 Application for licences for new benches
                     The request for a bench to be located between the stock pillars outside St Mary's was
                     objected to, a vote of only four in favour loses approval.
                     The request for benches to be sited on Wallerscote Road (Garner's corner) and
                     Hefferston Rise was approved with all in favour. Applications for two licences are to be
                     made.

90.   Planning
      90.1 To receive and consider reports and minutes
            Cllr J Freeman summarised the plans considered since the last meeting.

91.   Joint Burial Committee
      Deferred until next full parish meeting

92.   Cheshire County Council Matters
      Deferred until next full parish meeting

93.   Vale Royal Borough Council
      93.1 Public Conveniences, report of meeting to discuss options
            Cllrs F Dolphin, M Critchley and E Bland had met with Mike Solari and Russ Washburn of
            VRBC to discuss the proposals. At a cost of £250,000pa to run and very few members of the
            public using them for their purpose to keep them open in their current state is not sensible.
            Possible solutions to the problem were:
            1)      Convert and hand over to WPC as an office with WCC's toilets open for use by the
                    public
            2)      Hand over to WPC to then convert to an office with WCC's toilets open for use by the
                    public
            3)      Pull the whole building down with WCC's toilets open for use by the public
            4)      Keep them open with WPC receiving an annual subscription to run
            As WCC have not yet been approached it is not possible at this time to even consider the first
            three options. It was noted that some Cllrs think that the toilets should remain open under the
            new Cheshire West and Chester Authority exactly as they are, some feel that if option four were
            to go ahead the toilets would require a total refit in line with the 21st Century. Cllr G Edwards
            forwarded the suggestion of a pod toilet to replace the outdated building, the self-cleaning
            aspect being a huge advantage along with being accessible 24hrs without the need to be
            opened/closed by staff, a though worth some consideration.
            Until further discussion has taken place with WCC any decision is deferred.

94.   Weaver Vale Housing Trust
      Deferred until next full parish meeting

95.   Policing Matters
      Deferred until next full parish meeting
                                                     31
96.    Chairman’s Correspondence
       Deferred until next full parish meeting

97.    Councillor’s Communications
       Deferred until next full parish meeting

98.    Meetings Attended
       Deferred until next full parish meeting

99.    Weaverham Parish Council Matters
       Deferred until next full parish meeting

100.   Parish Clerk’s Correspondence
       Deferred until next full parish meeting

101.   Any business considered urgent by the Chairman
       It was noted that the Internet Banking password need to be changed, the PC has drafted a letter to the
       bank requesting re-issue of user names and passwords – this was signed by the Chairman and Cllr E
       Bland.

102.   Date of next meeting
       15th September 2008, 7pm

103.   Return to Public Forum

104.   Exclusion of press and public
       No public or press were present.
                                             32

                               Ordinary Parish Council Meeting

              Minutes of meeting held at the Wallerscote Community School,
                              Monday 21st July 2008, 7pm.

      PRESENT:          Cllr   Frank Dolphin                       Chairman
                        Cllr   Doug Shingler                       Vice-Chairman
                        Cllr   William Reynolds
                        Cllr   John Freeman
                        Cllr   Mike Critchley
                        Cllr   Gillian Edwards
                        Cllr   Pam Shingler
                        Cllr   Eileen Bland
                        Cllr   Capt Chris Hampson

      APOLOGIES:              Cllr Andrew Cripps
                        Cllr Roger Moss
                        Cllr Julian Bland

      IN ATTENDANCE:     Michelle Jones                      Parish Clerk (PC)
                    Four members of the public, one representative of the press

54.   Apologies
      Apologies from Cllrs A Cripps, R Moss and J Bland were noted and accepted.

55.   Public Forum (A maximum of 10minutes is allowed for this item)
      No members of the public had comments to make at this time.

56.   Declarations of Interest
      None.

57.   Approval of Minutes form meeting of 16th June 2008
      The minutes were received and approved as a true record.

58.   Matters arising from the meeting of 16th June 2008
      33.3.1       Blue Plaque Scheme
      It was noted that the Weaverham Trust had not heard back from the council
      regarding its decision to support the Blue Plaque Scheme, as a representative from
      the Trust was present a the meeting when the decision was made it was thought the
      council's intention would have been passed on. Jim Rafferty is to report back to the
      Trust and the PC will also confirm.

59.   Finance & Personnel
      59.1 To receive and consider reports and minutes
           There has not been an F&P meeting since the last full council met.

      59.2 Approval of Expenditure since last meeting
           The Summarised Bank accounts for June and July (to 21.07.08) were
           presented although not due at full council until September's meeting, due to
           some confusion they are deferred to the F&P meeting 5th August.
      59.3 VAT Inspection
           The brief report from the PC was received and signed.
      59.4 Internal Audit – Year Ended 31st March 2008
                                            33
           The PC confirmed the books had been delivered and were due to be audited in
           time for them to be released to the External Auditor on time this year.
      59.5 Summer Play Scheme, Weaverham Community Centre – Funding Request
           Cllr E Bland, declaring an interest, briefly explained the project itself. The
           scheme is to be run by a contractor using WCC's facilities. It was moved to
           defer further discussion to Part B.

60.   Environment & Youth
      60.1 To receive and consider reports and minutes
           The minutes from the E&Y meeting of 1st July were received and summarised
           by Cllr D Shingler who had Chaired the meeting.
      60.2 To agree any recommendations arising from reports and minutes
           60.2.1        Tony Cubbins Fair – Return of field bond
           Due to the uncertainty of which event has caused damage to LHF it was
           recommended to hold an emergency E&Y meeting to discuss in full the usage
           and maintenance of LHF.
           60.2.2        Proms/Pops in the Park – Contribution to field rolling
           As 60.2.1 above.
           60.2.3        Monthly Safety Inspection Contract
           It was moved to defer this item to Part B.
           60.2.4        Procedure for Contracts Renewals
           The revised procedure recommended by the E&Y committee was approved with
           all councillors in favour. The procedure is as follows:
           *      the contracts be broken down and re-drawn following review by each and
                  every councillor at the E&Y meeting due 9th September, to also include
                  the new Gardening to RRPP and Pitch Maintenance (LHF)
           *      adverts are to be placed in local papers inviting tenders at the end of
                  September following the approval of any revision at the full council
                  meeting due 15th September
           *      deadlines for receipt of tenders to be set as 31st October
           *      analysis of the tenders takes place during November to be presented at
                  December's full council meeting where the award can then be made
           *      January's F&P budget meeting are therefore armed with realistic figures
                  for the year ahead.
           60.2.5        Purchase of a laminator
           In light of the continued vandalism of the notice boards, particularly the one
           on Lime Avenue the glass will not be replaced. The recommendation put by the
           E&Y committee that an A3 laminator be purchased for notices is approved.

      60.3 Any other matters
           60.3.1      Play Area; Field Way/Longmeadow
           Cllr M Critchley has noted the trees, bushes and shrubs surrounding the
           whole play area are overgrown. Some of the shrubs at the side of his property
           are covered with a pernicious weed. Cllr D Shingler is to make enquiries with
           Evelyn Thomas, VRBC, regarding their plans for the play area. In the
           meantime the PC will ask Mike Solari to have the area tidied up more often.


            60.3.2      Russet Road Play Park, Churchyard Beds & Lake House Field
            Goal mouths
            Cllr M Critchley has obtained from Steve Kenyon of The Garden Company to
            supply a quote for 2" of barking and wood chippings for the two long flower
            beds on RRPP, £160 including collection, delivery and completion. The quote
            was approved with all in favour and Cllr M Critchley is to action with Steve
            Kenyon.
                                              34
            It was noted that the flower beds by St Mary's church ought to be included
            within the council's maintenance contracts.
            The goalmouths on LHF are in serious need of attention, the item is deferred to
            Part B for further discussion.
            60.3.3        Self-closing Gate (RRPP) – Injured child
            The PC has been approached by a mother whose child had taken a knock to
            the head as the gate closed. The child was examined by staff at the Victoria
            Infirmary and found to be fine, the mother's concern was that a younger child
            may be more seriously hurt feeling that the gate is too heavy and closes too
            quickly.
            The gate is specifically designed to be too heavy for small children to open
            therefore keeping them within the secure play area, it is also recommended by
            RoSPA. The council is satisfied that the incident is unlikely to be repeated and
            that the signage in place stating all children must be supervised at all times
            adequately covers insurance-wise.
            60.3.4        Signage at Hanging Gate
            The PC has noted that the keep left sign on the island at the junction opposite
            the Hanging Gate has been sited in a position where it is awkward to see
            approaching vehicle without moving forward closer onto the main road. The PC
            will write to the Highways Dept to ask for it to be re-sited.
            60.3.5        Tree Surgery Quote Received
            It was approved to accept the quote from Amenity Tree Care Ltd for the work
            requiring attention immediately and within one month. Two further quotes
            have been requested for work requiring attention 3mths+.
            60.3.6        Car Park to rear of Northwich Road shops
            See meetings attended.

61.   Planning
      61.1 To receive and consider reports and minutes
           Cllr J Freeman summarised the plans considered since the last meeting.

62.   Joint Burial Committee
      The next meeting is 22nd July 2008, 6pm at the burial ground.

63.   Cheshire County Council Matters
      Project "Team Read" started this week where children take part in a summer reading
      challenge, CCC Libraries are taking part.
      Two first prizes were won at this year's Cheshire Show.
      The RHS Flower Show takes place this week.
      The new Cheshire West & Chester authority are ahead of Cheshire East having
      already established its' members and have also elected a Chair and Vice-Chair.
      County Councillor Nora Dolphin has expressed concern over electing a Mayor of Vale
      Royal once Vale Royal ceases to exist – at a cost of £60-70k it is a concerned shared
      by many.
      Chester BC are still running a weekly refuse collection service using the old black
      bins, initial thoughts of the new authority are to keep Chester's collections weekly
      and in time return Cheshire West to weekly collection. With most households
      managing quite well with fortnightly refuse collection and alternate week recycling
      collections it is thought that retuning to weekly collections would be an unnecessary
      expense.

64.   Vale Royal Borough Council
      With little to report "End of term syndrome" described activity within VRBC. A debate
      was held in June to put forward a proposal to the Shadow Authority to request the
                                               35
      Secretary of State allow the civic state of VRBC to remain, i.e. The Mayoral role would
      continue.
      Mike Solari has requested a meeting to discuss the options for the public
      convenience; Cllrs E Bland, G Edwards, F Dolphin and M Critchley are to attend the
      meeting Wednesday 6th August, 2pm at Wallerscote School.

65.   Weaver Vale Housing Trust
      The Trust have advised that they are happy for the council to use the land to the rear
      of some Farm Road properties as allotments.
      It was noted that the trees to the rear of Pinfold Way have not this year been trimmed
      back.

66.   Policing Matters
      The surgeries continue to be well attended.
      PCSO Karen Nixon has been involved in an accident and is currently not in service;
      PC Dean Butterworth is keeping contact with Cllr E Bland.
      Crimebeat continues but requires funding, the Vicar at St Mary's has initiated a
      youth group to take place on Friday evening at the Church House.

67.   Chairman’s Correspondence
      None.

68.   Councillor’s Communications
      None. It was noted that Mr Roberts has now retired from his role as Headmaster to
      Wallerscote School.

69.   Meetings Attended
      Cllr J Freeman had attended a meeting with Cheshire Waters Forum, discussing the
      feasibility of re-introducing water mills as a means of producing power.
      Cllr E Bland had attended Police Surgeries and Gardens of Cheshire meetings.
      Cllrs M Critchley and F Dolphin had attended a meeting with John Fifield regarding
      the car park at the Northwich Road Shops and also the Doctor's Surgery car park on
      Russet Road. The owner of the land to the rear of the shops would be prepared to sell
      or lease that land to a Council. However considerable money would have to be spent
      to bring the land up to scratch which the owner is not prepared to do. The landlord[s]
      of the pavement and roadway in front of the shops is prepared to donate that land to
      a Council. However it was stated that a huge incentive would be required for anyone
      to take the land in its present condition. Many thousands would be required to make
      the roadway satisfactory. John Fifield is to consult with his client regarding the
      rental of the Doctors Surgery car park, we await response.
      Cllr P Shingler has attended the CYOG meeting.
      Cllrs F Dolphin, E Bland and P Shingler attended the 125th Anniversary of the
      Cricket Club.

70.   Weaverham Parish Council Matters
      Gary Steele has noted that some of the benches in the village look tired and could do
      with a paint/varnish, the PC is to ask Gary for a quote to do the work.


71.   Parish Clerk’s Correspondence
      Nothing further to that previously discussed.

72.   Any business considered urgent by the Chairman
      None.
                                            36
73.   Date of next meeting
      15th September 2008, 7pm

74.   Return to Public Forum
      Jim Rafferty from the Weaverham Trust noted that the Summarised Bank Accounts
      presented earlier were in fact correct – these have already been deferred until the
      next F&P meeting.
      Mr Kendrick of Bankside expressed concern over the path on Brinkley Lane stating it
      was half covered in poppy seeds, the PC will ask VRBC's Highways to look into
      having the area cleared up.

75.   Exclusion of press and public
      With nothing further it was resolved to exclude the public under the Local
      Government Act 1972 Schedule 12A PART 1(i)
                                             37

                           Ordinary Parish Council Meeting
              Minutes of meeting held at the Wallerscote Community School,
                                Monday 16th June 2008.

      PRESENT:          Cllr   Frank Dolphin                       Chairman
                        Cllr   Doug Shingler                       Vice-Chairman
                        Cllr   William Reynolds
                        Cllr   John Freeman
                        Cllr   Mike Critchley
                        Cllr   Julian Bland
                        Cllr   Andrew Cripps
                        Cllr   Gillian Edwards
                        Cllr   Pam Shingler
                        Cllr   Eileen Bland
                        Cllr   Capt Chris Hampson

      APOLOGIES:                Cllr Roger Moss

      IN ATTENDANCE:     Michelle Jones                      Parish Clerk (PC)
                    Two members of the public, one representative of the press

28.   Apologies
      Apologies from Cllr R Moss were noted and accepted.

29.   Public Forum (A maximum of 10minutes is allowed for this item)
      With no members of public present at this time the main body of the agenda was
      addressed.

30.   Declarations of Interest
      None.

31.   Approval of Minutes form meeting of 19th May 2008
      The minutes were received and approved as a true record.

32.   Matters arising from the meeting of 19th May 2008
      None.

33.   Finance & Personnel
      33.1 To receive and consider reports and minutes
           The minutes from the F&P meeting of 10th June were received and summarised
           by Committee Chairman Cllr M Critchley.
      33.2       Approval of Expenditure since last meeting
           The Summaries of Expenditure for April and May were approved totalling
           £10,739.77 and £11,171.95 respectively. Cheque numbers 100495-523 were
           also approved.
      33.3 To agree any recommendations arising from reports and minutes
           33.3.1       Blue Plaque Scheme
                 The PC is to contact the Trust to request the proposed templates before
                 the recommendation of support and up to £500, a contribution towards
                 cost, is approved.
           33.3.2       Solicitors Bill
                 The PC is to draw a cheque payment for work carried out and to query
                 the status of any files held. In the meantime a fire-proof safe ought to be
                 purchased.
                                            38
            33.3.3      Approval of the Annual Return
                  The accounts for the year ended 31st March 2008 have previously been
                  approved, by recommendation of the F&P committee the full council
                  approve the Annual Return and it has been duly signed by the
                  Chairman.

34.   Environment & Youth
      34.1 To receive and consider reports and minutes
           There has not been an E&Y meeting since the last full council met.
      34.2 Brownie Hut Lease
           Cllr A Cripps is due to check over the lease and report his findings soonest.
      34.3 Any Other Matters
           The goalposts on Lake House field need to be removed – The PC will arrange.

35.   Planning
      35.1 To receive and consider reports and minutes
           Cllr J Freeman summarised the plans considered since the last meeting, none
           of which the council had objected to. It was noted that the Planning Report
           needed to include the checklist (Greenbelt/Conservation…) and also it should
           be noted that Cllr A Cripps did not attend the meeting of 6th June declaring a
           personal interest.

36.   Joint Burial Committee
      Have not met since the last full council meeting.

37.   Cheshire County Council Matters
      Nothing to report. CCC would like to re-iterate however that there are no plans to
      close Wallerscote CP School. The Council is to write to CCC asking them to clean out
      drain gullies along parts of High Street, Sandy Lane, Northwich Road and Withens
      Lane

38.   Vale Royal Borough Council
      Nothing to report; There has not been a meeting since the last full council.

39.   Weaver Vale Housing Trust
      Nothing to report.

40.   Policing Matters
      Some action has taken place with regard to the unlawful use of bikes and
      scramblers, at this point we are unable to report further.
      Cllr E Bland is to again chase the SIDs.

41.   Chairman’s Correspondence
      None.


42.   Councillor’s Communications
      None.

43.   Meetings Attended
      None.

44.   Weaverham Parish Council Matters
      The proposed list of meeting dates has been confirmed and will be publicised in the
      notice boards.
                                              39
      As yet the council have not received a response from the bookmakers regarding the
      car park to the rear of the shops on Northwich Road.

45.   Parish Clerk’s Correspondence
      Nothing further to that previously discussed.

46.   Any business considered urgent by the Chairman
      46.1 Weaverham News
           The Trust‟s article in the June 2008 edition regarding the closure of
           Wallerscote CP School is completely inaccurate. As the parish council‟s name
           is displayed across the top there is concern. The PC is to arrange a meeting
           with representatives from the Trust to discuss, the parish council will be
           represented by Cllrs M Critchley, J Freeman, A Cripps and F Dolphin. It is
           thought that as the parish council fund the production of the newsletter some
           editorial control must be enforced. A counter-statement is certainly required in
           the next edition.

      46.2 Swimming Pool
           The new committee will meet with Iain Lassetter as soon as the PC can
           arrange, as part of the lease agreement a new roof was required, a meeting will
           give opportunity to discuss progress.

47.   Date of next meeting
      21st July 2008, 7pm

48.   Return to Public Forum
      Mrs Lynne Rafferty from the Weaverham Trust expressed concern regarding the
      increased traffic, and therefore parking problems, at Lime Avenue caused by the
      closure of the Church Street Post Office.

49.   Exclusion of press and public
      With nothing further it was resolved to exclude the public under the Local
      Government Act 1972 Schedule 12A PART 1(i)
                                            40
                              Annual Parish Council Meeting

             Minutes of meeting held at the Wallerscote Community School,
                                Monday 19th May 2008.

     PRESENT:          Cllr   Eileen Bland                   Chairman
                       Cllr   Capt Chris Hampson                  Vice-Chairman
                       Cllr   William Reynolds
                       Cllr   John Freeman
                       Cllr   Frank Dolphin
                       Cllr   Mike Critchley
                       Cllr   Julian Bland
                       Cllr   Andrew Cripps
                       Cllr   Roger Moss
                       Cllr   Gillian Edwards

     APOLOGIES:        Cllr Doug Shingler
                       Cllr Pam Shingler

     IN ATTENDANCE:     Michelle Jones                      Parish Clerk (PC)
                   County Councillor Mrs N Dolphin
                   Four members of the public, one representative of the press

1.   Welcome by the outgoing Chairman
     The outgoing Chairman, Cllr Mrs E Bland, welcomed everyone to the meeting and
     thanked everyone for their support during her time in Chair.

2.   Apologies for Absence
     Apologies from Cllrs D & P Shingler were noted and accepted.

3.   Election of Officers
     3.1 Chairman
           A formal nomination of Cllr F Dolphin who subject to the signing of a properly
           executed Declaration of Acceptance of Office form was unanimously elected
           Chairman. At this point Cllr E Bland stepped down to allow Cllr F Dolphin to
           resume Chairmanship of the meeting.
     3.2 Vice-Chairman
           A formal nomination of Cllr D Shingler, who had with his apologies for absence
           submitted his confirmation that upon nomination he would be willing to serve,
           subject to the signing of a properly executed Declaration of Acceptance of Office
           form was unanimously elected Vice-Chairman.
     The composition of the following committees was nominated and approved:
     3.3 Finance & Personnel Committee
           Councillors M Critchley, J Freeman, E Bland, G Edwards and A Cripps
     3.6 Environment & Youth Committee
           Councillors W Reynolds, J Bland, P Shingler, C Hampson and R Moss
     3.7 Planning Committee
           Councillors J Freeman, P Shingler, W Reynolds, A Cripps and E Bland
     3.6 Pool Committee
           Councillors J Freeman, E Bland and F Dolphin were duly nominated and
           approved.
                                           41
4.   Election of Representatives
     The following representatives were nominated and approved:

     4.1   Joint Burial Committee
           Councillors J Freeman, E Bland, A Cripps and G Edwards
     4.2   Barrymore Institute
           Councillors W Reynolds, J Bland and M Critchley
     4.3   Weaverham Community Centre
           Councillor C Hampson
     4.4   Community Safety Action Working Group
           Councillors E Bland and G Edwards
     4.5   Police Forum
           Councillor E Bland
     4.6   Press Officer
           The Chairman, Councillor F Dolphin
     4.7   Tree Warden Society
           Councillors M Critchley, J Freeman and W Reynolds
     4.8   Weaverham & Acton Bridge Trust
           Councillor J Freeman

5.   Public Forum (A maximum of 10minutes is allowed for this item)
     The Chairman invited members of the public to raise any issues; it was queried why
     the Parish Council do not keep copies of previous minutes in the library, the library
     have been approached and are happy to facilitate. The Chairman agreed to resurrect
     this idea.

6.   Declarations of Interest
     Councillors E Bland, C Hampson and F Dolphin declared an interest in the
     Weaverham Community Centre.

7.   Approval of Minutes form meeting of 21st April 2008
     With the amendment of a spelling error, Bastford should read Batsford, the minutes
     were approved as a true record.

8.   Matters arising from the meeting of 21st April 2008
     252.2.3     Insurance Policy
                 The PC is to obtain a claim form in respect of the vandalised gate in the
                 play park.

9.   Finance & Personnel
     9.1 Summarised Accounts for the year ended 31st March 2008
          The un-audited summary of accounts for 2007/08 showing a closing bank
          balance of £61,531.41 were received and approved.
     9.2 Approval of Expenditure since last meeting
          The summary of accounts and expenditure for April were received and
          approved including cheque numbers100495 to 100507.

     9.3   Donations
           Donations to local/charitable organisations were discussed and awarded as
           follows:    Wallerscote C.P. School       £300
                       Weaverham Rose Feter Committee £200
                       Mid-Cheshire Samaritans             £100
                       Weaverham Gymnastics Club £150
                       Weaverham Community Centre          £200
                       Weaverham Youth Club          £150
                                             42
            In previous years donations were approved earlier in the year and awarded at
            the Annual Assembly, due to a change in staff there was an oversight this year
            and further local/charitable organisations will be considered at the next F&P
            meting due 10th June ‟08.
      9.4   Any Other Matters
            None.

10.   Environment & Youth
      10.1 To receive and consider reports and minutes
           Cllr A Cripps who had chaired the E&Y meeting summarised the minutes.
      10.2 To agree any recommendations arising from reports and minutes
           E109. The fee for the Tree Survey of £395 +VAT was approved.
      10.3 Any Other Matters
           A pilot scheme, Arch Angel, is to be launched and Weaverham village fits the
           remit, manpower will be required to assist this new youth project. The matter
           will be raised for proper discussion at the next E&Y meeting due 8th July ‟08.

11.   Planning
      11.1 To receive and consider reports and minutes
           Just one plan had been considered since the last meeting to which the parish
           council had no objections.

12.   Joint Burial Committee
      Cllr J Freeman had attended the previous meeting and summarised. Their next
      meeting is due 22nd July ‟08, 6pm at the burial ground.

13.   Cheshire County Council Matters
      The Highways Department are due to start re-surfacing work on both Well Lane and
      Barrymore Road.

14.   Vale Royal Borough Council
      Nothing to report; Cllrs F Dolphin, C Hampson and D Shingler have resigned from
      the Conservative group and are now acting independently in their support for
      Weaverham and it‟s residents, as is Cllr Mrs N Dolphin within Cheshire County
      Council.

15.   Weaver Vale Housing Trust
      Nothing to report, it was suggested that during the Community Safety Action
      Working Group meetings Cllr E Bland would obtain a report from the WVHT
      representative for presentation at our meetings.

16.   Policing Matters
      The Crime-beat and Community Safety Action Working Group are asking youngsters
      to design and make their own seating bench, this would hopefully deter them from
      using the bench currently situated outside Tesco – although they are just as entitled
      to use this bench as any other resident their presence can cause some anxiety and
      distress for older members of the community. Their designs will be available to view
      in the Community Centre from 31st May, members of the public will vote on their
      favourite which will then be made by those participating at Weaverham High School.
      Further to the incident at the Dinger bridge the police are continuing their
      investigations.
      Complaints continue to be received by the police regarding unlawful use of
      scramblers and bikes, although with having plans in the pipeline no further
      comments could be made at this time.
                                                 43
      On the same note NPL, the landowner‟s held victim to the petrol-heads, have also
      expressed their concerns and propose to meet with members of the community to
      discuss moving the matter forward.
      Cllr R Moss noted that many of the users of these scramblers and bikes walk them
      through the village en route to the fields, it was thought that they should be
      approached by the police before they reach the fields, furthermore the petrol station
      should be notified and asked to monitor more closely who they are selling to as many
      appear to be under the legal age.
      Following the Thundersprint event the police were able to manage the event
      efficiently with very little disturbance. It was noted however that with such a heavy
      police presence in Northwich Town, areas such as the corner of Sandy Lane and High
      Street in our village suffered with very dangerous driving from those attending the
      event.

17.   Chairman’s Correspondence
      None.

18.   Councillor’s Communications
      Residents have expressed concern that a bus route to Liverpool is said to be stopped
      in the near future, County Cllr N Dolphin was able to dispel these concerns saying
      there is no intention by CCC to stop this route.

19.   Meetings Attended
      Cllr E Bland had attended the Community Safety Action Working Group, Crime-beat,
      Arch Angel, and planning meetings.
      Cllr J Freeman had attended the Joint Burial Committee, Community Safety Action
      Working Group and planning meetings.

20.   Weaverham Parish Council Matters
      Parish and Community notice-boards are being repeatedly vandalised. St Mary‟s
      Church notice board is fitted with polycarbonate sheets and the PC will investigate
      the suitability and price for our notice boards; also for consideration the use of wire
      mesh with all notices being laminated. Another suggestion would be to ask shop
      keepers to display notices in their windows.
      The fencing along Lake House Field has still not been repaired despite the PC having
      been told that VRBC have checked over the site. Cllr F Dolphin has offered to chase
      the matter further.

21.   Parish Clerk’s Correspondence
      Nothing further to that previously discussed.

22.   Any business considered urgent by the Chairman
      Progress with the land to the rear of Farm Road for use as allotments it to be
      addressed, the PC is to write to the affected residents and also WVHT.
      It has been noted that there is not a street name sign along Church Lane, a matter
      for VRBC.

23.   Date of next meeting
      16th June 2008, 7pm

24.   Exclusion of press and public
      Thanks were expressed by Peter representing the Samaritans for the donation
      approved this evening. He also noted that previously there had been a final agenda
      item at which point members of the public would again be welcome to speak – this
      will be including in all future agendas.
                                       44
With nothing further it was resolved to exclude the public under the Local
Government Act 1972 Schedule 12A PART 1(i)
                                                 45

                           Ordinary Parish Council Meeting
              Minutes of meeting held at the Wallerscote Community School,
                            Monday 21st April 2008 at 7pm.

      PRESENT:          Cllr   Eileen Bland                 Chairman
                        Cllr   Capt Chris Hampson                Vice-Chairman
                        Cllr   William Reynolds
                        Cllr   John Freeman
                        Cllr   Frank Dolphin
                        Cllr   Mike Critchley
                        Cllr   Julian Bland
                        Cllr   Andrew Cripps

      APOLOGIES:        Cllr   Doug Shingler
                        Cllr   Pam Shingler
                        Cllr   Roger Moss
                        Cllr   Gillian Edwards

      IN ATTENDANCE:      Michelle Jones                     Parish Clerk (PC)
                    Three members of the public, one representative of the press

247. Public Forum
     The Chairman welcomed everyone to the meeting and invited members of the public
     to speak;
*    Ruth Bastford of the Weaverham Trust queried the lack of response to a letter sent to
     the Parish Office regarding the land to the rear of the shopping parade on Northwich
     Road, a copy of which was handed to the PC. Cllr Freeman reassured Mrs Bastford
     that the matter had been addressed and the PC would chase it up.
     Further to a presentation given to the E&Y committee for Commemorative Plaques
     for historical sites and buildings Mrs Bastford queried the Parish Council‟s response.
     As discussed at the previous meeting a decision will be made upon receipt of
     proposed templates and costing implications. Tony Daffern is to communicate.

248. Apologies for Absence
     Apologies for absence from Cllrs R Moss, G Edwards and D&P Shingler were noted
     and accepted.

249. Declarations of Interest
     None.

250. Approval of Minutes of Meeting 17th March 2008
     The minutes were received and approved without amendment.

251. Matters arising from Minutes of Meeting of 17th March 2008
     237. The Planning Inspectorate has dismissed the appeal regarding the new fence at
     Sandy Lane.
     238. The PC has also written to the shop owners regarding the upkeep of the service
     road, and displayed notices making the public aware that the Parish Council is not
     responsible.

252. Finance & Personnel (F&P)
     252.1To receive and consider reports and minutes
     The minutes from the F&P meeting of 8th April were received.
                                           46


     252.2To agree any recommendations arising from reports and minutes
           252.2.1, Maintenance Contracts renewal
           The F&P committee forward an „all in favour‟ recommendation to the Parish
           Council that Gary Steele is awarded the Ad-Hoc, Safety Inspection and Site
           Cleansing Contracts; Mike Solari is awarded the Hedge Cutting and the
           Mowing & Weed Control Contract; A Garner will be asked to carry out the
           Grass Rolling Contract and P Abbott will be asked to continue the Christmas
           tree work. The recommendation was approved.
           252.2.2, Audit Report year ended 31st March 2007
           The Audit Report was received and the „follow up‟ recommendations were
           approved.
           252.2.3, Insurance Policy
           It was decided to remain with the current provider until the Long Term
           Agreement has expired.
     252.3Approval of Expenditure since last meeting
     The Bank Summaries and Summaries of Expenditure for February and March were
     approved, including cheques 100470-494.
     252.4Any other matters
     None.

253. Environment & Youth (E&Y)
     253.1To receive and consider reports and minutes
     There has not been an E&Y meeting since the last full Parish meeting.
     253.2Any other matters
     Mr G Styles is to be contacted to chase up the progress of the funding from the FA.
     With E&Y committee Chairman Cllr R Moss currently experiencing a hectic schedule
     it was suggested that Vice-Chair Cllr A Cripps would step in to Chair the E&Y
     committee on a temporary basis.

254. Planning
     254.1To receive and consider reports and minutes
     The planning report including plans received and considered between 18th March and
     11th April was received and Cllr J Freeman briefly discussed the items.
     254.2To agree any recommendations arising from reports and minutes
     None.
     254.3Any other business
     It was noted that the application for Weaverham Bank Farm had been withdrawn.

255. Cheshire County Council (CCC) Matters
     Nothing of importance to report with the uncertain future overshadowing. Cllr
     Freeman noted that the No Entry sign at the pedestrian island on Northwich Road
     shopping parade has fallen down leaving a trip hazard; and the Keep Left sign by the
     Hanging Gate has also fallen down – Cllr F Dolphin will forward the issues to CCC as
     a matter of urgency.

256. Vale Royal Borough Council (VRBC) Matters
     Similarly to CCC, nothing to report. Although Cllrs F Dolphin, D Shingler and C
     Hampson have resigned from the Conservative Group.

257. Weaver Vale Housing Trust (WVHT) Matters
     Nothing to report.

258. Policing Matters
                                            47
      The Chairman was able to report that the Community Forum had been well attended
      and the Police Surgery is becoming more recognised – Good news all round.

259. Chairman’s Correspondence
     Andy Thompson of the Weaverham Trust has conveyed their wish to carry out a litter
     pick 8th June, 2pm. Assembly is at the Community Centre.

260. Councillor’s Communications
     Cllr C Hampson forwarded the dates provided for the Judicial/Inspector‟s review of
     the Wind Farm in Sutton Weaver and for the Review of the Anaconda Development;
     18th August ‟08 and 24th June ‟08 respectively. Venues are unannounced at this
     time.
     Cllr M Critchley has been approached by Mr D Whitfield the co-ordinator of the
     Proms/Pops in the Park event. With their fundraising falling short of the budgeted
     requirement he has asked if Cllr Critchley could forward a request to the Parish
     Council for some assistance. Charitable Donations have been overlooked generally
     and do need to be addressed. In the meantime it was moved to offer £1,000 to
     Hope‟08 as it is a village-wide event to be enjoyed by all. The motion was seconded
     and carried by a majority vote. Other causes requesting donations will be considered
     at the next F&P meting.

261. Meetings Attended
     Cllr J Freeman had attended a Planning Forum detailing changes to planning
     regulations, and also the Weaverham Trust‟s meeting re: a Greener Way, a long term
     solution. The Parish Council are to comment upon receipt of the information
     provided.
     Chairman Cllr E Bland has attended Crimebeat, a meeting with the warden,
     Connections and the Police.

262. Weaverham Parish Council Matters
     262.1Brownie Hut Lease
     The lease sent by the Brownie‟s legal department had been received however Cllr F
     Dolphin had been pressed for time and had not been able to check over the details.
     Cllr A Cripps volunteered to take the lease for review.
     262.2Susan Howarth & Co., Solicitors bill
     A matter for consideration by the F&P committee.
     262.3Cheshire Wildlife Trust, Site of biological importance
*    The land concerned is not Parish Council‟s, NPL are the likely owners – PC to forward
     this information.

263. Parish Clerk’s Correspondence
     Further to the reports issued weekly and the matters addressed at this meeting the
     PC had nothing to report.

264. Any business considered urgent by Chairman
     The details of the Joint Burial Committee meeting due the following evening were
     omitted from the agenda so addressed here.
     The Chairman, declaring an interest, requested the Council consider donating some
     of the surplus stationery (6 lever arch files) to Weaverham Community Centre, the
     request was approved.

265. Date of Next Meeting
     19th May 2008, 7pm.
                                               48


266. Exclusion of the press and public
     The Chairman invited members of the public to raise any point they may have with
     the discussions held;
     Further to the issues for Cllr F Dolphin to raise with CCC it was noted that the
     Weaverham Roundabout sign looked „tatty‟ although the Highways Dept were asked
     to replace it, the request is to be resurrected.
     With nothing further it was resolved to exclude the public under the Local
     Government Act 1972 Schedule 12A PART 1(i)

NB. * in left hand margin indicates action is required.
                                            49
                     ORDINARY PARISH COUNCIL MEETING

              Minutes of meeting held at the Wallerscote Community School,
                           Monday 17th March 2008 at 7pm.

     PRESENT:          Cllr   Eileen Bland                 Chairman
                       Cllr   Capt Chris Hampson                Vice-Chairman
                       Cllr   William Reynolds
                       Cllr   John Freeman
                       Cllr   Gillian Edwards
                       Cllr   Frank Dolphin
                       Cllr   Mike Critchley
                       Cllr   Pam Shingler
                       Cllr   Andrew Cripps

     APOLOGIES:        Cllr Julian Bland
                       Cllr Doug Shingler
                       Cllr Roger Moss


     IN ATTENDANCE:      Michelle Jones                          Parish Clerk (PC)
                   Three members of the public

222. Public Forum
     The Chairman welcomed everyone to the meeting and invited members of the public
     to speak, with no-one wishing to do so the main body of the agenda was addressed.

223. Apologies for Absence
     Apologies for absence from Cllrs J Bland and R Moss and D Shingler were noted and
     accepted.

224. Declarations of Interest
     Cllrs E Bland, F Dolphin and C Hampson declared interest in Weaverham
     Community Association (WCA).

225. Approval of Minutes of Meeting 18th February 2008
     The minutes were received and approved with the amendments as detailed:
     201.2, E74, The minutes should include “the funding will be applied for through the
     Weaverham Community Association and Weaverham Parish Council Partnership”
     209, Police Forum should read “Police Authority Forum”
     212, Cllr A Cripps had also attended the Joint Burial Committee meeting.

226. Matters arising from Minutes of Meeting of 18th February 2008
     None.

227. Finance & Personnel (F&P)
     227.1 There has not been an F&P meeting since the last full Parish meeting.
     227.2        Approval of Expenditure since last meeting
*    Full summaries of bank activity and expenditure will be available for the F&P
     meeting 8th April, in the meantime cheques 100470 to 100489 were approved.
     Further to the details of post received three items required approval for payment,
     VRBC‟s invoice for printing costs for Weaverham News and also KDE Ltd‟s invoice for
     electrical work to the Parish Office were both approved; the invoice from BT must be
     queried.
                                                50
      227.3 Audit Report, Yr ended 31st March 2007
      The Internal Audit Report was presented and a recommendation to forward its
      contents to the F&P meeting for initial review was accepted.
      227.4 Contracts Tenders Received
      The three tenders received were opened in full view of all those present, the
      Chairman declared a personal interest with one of those submitting. It was decided
      that the matter be postponed until Part B.
      227.5 Insurance Policies
*     Having received the renewal quote from the current provider, Zurich Municipal, the
      PC has obtained a further quote from Norwich Union which would appear to provide
      fuller cover for a better price. Cllr M Critchley has offered to visit the Parish Office to
      consider the quotes with the PC.
      227.6 Any other matters
      The PC advised of the estimate of charge provided by Howard Worth for the Internal
      Audit – it was agreed that although the current auditor is based in Mold and
      somewhat inconvenient their fee is much more acceptable.

228. Environment & Youth (E&Y)
     228.1 To receive and consider reports and minutes
     The minutes from the meeting 4th March were received and briefly summarised by
     Cllr A Cripps who had Chaired the meeting.
*    E87. Cllr Cripps was able to report that the meeting with the local football managers
     had taken place and he ran through their issues (minutes of this meeting are
     attached, Appendix 1). Cllr J Freeman in response noted that Weaverham High
     School‟s bottom pitch was playable for the first time ever having had their drainage
     problem sorted, he agreed to speak with Headmaster Mr Charlton to enquire how
     they achieved their success.
     E93. Cllr P Shingler has provided copies of previous correspondence regarding the
     use of land to the rear of properties on Farm Road for allotments, and also a Tenancy
     agreement for the PC to work with.
     228.2 To agree any recommendations arising from reports and minutes
            228.2.1     Heritage Regeneration Scheme (E83)
                        It was considered that the Parish Council wait for templates to be
                        available before approving support for the project – the main
                        concern being any costs to WPC given that funding is already
                        available.
*           228.2.2     Planting of trees by scouts (E97)
                        It was resolved that the scouts should be asked to mark out where
                        they would like to plant their donated trees before the Council
                        could give approval.
*           228.2.3     Return of bond to Tony Cubbins Fair (E97)
                        The proposal from E&Y to return £100 to the Fair as a gesture of
                        goodwill was approved; the PC will action.

*     228.3 Any other maters
      Following ongoing trouble with trespassing, scrambling and overnight camping Mr B
      Burgess has given clearance for the Police to remove offenders from the land. The PC
      will write to both the Police and Mr Burgess regarding the matter.

229. Planning
     229.1To receive and consider reports and minutes
     The planning report including plans received between 18th February and 17th March
     was received and Cllr J Freeman briefly discussed the items.
                                              51
      229.2To agree any recommendations arising from reports and minutes
*     The application for an extension to 25 Hazel Drive was noted (post received report)as
      having been granted, the PC has queried this with VRBC as The Weaverham Trust
      and many residents had also objected to the plans. The PC will apply for the details
      given that approved the plans.
      The next planning meeting scheduled for 21st March which is Good Friday has been
      postponed until 28th March.
      229.3Any other business
*     The plans for the refurbishment of 1 High Street are to be checked again as the
      newly fitted windows seem a little out of place in our Conservation area.

230. Cheshire County Council (CCC) Matters
     Nothing to report, this is a quiet time following the Budget announcements.

231. Vale Royal Borough Council (VRBC) Matters
     Nothing exciting to report, elections due 1st May.

232. Weaver Vale Housing Trust (WVHT) Matters
*    Nothing to report. The PC will write to enquire if hanging baskets/flower pots can be
     made available in assistance with the application for Community Pride Competition.

233. Policing Matters
     Cllr W Reynolds reported that he had received complaints regarding an ongoing issue
     on Keepers Lane, the Chairman was able to advise that the Police are well aware of
     the issues involved and the matter is „in hand‟.
     Further to the launch of the „Set the Pace‟ campaign 8th March the Chairman noted
     that it had been a somewhat lonely affair and requested as many people sign up as
     possible, the relevant forms can be found in the Weaverham Community Centre.

234. Chairman’s Correspondence
     None further to items already discussed.

235. Councillor’s Communications
*    Cllr M Critchley had spoken with Mr D Whitfield regarding the Hope ‟08 Proms/Pops
     in the Park event to take place in June. The PC will forward the required forms to Mr
     Whitfield to book Lake House Field (provisionally booked for now).

236. Meetings Attended
     Cllrs W Reynolds, F Dolphin and J Freeman had attended the CCTV meeting. Cllr
     Freeman had given a talk to the pupils at Weaverham High School to explain the
     general purpose of a Parish Council, and also attended the Weaverham & Acton
     Bridge Trust meeting.
     The Chairman as usual had been very busy attending the Police Authority Forum,
     Crimebeat, Set the Pace, Planning, Footballer‟s, Gardens of Cheshire and the
     Community Safety Action meetings.

237. Weaverham Parish Council Matters
     Mrs Houston of Sandy Lane had telephoned to express gratitude for the Parish
     Council‟s supporting comments submitted to the Secretary of State regarding the
     new fence that some residents had complained about.
     Contractor Gary Steele had reported to the PC that there are branches hanging over
     some of the equipment in Russet Road Play Park, this will be addressed when the
     Tree Surveys/Surgeries take place. He also reported that fence panels to the rear of
     the Guide Hut and Dr‟s Surgery were in a poor state, Cllr P Shingler has offered to
                                              52
      investigate further and the appropriate persons will be written to – neither of these
      fences fall under the Parish Council‟s responsibility.

238. Parish Clerk’s Correspondence
*    Further to the report issued weekly detailing post and emails received the PC
     summarised the correspondence sent from the Parish Office which included requests
     for Tree Surgeons to quote for the work required, and the letter hand delivered to all
     shops, pubs, schools and the swimming pool requesting assistance in promoting the
     village in its application for the Community Pride competition. It was suggested that
     the Cricket Club and Owley Wood Club also be written to.
*    A letter had also been posted to VRBC regarding the upkeep of the car park to the
     rear of the Northwich Road shopping parade, as the land is actually owned by Lewis‟
     Bookmakers all Cllrs voted to also write to the owner to courteously enquire about
     their intentions to maintain the car park.
     A summary of all correspondence is attached as Appendix 2.

239. Any business considered urgent by Chairman
     None.

240. Date of Next Meeting
     21st April 2008, 7pm.

241. Exclusion of the press and public
     No further comments were made by the members of public present, it was resolved to
     exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)

NB. * in left hand margin indicates action is required.
                                            53
 Minutes of meeting held at the Wallerscote Community School on Monday 18th February
                                      2008 at 7pm.

PRESENT:          Cllr   Eileen Bland                  Chairman
                  Cllr   Capt Chris Hampson                 Vice-Chairman
                  Cllr   William Reynolds
                  Cllr   John Freeman
                  Cllr   Gillian Edwards
                  Cllr   Frank Dolphin
                  Cllr   Mike Critchley
                  Cllr   Doug Shingler
                  Cllr   Pam Shingler

APOLOGIES:              Cllr Julian Bland
                  Cllr Andrew Cripps
                  Cllr Roger Moss


IN ATTENDANCE:      Michelle Jones                     Parish Clerk (PC)
              Three members of the public, one representative of the press

195. Public Forum
     The Chairman welcomed everyone to the meeting and invited members of the public
     to speak;
     Mr Graham Lomas, a representative of the Weaverham Trust, was in attendance and
     drew attention to the AGM meeting being held on 20th February at 8pm; with Noel
     O‟Neill attending the purpose of the meeting is to discuss the reorganisation plans for
     Cheshire. He asked that if any Councillors available could attend to support the
     community. Cllrs D & P Shingler confirmed they would be able to attend.
     It was also noted that in the past copies of Agendas and the previous Minutes were
     available for any members of the public in attendance. The PC will endeavour to
     bring along spare copies of relevant material to future meetings.

196. Apologies for Absence
     Apologies for absence from Cllrs A Cripps, J Bland and R Moss were noted and
     accepted.

197. Declarations of Interest
     None.

198. Approval of Minutes of Meeting 21st January 2008
     The minutes were received and approved without amendment.

199. Matters arising from Minutes of Meeting of 21st January 2008
     168. Lake House Field (LHF)
     Cllr F Dolphin queried whether or not our Contractor Gary Steele had double
     checked LHF for broken glass, the PC was able to confirm that he had and had found
     no broken glass as suggested. Cllr Dolphin mentioned that he had spoken with a
     gent about the draining of LHF who would arrange for a quote, further to this
     Chairman pointed out that with ongoing discussions regarding LHF usage and
     maintenance that a meeting with the Football Managers was needed and any such
     quotes would be forwarded to this meeting.


      173. Finance & Personnel (Bank Charges Incurred )
                                               54
      As the PC has been refused requested information the Chairman had spoken to the
      bank and had arranged for the all of the extortionate charges be credited back to our
      account.
      179. Vale Royal Borough Council (VRBC) Matters
      An Independent Survey has been undertaken by the Government regarding the
      reorganisation and single unitary plans for Cheshire, the details of which have been
      very difficult to obtain. Having been refused the information repeatedly the Freedom
      of Information Act has been mentioned and miraculously is now available.
      In brief: The savings achieved by a single unitary are just half of those of the
      Borough Council‟s; the costs are double.
      It was commented that the original figures released for the Borough Councils to pass
      judgement and make approval of are inaccurate when considering the figures
      released in this Independent Survey.
      This information has been “leaked” to the Northwich Chronicle this week.
      Cllr J Freeman noted that he had bumped into a colleague of Hazel Blears‟ recently;
      he had commented that as we are in the season of Lent, it was not to late to re-
      consider and repent.

200. Finance & Personnel (F&P)
     200.1To receive and consider reports and minutes
     The minutes from the F&P meeting of 5th February were received.
     200.2To agree any recommendations arising from reports and minutes
     F91. The F&P committee had forwarded a recommendation to the Parish Council
     that the revised Standing Orders (SO‟s) and Financial Regulations (FR‟s) be approved.
     It was resolved to approve the SO‟s and FR‟s and seconded.
     F92. The F&P committee has forwarded a recommendation to the Parish Council
     that the banking arrangements were in need of revising. The proposal was to “split
     the funds between the Alliance & Leicester account, which has a simple
     withdrawal/transfer procedure, and one of the other Building Societies”. Cllr F
     Dolphin re-iterated the need to split the funds in our reserve account as in our
     current position we would only be protected for the sum of £35k should the Alliance
     & Leicester face funding difficulties. The proposal to reduce risk was approved with
     all Cllrs in favour.
     F93. The Parish Plan Questionnaire had been forwarded to the Parish Council
     without recommendation. A discussion took place regarding the Parish Plan and it
     was resolved that it was irrelevant and no action was required.
     F101. Following the F&P discussions regarding the PC‟s Lone Working in the Parish
     Office the Chairman had taken the matter to the Police Forum, with members of the
     public present there was a reluctance to discuss in too much detail the issues;
     however she had been advised by the Police that Pepper Spray was not suitable, it
     had been suggested that personal panic alarms, and alarms linking to the main
     school building would be beneficial, in addition to keeping the door locked and using
     the spy-hole. Cllr F Dolphin moved to have better lighting installed as an “essential
     security” item. The Chairman resolved that the PC is to obtain quotes for security
     lighting, personal alarms, and a link up alarm to the school, Cllr D Shingler also
     suggested a video intercom system to operate the door – this will also be investigated.
     Any link up device to the main school building should be requested via Cllr J
     Freeman.
     At this time Cllr J Freeman noted that further to the power failure in the Parish
     Office he had obtained a quote for the installation of a 32amp main circuit, the quote
     of £290+VAT was accepted and a vote to instigate the work showed all Cllrs in
     favour. Cllr J Freeman will inform the Headmaster.

      200.3Approval of Expenditure since last meeting
      Cheque number 100454-469 were moved for approval and seconded.
                                              55
      200.4Progress of Internal Audit for year ended 31st March 2007
      The PC was able to confirm that further information had been forwarded to the
      Internal Auditor and that the work was due for completion this week, ready to be
      forwarded to the External Auditor.
      200.5Any other matters
      The PC brought to the Council‟s attention Bank Summaries and Summaries of
      Expenditure that had been adjusted for formatting purposes only (Apr – Sep) that
      required signatures of approval from F&P Chairman F Dolphin and Ordinary Parish
      Chairman E Bland. As the figures remain the same and only presentation being
      different it was moved to sign off the adjusted Summaries. Summaries for October
      and November had also been adjusted from those previously approved, their
      adjustments were the removal of an item from each month that had been duplicated
      – no additions have been made. These were also signed off. The respective minutes
      are forwarded to the F&P meeting 8th April to be signed showing the correct figures.

201. Environment & Youth (E&Y)
     201.1To receive and consider reports and minutes
     There has not been an E&Y meeting since the last Ordinary Parish meeting.
     201.2Any other matters
     As Cllr R Moss was unable to attend the meeting he had forwarded items for
     discussion to both the Chairman and Cllr P Shingler.
     E70. The E&Y committee are keen to iron out problems and had resolved to organise
     a meeting with the local Football Managers to discuss the use and maintenance of
     LHF. Ideally the meeting should be held either Wednesday or Thursday of next week
     (27th/28th Feb), in addition to the Football Managers all E&Y committee members are
     invited and a representative of the F&P committee. Following consultation with
     diaries Thursday the 28th is ruled out as four E&Y members are unavailable. The
     meeting is pencilled for Wednesday 27th February providing Football Managers are
     able to attend, Cllr G Edwards has agreed to represent the F&P committee, Cllr M
     Critchley will also try to attend.
     E74. A committee has been formed to assist the village in the “Year of the Gardens”
     themed Community Pride Competition. Cllr P Shingler has requested the Parish
     Council‟s permission to improve the flower beds in the Russet Road Play Park (RRPP),
     and has also requested permission from VRBC and Cheshire County Council (CCC)
     to improve flower beds on verges throughout the village. Their plan is to plant
     bluebells, daffodils, lavender and other such wildflowers in hedgerows, flowerbeds
     and anywhere they possibly can. In particular a spiral themed display is desired for
     the copse on LHF by the memorial stone.
     Funding is available providing the project is on behalf of the village, i.e. a group
     activity. With the newly formed committee including the Gardening Group, The
     Historical Society, Weaverham Trust, Scouts, Weaverham Community Centre (WCC)
     and over 500 volunteer hours the committee qualifies but requires the funding to be
     obtained via Weaverham Community Centre for which the Parish Council must
     approve. With Cllrs E Bland and J Freeman declaring a prejudicial interest (WCC) the
     remaining Cllrs expressed their pleasure to be involved in the project. It was moved
     to assist by granting permission to replant flower beds belonging to the Parish
     Council and also to apply for funding via WCC, all Cllrs were in favour excluding only
     those declaring interests.
     Cllr J Freeman commented that he had been approached by someone from the
     Methodist Church wishing to organise a sponsored walk to raise funds for Children‟s
     Homes with a planned route being through Russet Road, he requested permission of
     the Parish Council for such an event to take place; with all Cllrs feeling it is a lovely
     idea permission is granted on the provision the relevant Police and Traffic authority
     are aware.
                                              56
      With the issue of CCTV ongoing a meeting is being organised to “show off” the high-
      tech system and its‟ clever positioning to be implemented to cover areas owned by the
      Parish Council. The request is that as many Cllrs as possible attend the meeting
      pencilled for the evening of 29th February. Cllr J Freeman noted that although the
      shop owners on Northwich Road and Lime Avenue were reluctant to pay towards a
      CCTV system to protect their own properties it would be advantageous for them to be
      invited in the hope that with a no-commitment attitude the system could entice them
      into finally agreeing to pay proportionately for a system to cover the shopping
      parades. On receiving confirmation of the meeting time and date the PC is to write a
      letter to the shop owners inviting them to witness for themselves the benefits of being
      protected by a CCTV system, Cllr W Reynolds has offered to hand deliver the letters.
      The Community Pride Competition 2008 Entry Forms have been received, in Cllr R
      Moss‟ absence Cllr P Shingler has offered to pencil the details for the PC to complete
      in due course.

202. Planning
     202.1To receive and consider reports and minutes
     The planning report including plans received between 21st January and 15th
     February was received and Cllr J Freeman briefly discussed the items.
     202.2To agree any recommendations arising from reports and minutes
     None.

203. Joint Burial Committee
     203.1To receive and consider reports and minutes
     The Minutes from the meeting of 22nd January had already been circulated, Cllr J
     Freeman summarised the details and noted that the book recording the details of
     those whose remains are at Gorstage Burial Ground can be found at Sandiway
     Church. The next meeting is to be held 22nd April at Wallerscote School.
     203.2To agree any recommendations arising from reports and minutes
     None.

204. Standing Orders & Financial Regulations
     The revised SO‟s & FR‟s were approved earlier in the meeting 200.2, F91.

205. Parish Plan Questionnaire
     No action is required, as per 200.2, F93.

206. Cheshire County Council (CCC) Matters
     Cllr F Dolphin reported on behalf of County Cllr N Dolphin that Cheshire County
     Council had received a 4* award from the audit commission despite the poor rate
     grant settlement of 2.2% (The average for Shires was 5.7%, the best being 11%).
     Further to 179. VRBC Matters, Cllr N Dolphin reported that CCC has experienced
     great difficulty in obtaining the information from the Government regarding the LGR
     which still remains to be debated in the House of Lords. The spurious figures are a
     long way off those CCC were led to believe would be, a matter of great concern; there
     are whispers that there is a rising amongst the Lords which the Parish Council hopes
     will bring a better result for the area.

207. Vale Royal Borough Council (VRBC) Matters
     None further than those already discussed.


208. Weaver Vale Housing Trust (WVHT) Matters
                                            57
      It was noted that employees of WVHT had been seen driving whilst using their mobile
      phones, one of which was struggling to maintain control of her vehicle. The PC is to
      telephone WVHT to raise the issue as a general complaint.
      The severe pot-holes on Larch Close have been addressed however WVHT and VRBC
      are currently arguing between themselves over the responsibility.

209. Policing Matters
     A “Set the Pace” campaign is to be launched 8th March; residents are to be invited to
     sign up agreeing to uphold the speed limits. The PCSO will be out with a speed gun
     soon after the campaign is running.
     The Crime Beat Project continues, a Police Forum meeting is to be held - date to be
     confirmed. It was noted that the first ever Police Forum to be held in Weaverham has
     been set for January 2009.
     An article has been submitted to the Weaverham News detailing the Police and
     PCSO‟s input to the village.
     Holding the Police Surgery in the Weaverham Community Centre costs £200 per
     year, WCC requested the Parish Council‟s assistance with the funding, with Cllrs E
     Bland and C Hampson declaring an interest, Cllr M Critchley proposes to fund the
     Police Surgery to a maximum of £200, the proposal was seconded and approved.

210. Chairman’s Correspondence
     None further to items already discussed.

211. Councillor’s Communications
     Cllr M Critchley noted that his enquires into our legal status regarding the
     responsibility of the Parish Council to Data Protect found that as we only hold a
     paper version of the electoral register we are not liable – only electronic versions
     must be registered with the Data Protection Act.
     Cllr C Hampson has been involved with the protest against Windfarms in Sutton
     Weaver. It would seem the plans are going ahead anyway, he stressed that there will
     be an effect on Weaverham as the towers will be visible from Park View. The cost of
     unit per tower is double that of a standard power station, furthermore the Windfarm
     runs at an average of only 27% efficient. It was noted the VRBC were tardy declaring
     their interest in the plans and are avoiding giving out their Enquiry date. Cllr J
     Freeman pointed out that when the Urban Village plans were initiated the pre-
     enquiry meeting was the one to look out for not the actual enquiry meeting, he
     suggested that this may also be the case here.

212. Meetings Attended
     The Chairman had attended various meetings including the Safety Action Group, the
     Police Surgery, Joint Burial,
     Cllrs W Reynolds, P Shingler, J Freeman had attended the Planning meetings, J
     Freeman had also attended the Joint Burial Committee meeting.

213. Weaverham Parish Council Matters
     The PC reported that the bus shelter on Withens Lane had again been vandalised,
     this had been reported to CCC; in addition the bus shelters at the Cricket Club, Co-
     Op, and Lime Avenue are vandalised on a regular basis. The PC is to contact both
     Arriva and CCC to establish ownership and responsibility of each end every bus
     shelter in the village, this information is to then be displayed at every bus shelter
     with the request that the public notify the relevant body on finding damage. The only
     bus shelter in the village belonging to the Parish Council is the one on High Street
     near the Hanging Gate, it was suggested that our Contractor Gary Steele should
     include this on his work schedule.
                                            58
      Fencing along the top of LHF has also been vandalised, the PC has requested a quote
      from the Leicester Street Depot (VRBC) for repairs.

214. Parish Clerk’s Correspondence
     Further to the report issued weekly detailing post and emails received the PC
     summarised the correspondence sent from the Parish Office and their responses; for
     ease of reference the summary is attached as Appendix 1.

215. Any business considered urgent by Chairman
     Cllr W Reynolds queried the availability of LHF for the Royal British Legion to hold
     car boot sales, the PC is to update the Parish Council calendar and forward the
     available dates to the RBL.
     Cllr M Critchley drew attention to the F&P committee‟s recommendation to cash in
     the Government bond for the purpose of tidying up the banking arrangements,
     following discussion of this and the reserve fund account it was resolved to refer the
     matter back to F&P.

216. Date of Next Meeting
     17th March 2008, 7pm.

217. Exclusion of the press and public
     With the meeting drawing to a close the Chairman invited the members of the public
     to comment or ask questions relating to the discussions held at the meeting;
     With regard to the Parish Office‟s electrical supply it was suggested that the problem
     be fully investigated before commencing any work, with new regulations for residual
     circuit breakers due to be enforced later this year there was a concern that the
     problem may be more sinister than a simple overload.
     The Parish Plan discussions had alerted attention to outstanding issues, with this
     being a matter that has repeatedly raised its head it was resolved to call a meeting to
     be fully investigated, in the meantime both the F&P and E&Y committees will feature
     the Parish Plan on their next agendas.
     No further comments were made by the members of public present, it was resolved to
     exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)
                                            59
  Minutes of meeting held at the Wallerscote Community School on Monday 21st January
                                      2008 at 7pm.

PRESENT:          Cllr   Eileen Bland                  Chairman
                  Cllr   Capt Chris Hampson                 Vice-Chairman
                  Cllr   William Reynolds
                  Cllr   Julian Bland
                  Cllr   John Freeman
                  Cllr   Roger Moss
                  Cllr   Frank Dolphin
                  Cllr   Mike Critchley
                  Cllr   Doug Shingler
                  Cllr   Pam Shingler
                  Cllr   Andrew Cripps

APOLOGIES:                Cllr Gillian Edwards


IN ATTENDANCE:     Michelle Jones                            Parish Clerk (PC)
              Four members of the public

168. PUBLIC FORUM
     The Chairman welcomed everyone to the meeting and invited members of the public
     to speak;
     Mr Philip Walters from Weaverham Community Youth Football Club, asked for the
     Council‟s assistance with training the older Football Teams. Lake House Field is
     unsuitable as there is broken glass and bottles, dog fouling, and problems with
     drainage and rolling. The pitches available at Weaverham High School are also
     unsuitable suffering the same problem with drainage, and the all-sports pitch
     surface at Weaverham Community Centre is dangerous for youngsters. The teams
     are having to travel to nearby facilities such as Moss Farm, Sir John Dean‟s and
     Winnington to train and play at a cost of approximately £27 per hour, Mr Walters
     would much rather be spending this money in Weaverham as the teams are
     Weaverham Community Youth.
     In response the Chairman has asked the PC to ask the Contractor Gary Steele to
     make more intensive searches of the field for broken glass and dog fouling. In view of
     the fact that there are on-going discussions regarding Lake House Field‟s usage and
     maintenance the Chairman has invited Mr Walters to the next Environment and
     Youth Committee meeting due to be held 4th March 2008, and in the meantime
     requests that he consults with Cllr R Moss. The PC has recorded Mr Walters‟
     telephone number and will forward to Cllr Moss.
     With no other members of the public wishing to speak the Chairman presses on with
     the Agenda.

169. APOLOGIES
     Apologies for absence from Cllr G Edwards were noted and accepted, also Cllr‟s J
     Freeman and R Moss had sent apologies that they arrival would be late, these were
     also noted and accepted.

170. DECLARATIONS OF INTEREST
     Cllr‟s E Bland, C Hampson, J Bland, J Freeman and F Dolphin declared a prejudicial
     interest in the Weaverham Community Centre; they will be required to leave the
     room during any discussion regarding the Weaverham Community Centre.
                                               60
171. APPROVAL OF MINUTES OF MEETING 10TH DECEMBER 2007
     With the addition of “if it is unsafe” to the last line of 149.3 the minutes were
     approved by the Chairman. PC to make the noted amendment, re-issue and have
     signed by the Chairman.

172.   MATTERS ARISING FROM MINUTES OF MEETING 10TH DECEMBER ‘07
       None not already dealt with elsewhere on the agenda.

173. FINANCE & PERSONNEL
     173.1To receive and consider reports and minutes
     The Bank Summaries from December 2007 and the minutes from the Finance and
     Personnel Committee meeting of 8th January 2008 were received and approved.
     173.2To agree any recommendations arising from reports and minutes
     F78. Cllr M Critchley queried the progress in returned Lake House Field fees to the
     Weaverham Corvettes, the PC confirmed that a letter had been posted and awaits
     reply.
     F81.2 The Council unanimously resolved that the former signatories on the bank
     account namely Kim Stone, Richard Gorrill and James Wilson be removed from the
     mandate. The PC had drafted a letter in anticipation of this resolution which was
     signed by the Chairman and Cllr F Dolphin.
     173.3Approval of Expenditure since last meeting
     Cheque number 100450-453 were moved for approval and seconded.
     173.4Progress of Internal Audit for year ended 31st March 2007
     Cllr J Freeman confirmed that he had taken the Audit papers to the Internal Auditor
     himself, the External Auditors have been informed. The Chairman thanked Cllr
     Freeman, and invited him to submit his expenses for re-imbursement.
     173.5Approval of Budget
     From the Environment & Youth Committee meeting of 15th January 2008 it was put
     to the Parish Council that the Legal & Professional Fees ought to be put back in to
     the budget at £1,000, a discussion took place as to whether or not this should be
     taken out of the Contingency or in addition to the Contingency. A move for
     amendment of £1,000 in Legal & Professional Fees and Contingency remaining at
     £5,000 was made and seconded. A vote of seven in favour carried the motion.
     Cllr P Shingler queried the Contractors Fees shown in the draft budget claiming the
     Parish Council is “dabbling in the dark” with not having true figures. Cllr F Dolphin
     justified the anticipated fees being increase by 10% over a three year period as a best
     possible estimate given that the budget figures were required sooner than actual
     figures are available.
     The precept figure drafted at £65,000, an increase of 3.8% was moved for approval
     and seconded.
     At this time Cllr‟s with a prejudicial interest in Weaverham Community Centre were
     asked to leave the room while a discussion took place regarding its match funding
     request. Cllr D Shingler acted as temporary Chairman. The match funding usually
     provided is £5,000, for the 2008/09 financial year their request is for a total of
     £10,000. It was suggested an additional £3,000 (total £8,000) be budgeted to help
     compensate for the loss from recycling. A further suggestion was to provide the full
     £10,000 requested on the provision that should the project fail the Parish Council
     would be refunded the additional £5,000. This motion was seconded and all were in
     favour. £10,000 will be budgeted for Weaverham Community Centre‟s match
     funding. Cllr‟s were asked to re-join the meeting.
     One further item on the budget required discussion but is referred to Part B.
     At this time it was moved to approve the budget (with the exception of the Part B
     item), seconded and all were in favour of approval.
     173.6Any other Matters
     The Finance and Personnel Committee were thanked for the “Good job done”.
                                              61


174. ENVIRONMENT & YOUTH
     174.1To receive and consider reports and minutes
     Cllr R Moss thanked the PC for having the minutes from the last meeting available in
     good time.
     174.2 To agree any recommendations arising from reports and minutes
     A recommendation from the Environment and Youth Committee has been put to the
     Council to purchase a digital camera. Cllr F Dolphin was satisfied to do so provided
     funds are available, brief discussion estimated cost being in the region of £80. It was
     moved to use funds from the 2007/8 budgeted contingency, seconded and approved.
     Cllr‟s R Moss and A Cripps to arrange.
     It was noted that an Ordinance Survey map of Russet Road Play Park was already
     available; the PC does not need to obtain one from VRBC.
     174.3Any other matters
     None at this time.

175. PLANNING
     175.1To receive and consider reports and minutes
     As the PC had failed to provide the relevant reports at the previous meeting Cllr J
     Freeman discussed the report now supplied, all applications received between 20th
     November 2007 and 18th January 2008 were not objected to.
     175.2 To agree any recommendations arising from reports and minutes
     It was put to the Council to write to the Secretary of State regarding Mr Houston‟s
     appeal to advise that there were no objections in the first instance nor had any
     complaints been received. Furthermore, Cllr W Reynolds noted that the new fence
     actually made the area safer than before. All were in favour, a letter will drafted by
     Cllr Freeman.

176. JOINT BURIAL COMMITTEE
     Next meeting 22nd January 2008 in the Parish Rooms Acton Bridge at
     7:30pm. Cllr J Freeman confirmed he would be attending.

177. STANDING ORDERS & FINANCIAL REGULATIONS
     The edited Standing Orders & Financial Regulations were presented and received,
     with thanks to Cllr D Shingler. It was suggested however that they be put to the
     Finance & Personnel Committee for their perusal before the Ordinary Parish Council.

178. CHESHIRE COUNTY COUNCIL MATTERS
     178.1Cllr F Dolphin was able to comment on County Cllr Nora Dolphin‟s behalf that
     a petition against the split of Cheshire was in progress. The legal Orders are due for
     discussion in both the House of Commons and the House of Lords in February.
     178.2Concerns were raised that with a cold snap anticipated the roads would not be
     adequately gritted. The combination of bad frosts and rainfall means that the heavy
     gritting that has taken place is likely to have been washed away.
     178.3The issue of road safety at the Hodge Lane/Littledales Lane junction has again
     been raised. Since the initial complaint was made the residents have advised that
     nothing has been done and more accidents have happened. There is a growing
     concern that someone will die soon.


179. VALE ROYAL BOROUGH COUNCIL MATTERS
     Further discussion took place regarding the single unitary plans. Cllr D Shingler
     commented that with the Orders due in Parliament in February we are at present in
     limbo. It is, however, almost certain that the very costly exercise will result in
                                             62
      Cheshire being poorer for it. Throughout the process there has been a lack of
      referendum and has been on the whole non-democratic. Cllr J Freeman commented
      that there has been many consultations; the Chair of the consultations at the time
      has been made aware of the very high costs and of the fact that there is no public
      support but it would seem that this bears no relevance.
      It was clearly noted that ALL Councillors believe this to be very serious and very sad
      for Cheshire.

180. WEAVER VALE HOUSING TRUST MATTERS
     Following a recent meeting at the St John‟s Ambulance station correspondence has
     been made addressing the terrible lighting there, also the moss on the roofs of
     bungalows. This awaits response.

181. POLICING MATTERS
     There is little change to report regarding the progress of CCTV but we are assured
     that the matter is still moving along.
     The SID‟s are still being repaired, everyone is aware that we are high on the priority
     list once in action again.
     It is noted that the Co-Operative is allowing Police to use their upstairs offices.

182. CHAIRMAN’S CORRESPONDENCE
     A complaint has been received regarding the Swimming Pool, Chairman has asked
     that the Swimming Pool Committee convene to address the matter.

183. COUNCILLOR’S COMUNICATIONS
     Cllr A Cripps commented on the Validation of Planning Applications report issued by
     VRBC. The proposal is to standardise the methods of applications and is seen to be
     “good news” all round.

184. MEETINGS ATTENDED
     The recent Community Safety Action Group meeting was attended by Cllr‟s E Bland
     and D Shingler.

185. WEAVERHAM PARISH COUNCIL MATTERS
     Matters prepared had already been addressed.

186. PARISH CLERK’S CORRESPONDENCE
     Further to the correspondence report issued on a weekly basis the PC confirmed that
     a representative from the Mersey Forest had been invited to the next Environment &
     Youth Committee meeting to discuss access routes and woodland; and a quote is to
     be obtained from Came & Co. for Insurance policies specifically designed for Local
     Councils.

187. ANY BUSINESS CONSDERED URGENT BY CHAIRMAN
     187.1The Environment & Youth Committee were unable to access the main school
     building for their meeting on 15th January, this matter had been resolved earlier in
     the day – PC now has keys and relevant codes.
     187.2Having held a Committee meeting in the Parish Office there is great concern
     over the safety of the PC working alone, and also the insufficient lighting outside the
     office. This matter is to be put to the Finance & Personnel Committee meeting of 5th
     February as a matter of urgency.
     187.3Following a power failure in the Parish Office the school are to be notified that
     the electricity supply needs to be addressed.
                                          63
188. DATE OF NEXT MEETING
     18th February 2008, 7pm.

189. EXCLUSION OF PRESS AND PUBLIC
     No further comments were made by the members of public present, it was resolved to
     exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)
                                                   64
    Minutes of meeting held at the Wallerscote Community School on Monday 10th December 2007 at 7pm.

PRESENT:              Cllr Eileen Bland                    Chairman
                      Cllr Capt Chris Hampson              Vice-Chairman
                      Cllr William Reynolds
                      Cllr Julian Bland
                      Cllr John Freeman
                      Cllr Roger Moss
                      Cllr Frank Dolphin
                      Cllr Gillian Edwards
                      Cllr Mike Critchley

APOLOGIES:            Cllr Doug Shingler
                      Cllr Pam Shingler

IN ATTENDANCE: Michelle Jones                              Parish Clerk (PC)
               One member of the public                    Peter Andrewartha

143. PUBLIC FORUM
      Peter Andrewartha wished everyone a Happy Christmas, this was duly returned.

144. APOLOGIES FOR ABSENCE
      Apologies from Cllr’s D & P Shingler were noted and accepted.

145. DECALRATION OF INTEREST AND REMINDER IF CHANGES OF INTEREST
      No changes were reported nor any interest declared.

146. APPORVAL OF MINUTES OF MEETING OF 19TH NOVEMBER 2007
       Re-numbering of the minutes and a minor adjustment as noted required, accepted as a true record and
       signed by Chairman.

147. MATTERS AIRISING FROM MEETING OF 19TH NOVEMBER 2007
      127.1 Use of Lakehouse Field by the local Football Team.
            Our position on this matter remains unclear at this time, although the field is registered as
            Common Land the maintenance and upkeep needs to be managed, this would imply that
            authority to use the field should be required. To be re-addressed at the Environment & Youth
            Meeting of 15th January 2008.
      123. Publication of Minutes.
            Following the discussion at the previous meeting regarding the publicity of Council
            documentation Chairman suggests it should be decided by Cllr D Shingler when, if at all, the
            minutes should be posted on the internet. It is agreed that minutes should only be posted once
            they have been approved. Cllr J Freeman suggest that by posting the minutes on the internet the
            Parish Council would enable the local younger people to be more involved in community
            matters.

148. FINANCE & PERSONNEL
       148.1 To receive and consider Reports & Minutes.
              The Bank Summaries for October and November 2007, and the Minutes from the Finance and
              Personnel Meeting held 4th December 2007 were presented and approved. These were signed off
              by the Chairman.
       148.2 To agree any Recommendations arising from the Reports & Minutes.
              F53.4 The matter of the Internal Auditors was discussed, PC to contact locally based auditors,
              namely Bennett Brooks and Howard Worth, to obtain quotes for the 2007/8 audit.
                                                         65
              F59 Policy Review – Charges for use of Lakehouse Field.
              Cllr F Dolphin has researched other local facilities; both Moss Farm and Knights Grange charge
              £460 + VAT p/annum per team. This charge is for use of their pitch for matches only; use for
              training is at an extra cost. Showers are available at these places however this also costs extra. It is
              agreed to forward this matter to the Finance & Personnel meeting on 8th January 2008. The
              recommendation is to increase the charge for use of LHF, the question of how much by is to be
              discussed at the F&P meeting. Cllr J Freeman will look into the charges made by Weaverham
              High School.
              F60. Review of Banking Arrangements.
              Cllr M Critchley has been investigating the banking arrangements with regard to the Northern
              Rock disaster, it was agreed that the investment would be moved/split to better benefit the Parish
              Council, Seconded and Approved.
              F61.1Christmas Lights ‘Switch On’
              It was noted that the Mayor, three Councillors and members of the public were present.
              The electricians fee of approximately £90 was moved for payment by Cllr J Bland, and seconded
              by Cllr W Reynolds
       148.3 Approval of Expenditure since last meeting
              Cheque numbers 100422-449 are approved by Cllr F Dolphin, seconded by Cllr J Freeman. The
              release of cheque number 100447 is to be discussed in Part B. Chairman has signed off the
              Expenditure.
       148.4 Signing off Accounts for Year Ended 31st March 2007.
              Cllr J Freeman has pencilled the required information on the Internal Audit Form and briefly
              discussed items with discrepancies, the 30% less on staff arises from being without a Clerk for
              some time during the year, and less expenditure from having fewer projects. The value of assets
              and depreciation should be almost identical to 2005/6, to be reviewed with PC. It was recognised
              that the accounts are true and the audit is late, Cllr F Dolphin moves to press on with the Internal
              Audit and Cllr M Critchley Seconds.
       148.5 Approval of Risk Assessment.
              Cllr J Freeman has updated the Risk Assessment and summarises the changes made, Cllr F
              Dolphin moves to accept the Risk Assessment and Vice-Chairman seconds.
       148.6 Any Other Matters.
              None.

149. ENVIRONMENT & YOUTH
       149.1 To receive and consider Reports & Minutes.
       149.2 To agree any Recommendations arising from Reports & Minutes.
              There has not been a meeting since 6th November 2007; these Reports & Minutes were approved
              at the last Ordinary Parish Council Meeting of 19th November.




       149.3 Any Other Matters.
              It was noted that Lakehouse Field has been used and damaged; on this occasion it is unclear as to
              whether or not authority had been granted to use the field. The point was again raised that the use
              of LHF needs to be managed to prevent unauthorised use causing damage and therefore prevent
              other’s usage. Chairman moves that Football should not be played given the poor weather
              conditions making the field unsafe, she had denied access for use on 8th December 2007 and this
              was supported by Vice-Chairman and Cllr J Bland. Cllr R Moss suggests the Parish Council follow
              Moss Farm’s lead and close the field during the winter period.

150. PLANNING
       150.1 To receive and consider Reports & Minutes.
                                                        66
       150.2 To agree any Recommendations arising from Reports & Minutes.
              PC failed to bring the relevant files. From memory Cllr J Freeman advised there was only one
              Planning Application made and the Committee had no objections. PC to bring missing
              documentation to Ordinary Parish Meeting on 21st January 2008.

151. JOINT BURIAL COMMITTEE
       151.1 To receive and consider Reports & Minutes.
       151.2 To agree any Recommendations arising from Reports & Minutes.
              There has not been a meeting. A Contribution Request has been received, and was approved for
              payment.

152. CHESHIRE COUNTY COUNCIL MATTERS
      The decision to split Cheshire into two has been deferred for now, however through the grapevine it is
      thought the Minister does want the split to take place. Chairman has asked that Cllr’s J Freeman and F
      Dolphin liaise to further convey our disapproval of the proposal.
      The Rate Support Grant details have been issued, giving a National increase of 3.6%, with the Shire’s
      averaging at 5.7%. Cheshire increase is just 2.2% which is considered poor, the ceiling increase of
      Council Tax of 5% means that our local services are more than likely to suffer.
      On behalf of County Councillor Nora Dolphin, our Cllr F Dolphin advised of chevrons having been
      flattened on the Weaverham roundabout, this matter is being taken care of.

153. VALE ROYAL BOUROUGH COUNCIL MATTERS
      A discussion took place regarding the employment implications surrounding the single unitary plans. The
      Vice-Chairman has been active in coordinating businesses, transport providers, and colleges within VRBC
      to coerce a full working and education/training system. This is an ongoing project and once in place
      should be transferable to whoever ends up with control.

154. WEAVER VALE HOUSING TRUST MATTERS
      None.

155. POLICING MATTERS
      None.

156. CHAIRMAN’S CORRESPONDENCE
      None.

157. COUNCILLOR’S COMMUNICATIONS
      The Vice-Chairman has advised the Parish Council is now empowered to ‘Hold’ trespassers at Beach
      Wood while the Police/Fire Brigade are called. A Stewardship is now in place to enable the eviction and
      removal of trespassers.
      Cllr R Moss has had a query regarding the Burial ground in Gorstage, being the use the ground by
      Winsford residents. Cllr J Freeman was able to resolve by informing that anyone can use the ground
      providing they use the necessary channels, although Gorstage is generally used by residents more local.
      Cllr M Critchley has forwarded Thanks to the Parish Council from residents of Hodge Lane/Littledales
      Lane for tackling the road safety issue.

158. MEETINGS ATTENDED
      Cllr J Freeman attended a County Council Meeting re Transport and SID’s. He has advised that the
      machine is broken and this is causing the delay in setting up the project in Weaverham. County
      Councillor N Dolphin is aware and will be reminding the County Council that Weaverham are a priority
      once the machine is fixed. Hopes are that the machine will be up and running in the village by February
      2008.
                                                      67
       Cllr J Freeman also attended a Sustainable Cheshire Forum regarding the very serious issue of Climate
       Change. He urges all members of the Parish Council review their efforts to reduce their Carbon Footprint
       deeming it ‘not enough to turn down your thermostat a degree’.

159. WEAVERHAM PARISH COUNCIL MATTERS
      None at this time, PC a little un-prepared. (Apologies – MJ)

160. PARISH CLERK’S CORRESPONDENCE
       None at this time, PC a little un-prepared. (Apologies – MJ)

161. ANY BUSINESS CONSIDERED URGEN BY CHAIRMAN
      Nothing urgent at this time.

162. DATE OF NEXT MEETING
      Monday 21st January 2008.

163. EXCLUSION OF PRESS AND PUBLIC
       Peter Andrewartha, before exclusion, noted that the gate behind his residence has been fixed following
       vandalism, there is a camera set up ready to catch the offending parties should they repeat their antics.
       The Vice-Chairman informed Peter that the hedge-cutters were due in and the area was due to be cleared.
       Cllr W Reynolds added at this point that the paving flags by the Ring O’ Bells are in a terrible state and
       are a risk to public health and safety; this is a matter to be put to the County Council.
       It was resolved to exclude the public under the Local Government Act 1972 Schedule 12A PART 1(i)
                                                      68
                      Minutes of the Meeting held at the Wallerscote Community School
                                 on Monday, 19th November 2007 at 7-00pm.

PRESENT: Cllr Mrs E Bland                     Chairman
         Cllr Capt C Hampson                   Vice-Chairman
         Cllr M Critchley
         Cllr A Cripps
         Cllr F Dolphin
         Cllr G Edwards
         Cllr J Freeman
         Cllr W Reynolds
         Cllr Mrs P Shingler
         Cllr D Shingler

APOLOGIES: Cllr J Bland

IN ATTENDANCE: J Woodward – Temporary Clerk
               Two members of the public.

124. Members resolved to appoint James Woodward to give temporary clerical
     help during the transition period to the commencement of the new Parish Clerk.

125. PUBLIC FORUM.
     A representative of the Weaverham Trust raised the issue of publicity to
     Council documents particularly minutes. This matter was previously raised at the
     July meeting. The Chairman confirmed that the Council meets all the statutory
     requirements for publicity of documents. It should be bourn in mind that minutes
     are in “draft” form only until approved, as a correct record, at a subsequent
     meeting.
     Resolved – to discuss and make a public statement at the December meeting.

Cllr R Moss joined the meeting at 7-10pm.

126. APOLOGIES.
     Apologies from Cllr J Bland were noted and accepted.

127. DECLARATIONS OF INTEREST
     No changes were reported nor any interest declared.

128. MINUTES
     The minutes of 15th.October were approved and signed by the Chairman
     as a correct record.
129. MATTERS ARISING.
     127.1. - Lake House Field – A discussion took place as to the rights of a football team
     to use this field, which is registered Common Land, without the permission of the
     Council.
     Local Authorities have powers under the Commons Registration Act 1965 (updated in
     in the Commons Act 2006) with respect to the custodianship and management of
     Commons and Village Greens.
     It was resolved to investigate the merits of purchasing a publication “Our Common
     Land” Sixth. Edition from the Open Spaces Society. In the meanwhile, the Clerk will
     write to the Secretary of the football club to inform him of the current position.
     This matter is to be referred to the Environmental and Youth Committee.
     127..2. Parish Councils Cluster Meeting – at Kingsley Village Community Centre.
     Cllr J Freeman agreed to attend on behalf of the Council.
                                                         69
130. APPROVAL OF EXPENDITURE.
    130.1. Christmas Tree order to United Utilities –
                Item                       Cost               Vat           Total

           1 x 24/26ft. tree -              £242.97           £42.52        £285.49
           4 x 3-4ft trees @ £9.29 each      £37.17            £6.50         £43.63
           Delivery and erection            £180.00           £31.50        £211.50

             Total – passed for payment -                                   540.65
     130.2. Fairway Landscapes Limited –
             Approval of estimates -
             Repairs to Pedestrian Access Gate to Field -            95.00 plus Vat.
             Repairs to self-closing gate – Children’s Play Area - 145.00 plus Vat.
      In items 128.1 and 2. above, the Clerk will (i) Confirm to the suppliers acceptance of
      the amounts shown and put the work in hand and (ii) Confirm delivery dates for
      trees.

131. ENVIRONMENTAL AND YOUTH COMMITTEE – 6th.November Cllr R Moss
     131.1. – Provision of sign at the Doctors Surgery Car Park
     It was resolved to approve the actions recommended in Min. E54.1. in principle
     subject to :-
     (a) The approval relates only to the provision of a sign.
     (b) Take the sign writers advice on disclaimers.
     (c) Phil Abbott to be contacted with regard to marking out the car park.
     (d) Cllr.Hanson to approach Albert Garner with regards to the actions in Min.E55.
     131.2. – Cheshire’s Year of the Gardens 2008 – a general discussion took place
     concerning the issues raised in Min.55.1/4.
     131.3. Under Min.E63 (other matters) the issue of Open Spaces Money was raised.
     It was resolved to contact Evelyn Rees at Vale Royal B.C. with estimates/details.
     131.4. It was resolved to approve the minutes of 6th.November 2007.

132. PLANNING COMMITTEE – Councillor A Cripps
    132.1. The schedule of planning applications considered during the period
    15th.October to 16th.November 2007, circulated before the meeting, was discussed and
    approved.
    132.2. Anaconda Investments Development - Cllr J Freeman submitted a letter,
    making representations against the appeal, which he proposed to send on behalf of the
    Council.
    It was resolved to approve this action subject to the addition of a final sentence
    requesting that the appeal be dismissed.

133. CHESHIRE COUNTY COUNCIL MATTERS.
    Cllr F Dolphin submitted the following report on behalf of County Councillor Nora.
    Dolphin.
       Continued parking across the dropped kerb disabled access at the Northwich Road shops has led to a
       request for help from the Weaverham Community Safety Action Group by the repainting of the white
       “H” markings alongside the access.
       In addition, for safety reasons, I was asked to support a request for the filling of a deep pothole
       alongside the Co-op Store.
       Following my request for assistance from the County Council Highways, they have very kindly dealt
       with these matters and their help is appreciated.
       Our relationship with the Highways staff is excellent. Nevertheless it is frustrating that the local shops
       will not take more responsibility for this private area in front of the shops, as the local tax payer cannot
       continually help out private businesses which make profits from the local community. It is not our role
       to subsidise in this way.
                                                        70
   Update on LGR
      Later this week there is a meeting of the cabinet to discuss the situation in Cheshire – especially to
      examine the adjusted financial case from the city of Chester.
      In addition to the statement by Deloitte’s that only 5 out of the 23 categories of cost or savings were
      found to be normal risk, everything else was found to be intermediate or high risk and pose an adverse
      or significantly adverse level of variance.
      The County’s analysis conducted to nationally accepted criteria concluded that splitting the county into
      two would cost over £103 million in five years.
      As for their statement of savings of £330 million per year the County’s financial analysis of the
      District’s case revealed that they would not have sufficient money to pay for their proposals and
      maintain a safe level of reserves. In fact the two proposed unitaries risk running out of money by 2009-
      2010.
      The County Council’s Financial case has already been accepted by the government.

134.VALE ROYAL BOROUGH COUNCIL MATTERS.
    None.

135. WEAVER VALE HOUSING TRUST MATTERS.
    None.

136.POLICING MATTERS.
   Discussion took place with regards to Community Safety Officers.
   It was further reported that Speed Indicator Devices (SIDs) had been recalled by the
   County Engineers for up-grading. Members expressed their interest in using the
   machines as soon as possible in order to start a speed enforcement campaign.

137. CHAIRMAN’S CORRESPONDENCE.
    The Chairman reported that see had received the resignation of the Parish Clerk.

138. COUNCILLOR’S COMMUNICATIONS.
    138.1. Erection of Four Wind Turbine Generators up to 125mts high and associated
    electrical and communication cables, sub-station, anemometry mast, new site
    access road at Aston Grange (Parish of Aston) for Tegni Cymru Cyf.
    The Vice-Chairman reported on a letter requesting a donation for a “protest fund” to
     oppose the development at appeal, expected to be held in the first half of 2008.
     He agreed to find out what the likely cost would be.
     It was resolve to refer this matter to the Finance Committee.
     138.2. Councillor Dolphin discussed the issue of road safety at the junction of
     Littledales Lane and Hodge Lane. A letter referring to this junction is to be
     forwarded to the County Engineer and the matter raised at the next Police Surgery
     Meeting.

139. MEETINGS ATTENDED.
     139.1. The Speed Indicator Devices (SIDs) meeting with Traffic Sergeant Hough,
     Traffic Consultant Chris Burnham and PCSO Nixon.
     139.2. Remembrance Service Civic Ceremony.
     139.3. St.John Ambulance presentation evening.
     139.4. The Police Forum.
     139.5. The Weaverham Community Safety Action Group.

140. PARISH CORRESPONDENCE.
    140.1. Best Kept Village 2008 - to be referred to the Environmental and Youth
    Committee.
    140.2. Members agreed to a request to send copies of the minutes of the Joint Burial
    Committee to Cuddington Parish Council.
    140.3. Fly Posting – members wished to reply objecting to this type of activity.
                                                        71
    140.4. Barrymore Institute – It was noted that the institute is to close at no cost to the
    community.

141. ANY OTHER BUSINESS.
     Parking in Church Lane - the Chairman agreed to speak to Fr.Farrell and the
     Community Action Team, inviting them to the next meeting.

142. DATE OF THE NEXT MEETING.
     Monday 10th.December 2007.

143. EXCLUSION OF THE PUBLIC.
     It was resolved to exclude the public under the Local Government Act 1972
     Schedule 12A PART 1(i)
                                                       72
            Minutes of Meeting held at the Wallerscote Community School on Monday,
                                  15th October 2007 at 7.00pm

            PRESENT:          Cllr Mrs E Bland                 Chairman
                              Cllr Capt C Hampson              Vice-Chairman
                              Cllr J Bland
                              Cllr A Cripps
                              Cllr F Dolphin
                              Cllr G Edwards
                              Cllr R Moss
                              Cllr W Reynolds
                              Cllr Mrs P Shingler

            APOLOGIES: Cllr M Critchley
                       Cllr J Freeman
                       Cllr D Shingler

            IN ATTENDANCE: P A Stone - Parish Clerk
                           Four members of the Public
                          One representative of the Press

78. Public Forum
   78.1. Mr Peter Bryan enquired as to whether the Parish Council had considered his proposal raised at the July
   meeting for allowance of public participation at the end of Part A of the meeting. Councillor Dolphin, in his
   capacity as Chairman of the Finance and Personnel Committee (“FPC”), responded that the proposal had been
   considered at the Special Meeting of the FPC held on 25th September 2007, to review existing Standing Orders
   and Financial Regulations. No final decision had been taken, as this exercise was still ongoing.
   78.2. Further to the point raised at the July meeting, Mr Bryan confirmed that the Public Library had now
   agreed to hold copies of past minutes of Parish Council meetings for a set period of time. The Chairman
   thanked him for his assistance in this regard.
79. Apologies
       Apologies from Councillors M Critchley, J Freeman and D Shingler were noted and accepted.
80. Declaration of Interest
       No changes were reported, nor any interests declared.
81. Approval of Minutes of Meeting of 17th September 2007
   81.1.   The following correction was agreed: -
       81.1.1. Item 78.1.3, line 4 - Replace “respond” with “response”.
   81.2. Subject to the above-mentioned correction, the minutes of Part A of the meeting, set out on pages 1 - 4
   were approved and the Chairman was authorised to sign them as a true record.
82. Matters Arising from Meeting of 17th September 2007
   82.1. Item 90.1 – Gorstage Sidings: Councillor Dolphin reported that the concrete blocks had now been re-
   positioned to block the entrance.
83. Finance and Personnel Committee – Councillor F Dolphin
   106.1. Minutes
                The minutes of the Finance & Personnel Committee held on 2nd October 2007, circulated prior to
                the meeting, were approved without amendment.


   106.2. Approval of Expenditure
                                                           73
          106.2.1. The Summary of Expenditure schedules for August and September 2007 totalling £5,252.14 and
               £6,692.88 respectively, including cheques numbered 410 to 433, were approved and signed by the
               Chairman.
          106.2.2. Councillor Reynolds enquired as to when the British Legion might expect a refund in respect of the
               cancelled Car Boot Sale. It was agreed that this matter would be place on the Agenda of the next FPC
               meeting for a decision.
107.      Environment and Youth Committee – Councillor R Moss
       107.1. Reports
          107.1.1. As there had been no meeting of the Committee since the last Parish Council meeting, there was
               nothing formal to report. However, Councillor Moss raised the following matters: -
              107.1.1.1. Lake House Field – A football team based outside the village continued to use the field on
                     an unauthorised basis. It was difficult to take any action until the legal position had been
                     established. Councillor Cripps offered to investigate the implications of the new Commons Act
                     2006.
              107.1.1.2. VRBC had requested the Parish Council to comment on the request by the resident of 192
                     Walnut Avenue for the removal of a bench situated outside of his property. It was agreed to refer
                     this matter to the next Environment & Youth Committee for its consideration.
108.      Planning Committee – Councillor A Cripps
       108.1. The schedule Planning Applications Considered during the period 17th September to 12th October 2007,
       circulated prior to the meeting, was discussed and approved.
       108.2. Anaconda Investments Development – Councillor Dolphin reported that the developer had appealed
       against the enforcement order. This would probably be heard in about three month‟s time. Meanwhile a
       moratorium prevailed.
109.      Joint Burial Committee
          Councillor Cripps took the meeting through the draft minutes of the meeting of 9th October 2007 and their
          content was noted. It was agreed that in future, the draft minutes of JBC meetings are to be circulated prior
          to the Parish Council meeting at which they will be reported on.
110.      Cheshire County Council Matters
       110.1. On behalf of County Councillor Mrs Nora Dolphin, Councillor Dolphin reported that other than the
       on-going issue of local government re-organisation in Cheshire, there were no matters of significance to report.
       110.2. The Parish Clerk (“PC”) informed the meeting of details of the “Joint Cluster Meeting” to be held on
       the evening of Tuesday, 27th November 2007 at Kingsley Community Centre. No limit had been placed on the
       number of representative attending from the Parish Council. Anyone wishing to attend was to inform the PC.
111.      Vale Royal Borough Council Matters
          None.
112.      Weaver Vale Housing Trust Matters
          None.
113.      Policing Matters
       113.1. The Chairman took the meeting through a report submitted by PCSO Karen Nixon, which had been
       circulated prior to the meeting. Its content was noted.
       113.2. With regard to the proposal to hold a monthly Police Surgery, it was agreed that the Parish Council
       would fund the cost of hire of the Community Centre of £12.50 per meeting.
114.      Chairman’s Correspondence
          None.
115.      Councillor’s Communications
          None.
116.      Meetings Attended
                                                         74
       There was nothing of significance reported.
117.   Weaverham Parish Council Matters
       The Chairman reported that immediately prior to the meeting the PC had informed her that due to new
       opportunities he had decide to submit his resignation. He had done this now so as to hopefully enable a
       new PC to be recruited before the next meeting. It was agreed that the advertising of the vacancy should be
       treated as a top priority. Accordingly, the PC was instructed to place the necessary advert in the following
       week‟s edition of the Guardian. The Chairman thanked the PC for his contribution during his time in office
       and wished him well in his new career.
118.   Parish Clerk’s Correspondence
       The schedule Parish Clerk’s Correspondence circulated prior to the meeting was noted.
119.   Any Business Considered Urgent by the Chairman
       None, other than the advertising of the Parish Clerk vacancy.
120.   Date of Next Meeting
       Monday, 19th November 2007 at 7.00pm
121.   Exclusion of the Press and Public
       It was unanimously resolved to exclude the press and public and move to Part B.
                                                         75
            Minutes of Meeting held at the Wallerscote Community School on Monday,
                                 17th September 2007 at 7.00pm

            PRESENT:        Cllr Mrs E Bland                  Chairman
                            Cllr Capt C Hampson               Vice-Chairman
                            Cllr M Critchley
                            Cllr F Dolphin
                            Cllr J Freeman
                            Cllr W Reynolds
                            Cllr D Shingler
                            Cllr Mrs P Shingler

            APOLOGIES: Cllr J Bland
                       Cllr A Cripps
                       Cllr G Edwards
                       Cllr R Moss

            IN ATTENDANCE: P A Stone - Parish Clerk
                           Four members of the Public
                          One representative of the Press

84. Public Forum
   84.1. The Chairman opened the meeting by reading from a prepared statement, the salient points of which
   were: -
       84.1.1. During the previous two weeks the village had been subjected to numerous incidents of mindless
             vandalism, which she preferred not being glorified in the press.
       84.1.2. She had received two letters of concern in this regard from the Weaverham Mothers Union and the
             Weaverham Women‟s Institute. As solutions to the recent problems, the former had supported the
             installation of CCTV cameras in the village, whilst the latter had proposed the introduction of a village
             policeman.
       84.1.3. The Parish Council had, on several occasions, tried to engage in a dialogue with the shop owners at
             the Northwich Road Shops with a view to installing CCTV cameras. In particular, the Co-op, Tesco
             and the two banks operating the ATM‟s had been written to. Co-op had responded and installed
             CCTV whilst no respond had been received from Tesco. This was considered a most unsatisfactory
             situation. Tesco had a duty of care to both their customers and staff alike and accrued substantial
             financial benefits from the store‟s operation.
       84.1.4. The Parish Council had formed a partnership with the Weaverham Community Association for the
             purpose of providing CCTV cameras and monitoring facilities to protect their respective assets
             situated in the Russet Road and Withins Lane area.
       84.1.5. Present policing of the village was regular, visible and effective. Three police officers patrolled at
             different times. Her personal experience as to response times to specific call-outs had been very good.
       84.1.6. There had been good support and response to issues raised through the forum of the Community
             Safety Action Group. Councillor D Shingler endorsed this.
   84.2. In response to the points raised by the Chairman: -
       84.2.1. Mr Andy Thomson related an instance of poor police response to an incident of theft of power
             tools from a residential garage reported to them. Later in the meeting this matter was referred to
             Inspector Minghella for follow-up.

       84.2.2. Mrs Phillippa Appleby, who considered she spoke on behalf a lot of people in the village, agreed in
             the need for CCTV. She had been a resident of the village for over 50 years and had never witnessed
             vandalism as bad as that recently experienced. She further emphasised the need for a Youth Leader. In
             response, the Chairman stated that she would welcome Mrs Appleby‟s inputs into two youth projects
             currently operating in the village.
   84.3. At this point Inspector Peter Minghella and PCSO Karen Nixon of the Northwich Police joined the
   meeting and were formally introduced by the Chairman. PCSO Nixon then provided a brief background on
                                                        76
   herself and previous experience during the past two years in Hartford. She had just started in the village and
   was working closely with both PC Dean Butterworth and the Chairman. Her aim was to become a familiar face
   with high visibility. It was agreed that she would attend future Parish Council Meetings and provide a report-
   back.
   84.4. Before leaving the meeting, PCSO Nixon handed out her card to those present so as to provide contact
   details. The Chairman also explained that posters had been placed around the village introducing PCSO Nixon
   and providing contact information.
85. Apologies
   Apologies from Councillors J Bland, Cripps, Edwards, and Moss were noted and accepted.
86. Declaration of Interest
   No changes were reported, nor any interests declared.
87. Approval of Minutes of Meeting of 16th July 2007
   87.1.   The following corrections were agreed: -
       87.1.1. Item 61.1.1.2, Line 6 – Replace “unavoidable” with “some”.
       87.1.2. Item 62.3.2, Line 1 – Replace “would be” with “had been”.
       87.1.3. Item 70.4, Line 1 – Replace “Moulton” with “Marston.”
   87.2. Subject to the above corrections, the minutes of Part A of the meeting, set out on pages 1-5 were
   approved and the Chairman was authorised to sign them as a true record.
88. Matters Arising from Meeting of 16th July 2007
   88.1. Item 58.1.2 – Corrections: Councillor Critchley reported that since the last meeting VRBC had visited
   the site in question. Unfortunately, they had either not trimmed the offending tree enough or had in fact
   trimmed the wrong tree, as the light into the park at night was still badly obscured.
   88.2. Item 68.1.2 – Remembrance Day Parade: The organisation of the event by the British Legion was to be
   confirmed with them.
89. Finance and Personnel Committee – Councillor F Dolphin
   83.1.   Minutes
       The minutes of the Finance & Personnel Committee (“FPC”) held on 7th August 2007, circulated prior to
       the meeting, were approved without amendment and signed by the Chairman.
   83.2.   Recommendations Arising from Minutes
       83.2.1. F23.2 - Swimming Pool Public Opening Hours: It was noted that these had now been widely
             publicised in the village. It was agreed that the Operator should be requested to include half term and
             weekend swims for children as well as details of the Christmas closure.




       83.2.2. F27.1 – Land at Rear of Farm Road: It was agreed that the first criteria specified by VRBC in their
             letter of 2nd August 2007 should be dealt before the second criteria were addressed. This would be
             done by: -
              83.2.2.1. Seeking written support and consent from Weaver Vale Housing Trust.
              83.2.2.2. Identifying the affected residents and writing to them for their consent.
   83.3.   Approval of Expenditure
       The Summary of Expenditure schedules for June and July 2007 totalling £3,768.89 and £3,289.88 respectively,
       including cheques numbered 394 to 409, were approved and signed by the Chairman.
84. Environment and Youth Committee – Councillor R Moss
   84.1.   Minutes
                                                   77
       Subject to the replacement in Item E44 of “Mr W Bellamy” with “Mr W Burgess”, the minutes of the
       Environment & Youth Committee (“EYC”) held on 4th September 2007, circulated prior to the meeting,
       were approved and signed by the Chairman. It was noted that of those present, only two Councillors
       attended the EYC meeting.
   84.2.   Recommendations Arising from Minutes
       84.2.1. E41.1 – The Chairman asked for reconsideration of the decision taken. After discussion, it was
             agreed that Evelyn Thomas at VRBC should be approached for a suitable recommendation, together
             with quotations, in respect of Councillor Mrs P Shingler‟s original proposal. It was further considered
             that the use of the S106 monies from the Anaconda Development for this scheme would be
             unaffected by the recent Inspector‟s decision.
       84.2.2. E42.4 – It was agreed to request the FPC to review the policy and scale of charges to be applied in
             respect of the use of Lake House Field in the 2007/08 financial year.
       84.2.3. E46.2 – It was agreed that the application for the Parish Small Grants Scheme should be completed by
             the PC in conjunction with the Chairman and Councillor Moss. Depending on price, the application
             would be for two or three benches on a matched funding basis.
85. Planning Committee – Councillor J Freeman
       The schedule Planning Applications Considered during the period 16th July to 14th September 2007, circulated
       prior to the meeting, was discussed and approved.
86. Joint Burial Committee
       Councillor Freeman reported on the last meeting held the day after the last Parish Council meeting. The
       next meeting was on 9th October 2007.
87. Cheshire County Council Matters
       On behalf of County Councillor Mrs Nora Dolphin, Councillor Dolphin provided a brief report that
       included the issue of increasing complaints about parking of vehicles on grass verges in Weaverham. This
       caused damage to the verges and posed a safety problem, particularly for children crossing the road. After
       discussion, it was agreed that this was a policing issue and should be referred to PCSO Nixon for follow-up
       and possible enforcement action, particularly, the question of parking on the grass verges on Withens Lane
       during football matches.
88. Vale Royal Borough Council Matters
       None.
89. Weaver Vale Housing Trust Matters
       None.


90. Policing Matters
   90.1. Councillor Dolphin expressed concern about a large quantity of stripped cable dumped at the Gorstage
   Sidings and of fly tipping in general at this location. The Chairman stated that PC Dean Butterworth was going
   to investigate the former that day. In respect of the latter, the PC was requested to speak to Mr Bill Burgess
   about repositioning concrete blocks so as to block the entrance.
   90.2. The Chairman reported that she had arranged a meeting on 15th October 2007 with Sergeant Hough,
   Head of Traffic at Cheshire Constabulary; to discuss the use of SID‟s in Weaverham.
91. Chairman’s Correspondence
   91.1. The letters from the Weaverham Mothers Union and the Weaverham Women‟s Institute, already
   referred to in Item 78.1.2 above, were read out by the Chairman. It was agreed the PC should respond and
   enclose a copy of PCSO Nixon‟s poster.
   91.2. The draft letter Unitary Government in Cheshire prepared by Councillor Freeman and circulated prior to the
   meeting was unanimously approved. It was to be sent to the Chief Executives of the various local government
   bodies involved in the matter in Cheshire.
92. Councillor’s Communications
   None.
                                                       78
93. Meetings Attended
   There was nothing of significance reported.
94. Weaverham Parish Council Matters
   94.1. The exchange of membership positions on the EYC and FPC by Councillors J Bland and G Edwards
   was unanimously approved.
   94.2. As Councillor J Bland had been an authorised signatory on the new bank mandate, it was agreed to
   replace him with Councillor D Shingler.
95. Parish Clerk’s Correspondence
   The Chairman explained that she had been working with the PC with a view to achieving a more effective
   means of informing Councillors of correspondence received. The outcome had been the schedule Parish Clerk’s
   Correspondence circulated prior to the meeting. This was approved for use at future meetings.
96. Any Business Considered Urgent by the Chairman
   None.
97. Date of Next Meeting
   97.1.   Monday, 15th October 2007 at 7.00pm.
   97.2.   Councillors Critchley and Freeman tabled their apologies in advance of the meeting.
98. Exclusion of the Press and Public
   It was unanimously resolved to exclude the press and public and move to Part B.
                                                        79

            Minutes of Meeting held at the Wallerscote Community School on Monday,
                                    16th July 2007 at 7.00pm

            PRESENT:          Cllr Mrs E Bland               Chairman
                              Cllr Capt C Hampson            Vice-Chairman
                              Cllr J Bland
                              Cllr A Cripps
                              Cllr M Critchley
                              Cllr F Dolphin
                              Cllr G Edwards
                              Cllr J Freeman
                              Cllr R Moss
                              Cllr W Reynolds
                              Cllr D Shingler
                              Cllr Mrs P Shingler

            IN ATTENDANCE: P A Stone - Parish Clerk
                           Three members of the Public
                          One representative of the Press


55. Public Forum
   55.1. Mr Peter Bryan requested a correction to Item 29.1 of the minutes of the Parish Council Meeting of
   18th June 2007. He had not suggested, as recorded, an alternative of an interval during the meeting when
   Standing Orders would be suspended to enable public comment. He had only proposed that this be done at
   the end of Part A of the meeting. It was agreed that the minutes would be corrected to reflect this (See Item
   58.1.1 below).
   55.2. He further enquired whether copies of approved Parish Council Minutes were still lodged at the Public
   Library. The Parish Clerk (“PC”) responded that towards the end of last year the Librarian had informed him
   that they did not have the storage capacity to keep copies of past minutes and only kept a copy of the latest
   minutes. It was agreed that the Public Library should be asked to reinstate the practise of holding past minutes
   for public access.
56. Apologies
   None, all members were present.
57. Declaration of Interest
   No changes were reported, nor any interests declared.
58. Approval of Minutes of Meeting of 18th June 2007.
   58.1.   The following corrections were agreed:-
       58.1.1. Item 29.1 - See Item 55.1 above. The second sentence was deleted and replaced with “In order to
             achieve this, whilst at the same time not interrupting the natural flow of proceedings, he had
             suggested introducing into the Agenda an interval at the end of Part A of the meeting when Standing
             Orders would be suspended to enable public comment”.
       58.1.2. Item 39 – The complaint referred to a tree a not a street lamp. Accordingly, the existing paragraph
             would be replaced as follows: -
            “Councillor Critchley reported that he had been having on-going correspondence with VRBC since
            July 2006 concerning a tree obscuring streetlight No. 8 situated on Fieldway. The latter also lit a play
            area that occasionally proved problematic. VRBC had initially rejected responsibility for the tree, but
            it had subsequently been shown that they had adopted it on 27th January 1998. It was agreed that the
            PC should follow up the matter with VRBC”.
                                                       80
      58.2. Subject to the above-mentioned corrections, the minutes of Part A of the meeting, set out on pages 1-
      4, were approved and the Chairman was authorised to sign them as a true record.
      58.3. It was further agreed that in future, any minutes or reports discussed and decided upon at a meeting,
      would be attached to and form part of those minutes.


59. Matters Arising from Meeting of 18th June 2007
      None.
60. Finance and Personnel Committee – Councillor J Freeman
      60.1.   Reports
          60.1.1. As there had been no meeting of the Committee since the last Parish Council meeting, there was
                nothing formal to report.
      60.2.   Approval of Expenditure
          60.2.1. The renewal of the annual membership subscription of £27.00 in respect of the Campaign to
                Protect Rural England was approved.


61. Environment and Youth Committee – Councillor R Moss
      61.1.   Minutes
          61.1.1. Councillor Moss took the meeting through the minutes of the Environment and Youth Committee
                (“EYC”) meeting held on 3rd July 2007, which had been circulated prior to the meeting. The
                following items were specifically discussed:-
              61.1.1.1   E23 - Due to the lateness of circulation, approval of the minutes of the meeting of 23rd
                         May 2007 was deferred to the next meeting.
              61.1.1.2   E25.1 - Lake House Field: Reservations were expressed as to the standard and adequacy of
                         the work carried out by GreenThumb. The Chairman lead a discussion surrounding the
                         problems she had encountered during the preceding week arising from the detrimental
                         consequences of the bad weather on the operation of the Rose Fete and accompanying Fair.
                         In particular, the dismantling of the event had resulted in unavoidable damage to the field.
                         She was concerned that the financial consequences of this kind of problem on some of the
                         smaller self-funding village groups who use the field to enhance their funds, could
                         ultimately threaten their future and be counter productive to the community cohesion so
                         important to the village. This appeared to be at odds with the approach adopted regarding
                         the use of the field for sporting activities. It was agreed that the EYC should reconsider it
                         current policy in the light of the foregoing. The Chairman would forward her briefing notes
                         in this regard to the EYC Chairman.

              61.1.1.3   E30 - Community Pride Competition 2007: A unanimous vote of                      thanks was
                         extended to the Chairman for the excellent presentation given to the judges during their
                         recent visit.
              61.1.1.4   E31.4 -Village Map: Councillor Freeman reported that he had spoken with the Art Teacher
                         at Weaverham High School with whom they had met earlier in the year. She had identified a
                         group of children who would embark upon this project in the second half of the winter
                         term. Prior to this they required a map and selected photographs. It was agreed that
                         Councillors Freeman and Mrs P Shingler would meet in this regard.
              61.1.1.5   E34.1 - It‟s a Knock Out – The use of Lake House field on Thursday 16th August 2007 for
                         the purpose of staging It’s a Knock Out was unanimously approved.
              61.1.1.6   E34.4 - „Litter-Pick Kitbag‟: The Chairman reported that this had been used for the first
                         time when members of the Rose Fete Committee, Weaverham Trust and Councillors
                         carried out a litter pick on the Sunday morning following the Rose Fete. A vote of thanks to
                         the foregoing participants was proposed and approved.
62.       Planning Committee – Councillor J Freeman
                                                           81
      62.1 It was noted that no planning applications had been received for consideration since the last meeting.
      62.2 The Planning Report circulated prior to the meeting was approved.
      62.3 Anaconda Investments Development –
          62.3.1 The draft letter of response to their solicitors prepared by the PC was discussed and it was agreed
                 by a vote of nine for and three against that a response should be sent. It should be brief and the PC
                 would consult Councillor Cripps in this regard.
          62.3.2 Councillor D Shingler explained that an enforcement notice would be served on the 6th July 2007
                 which would come into effect on 16th August 2007 and would stand for one calendar month. This
                 related to the removal of Block A and is open to appeal, which will be referred to a Panel.
          62.3.3 Aston Grange Wind Farm – It was noted that the developers had appealed to the Planning
                 Inspectorate. It was agreed that no further response was necessary.
63.       Joint Burial Committee
         There had been no meeting since the last Parish Council meeting. The next meeting would be held the
         following day.
64.       Cheshire County Council Matters
      64.1    On behalf of County Councillor Mrs N Dolphin, Councillor Dolphin reported the following:-
         64.1.1 A member of the Weaverham Trust had complained about the corner of Cherry Lane and Walnut
                Avenue and in this respect he had attended a meeting with an official from CC Highways in his
                capacity as a Parish Councillor. The Official had pointed out that they only have money for safety
                repairs. In this instance the curbside was unsightly but not unsafe.
         64.1.2 County Councillor Mrs Dolphin had recently been appointed to the board of Connexions -
                Cheshire and Warrington Limited as part of the integration of youth services in Cheshire.
      64.2    The PC tabled a document received from CCC regarding their unitary bid. It was agreed to circulate this
              amongst Councillors for their information.
Councillor J Bland left the meeting.
65.       Vale Royal Borough Council Matters
         Councillor D Shingler reported on the resolution of an ongoing issue on Walnut Avenue relating to lack of
         street lighting. VRBC had agreed to pay for the installation of a street light provided CCC agreed to
         maintain it.
66.       Weaver Vale Housing Trust Matters
      66.1    Councillor Dolphin informed the meeting that he was no longer a member of the Board.
      66.2    It was agreed that if any Councillors were aware of any complaints relating to WVHT they should
              forward them to Councillor D Shingler who would take them up with a contact he had in the
              organisation.
67.       Policing Matters
         Councillor Critchley expressed concern as to the unacceptable level of incidents of underage drinking in the
         village and enquired as to when the new PCSO would be commencing duties. The Chairman stated that she
         was due to start in the very near future.
68.       Chairman’s Correspondence
      68.1    Weaverham and District Royal British Legion: -
         68.1.1 Letter of thanks dated 9th July 2007 in respect of the donation for the Veterans Trip to the National
                Arboretum at Alrewas was read out by the Chairman.
         68.1.2 Remembrance Day Parade – Letter dated 14th June 2007 asking as to whether Parish Council
                would like the British Legion to organise Remembrance Day Parade on Sunday 11th November
                2007, as in previous years.
      68.2    Vale Royal Mayoral Civic Ceremony – This had been held at St Mary‟s Church the previous afternoon
              and had been attended by members of the Parish Council. The Chairman commented on the success of
              the event and congratulated Councillor D Shingler on his appointment.
69.       Councillor’s Communications
                                                          82
         None.
70.      Meetings Attended
      70.1   The Chairman reported on a meeting attended in respect of VRBC Consultation on Equine Planning in
             Cheshire. It had been a productive meeting
      70.2   .Councillor Mrs P Shingler reported on an event attended at the Weaverham Equestrian Centre relating
             to their activities with the disabled. The general consensus of those attending was that the Centre was a
             „fantastic asset‟ to the Village.
      70.3   Councillor Freeman had attended a recent Zurich Insurance seminar. A point of particular interest was
             the view that the compensation culture pendulum was starting to “swing back”.
      70.4   The Chairman reported that at the request of Moulton Parish Council she had attended a meeting with
             them to discuss the implementation of a Parish Plan.
71.      Weaverham Parish Council Matters
         None
72.      Parish Clerk’s Correspondence
      72.1   Churches Together Committee – Letter of thanks for generosity and assistance given to the Family Fun
             Day on Saturday 23rd June 2007.
      72.2   It was agreed that in future the PC should circulate prior to the meeting a list of relevant
             correspondence. Councillors requiring copies of any items on the list could then request them from the
             PC.


73.      Any Business Considered Urgent by the Chairman.
         None.
74.      Date of Next Meeting
         Monday, 17th September 2007 at 7.00pm.
75.      Exclusion of the Press and Public
         It was unanimously resolved to exclude the press and public and move to Part B.
                                                       83
            Minutes of Meeting held at the Wallerscote Community School on Monday,
                                    18th June 2007 at 7.00pm

            PRESENT:        Cllr Mrs E Bland                   Chairman
                            Cllr Capt C Hampson                Vice-Chairman
                            Cllr J Bland
                            Cllr A Cripps
                            Cllr M Critchley
                            Cllr F Dolphin
                            Cllr G Edwards
                            Cllr J Freeman
                            Cllr R Moss
                            Cllr W Reynolds

            APOLOGIES: Cllr D Shingler
                       Cllr Mrs P Shingler

            IN ATTENDANCE: P A Stone - Parish Clerk
                           Four members of the Public
                          One representative of the Press


235.   Public Forum
   235.1. Mr Peter Bryan pointed out that at the meeting of the Parish Council on 16th April 2007 he had
   expressed the opinion that the contribution of members of the public needed to be better integrated into
   the proceedings of the meeting. In order to achieve this, whilst at the same time not interrupting the
   natural flow of proceedings, he had suggested introducing into the Agenda an interval at the end of Part
   A of the meeting when Standing Orders would be suspended to enable public comment. The Parish
   Council had agreed to give this proposal further consideration and he enquired as to progress in this
   regard.
   235.2. The Parish Clerk (“PC”) explained that at a recent meeting of the Finance and Personnel
   Committee (“FPC”) this suggestion had been incorporated into the review of Standing Orders and
   Financial Regulations currently being undertaken. I was agreed that the PC should formally write to Mr
   Bryan informing him of the foregoing.
236.   Apologies
       Apologies from Councillors D and Mrs P Shingler were noted and accepted.
237.   Declaration of Interest
       No changes were reported, nor any interests declared.
238.   Approval of Minutes of First Annual Parish Meeting of 14th May 2007
       The minutes of Part A of the meeting, set out on pages 1 – 5, were approved without amendment and
       the Chairman was authorised to sign them as a true record.
239.   Matters Arising from First Annual Parish Meeting of 14th May 2007
   239.1. Item 11.3 – Litter Bins: Councillor Freeman pointed out that the new litter bins had now been
   installed by VRBC as had the new planters filled with attractive floral arrangements.



   239.2. Item 16 – Local Government Reorganisation – Response to Unitary Bids in Cheshire: In
   accordance with the decision of the previous meeting Councillor Freeman tabled for consideration, two
   alternative submissions, one of which had been prepared by Councillor D Shingler and the other by
   himself. It was agreed to circulate these during the course of the meeting with a view to deciding on the
   version to be submitted to Central Government at the end of the meeting, at which time Councillor
   Freeman‟s version was approved for submission.
                                                84
240.   Finance and Personnel Committee – Councillor J Freeman
   34.1.   Reports
       34.1.1. The schedule of Recommendations arising from the FPC meeting held on 6th June 2007,
             circulated prior to the meeting, were individually discussed and decide upon as follows: -
               1. Noted.
               2. Approved.
               3. Approved and the Chairman duly signed the Summary of Expenditure schedules for April
                  and May 2007.
               4. Noted.
               5. Approved, but see further discussion under Item 35.1.2.2.
               6. Approved.
               7. Approved and it was confirmed that the PC had received the requisite signed copy from
                  the Pool Operator. In response to a query raised by Councillor Critchley, it was agreed
                  that future procedures should require the Pool Operator to provide confirmation of his
                  insurance cover.
               8. It was agreed that the proposed amendments to Standing Orders be included in the
                  review exercise.
35. Environment and Youth Committee – Councillor R Moss
   35.1.   Reports
       35.1.1. Councillor Moss took the meeting through the schedule Meeting of 12th July 2006 – Salient
             Points and Decisions Required from Parish Council Meeting, circulated prior to the meeting, on an item-
             by-item basis.
       35.1.2. With regard to the recommendations listed on the schedule, the following decisions were
             taken: -
           1. Noted.
           2. Noted. However, concern was expressed regarding the advisability of leaving the goal posts up as
              this encouraged youth to play football on the areas under repair. Further concern was also expressed
              as to whether the work performed to date by Greenthumb was both adequate and would be
              sufficiently embedded to withstand use when the football season resumed in mid-September. The
              PC was requested to convey this concern to Greenthumb.
           3. Approved.
           4. Noted.
36. Planning Committee – Councillor J Freeman
   36.1. The schedule Planning Applications Considered during the period 14th May to 15th June 2007, circulated
   prior to the meeting, was discussed and approved.
   36.2. With regard to Note 2, the decision not to formally reply to the letter dated 18 May 2007 received from
   the solicitor of Anaconda Investments Limited, including not sending an acknowledgement of receipt, was
   ratified.
   36.3. In response to Councillor Hampson, Councillor Freeman explained that the West Road Consultation Area
   Appraisal had been circulated to all councillors and comments were required to be submitted to the Planning
   Committee‟s meeting on 29th June 2007.


37. Joint Burial Committee
       There had been no meeting since the last Parish Council meeting. The next meeting would be held on 17th
       July 2007.
38. Cheshire County Council Matters
       None.
39. Vale Royal Borough Council Matters
       Councillor Critchley reported that he had been having on-going correspondence with VRBC since July 2006
       concerning a tree obscuring streetlight No. 8 situated on Fieldway. The latter also lit a play area that
                                                    85
       occasionally proved problematic. VRBC had initially rejected responsibility for the tree, but it had
       subsequently been shown that they had adopted it on 27th January 1998. It was agreed that the PC should
       follow up the matter with VRBC.
40. Weaver Vale Housing Trust Matters
       Councillor Dolphin reported that he had passed onto officials at WVHT Councillor Reynold‟s query
       regarding 3 Holly Road.
41. Policing Matters
   41.1. The Chairman reported that she had recently been officially informed that Weaverham would shortly be
   having as its PCSO, Karen Nixon, who presently operated very effectively in Hartford. Her transfer would take
   place sometime during the next 3-4 weeks and would be at no cost to the Parish Council.
   41.2. She further reported that the photographs recently supplied by NPL of a dog-fighting pit in the
   Gorstage Sidings area had been passed onto the Police for further investigation.
   41.3. The CSAG is currently engaged in attempts to get more participants involved in the provision of CCTV
   at the Northwich Road Shops. The Co-op was already developing their own system and efforts were being
   made to get Tesco involved.
42. Chairman’s Correspondence
   42.1.   Brownie Hut
       42.1.1. The Chairman read to the meeting two letters relating to a filing cabinet which had been left lying
             on the ground outside the Brownie Hut. The first letter was from Mrs Sylvia Hughes of the local
             Guides Association, complaining of damage caused to a newly varnished floor by the dragging of the
             cabinet into the Brownie Hut by persons acting on behalf of the Parish Council. The second letter that
             was sent on 25th May 2007 to a Mrs Fryer by the Parish Clerk, at the request of Councillor Mrs P
             Shingler, asked for the cabinet to be moved inside the building within the week.
       42.1.2. Councillor Moss confirmed that on 24th May 2007, assisted by another person he had, with the
             permission of a Guide official found on site, moved the cabinet into the toilets. He was unaware of
             any damaged done to the floor during the move.
       42.1.3. It was agreed that after consultation with Councillor Moss, the PC should write to Mrs Hughes
             pointing out that Councillor Moss was “invited in” to the Brownie Hut and that no damage had been
             caused.
   42.2.   St John Ambulance
               It was agreed that a letter of congratulations should be sent to Mr Paul Walton of the local St John
               Ambulance Brigade regarding their success in winning the Lord Leverhulme Trophy for the most
               efficient St John Ambulance Brigade in Cheshire.
43. Councillor’s Communications
       None.



44. Meetings Attended
       There was nothing of significance reported.
45. Weaverham Parish Council Matters
   45.1. The PC reported that Mr Edward Fifield of Fifield Glen had contacted him in his capacity as
   representative of the Lewis Organisation who had recently purchased the Car Park behind the Northwich Road
   Shops, requesting an opportunity to speak to the Parish Council regarding their future intentions in respect of
   the Car Park. It was agreed that Mr Fifield should be invited to attend the next meeting of the Planning
   Committee on 29th June 2007.
   45.2. Councillor Dolphin reported on discussions held with official at VRBC concerning the possible use as
   allotments of a piece of land on Farm Road. After consultation with Councillor Dolphin the PC was to send a
   formal expression of interest in the land to VRBC.
                                                        86
   45.3. After close examination of the map received from NPL showing the proposed pipeline, it was decided
   that as it appeared to have little or no impact on the Parish it was unnecessary for the Managing Director, Mr
   Simon Towers, to come and discuss the matter with the Parish Council.
46. Parish Clerk’s Correspondence
   46.1. VRBC Streetscene Presentation & Workshop – 22nd June 2007: Two places had already been reserved.
   It was agreed that the Chairman and Councillor Reynolds would attend.
   46.2. Brunner Mond Community Liaison Meeting – 27th June 2007: Councillor Freeman nominated to
   attend.
   46.3. LCAS Seminar – 28th June 2007: Councillor Freeman nominated to attend.
   46.4. Copies of The Code of Conduct: Guide to Members and The Code of Conduct: Pocket Guide recently received
   from the Standards Board were circulated to members.
47. Any Business Considered Urgent by the Chairman.
       None.
48. Date of Next Meeting
       Monday, 16th July 2007 at 7.00pm.
49. Exclusion of the Press and Public
       It was unanimously resolved to exclude the press and public and move to Part B.
                                                         87
                          FIRST ANNUAL PARISH COUNCIL MEETING

               Minutes of Meeting held at the Wallerscote Community School on Monday,
                                       14th May 2007 at 7.00pm

               PRESENT:       Cllr Capt C Hampson             Chairman
                              Cllr A Cripps
                              Cllr M Critchley
                              Cllr F Dolphin
                              Cllr G Edwards
                              Cllr J Freeman
                              Cllr R Moss
                              Cllr W Reynolds
                              Cllr D Shingler
                              Cllr Mrs P Shingler

               APOLOGIES: Cllr Mrs E Bland
                          Cllr J Bland

               IN ATTENDANCE: P A Stone - Parish Clerk
                              One member of the Public


1. Welcome by the Outgoing Chairman
   1.1       As the outgoing Chairman, Mrs E Bland was absent on holiday, the outgoing Vice Chairman, Capt C
             Hampson, assumed the chairmanship of the meeting.
   1.2       The Chairman thanked outgoing Councillors Mrs Lapworth, Gorrill and Wilson for their hard work,
             dedication to duty and contribution to the achievements of the previous Parish Council. In particular,
             Councillor Wilson had been responsible for introducing him into the previous Parish Council and to
             wider public life.
   1.3       At the Chairman‟s request, each of the new Parish Councillors, namely Councillors Cripps, Critchley
             and Edwards, gave a brief outline of themselves to the meeting.
2. Apologies
   Apologies from Councillors Mrs E and J Bland were noted and accepted.
3. Election of Officers
   3.1.      Chairman
          3.1.1. The Chairman explained that both Standing Orders and statutory legislation required that the first
                 formal business of the first annual meeting should be the election of a Chairman for the coming
                 year.
          3.1.2. A call for nominations resulted in the formal nomination of Councillor Mrs E Bland who, subject to
                 the signing of a properly executed Declaration of Acceptance of Office in the prescribed form,
                 was unanimously elected Chairman.

   3.2.      Vice Chairman
                 Councillor Capt C Hampson was unanimously elected Vice Chairman and in this capacity continued
                 the Chairmanship of the meeting.




The composition of each of the following Committees was duly nominated and approved: -
   3.3.      Finance & Personnel Committee
                                                         88
          Councillors J Bland, Critchley, Dolphin, Freeman and D Shingler.
   3.4.      Environment & Youth Committee
          Councillors Cripps, Edwards, Moss, Reynolds and Mrs P Shingler.
   3.5.      Planning Committee
          Councillors Cripps, Freeman, Reynolds and Mrs P Shingler.
4. Election of Representatives
The following representatives were duly nominated and approved: -
   4.1.      Joint Burial Committee
          Councillors Mrs E Bland, Cripps, Edwards and Freeman.
   4.2.      Barrymore Institute
          Councillors J Bland and Critchley.
   4.3.      Weaverham Community Association
          Councillor Capt Hampson.
   4.4.      Community Safety Action Working Group
          Councillors Mrs E Bland and D Shingler.
   4.5.      Police Forum
          Councillors Mrs E Bland and Moss
   4.6.      Press Officer
          The Parish Clerk.
   4.7.      Tree Warden Society
          Councillors Critchley, Freeman and Reynolds.
5. Public Forum
   No matters were raised.
6. Declaration of Interest
   The Parish Clerk (“PC”) confirmed that he had received duly signed Declaration of Acceptance of Office and
   Compliance with the Code of Conduct from all Councillors and reminded those who had still to lodge Registration of
   Members’ Interest forms that this was required within 28 days of their assumption of office.
7. Approval of Minutes of Meeting of 16th April 2007
     The minutes of Part A of the meeting, set out on pages 1 – 5, were approved without amendment and the
     Chairman was authorised to sign them as a true record.
8. Matters Arising from Meeting of 16th April 2007
   8.1 Item 258.3 – Barrymore Institute: The PC reported that he was meeting with representatives of the
   Weightlifters and Mr Andy Thomson of the Weaverham Trust on the forthcoming Thursday evening. The
   purpose of the meeting was to progress the formation of a company limited by guarantee, with Memorandum
   and Articles of Association approved by the Charity Commissioner. This would provide the appropriate legal
   status to enable the Weightlifters to enter into the Barrymore Institute transaction previously approved by the
   Parish Council.


9. Adoption of New Code of Conduct for Members
   The Local Authorities (Model Code of Conduct) Order 2007, prescribing a model code of conduct for
   members of local authorities, was unanimously approved.
10. Finance and Personnel Committee – Councillor Freeman
   10.1 Reports
                                                     89
          As there had been no meeting of the Committee since the last Parish Council meeting, there was nothing
          formal to report.
   10.2 Financial Accounts for the Year Ended 31st March 2007
          Councillor Freeman explained that at the previous Parish Council meeting he had tabled the financial
          accounts for the year ended 31st March 2007 and Councillors had been requested to take them away for
          perusal to enable approval at this meeting. The accounts were unanimously approved.
   10.3 Approval of Expenditure
          The 2007/08 membership fee for the Cheshire County Playing Fields Association in the sum of £17 was
          approved for payment.
   10.4 Cheque Signatories
     The PC explained that temporary cheque signatory arrangements needed to be in place until the next meeting
     of the FPC had submitted formal recommendations to the next Parish Council meeting regarding bank
     mandates and cheque signing arrangements. His recommendation that in the interim period the remaining
     cheque signatories of Councillor Mrs E Bland, Dolphin and Freeman be the approved cheque signatories was
     unanimously approved.
11. Environment and Youth Committee - Councillor Mrs P Shingler
   11.1 Reports
          As there had been no meeting of the Committee since the last Parish Council meeting, there was nothing
          formal to report.
         11.2 Lake House Field
     11.2.1 Concern was expressed regarding the damage inflicted to the field by the heavy vehicles of the recent
             fair when exiting the field that morning. The PC pointed out that a bond of £500 was held in respect
             of such damage. The fairground operator Tony Cubbins had already spoken with him regarding the
             repair of the damage, due to the heavy rain experienced over the weekend. They were waiting for a
             sufficient dry spell in order to carry out the necessary repair work.
     11.2.2 The use of Lake House Field for the 2007/08 football season by Weaverham Chapels FC was
             unanimously approved.
     11.2.3 It was unanimously approved that, within the 2007/08 budget provision, the PC should proceed with
             Greenthumb with regard to the resurfacing of the goalmouths, now that the football season had
             finished.
  11.3      Litter Bins
          The PC reported that VRBC were to replace the existing Chieftain litter bins in front of the Northwich
          Road shops with four larger Futoral litter bins. These were „top of the range‟ bins and incorporated an
          ashtray at the top that complied with the new smoking regulations being introduced on 1st July 2007.
          There would be no change at Lime Avenue as the litter bins there already incorporated ashtrays.



  11.4      Kissing Gates
          The PC was directed to ensure that a firm order for five was placed with CCC.
12. Planning Committee – Councillor Freeman
   12.1     The schedule Planning Applications Considered during the period 16th April to 11th May 2007, circulated
            prior to the meeting, was discussed and approved. Councillors D and Mrs P Shingler declared a
            personal and prejudicial interest in respect of Planning Application No. 07-0942-FUL relating to 19 Oak
            Meadow.
   12.2     It was noted that Councillor Dolphin neither spoke nor voted on planning matters.
13. Joint Burial Committee
                                                       90
     Councillor Freeman reported that the last meeting had taken place the evening after the last Parish Council
     meeting and nothing of significance had arisen. The next meeting would be held on 17th July 2007 at 6:00pm
     at the Burial Ground.
14. Cheshire County Council Matters
   14.1     On behalf of the County Councillor, Councillor Dolphin presented a brief report covering the new
            library roof and signage at the Weaverham Roundabout.
   14.2     During a discussion of a number of highways related matters it was agreed that the PC should ascertain
            from CC Highways details of their inspection routine and also plans regarding the resurfacing of roads
            in Weaverham.
15. Vale Royal Borough Council Matters
          Councillor Freeman expressed concern regarding „undelivered‟ voter registration cards. The Chairman
          stated that he had already taken up this matter with the VRBC. It was agreed that Councillor Freeman
          would assist the PC in writing a letter to Rod Jones, Electoral Officer at VRBC, in this regard.
16. Local Government Reorganisation – Response to Unitary Bids in Cheshire
          It was agreed that Councillors Freeman and D Shingler would prepare a draft submission on this matter
          for presentation to the next Parish Council meeting.
17. Weaver Vale Housing Trust Matters
          The Chairman reported that during election canvassing he had received a lot of complaints regarding
          WVHT. Councillor Dolphin requested that any future complaints be passed to him with appropriate
          supporting evidence. He would then take them up with WVHT.
18. Policing Matters
     None.
19. Chairman’s Correspondence
     None.
20. Councillor’s Communications
          There was nothing of significance reported.
21. Meetings Attended
          There was nothing of significance reported.
22. Weaverham Parish Council Matters
     None.
23. Parish Clerks Correspondence
     Letters of thanks in respect of Annual Assembly donations received from 1 st Weaverham Scout Group and
     North West Air Ambulance were noted.


24. Any Business Considered Urgent by Chairman
     None
25. Date of Future Meetings
   25.1 Next Meeting – Monday, 18th June 2007 at 7:00pm
   25.2 2007/08 Parish Year
      25.2.1 The schedule of proposed meeting dates tabled was approved.
      25.2.2 It was agreed that the Annual Assembly and Annual Parish meetings would both be held on 19th
              May 2008.
      25.2.3 Councillor Critchley recorded his apologies in respect of the first FPC meeting of 16th June 2007.
26. Exclusion of the Press and Public
                                             91
It was unanimously resolved to exclude the press and public and move to Part B after completion of the
Annual Assembly.
                                                       92
                           ORDINARY PARISH COUNCIL MEETING

            Minutes of Meeting held at the Wallerscote Community School on Monday,
                                    16th April 2007 at 7.00pm

            PRESENT:        Cllr Mrs E Bland                   Chairman
                            Cllr Capt C Hampson                Vice-Chairman
                            Cllr F Dolphin
                            Cllr J Freeman
                            Cllr R Gorrill
                            Cllr R Moss
                            Cllr W Reynolds
                            Cllr D Shingler
                            Cllr Mrs P Shingler
                            Cllr J Wilson

            APOLOGIES: Cllr J Bland

            IN ATTENDANCE: P A Stone - Parish Clerk
                           County Councillor Mrs N Dolphin
                           Mr P Bamford – Vale Royal Borough Council
                           Four members of the Public

241.   Public Forum
   241.1. Mrs Ruth Batsford, in her capacity as Chairman of the Weaverham Trust, drew attention to the
   fact that the meeting represented the last of the current Parish Council. She, therefore, thanked those
   members of the Parish Council who had supported the activities of the Trust, which had been greatly
   appreciated.
   241.2. Mr and Mrs Daffern expressed concern about the proliferation of signage on the A49 Weaverham
   Roundabout. Councillor Wilson pointed out that some of these signs were duplicated in close proximity
   on the A49 highway. The Chairman stated that this matter would be investigated further and if necessary
   followed up with CCC Highways.
   241.3. In response to a question from Mrs Batsford, the Chairman explained that due to other priorities
   the Parish Clerk (“PC”) had not had the opportunity since the last meeting, to contact the Weightlifters,
   in order to progress the Barrymore Institute transaction.
   241.4. Mr Peter Bryan expressed the opinion that the contribution of members of the public needed to
   be better integrated into the proceedings of the meeting. In order to achieve this whilst at the same time
   not interrupting the natural flow of proceedings, he suggested introducing into the Agenda either an
   interval during the meeting when Standing Orders would be suspended to enable public comment or
   alternatively, doing this at the end of Part A of the meeting. It was agreed to give this proposal further
   consideration.
242.   Apologies
       Apologies from Councillor J Bland were noted and accepted.


243.   Declaration of Interest
       No changes were reported, nor any interests declared.
244.   Approval of Minutes of Meeting of 19th March 2007
       The minutes of Part A of the meeting, set out on pages 1 – 4, were approved without amendment and
       the Chairman was authorised to sign them as a true record.
245.   Matters Arising from Meeting of 19th March 2007
   245.1. Item 245 - VRBC Barrowman: Councillor Wilson asked for clarification from VRBC about the
   days worked in Weaverham by the Barrowman, as he had not been evident in recent weeks. The PC
                                                        93
   pointed out that this absence had been noticed and on follow-up it had been ascertained that the normal
   Barrowman was on annual leave. However, temporary cover had been provided during this period. The
   PC was requested to speak with VRBC with a view to ensuring that in future adequate temporary cover
   arrangements are instigated.
   245.2. Item 252 – Cheshire Community Council Spring Members Evening: Councillor Freeman was no
   longer able to attend this meeting and requested the PC to convey his apologies.
246.    Finance and Personnel Committee – Councillor J Freeman
    240.1. Minutes
    263.1.1. The minutes of the meeting of the Finance and Personnel Committee (“FPC”) held on 13th
             February 2007, previously circulated to all members, were approved.
    263.2. Reports
    263.2.1. Recommendations 1 and 2 arising from the FPC meeting held on 10th April 2007, set out on the
             schedule circulated prior to the meeting, were unanimously approved.
    263.2.2. Recommendation 3 – CCTV
            263.2.2.1. As this matter involved the Weaverham Community Centre (“WCC”), the Chairman,
                   Vice Chairman and Councillors Dolphin and Freeman declared an interest and withdrew
                   from the discussions.
            263.2.2.2. It was agreed Councillor D Shingler should assume the Chairmanship of the meeting
                   for the duration of the discussion of this matter. He proceeded to outline the proposal
                   whereby the Parish Council would “piggy back” the new CCTV equipment and systems
                   recently purchased by the WCC, in order to provide coverage of the Parish Council land
                   and property situated on Russet Road. It was important that these facilities were also
                   accessible to the Police. An „in principle‟ approval was sought so as to enable further
                   investigation of the feasibility of the proposal, including alternative options and associated
                   costs.
            263.2.2.3. In view of these proposals, Councillor Gorrill enquired as to whether this meant that
                   the proposal for CCTV monitoring of the Northwich Road shops frontage was now
                   „dead‟. For clarification purposes, Mrs E Bland, explained that this was not the case. In
                   fact, both the Co-op and Tesco had been invited to attend the next meeting of the
                   Community Safety Action Group for this specific purpose.
            263.2.2.4. Councillor Gorrill stressed the need for extensive investigation of this matter, which,
                   inter alia, should include coverage of both the Swimming Pool and Play Area and Park as
                   well as the use of dummy cameras.
            263.2.2.5. Those eligible to vote unanimously ratified the approval sought in Item 263.2.2.2
                   above.
    263.2.3. Recommendation 4 – Repairs to MUGA Fencing
            263.2.3.1. As this matter also involved the WCC, the Chairman, Vice Chairman and Councillors
                   Dolphin and Freeman declared an interest and withdrew from the discussions. It was
                   agreed that Councillor D Shingler should continue with the Chairmanship of the meeting
                   for this Item.



            263.2.3.2. The FPC had recommended „in principle‟ approval of the provision of some financial
                   support to WCC to effect repairs to the MUGA fencing, subject to clarification of the legal
                   position in this regard. The PC commented that the expenditure appeared to fall within the
                   category provided for by S137 of the Local Government Act of 1972.
            263.2.3.3. Councillor Gorrill advocated consideration of a long-term approach to the repairs that
                   might prove more costly but more durable.
            263.2.3.4. Those eligible to vote unanimously ratified the approval sought in Item 263.2.3.2
                   above. Recommendations as to the best long-term solution were requested from WCC.
Councillor Mrs E Bland resumed as Chairman.
                                                       94
   263.2.4. Recommendation 5 – Royal British Legion
          263.2.4.1. Councillor W Reynolds declared an interest and withdrew from the discussion of this
                 matter.
          263.2.4.2. The Chairman read to the meeting the letter of request received from the Weaverham
                 & District Royal British Legion for matched funding towards the costs of taking a group of
                 veterans and local children to the National Arboretum at Alrewas on 1st July 2007. The
                 FPC had recommended the approval of a donation of £100, subject to clarification of the
                 legal position.
          263.2.4.3. The PC commented that the expenditure appeared to fall within the category provide
                 for by S137 of the Local Government Act of 1972.
          263.2.4.4. The recommendation of the FPC in 263.2.4.2 above was unanimously ratified.
   263.3. Financial Accounts for the Year Ended 31st March 2007
       Councillor Freeman pointed out that this was the earliest that annual financial accounts had ever been
       presented to the Parish Council for consideration and approval. He requested Councillors to take
       them away for perusal and subsequent approval.
   263.4. Approval of Expenditure
   263.4.1. The PC explained that vandals had damaged both the access gate to the Russet Road Play Park
            and also the self-closing gate between the Play Area and Play Park. An e-mail quotation for the
            necessary repair work had been received immediately prior to the meeting from Fairway
            Landscapes Limited (“FLL”), who had erected the original perimeter fencing for VRBC.
   263.4.2. The quotation to repair the access gate was £395 whilst that for the self-closing gate was £145,
            excluding VAT. Wicksteed Leisure Ltd had quoted £295 for the same work. FLL had in fact
            quoted £145 to repair the second self-closing gate, which had not been requested. He had not
            had the opportunity of ascertaining why they had done this. This expenditure was covered in the
            2007/08 Environment Operations Budget under the heading „Repairs to Play Equipment‟.
   263.4.3. Councillor Wilson expressed the opinion that the repair work cost could be claimed against the
            insurance policy.
   263.4.4. In the interests of Health and Safety, the quotation received from FLL was approved, but for
            only one self-closing gate. The PC was to ascertain why FLL had quoted for the second gate. If
            this expenditure could be recovered from the insurance company, then the necessary claim was
            to be subsequently submitted.
264.   Environment and Youth Committee – Councillor Mrs P Shingler
   264.1. Reports
        As there had been no meeting of the Committee since the last Parish Council meeting, there was
        nothing formal to report. However, since the last meeting there had been a significant increase in
        the vandalism of Parish property. In view of this, Councillor Mrs P Shingler considered it important
        that the Police keep a watching eye, especially from about 9.00pm. The Chairman agreed to submit
        this request to the Police.



265.   Planning Committee – Councillor J Freeman
   265.1. The schedule Planning Applications Considered during the period 19th March to 13th April 2007,
   circulated prior to the meeting, was discussed and approved.
   265.2. Councillor Moss mentioned that he had received two enquires regarding possible non-compliance
   with planning regulations. Councillor Freeman advised that if anyone had such doubts they should
   immediately contact an Enforcement Officer at VRBC and not the Parish Council.
266.    Joint Burial Committee
       Councillor Freeman reported that there had been no meeting since the last Parish Council meeting. In
       fact, the next meeting was the following evening.
267.   Cheshire County Council Matters
                                                        95
       None.
268.   Vale Royal Borough Council Matters
       None.
269.   Weaver Vale Housing Trust Matters
       None.
270.   Policing Matter
       The issue of increased incidents of vandalism had already been discussed under Item 264.1.
271.   Chairman’s Correspondence
       None.
272.   Councillor’s Communications
       Councillor Gorrill expressed concern that VRBC had declined to remove the graffiti on the walls of
       the walkway between the car park at the rear of the Northwich Road Shops and Church Lane. In view
       of this, he suggested that the Parish Council pay for the removal of the graffiti. This proposal was not
       supported. Instead, the Chairman stated that she would contact the CSA Partnership to establish if
       they would agree to do this.
273.   Meetings Attended
       There was nothing of significance reported.
274.   Weaverham Parish Council Matters
       Apart from Councillor Reynolds who had already responded, no one expressed interest in attending
       the next meeting of the Vale Royal Voluntary Sector Forum on 23rd April 2007.
275.   Parish Clerk’s Correspondence
       The PC drew Councillors attention to the List of Uncontested Election in respect of the three Wards in
       Weaverham recently received from the Electoral Services Manager at VRBC. These had been
       circulated at the meeting for their information and represented the composition of the new Parish
       Council.
276.   Any Business Considered Urgent by the Chairman.
       None.
277.   Date of Next Meeting
   277.1. First Annual Meeting – Monday, 14th May 2007 at 7.00pm. The PC explained that in terms of
   Standing Order 2, in an election year, the Statutory Annual Meeting “shall be held on the Monday next
   following the fourth day after the Ordinary Day of Elections to the Council”.
   277.2. A unanimous vote of thanks was extended to the Chairman in respect of her year in office.



278.   Exclusion of the Press and Public
       It was unanimously resolved to exclude the press and public and move to Part B after completion of
       the Annual Assembly.
                                                       96
            Minutes of Meeting held at the Wallerscote Community School on Monday,
                                   19th March 2007 at 7.00pm

            PRESENT:        Cllr Mrs E Bland                   Chairman
                            Cllr Capt C Hampson                Vice-Chairman
                            Cllr J Bland
                            Cllr F Dolphin
                            Cllr J Freeman
                            Cllr R Gorrill
                            Cllr R Moss
                            Cllr W Reynolds
                            Cllr Mrs P Shingler
                            Cllr J Wilson

            APOLOGIES: Cllr D Shingler

            IN ATTENDANCE: P A Stone - Parish Clerk
                           Three members of the Public
                           One representative of the Press

247.   Public Forum
   247.1. Mr and Mrs Daffern, on behalf of the Weaverham Trust, in the light of recent vandalism which
   had damaged the leaded windows, jointly expressed concern as to the apparent lack of progress in respect
   of the Barrymore Institute transaction. Furthermore, they were surprised to find out that in order to
   enable the transaction to proceed; the Weightlifters were now required to register as a charity.
   247.2. The Chairman explained that in order to proceed with the approved transaction the Weightlifters
   needed to form themselves into a suitable legal entity. In this respect the recommendation of forming a
   company limited by guarantee had received general acceptance by all parties concerned. In order to
   enable them to apply for Lottery or other funding they further needed to be appropriately registered with
   the Charity Commissioner. The Parish Clerk (“PC”) further explained that in the latter case, in order to
   facilitate registration, it was necessary to have the Memorandum and Articles of Association of the
   company tailored to meet their requirements. It was agreed that the PC should contact the Weightlifters
   with a view to assisting them with the completion of the company‟s formation.
248.   Apologies
       Apologies from Councillor D Shingler were noted and accepted.
249.   Declaration of Interest
       No changes were reported, nor any interests declared.
250.   Approval of Minutes of Meeting of 19th February 2007
       The minutes of Part A of the meeting, set out on pages 1 – 5, were approved without amendment and
       the Chairman was authorised to sign them as a true record.
251.   Matters Arising from Meeting of 19th February 2007
       None.

252.   Finance and Personnel Committee – Councillor J Freeman
   240.2. Reports
               As there had been no meeting of the Committee since the last Parish Council meeting, there
               was nothing to report.
   240.3. Approval of Expenditure
       240.3.1. VRBC Council Tax – It was noted that the liability for 2007/08 was £186.48. The method of
            payment by direct debit, commencing with a payment on 18th April 2007 of £15.48 and ten
            monthly payments thereafter of £19.00 ending 18th January 2007, was approved.
                                                    97
       240.3.2. Cheshire Community Council – The renewal of the membership subscription for 2007/08, in
            the sum of £66.00, was approved.
241.   Environment and Youth Committee – Councillor Mrs P Shingler
   241.1. Reports
       241.1.1. Councillor Mrs P Shingler reported on various matters arising from the meeting of the
            Environment & Youth Committee (“EYC”) held on 7th March 2007. In particular, the
            following were discussed and resolved upon: -
          241.1.1.1. Use of Lake House Field
              241.1.1.1.1. The following dates and usage allocated for the summer 2007 period were
                       approved: -
                           o Sunday, May 6th: Weaverham Community Centre – Car Boot Sale.
                           o May 8 – 13th: T Cubbins – Spring Fair.
                           o Sunday, June 17th: Weaverham Royal British Legion – Car Boot Sale.
                           o Saturday, June23rd: Churches Together Fun Day - Already approved.
                           o Sunday, July 1st: Weaverham Corvettes – Dancing Troupe Competition.
                           o July 11 – 15th: Rose Fete and Fair.
                           o Sunday, July 22nd: Newton Pets Supplies – Annual Dog Show.
                           o Sunday, July 29: St Luke‟s Hospice – Car Boot Sale.
              241.1.1.1.2. The following use during the 2007/08 season was approved: -
                            o The football and rugby teams using LHF during the 2006/07 season.
                            o Chapels Wine Bar FC – use of the top pitch on Sunday mornings.
          241.1.1.2. NPL
              241.1.1.2.1. The PC reported on a discussion had with Simon Towers, Managing Director of
                       NPL, regarding progress on actions to be taken by them to rectify problems
                       discussed with them last year. The replacement of the copingstones was in progress;
                       the gate had been installed and CCC Highways had trimmed the offending
                       hedgerows on Wallerscote Road. In his opinion all matters had been rectified. If the
                       Parish Council differed with this view, he asked to be notified of this.
              241.1.1.2.2. Councillor Capt Hampson informed the meeting that he had been involved in
                       exploratory discussions NPL regarding Beech Wood, aimed at preserving the
                       bluebells and preventing wanton vandalism. One option involved his leasing of the
                       wood so as to be able to respond immediately to any such threats.
              241.1.1.2.3. It was agreed that the PC should contact Mr Towers and ascertain what steps are
                       being taken to prevent destruction and vandalism in Beech Wood and also fly-tipping
                       at the Gorstage Sidings.
          241.1.1.3.   Kissing Gates
              241.1.1.3.1. The PC reported that at the recent CCC Annual Town & Parish Councils‟
                       Conference attended by Councillor Freeman and himself, the CCC had confirmed
                       that the Kissing Gates would be installed at their cost.
              241.1.1.3.2. After a discussion as to suitable locations, it was agreed that an initial order
                       should be placed for five. Councillor Freeman‟s suggestion that, subject to the
                       landowners consent, all existing styles should be replaced.
242.   Planning Committee – Councillor J Freeman
   242.1. The schedule Planning Applications Considered, covering the period 19th February to 16th March
   2007, which had been circulated prior to the meeting, was discussed and approved.
   242.2. With regard to Note 2 on the schedule, Anaconda Investments Limited, the Chairman reported
   that VRBC had decline her request to withdraw the application from their Planning Committee Meeting
   to be held on 20th March 2007 and instead table it at the next meeting. Whilst the meeting sympathised
   with the Chairman‟s concerns about being unable to attend the meeting, it was felt that as two borough
   councillors were speaking against the proposal, there was adequate representation. It was important that
   the meeting proceeded.
                                                      98
   242.3. Cheshire Planning Forum – It was agreed that Councillors Freeman and Mrs P Shingler would
   attend this meeting to be held at VRBC on Friday, 30th March 2007 at 2.00pm.
243.   Joint Burial Committee
       There was nothing of significance to report.
244.   Cheshire County Council Matters
   244.1. On behalf of the County Councillor, Councillor Dolphin reported, inter alia: -
         244.1.1. A CCC 2007/08 Council Tax increase of 4.75%. This compared with a Police Authority
             increase of 6.9%, which ignored the 5% capping.
         244.1.2. That a Joint Cluster event would be held at Kingsley Community Centre on the evening of
             Monday, 23rd April 2007. Official from CCC Highways would be attending for the purpose of a
             discussion regarding speed limits on A and B roads in Cheshire. Councillors wishing to attend
             were to notify the PC by Friday, 23rd March 2007.
   244.2. The PC informed Councillors that, for those interested, copies of the Summary of the CCC‟s single
   unitary authority submission document and the supporting booklet One Strong and United Cheshire, were
   available at the Parish Office.
245.   Vale Royal Borough Council Matters
       The PC was requested to speak to Mike Solari on his return from leave, regarding progress achieved
       in dealing with the items listed in the document Outcomes of Meeting with VRBC Street Scene Manager
       17/01/07. He was further directed to discuss with him concerns expressed that the area between the
       Army Cadet/Scout Hut and Ainsworth Road was not being covered by the Barrowman.
246.   Weaver Vale Housing Trust Matters
       Councillor Dolphin agreed to enquire as to why 3 Holly Road had not been renovated at the same
       time as others had last year.
247.   Policing Matters
       The Chairman stated that during the past month she had reported a lot of incidents of under age
       drinking, mini bike riding and anti social behaviour to both the CAT Teams and Wardens, receiving
       regular feedback. In particular, there had been serious problems with graffiti and vandalism at the
       Russet Road Play Park and Play Area. She meets regularly with CAT Officers to discuss village
       problems and assured the meeting that all reports are followed up.
248.   Chairman’s Correspondence
       None.
249.   Councillor’s Communications
       General concern was express about speeding in the village, especially in Forest Street and Lime
       Avenue. The Chairman agreed to raise the matter at the next meeting of the Police Forum.
250.   Meetings Attended
       There was nothing of significance reported.
251.   Weaverham Parish Council Matters
   251.1. The PC drew attention to the two documents circulated at the meeting for information: -
         251.1.1. The Town/Parish Election Timetable received from VRBC. Nomination papers had been
           received that day.
         251.1.2. The Advertisement, placed on both Parish Notice Boards and at the Community Centre
           and Library, in respect of the two allotments for rent. The closing date for applications was
           Friday, 30th March 2007.
252.   Parish Clerk’s Correspondence
       Councillor Freeman expressed interest in attending the Cheshire Community Council Spring
       Members Evening to be held at Byley Village Hall on Thursday, 26th April 2007.
253.   Any Business Considered Urgent by the Chairman.
                                                      99
       None.
254.   Date of Next Meetings
   254.1. Ordinary Parish Council – Monday, 16th April 2007 at 7.00pm.
   254.2. Annual Assembly - Monday, 16th April 2007 at 8.00pm. It was agreed to incorporate into the
   Agenda the presentation, by John Gittins of Cheshire Landscape Trust, of the RTPI (NW) Award 2006
   to the Parish Council, Weaverham Trust and VRBC.
255.   Exclusion of the Press and Public
       It was unanimously resolved to exclude the press and public and move to Part B.
                                                       100
            Minutes of Meeting held at the Wallerscote Community School on Monday,
                                  19th February 2007 at 7.00pm


            PRESENT:        Cllr Mrs E Bland                 Chairman
                            Cllr Capt C Hampson              Vice-Chairman
                            Cllr F Dolphin
                            Cllr J Freeman
                            Cllr R Gorrill
                            Cllr R Moss
                            Cllr D Shingler
                            Cllr Mrs P Shingler

            APOLOGIES: Cllr J Bland
                       Cllr W Reynolds
                       Cllr J Wilson

            IN ATTENDANCE: P A Stone - Parish Clerk
                           Three members of the Public
                           One representative of the Press

209.   Public Forum
       Mrs Ruth Batsford, in her capacity as Chairman of the Weaverham Trust, read out the                following
   statement to the meeting: -
       “I have been out of circulation for a couple of months but in that time it has come to my notice that there
       seems to be an element of misunderstanding by the parish council of the aims of the Trust with regard to
       the Community Woodland. It may be that our explanation and presentation was not clear. I would like to
       therefore like to clarify the position.
       You will, no doubt, appreciate that this project is a continuation and enlargement of the work on the
       landscape statement. We are endeavouring to create a scheme of which Weaverham can be proud and from
       which future generations will draw benefit, and which will again put Weaverham on the map as a forward
       thinking village. We are at the stage of needing to canvass the landowners in the village of their views and
       establish who would and would not be willing to co-operate. We have been in touch with many
       environmental agencies who have already carried similar tasks and they confirm our scheme ticks all boxes
       and are willing to help, but we need to take advantage of their expertise and employ a negotiator from
       amongst them. We have confirmation that the scheme also ticks the box for carbon neutral.
       We have not yet gone public as we do not have the details to do so and we do not wish to give the public or
       land owners spurious information. The illustrations of the idea for the project you were shown were just
       that - ideas - the line of the proposals are not set in stone but are fluid according to negotiations.
       The Trust invited the PC to our meeting as a matter of courtesy - We have applied to the BC for a grant to
       carry out the environmental technical appraisal and I understand this will be considered on Thursday of this
       week.”


210.   Apologies
       Apologies from Councillors J Bland, W Reynolds and J Wilson were noted and accepted.


211.   Declaration of Interest
   211.1. Based upon the Agenda and in anticipation of later discussions, the following interests were declared: -
      211.1.1. Chairman – Weaverham Community Centre (“WCC”).
      211.1.2. Councillor Dolphin – WCC.
      211.1.3. Councillor Freeman – Wallerscote Community School (“WCS”), WCC and                     Weaverham
           High School (“WHS").
      211.1.4. Councillor Capt Hampson – WCC and Weaverham Forest Primary School (“WFPS”).
                                                       101
       211.1.5. Councillor D Shingler – A personal and prejudicial interest in Item 214.3 and WHS.
       211.1.6. Councillor Mrs P Shingler – A personal and prejudicial interest in Item 214.3 and WFPS.
212.   Approval of Minutes of Meeting of 15th January 2007
       The minutes of Part A of the meeting, set out on pages 1 – 5, were approved without amendment and the
       Chairman was authorised to sign them as a true record.
213.   Matters Arising from Meeting of 15th January 2007
   213.1. Part B, Item 208.1 – Car Park at Rear of Northwich Road Shops: Councillor Gorrill‟s request that this
   matter should be moved to Part A was acceded to after the Parish Clerk (“PC”) had confirmed that its current
   status did not classify it as confidential business.
214.   Finance and Personnel Committee – Councillor J Freeman
   214.1. Reports
       214.1.1. With the exception of the matter set out in the 214.1.2 below, recommendations 1 to 9 arising
             from the Finance & Personnel Committee (“FPC”) meeting held on 13th February 2006, set out on
             the schedule circulated prior to the meeting, were unanimously approved.
       214.1.2. Recommendation 2 – Expenditure
          214.1.2.1. Having already declared a personal and prejudicial interest in this matter under Item 211,
                 Councillors D Shingler and Mrs P Shingler recused themselves during the discussion of this
                 matter.
          214.1.2.2. With regard to cheque number 345, in the sum of £69.50, Councillor Gorrill objected to the
                 payment of a mileage allowance to Councillor Mrs P Shingler in respect of the fourteen miles
                 incurred within the parish. On a formal vote, the payment of this expenditure was approved by
                 five votes for to one against.
          214.1.2.3. Subject to the above exception, all other expenditure included in recommendation 2 was
                 unanimously approved.
   214.2. Appointment of Auditors
       214.2.1. A letter had been received from the Audit Commission recommending the extension of the
             present appointment of UHY Hacker Young as the external auditors to cover the financial year
             2006/07. This was unanimously approved.
       214.2.2. The reappointment of JDH Business Services Limited as internal auditors for the financial year
             2006/07 was also unanimously approved.
   214.3. 2007 Annual Assembly Donations
       214.3.1. Councillor Gorrill lead discussion of this matter as all other Councillors had declared an interest
             under Item 211 above.
       214.3.2. It was noted that in respect of the second advertisement approved at the previous meeting, the
             closing date for applications had been Friday, 16th February 2007.



       214.3.3. After reviewing the 2007 Annual Assembly Donations schedule tabled by the PC, the following
             donations, which in total equalled the amount allocated in the 2007/08 Budget, were unanimously
             approved: -
                                                                      £
              Wallerscote Community School                          300
              1st Weaverham Sea Scouts                              150
              Owley Wood Baden Powell Scout Group                   150
              Weaverham Community Centre                            150
              Weaverham Gymnastics Club                             150
              Weaverham Youth Club                                  150
              Weaverham Corvette Dancing Troupe                     150
              Weaverham Forest Pre-School                            50
                                                  102
              North West Air Ambulance                               50
              Weaverham High School – Annual Prizes                 120
                                                                 £1,420

       214.3.4. It was noted that “Free Resources”, as defined by S137 of the Local Government Act of 1972,
                amounted to £26,765.
215.   Environment & Youth Committee – Councillor Mrs P Shingler
   215.1. Minutes
       215.1.1. The following matters were discussed and resolved upon in respect of the Minutes of the Meeting
             of the Environment & Youth Committee (“EYC”) held on 17th January 2007, already circulated
             prior to the meeting: -
          215.1.1.1. E70: Parish Plan Task Group - The recommendation of the meeting held on 16th February
                 2007 to investigate and report-back at a later date on the possible establishment of a Village
                 Website was approved.
          215.1.1.2. E72.2: Monthly Safety Inspections - Recommendation approved.
          215.1.1.3. E73: - Community Pride Competition - Entrance in the following competitions, at an entry
                 fee of £45, was approved: -
             215.1.1.3.1. Children‟s & Young People‟s Award.
             215.1.1.3.2. Village Community Safety Award.
             215.1.1.3.3. Community Pride/ Best Kept Village.
          215.1.1.4. E74.1: Boundary Signs – It was noted that both have now been installed.
          215.1.1.5. E74.2: Lime Avenue Directional Sign - It was agreed that the PC should ascertain whether
                 the shopkeepers still wanted such a sign and also whether they are prepared to meet its full cost.
          215.1.1.6. E74.3: Village Map - It was noted that the meeting with the Weaverham High School Art
                 Department had taken place on 8th February 2007.
          215.1.1.7. E75: Tree Survey - The PC had still to meet with Mr Rowe.
          215.1.1.8. E76: Weaverham Public Convenience – VRBC‟s current position was noted.
          215.1.1.9. E77.1: NPL Feedback – It was noted that the CCC enforcement action had been
                 implemented. The PC was requested to obtain feedback as to progress regarding the actions
                 identified during the 2006 land inspection undertaken by the Chairman and Vice Chairman with
                 the NPL Managing Director.
          215.1.1.10. E78: Allotments – The PC explained that due to the lack of historic records, the existing
                 „waiting list‟ generally comprised of newcomers to the village in the past eighteen months. In the
                 interests of fairness and transparency, it was, therefore, agreed to publicly advertise requesting
                 applications for the two available allotment plots.
          215.1.1.11. E80: New Map – To be circulated to Councillors for their perusal.


          215.1.1.12. E81: Weaverham Community Woodland – The comments of the Chairman of the
                 Weaverham Trust, under Item 209 above, were noted. The recommendation set out in E81.1.3
                 was approved.
   215.2. Kissing Gates
              The contents of a letter, received on 15th February 2007, from CCC entitled Kissing Gate Project for
              Public Right of Way was noted. In order to facilitate a more meaningful discussion, it was agreed that
              the PC should endeavour to obtain a picture of the gate in question. Councillor D Shingler
              suggested that Mr Bernard Cooke should be approached regarding suitable locations within the
              Parish.
216.   Planning Committee – Councillor J Freeman
   216.1. The schedule reflecting Planning Applications Considered during the period 16th January to 16th
   February 2007, circulated prior to the meeting, was discussed and approved.
   216.2. With regard to Note 2 on the schedule, Anaconda Investments Limited, it was resolved that the
   Chairman should represent the Parish Council and speak against the application at the VRBC Planning
   Committee Meeting to be held on 20th March 2007.
                                                      103
217.   Joint Burial Committee
       Councillor Freeman reported that it had been decided to construct a gravel path in the first section of the
       Garden of Remembrance for cremated remains.
218.   Cheshire County Council Matters
   218.1. Special Festival Service – The three invitations to attend the Service on Sunday, 25th March 2007 were
   allocated to the Chairman and Councillors Dolphin and Freeman.
   218.2. Annual Town & Parish Councils‟ Conference – It was agreed that Councillor Freeman and the PC
   would represent the Parish Council at the Conference on 14th March 2007.
   218.3. CCC Highways – Councillor Freeman pointed out that the footpath near the Yoghurt Factory was
   totally overgrown. Councillor Dolphin agreed to inform CCC Highways and seek remedial action.
219.   Vale Royal Borough Council Matters
   219.1. Town & Parish Councils‟ Conference – The Chairman and the PC were nominated to attend the
   Conference on 28th February 2007.
   219.2. Mayor‟s Charity Dinner Dance – Councillors were provided with details of this event on Friday, 23rd
   March 2007.
   219.3. Parish Council Elections – The PC informed the meeting that he had received details from the Electoral
   Services Manager setting out the timetable and arrangements pertaining to the elections on 3rd May 2007.
   219.4. Buildings at Risk Strategy – A meeting of monitors was in the process of being convened.
220.   Weaver Vale Housing Trust Matters
       None.
221.   Policing Matters
       Councillor Gorrill complained that despite numerous requests for police intervention, nothing had been
       achieved regarding the enforcing of lawful parking at the West Road/High Street/Station Road junction.
       The Chairman agreed to speak to Inspector Peter Minghella in this regard.
222.   Chairman’s Correspondence
       None.
223.   Councillor’s Communications
       None.
224.   Meetings Attended
       There was nothing of significance reported.


225.   Weaverham Community Association Lease
   225.1. It was noted that the Chairman, together with Councillors Dolphin, Capt Hampson and Freeman, had
   already declared an interest in this matter under Item 211.
   225.2. The Motion tabled by Councillor D Shingler that the lease of land to the Weaverham Community
   Association be extended under the existing terms and conditions to 99 years from its existing 25 years, was
   unanimously approved by the four Councillors able to vote.
226.   Weaverham Parish Council Matters
       None.
227.   Parish Clerks Correspondence
   227.1. Car Park at Rear of Northwich Road Shops – Letter of concern from F Glaze which also endorsed the
   possible purchase of the site by the Parish Council.
   227.2. Letter from DEFRA and NALC announcing a pending review of the Quality Town and Parish Council
   Scheme.
   227.3. Consultation paper received from Communities and Local Government seeking views on proposed new
   model code of conduct for local authority members.
                                                     104
   227.4. Invitation to attend the Vale Royal Area Meeting of Town and Parish Councils on 22nd March 2007, to
   nominate the Parish Representative for the Vale Royal Standards Committee. The invitation was declined.
228.   Any Business Considered Urgent by the Chairman
       In accordance with the decision to move this subject matter to Part A, see Item 213 above, the possible
       identity of the purchaser of the Car Park at the rear of the Northwich Road Shops was discussed. It was
       agreed that the PC should speak to Fifield Glyn in this regard.
229.   Date of Next Meeting
   229.1. Monday, 19th March 2007 at 6.30pm.
   229.2. Councillor D Shingler tabled his apologies for the meeting.
230.   Exclusion of the Press and Public
       It was unanimously resolved to exclude the press and public and to move to Part B.
                                                       105
            Minutes of Meeting held at the Wallerscote Community School on Monday,
                                  15th January 2007 at 7.00pm

            PRESENT:        Cllr Mrs E Bland                 Chairman
                            Cllr Capt C Hampson              Vice-Chairman
                            Cllr F Dolphin
                            Cllr J Freeman
                            Cllr R Gorrill
                            Cllr R Moss
                            Cllr W Reynolds
                            Cllr D Shingler
                            Cllr Mrs P Shingler
                            Cllr W Wilson

            APOLOGIES: Cllr J Bland

            IN ATTENDANCE: P A Stone - Parish Clerk
                           Two members of the Public
                           One representative of the Press

184.   Public Forum
       No matters were raised.
185.   Apologies
       Apologies from Councillor J Bland were noted and accepted.
186.   Declaration of Interest
   186.1. Based upon the Agenda and in anticipation of later discussions, the following interests were declared: -
       186.1.1. Chairman – Weaverham Community Centre (“WCC”).
       186.1.2. Councillor Dolphin – WCC and Weaverham Trust (“WT”).
       186.1.3. Councillor Freeman – Barrymore Institute, Wallerscote Community School  (“WCS”), WCC
            and Weaverham High School (“WHS").
       186.1.4. Councillor Gorrill – WHS.
       186.1.5. Councillor Capt Hampson – WCC and Weaverham Forest Primary School (“WFPS”).
       186.1.6. Councillor D Shingler – WHS.
       186.1.7. Councillor Mrs P Shingler – WFPS and WT.
       186.1.8. Councillor Wilson – Owley Wood Baden Powell Scout Group and WCS.
   186.2. No changes were reported.


187.   Approval of Minutes of Meeting of 11th December 2006
   187.1. The following correction was agreed: -
          Page 3, Item 177: paragraph amended to read, “The recommendation set out on the schedule of
          recommendations arising from the FPC meeting of 5th December 2006 was not approved.”
   187.2. Subject to the above-mentioned correction, the minutes of Part A of the meeting, set out on pages 1 –
          3, were approved and the Chairman was authorised to sign them as a true record.
188.   Matters Arising from Meeting of 11th December 2006
       Item 174.2 – Road Outside Northwich Road Shops: Councillor D Shingler informed the meeting that
       subsequent to his report on this matter at the last meeting, CCC Highways had filled the potholes. They also
       intended to write to the shop owners reminding them of their responsibilities and obligations in this regard.
189.   Casual Vacancy for Parish Councillor
                                                           106
       The Parish Clerk (“PC”) reported that on the expiration on 3rd January 2007, of the Public Notice inviting
       applications for co-option, no applications had been received. In the light of this, it was agreed to leave the
       position vacant, to be filled at the local elections on 3rd May 2007.
190.   Finance and Personnel Committee – Councillor J Freeman
   190.1. Budget for the Financial Year 2007/08
       190.1.1.     Budget Process
                  Councillor Freeman explained that historically the budget process had lacked structure; the annual
                  Budget Meeting had been convened and conducted on an extremely informal basis, with the budget
                  discussion documentation being tabled at the actual meeting. It was, therefore, agreed that this
                  approach was no longer acceptable. In future, the budget process needed to be more formally
                  structured within a more appropriate timetable. Furthermore, it was agreed that all Councillors
                  should be invited to attend and participate in the Finance & Personnel Committee (“FPC”) Budget
                  Meeting.
       190.1.2.     Budget Approval
           190.1.2.1. The 2007/08 Budget Pack that had been approved by the FPC Budget Meeting of 9th January
                  2007 and had been circulated prior to the meeting, comprised of the following schedules: -
              190.1.2.1.1. Executive Summary;
              190.1.2.1.2. Revenue Budget and Summary, including Special Projects;
              190.1.2.1.3. Expenditure Budget – Administration;
              190.1.2.1.4. Environment Operations Budget;
              190.1.2.1.5. Projected Bank Balances to 31st March 2007;
              190.1.2.1.6. 2006/07 Budget – Non Routine Expenditure;
              190.1.2.1.7. Environment Capital Expenditure Budget; and
              190.1.2.1.8. Comparative Table – Parish Precepts.
           190.1.2.2. The PC informed the meeting that the Precept increase highlighted in bold type on schedule
                  190.1.2.1.2 above had been incorrectly stated as 3.9%. The correct figure was 4.1%.
           190.1.2.3. Councillor Freeman took the meeting through the 2007/08 Budget Pack on a schedule-by-
                  schedule basis highlighting salient points.
           190.1.2.4. Councillor D Shingler tabled for consideration a schedule containing a number of proposed
                  amendments to the 2007/08 Budget Pack. The following debate ensured: -
                  190.1.2.4.1. Proposal 1 – Administration Budget: Eliminate Quality Parish Council Application figure
                               of £500. After a lengthy discussion of the merits of this proposal an alternative motion
                               that the figure be reduced to £300 was proposed by Councillor Freeman and seconded
                               by Councillor Wilson. A vote on this motion resulted in 5 votes for and 5 votes
                               against. The Chairman exercised her casting vote against the motion, stating that the
                               item was covered by the contingency amount of £5,000 included in the budget.
                               Proposal 1 was, therefore, approved.

                  190.1.2.4.2. Proposal 2 – Administration Budget: Reduce Donations to Local Organisations from £1
                               520 to £1,420 and re-advertise. This was approved after a vote of 5 for, 3 against and 2
                               abstentions.
                  190.1.2.4.3. Proposal 3 – Environment Operational Budget: Eliminate 2007 Community Pride
                               Competition – Other Costs of £100. Unanimously approved.
                  190.1.2.4.4. Proposal 4 – Environment Capital Expenditure Budget: Remove seat at roundabout –
                               saving of £700. Unanimously approved.
                  190.1.2.4.5. Proposal 5 – Revenue Budget: Reduce Precept from £64,000 to £62,600. Unanimously
                               approved.

           190.1.2.5. After adjusting for the changes agreed to in the preceding paragraph, the approved Budget
                  for the Financial Year 2007/08 was as follows: -

                                                                Schedule          £               £

                  Total Revenue                                    A                           66,867
                                                       107

       Less:   Administration Expenses                          B            43,056
               Environment Operating Expenses                   C            26,132         69,088
               Operating Shortfall                                                          -2,221

       Add:    Estimated Surplus at 31st March 2007             D                           24,262
                                                                                            22,041
       Less:   Environment Capital Expenditure
               Brought Forward 2006/07                          E             6,100
               2007/08                                          F             6,400         12,500
               Projected Surplus at 31st March 2008                                          9,541
          190.1.2.6. Detailed Schedules supporting each of the above are attached and form part of these
                 minutes.
   190.2. Precept Application.
               The 2007/08 Precept Application to VRBC of £62,600, as set out in Item 190.1.2.4.5 above, was
               unanimously approved. This represents an increase of £1,100 or 1.8%, which was considered
               exemplary.
   190.3. 2007 Annual Assembly Donations
       190.3.1.   In the light of the decision to re-advertise already taken in Item 190.1.2.4.2 above, the Schedule
                  setting out the recommendations of the Budget Meeting were noted. These would be taken into
                  account when the matter was re-considered at a future meeting.
       190.3.2.   It was noted that the value of Donations to Local Organisations of £1,420, approved in Item
                  190.1.2.4.2 above, was well within the parameter of such payments allowed in terms of the “Free
                  Resource” as defined by S137 of the Local Government Act, 1972.
   190.4. 2007 Lake House Field Charges
              The recommendation of the FPC Budget Meeting that in view of the fact that hiring organisations
       had absorbed the inclusion of VAT in 2006/07, the 2007/08 rates should remain those applicable for
       2006/07, was unanimously approved.


   190.5. Financial Accounts and Audit for the Year ended 31st March 2006
               Councillor Freeman reported that the books and records had been delivered to the Internal Auditor
               on 15th December 2006. He had agreed to have the audit completed in such time as to enable the
               FPC meeting of 13th February 2007 to consider his report and be able to submit its
               recommendations to the next Parish Council Meeting for ratification.
   190.6. Approval of Expenditure
       190.6.1.   Woodland Trust – The increase of the membership subscription from £2.75 to £3.00 per
                  month was approved.
       190.6.2. Joint Burial Committee – The proportional contribution levied of £797.00, in respect of the
                financial year 2006/07, was approved for payment.
191.   Environment and Youth Committee – Councillor Mrs P Shingler
       As there had been no meeting of the Committee since the last Parish Council meeting, there was nothing
       formal to report.



192.   Planning Committee – Councillor J Freeman
       As no planning applications had been received since the last Parish Council meeting, there was nothing to
       report.
193.   Joint Burial Committee
                                                   108
       Councillor Freeman reported that at the last meeting of this Committee the concerns raised by the
       Chairman of Cuddington Parish Council had been discussed and would appear to have been resolved.
194.   Cheshire County Council Matters
   194.1. Councillor Freeman reported that he had received a complaint regarding uneven flagstones outside of
   the Co-op Store entrance on Northwich Road. It was agreed that he would liaise with the PC in order to
   ascertain who owned the area of pavement concerned.
   194.2. Further to the report at the last meeting, Councillor D Shingler reported that after consultation with
   CCC Highways, it was established that Scottish Power were responsible for the defective lights immediately
   outside the Anaconda Development. After being contacted they have agreed to arrange for their reconnection.
   194.3. On behalf of County Councillor Mrs N Dolphin, Councillor Dolphin reported that: -
       194.3.1.  The County Council 2007/08 Budget was currently out for consultation and reflected an
                 operating deficit of £40 million.
       194.3.2. The longstanding dispute regarding Valley Road pathways had now been resolved.
       194.3.3. A unitary county bid would be submitted in terms of the Local Government White Paper.
   194.4. Councillor Hampson reported that after an initial discussion about the problem of overgrown and
   hazardous hedges on Wallerscote Road with VRBC, he had been referred to CCC Highways. He was presently
   pursuing various enforcement options with the latter.
   194.5. Councillor Moss reported that he had received complaints from residents who had spotted rats
   emerging from the drains in the Morris Drive/Clitheroe Road area. Unfortunately, they had been unable to
   report the matter to the appropriate Department at VRBC due the Christmas/New Year closure.
195.   Vale Royal Borough Council Matters
       Councillor D Shingler reported that in respect of the Local Government White Paper, VRBC had neither
       submitted a bid for unitary structures nor one for Improved Two Tier Pathfinder applications, nor would it
       expand further on its position for the time being.
196.   Weaver Vale Housing Trust Matters
       None.
197.   Policing Matters
       There was nothing of significance reported.
198.   Chairman’s Correspondence
       None.
199.   Councillor’s Communications
       None.
200.   Meeting Attended
       No meetings of significance were reported.
201.   Weaverham Parish Council Matters
       None.
202.   Parish Clerk’s Correspondence
   202.1. Mike Hall MP – This letter was in respect of a complaint received by the MP from a resident of Sandy
   Lane concerning the speeding of vehicles. On referral of the matter to CCC, they had informed him of the
   availability of SID‟s which could be loaned by Parish Councils. The PC pointed out that Sandy Lane was one of
   the locations identified for this purpose by a previous Parish Council Meeting. He would respond to the MP
   accordingly.
   202.2. Cheshire Community Council – Letter enclosing copy of 2006 Review brochure in respect of the
   2006 Community Pride Competitions and listing the 2007 competitions. This had been circulated to the
   Chairman and Chairman of EYC. Entry forms are to be circulated in mid – January.
203.   Any Business Considered Urgent by Chairman
       None.
                                                      109
204.   Date of Next Meeting
       Monday, 19th February 2007, at 7.00pm.
205.   Exclusion of the Press and Public
       It was unanimously resolved to exclude the press and public and to move to Part B.
                                                      110
                           ORDINARY PARISH COUNCIL MEETING

             Minutes of Meeting held at the Wallerscote Community School on Monday,
                                  11th December 2006 at 7.00pm

             PRESENT:       Cllr Mrs E Bland                 Chairman
                            Cllr Capt C Hampson              Vice-Chairman
                            Cllr J Bland
                            Cllr F Dolphin
                            Cllr J Freeman
                            Cllr R Gorrill
                            Cllr R Moss
                            Cllr W Reynolds
                            Cllr D Shingler
                            Cllr Mrs P Shingler
                            Cllr J Wilson

             IN ATTENDANCE: P A Stone - Parish Clerk
                            One member of the Public
                            One representative of the Press

160. Public Forum
     No matters were raised.
161. Apologies
     None.
162. Declaration of Interest
     No changes were reported, nor any interests declared.
163. Procedural and Statutory Matters
   163.1. The Chairman reported that since the last Parish Council Meeting she had received the written
   resignation of Councillor Mrs S Lapworth, which she had accepted with great sadness. It was unanimously
   agreed that the Parish Clerk (“PC”) should write to Councillor Mrs Lapworth expressing the Parish Council‟s
   gratitude for her dedicated service.
   163.2. A casual vacancy now existed in the Owley Wood Ward. The Parish Clerk (“PC”) explained that as this
   had occurred within six months of the date of the local elections, set for 3rd May 2007, the „claimed poll‟ was
   not applicable. It was only necessary to advertise the vacancy, inviting applications for co-option for
   consideration at the January 2007 meeting of the Parish Council. However, the „six months rule‟ also meant
   that the Parish Council is under no obligation to fill the vacancy by co-option. The Returning Officer at VRBC
   had confirmed the foregoing.
   163.3. The PC further reported that the relevant advert had been placed on the two Parish Council Notice
   Boards on 10th December 2006 with a closing date of 3rd January 2007.



164. Approval of Minutes of Meeting of 20th November 2006
     The minutes of Part A of the meeting, set out on pages 1 – 3, were approved without amendment and the
     Chairman was authorised to sign them as a true record.
165. Matters Arising from Meeting of 20th November 2006
   165.1. Item 147.1 - Blackpool Awards Presentation: Councillor Mrs P Shingler reported on her attendance at
   this event to receive the Commendation Award on behalf of the Parish Council. This was currently being
   framed and would be available for presentation in January 2007. In this regard, she would liaise with the PC.
                                                111
166. Finance and Personnel Committee – Councillor J Freeman
   166.1. Reports -Recommendations 1 to 5 arising from the Finance & Personnel Committee (“FPC”) meeting
   held on 5th December 2006, set out on the schedule circulated prior to the meeting, were unanimously
   approved.
167. Environment and Youth Committee – Councillor Mrs P Shingler
   167.1. Reports - As there had been no meeting of the Committee since the last Parish Council meeting, there
   was nothing formal to report.
   167.2. Cypress Mews -Concern was expressed that the corner area of Cypress Mews and Walnut Avenue was
   overgrown and becoming an eyesore. Despite an extensive search, CCC had been unable to identify the rightful
   owners. It was debated that either the owners of the adjacent properties be asked to maintain the piece of
   ground or, alternatively, VRBC be requested to take responsibility for its upkeep. It was agreed that the PC
   should investigate alternative solutions and report-back at a future meeting.
168. Planning Committee – Councillor J Freeman
    The schedule reflecting Planning Applications Considered during the period 21st November to 8th December
    2006, circulated prior to the meeting, was discussed and approved.
169. Joint Burial Committee
    There had been no meeting since the last Parish Council meeting. In fact, the next meeting was the following
    evening and Councillor Freeman appealed to all four Councillors who represented the Parish Council to
    attend. The principal business was the discussion of the two letters issued by the Chairman of Cuddington
    Parish Council referred to at the previous Parish Council meeting.
170. Cheshire County Council Matters
   170.1. It was agreed the that the PC should follow-up the following complaints: -
         170.1.1. Street lights not working outside the Anaconda development on Wallerscote Road and also on
            Church Lane outside Mrs Kennedy‟s house.
         170.1.2. Blocked drains on Wallerscote Road near Esthers Lane.
171. Vale Royal Borough Council Matters
    None.
172. Weaver Vale Housing Trust Matters
    None.
173. Policing Matters
    The Chairman reported on a constructive meeting held with Father Farrell and Jim Rafferty, also attended by
    Councillor Gorrill and PC Dean Butterworth, regarding parking problems around St Bede Church. Father
    Farrell had informed them that he had appealed to the congregation to park more sensibly.
174. Chairman’s Correspondence
   174.1. Councillor Mrs Lapworth’s Resignation – See Item 163.1 above.
   174.2. Acton Bridge Parish Council – this related to complaints they had received concerning the road
   immediately outside the Northwich Road Shops. The PC was directed to reply pointing out that the road was
   the responsibility of the shop owners. Councillor D Shingler reported that he had e-mailed CC Highways
   asking for their assistance in resolving this matter. The PC was also asked to contact the shop owners in this
   regard.
175. Councillor’s Communications
    None.
176. Meetings Attended
    Councillor Gorrill reported that as a result of the Chairman‟s intervention, he had now met with PC Dean
    Butterworth, who had agreed to assist with the enforcing of lawful parking at the West Road/High
    Street/Station Road junction.
                                                         112
177. Weaverham Parish Council Matters
      The recommendation set out on the schedule of recommendations arising from the FPC meeting of 5th
      December 2006 was not approved.
178. Parish Clerk’s Correspondence
    178.1. The Parish Clerk took the meeting through the schedule entitled Item 178 – Parish Clerk’s Correspondence,
    on an item-by-item basis. With the following exceptions, the recommended actions listed thereon were
    approved: -
            178.1.1. Item 1.1 – Sandy Lane coming off the by-pass to be added to the identified sites.
            178.1.2. Item 1.2 – See Item 168.2 above.
Councillor J Bland left the meeting.
179. Any Business Considered Urgent by Chairman
      The Chairman appealed to Councillors to support the Phase 2 Deck4Schools Showcase Finale being held at
      the High School the following Friday, 15th December 2006 between 6.30 and 8.00pm. This formed part of
      the Fire Service‟s Weaverham Initiative programme.
180. Date of Next Meeting
      Monday, 15th January 2007, at 7.00pm.
181. Exclusion of the Press and Public
      It was unanimously resolved to exclude the press and public and to move to Part B.
                                                      113
                           ORDINARY PARISH COUNCIL MEETING

             Minutes of Meeting held at the Wallerscote Community School on Monday,
                                  20th November 2006 at 7.00pm

             PRESENT:       Cllr Mrs E Bland                 Chairman
                            Cllr Capt C Hampson              Vice-Chairman
                            Cllr J Bland
                            Cllr F Dolphin
                            Cllr J Freeman
                            Cllr R Gorrill
                            Cllr R Moss
                            Cllr J Wilson

             APOLOGIES: Cllr Mrs S Lapworth
                        Cllr W Reynolds
                        Cllr D Shingler
                        Cllr Mrs P Shingler

             IN ATTENDANCE: P A Stone - Parish Clerk
                            Two members of the Public
                            One representative of the Press

134. Public Forum
     No matters of significance were raised.
135. Apologies
     Apologies from Councillors Mrs S Lapworth, W Reynolds, D Shingler and Mrs P Shingler were noted and
     accepted.
136. Declaration of Interest
     No changes were reported, nor any interests declared.
137. Approval of Minutes of Meeting of 16th October 2006
     The minutes of Part A of the meeting, set out on pages 1 – 3, were approved without amendment and the
     Chairman was authorised to sign them as a true record.
138. Matters Arising from Meeting of 16th October 2006
    Item 121.1 – Councillor Gorrill complained that despite several requests PC Dean Butterworth had failed to
   contact him. The Chairman agreed to speak to Inspector Pete Menghella and PC Butterworth in this regard.
139. Finance and Personnel Committee – Councillor J Freeman
   139.1. Reports
       A Special Meeting of the Finance & Personnel Committee had been held on 16th November 2006 for the
       specific purpose of reviewing Standing Orders (“SO”) and Financial Regulations (“FR”). The meeting had
       identified a number of ambiguities between the SO and FR which needed to be rectified. Furthermore, it
       was consider good practice to consolidate all financial issues in the FR. A second meeting would be
       convened in the near future in order to complete the exercise.
   139.2. Approval of Expenditure
       139.2.1. Supply of Christmas Trees – The United Utilities quotation for the supply, delivery and erection
               of Christmas Trees in the sum of £426.80, excluding VAT, was approved.
                                                       114
      139.2.1.Computer Security – The Parish Clerk (“PC”) reported that the existing Norton Security software
              licence expired during December. He therefore sought approval to either renew the subscription or
              alternatively to purchase the recently issued 2007 version of the package, if this was a cheaper
              option. This expenditure was approved, to a maximum of £50, excluding VAT.
140. Environment and Youth Committee
   140.1. Reports
      140.1.1. In the absence of both the Chairman and Vice Chairman of the Environment & Youth
               Committee (“ EYC”), the PC read out the report on the meeting of the EYC held on 15th
               November 2006. In this regard: -
          140.1.1.1. The List headed Outstanding Items of Maintenance/Improvement Etc was circulated to the
                 meeting. Any Councillor wishing to add to the list was asked to directly contact the PC.
          140.1.1.2. The recommendation that prizes of 1st - £30; 2nd - £20 and 3rd - £10 be offered in the Best
                 Decorated Houses section of the Christmas Decorations Competition was ratified. Judging would take
                 place at 5.00pm on Thursday, 14th December 2006.
   140.2. Approval of Expenditure
      140.2.1. Village Map – Option A0 of the quotation from Shelley Signs in the sum of £1220, excluding
               VAT, was approved.
      140.2.2. Village Boundary Signs – Style 1 of the quotation from CCC in the sum of £516.31 each,
               excluding VAT, was approved. Two signs were required. Their location had been agreed with
               CCC.
   140.3. Lime Avenue Directional Sign
    The rejection by CCC of the Parish Council‟s request for such a sign to be positioned on Northwich Road
    was regretfully noted. It was agreed that the PC should notify the Lime Avenue shopkeepers of this decision.
    If so desired, they could then apply for formal planning permission for the erection of such a sign.
141. Planning Committee – Councillor J Freeman
    The schedule reflecting Planning Applications Considered during the period 17th October to 17th November
    2006, circulated prior to the meeting, was discussed and approved.
142. Joint Burial Committee
    Councillor Freeman reported on the meeting held on 21st November 2006. It was agreed that two letters
    dated 14th November 2006 issued by the Chairman of Cuddington Parish Council in connection with
    allegations made against two members of the Joint Burial Committee, would be circulated to all Councillors.
143. Cheshire County Council Matters
    Councillor Dolphin informed the meeting of the Set the Pace and Speed Indicator Devices initiatives currently being
    launched which both aimed at reinforcing local speed limits.
144. Vale Royal Borough Council Matters
    None.
145. Weaver Vale Housing Trust Matters
    There was nothing to report.
146. Policing Matters
    There was nothing of significance reported.
147. Chairman’s Correspondence
   147.1. Blackpool Awards Presentation – It was unanimously agreed the Councillor Mrs P Shingler would
   represent the Parish Council at the RTPI (NW) Awards Presentation and Lunch to be held in Blackpool on
   Friday, 1st December 2006.
   147.2. Mike Hall MP – The Chairman read out his letter of congratulations for winning the Vibrant Village
   Award.
                                                        115
   147.3. Remembrance Day – The letter sent to the Chairman of Weaverham & District Royal British Legion
   in this regard was read out to the meeting.
   147.4. CCTV – It was noted that a positive response had been received from the Co-operative Group. This
   was to be used as a means of trying to elicit similar positive responses from the other three organisations also
   written to.
148. Councillor’s Communications
    None.
149. Meetings Attended
    There were no meetings of significance.
150. Weaverham Parish Council Matters
    None.
151. Parish Clerk’s Correspondence
   151.1. Nalco Community Forum 2006 – Councillor Freeman was nominated to represent the Parish Council
   at this event.
   151.2. St Bede RC Church – The positive response to the PC‟s recent letter regarding the provision of car
   parking was noted. Councillor Gorrill‟s request that he and PC Butterworth should visit Father Farrell to
   discuss the matter further was agreed to.
   151.3. Car Park at Rear of Northwich Road Shops – A letter had been received from the Weaverham Trust
   requesting the Parish Council to consider “securing this land for use, in perpetuity, as a car park in association with the
   shopping precinct”. Concern was expressed that as the area concerned was not legally designated as a car park, if
   developed for alternative purposes, it would negatively affect the economic viability of the shopping centre. It
   was agreed to investigate the possible purchase of the land in conjunction with VRBC.
152. Any Business Considered Urgent by Chairman
    None.
153. Procedural Matters
    In the light of the Local Elections scheduled to take place on 3rd May 2007, it was agreed that the Annual
    Parish and Annual Assembly meetings would both take place on Monday, 16th April 2007 at 7.00pm and
    8.00pm respectively.
154. Date of Next Meeting
    Monday, 11th December 2006 at 7.00pm.
155. Exclusion of the Press and Public
    It was unanimously resolved to exclude the press and public and to move to Part B.
                                                       116
                            ANNUAL PARISH COUNCIL MEETING

            Minutes of Meeting held at the Wallerscote Community School on Monday,
                                    15th May 2006 at 7.00pm

            PRESENT:        Cllr R Moss                      Chairman at Opening
                            Cllr Mrs E Bland                 Chairman after Item 3.1
                            Cllr Capt C Hampson              Vice-Chairman
                            Cllr J Bland
                            Cllr F Dolphin
                            Cllr J Freeman
                            Cllr R Gorrill
                            Cllr Mrs S Lapworth
                            Cllr W Reynolds
                            Cllr D Shingler
                            Cllr Mrs P Shingler
                            Cllr J Wilson

            IN ATTENDANCE: P A Stone - Acting Parish Clerk
                           PC D Butterworth
                           Six members of the Public
                           One representative of the Press

2. Welcome by the Chairman
   The Chairman, Councillor R Moss, welcomed all present to the Annual Meeting of the Parish Council for 2006
   and explained that both Standing Orders and statutory legislation required that the first formal business of the
   annual meeting should be the election of a Chairman for the coming year.
4. Apologies
   None.
5. Election of Officers
   26.1.   Chairman
       26.1.1. In accordance with prescribed procedure, Councillor Moss stood down as Chairman of the meeting
             and requested the APC, in his capacity as the Proper Officer, to conduct the proceedings for the
             election of a Chairman.
       26.1.2. A call for nominations resulted in the formal nomination of Councillor Mrs E Bland and Councillor
             J Freeman.
       26.1.3. A motion for a „secret ballot‟ was unanimously carried. Councillor Mrs E Bland, who polled     nine
             votes to Councillor Freeman‟s three votes, was duly elected Chairman.
       26.1.4. After signing a properly executed Declaration of Acceptance of Office in the        prescribed
             form, Councillor Mrs E Bland assumed the Chairmanship of the            meeting.
   26.2.   Vice Chairman
       Councillor Capt C Hampson was unanimously elected Vice Chairman.


The composition of each of the following Committees was duly nominated and approved: -
   26.3.   Finance & Personnel Committee
       Councillors Dolphin, Freeman, Mrs Lapworth, D Shingler and Wilson.
   26.4.   Environment & Youth Committee
       Councillors J Bland, Reynolds, R Moss and Mrs P Shingler.
   26.5.   Planning Committee
                                                     117
        Councillors Freeman, Gorrill, Reynolds and Mrs P Shingler.
   26.6.   Pool Committee
        Councillors Dolphin, Freeman and Mrs P Shingler.
27. Election of Representatives
The following representatives were duly nominated and approved: -
   27.1.   Joint Burial Committee
        Councillors Mrs E Bland, Freeman, Gorrill and Wilson.
   27.2.   Barrymore Institute
        Councillor J Bland and if the constitution provides for two, also Councillor Gorrill.
   27.3.   Weaverham Community Association
        Councillor Capt Hampson, now eligible as he is no longer an employee.
   27.4.   Community Safety Action Working Group
        Councillors Mrs E Bland and D Shingler.
   27.5.   Fire Action Committee
        The APC was to confirm as to whether this Committee still existed. If it did, Councillor Dolphin was to
        represent the Parish Council.
   27.6.   Police Forum
        Councillors Mrs E Bland and Gorrill.
   27.7.   Press Officer
        The APC.
   27.8.   Tree Warden Society
        Councillors Freeman, Gorrill and Reynolds.
28. Public Forum
   5.1. Mrs Ruth Batsford, in her capacity as Chairman of the Weaverham Trust, congratulated the Chairman on
        her appointment.
   5.2. At the Chairman‟s request, PC Dean Butterworth, the new beat officer, introduced himself. He drew
        attention to the fact that because he had been unaware of the recent Fair, he was not on shift when a
        number of incidents required police attendance. In order to avoid a similar problem in the future, it was
        agreed that the APC should provide him with a timetable covering the summer usage of Lake House Field.
        In particular, he was alerted to the forthcoming Fair commencing 6th July 2006.
6. Declaration of Interest
   No changes were reported nor any interests declared.
7. Approval of Minutes of Meeting of 24th April 2006
   7.1. The following corrections were agreed: -
       7.1.1. Page 3, Item 243 a) & b) i), line 2; delete „went through‟ and replace with „passed to the APC, as the
             Responsible Financial Officer, to read‟.
       7.1.2. Page 4, Item 244 e) ii) (1), last line; Replace „£50‟ with „£50 plus VAT‟.
       7.1.3. Page 4, Item 244 h) ii), first line; „being employed by the Weaverham Community Association‟
             replaces „other commitments‟.
       7.1.4. Page 6, Item 251 c), line 3, delete „website‟.
       7.1.5. Page 7, Item 256, Line 2; „Butterworth‟, replaces „Holdsworth‟.
   7.2. Subject to the above-mentioned corrections, the minutes of Part A of the meeting, set out on pages 1 – 7,
        were approved and the Chairman was authorised to sign them as a true record.
8. Matters Arising from Meeting of 24th April 2006
                                                       118
   The APC pointed that in accordance with the resolution set out in Item 242.6, the issues set out in Items 242.1
   and 242.2 would be specific agenda items at the next meeting.
9. Finance and Personnel – Councillor Freeman
   9.1.       & 9.2 As there had not been a meeting of the Finance & Personnel Committee since the last meeting
           there was nothing to report.
   9.3.      Approval of Expenditure
          9.3.1. The schedule entitled „Summarised Bank Accounts‟ in respect of April 2006 was approved. It was
                noted that at 30th April 2006, total bank balances, including Government Bond, amounted to
                £59,021.32. This figure included the first tranche of the 2006/07 Precept, which amounted to
                £30,750.
          9.3.2. The Summary of Expenditure schedule for April 2006 totalling £6,062.05, including cheques
                numbered 252 to 261, was approved.
   9.4.      2005/06 Audit and Financial Statements
          9.4.1. The APC explained that in order to finalise the figures presented to the Annual Assembly, further
                analysis was required and provided it was permitted, he wished to prepare the financial statements on
                an accruals basis.
          9.4.2. Councillor Freeman cautioned that the projected figures for the financial year 2006/07 tabled at the
                Annual Assembly reflected a small surplus of around £6,000 at 31st March 2007.
   9.5.      Any Other Matters
           None.
10. Environment and Youth – Councillor D Shingler
   10.1.     Report on Environment & Youth Committee Meeting of 10th May 2006
          10.1.1. Councillor D Shingler took the meeting through a tabled schedule, entitled „ Meeting of 10th May
                2006 – Salient Points and Decisions Required from Parish Council Meeting‟, on an item-by-item basis.
          10.1.2. With regard to the recommendations for the various subjects listed on the schedule, which are set
                out below using the same paragraph numbers, the following decisions were taken: -
              5. Parish Plan – Ratified.
              6. Allotments – The APC was to establish the ownership of an area of land between Russet Road and
                  Lime Avenue, near the Sub-Station, which is thought to be a designated „green space‟.
              7. Lake House Field: -
                  (a) Football
                      (i) The recommended use of the top pitch was ratified.
                      (ii) Ratified.
                  (b) Rugby – Ratified.
                  (c) General – Ratified. Teams must specify the season‟s start and finish dates and if outside of the
                      normal dates, must reapply for that particular period.
                  (d) Churches Together – Ratified.
              8. Russet Road Play Area & Amenity Park
                  (a) „Noughts & Crosses‟ and Litter Bins – Ratified.
                  (b) Goal & Basketball Combination – Noted.
                  (c) Bike Rack – Ratified.
                  (d) ROSPA Annual Inspection – Noted.
                  (e) Monthly Inspections – Ratified.
              9. Swimming Pool – Noted.
              10. Community Pride Competition 2006 – Noted.
              11. Street Furniture –Noted.
              12. The Weaverham Initiative – Noted.


   10.3.     Swimming Pool
          10.3.1. The APC reported that arising from a meeting he had held with the Solicitor, he had now received a
                letter setting out the latter‟s comments, which he would circulate to members of the Pool Committee.
                                                           119
          10.3.2. Councillor Dolphin informed the meeting that he had recently visited the pool and met with Mr
                Lassiter for the purpose of discussing a number of concerns raised with him. These related to the
                water quality, Easter closure and the public hours. He had received satisfactory explanations from Mr
                Lassiter.
   10.9.     Barrymore Institute
                 The APC reported that arising from a meeting he had held with the Solicitor, the latter was to speak
                 to the Weightlifters‟ solicitor regarding the two options identified at the Parish Council Meeting of
                 20th March 2006.
   10.10. Brownie Hut Lease
       The APC reported that he had agreed with the Solicitor that he would liase directly with the Girl Guide‟s
       solicitor and request the latter to submit the amended lease and side letter for review and finalisation. This
       he had done and draft copies had just been received.
   10.11. Footpaths and Rights of Way
          Councillor Capt Hampson expressed concern as to the damage and danger to the footpath off Wallerscote
          Road where a number of vehicles had gone through the hedge and created a gap. He further mentioned
          two fields in the same vicinity, owned by NPL, where overgrown hedges were hitting passing buses and
          tractors. Both matters had been reported to CCC Highways to see if they could instigate corrective action.
   10.12. Other Matters
           The erection of a directional sign on Northwich Road in respect of the Lime Avenue Shops was to be
           taken up with CCC Highways.
11. Planning – Councillor Freeman
 11.1.  The tabled schedule reflecting Planning Applications Considered during the period 25th April to 12th May
       2006 was approved.
 11.2. With regard to the Postal Naming and Numbering of the Anaconda Investments development, the
       recommendation of the Planning Committee Meeting of 12th May 2006 to reluctantly accept the
       recommendation of VRBC as to “Village Close”, was ratified.
12. Joint Burial Committee
 12.1. There had been no meeting since the last Parish Council meeting.
 12.2. The Chairman reported that arising from recent wilful damage caused to some graves, she had requested
       the police to give attention to patrolling the cemetery.
13. Cheshire County Council Matters
   There was nothing to report.
14. Vale Royal Borough Council Matters
   There was nothing to report.
15. Weaver Vale Housing Trust Matters
   There was nothing to report.
16. Weaverham Parish Council Matters
  16.1.   Office Matters – There was nothing of significance to report.
  16.2.   Quality Parish Council – Nothing to report.
  16.3.   Parish Plan – Already dealt with under Item 10.1.2 sub-paragraph 1.
  16.4.   Website – Now semi-operational.
  16.5.   Registration of Land Owned by the Parish Council – Councillor Freeman agreed to enquire of
          Chambers Fletcher as to whether they have copies of the original documents.
17. Policing Matters – Chairman
  17.1. Community Safety Action Working Group – As discussed at the last meeting of the Environment &
        Youth Committee, a meeting is to be arranged to explore areas of common ground relating to the Parish
        Plan.
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  17.2. CAT Matters – The Police had been called to a number of incidents peripheral to the Fair, one involving
        14 officers.
  17.3. Environmental Audits – Nothing to report.
  17.4. Home Watch – The Chairman reported that she had met Liz Biddle that morning who had informed her
        that she was hopeful of establishing a computer network.
18. Chairman’s Correspondence
  18.1. Helen Carey – Honours Award for John Gittins – As John Gittins had worked hard for Weaverham it
        was unanimously agreed to support the nomination.
  18.2. Weaverham High School Letter – Steve Medley – After the Chairman had read the letter to the
        meeting it was agreed that it was a Church issue in which the Parish Council should not get involved.
        Councillor Freeman was to speak to the letter‟s author, Mrs Wilson, in this regard.
19. Councillor’s Communications
  19.1. Public Toilets
       19.1.1. Councillor Dolphin reported that he had recently spoken with Steve Bakewell of VRBC regarding
             the Public Toilet. The latter was of the opinion that they were awaiting a response from the Parish
             Council. Councillor D Shingler further reported that he had also spoken with Steve Bakewell on this
             matter, who had indicated that he would be writing to the APC.
       19.1.2. Councillor Gorrill commented that his understanding of the situation was that the matter was still
             with Steve Bakewell who had agreed to supply the Parish Council with usage figures.
20. Meetings Attended
   There were no matters of significance reported.
21. Parish Clerk’s Correspondence
  21.1. Post Received Book – For the information of Councillors, a copy of the Post Received Book, covering
        the period 20th April to 11th May 2006, was tabled at the meeting by the APC.
  21.2. Inland Revenue – The APC would liase with Councillor Freeman regarding a letter dated 2nd May 2006
        concerning an overpayment of £568.63 in respect of the year 2004/05.
  21.3. Cheshire Community Council Parish Council Membership – It was agreed to renew the membership
        for the year 2006/07 at a fee of £60.
  21.4. Zurich Municipal Annual LCAS Seminar 2006 – Councillor D Shingler was nominated to attend on
        13th July 2006 at VRBC.
  21.5. Local Authority Byelaws in England: A Discussion Paper – It was agreed to circulate this document
        to all Councillors for their information and comment.
22. Any Other Urgent Business
  22.1. Annual Assembly – It was agreed that starting next year, the Annual Assembly and Annual Parish
        meetings would be combined into a single meeting.
  22.2. Venue of Meeting – In view of the poor acoustics in the School Hall, it was agreed to experiment by
        holding the next meeting in the Staff Room.
  22.3. Congratulations – Were extended to Councillor D Shingler on his appointment as Deputy Mayor at
        VRBC for the forthcoming year.
23. Date of Next Meeting
  23.1. Monday, 19th June 2006 at 7.00pm at the Wallerscote Community School.
  23.2. The APC would present to the next meeting a schedule of dates for the remainder of the new Parish Year.



                           ORDINARY PARISH COUNCIL MEETING

            Minutes of Meeting held at the Wallerscote Community School on Monday,
                                   20th March 2006 at 7.00pm
                                                      121
            PRESENT:       Cllr J Wilson                    Chairman
                           Cllr R Moss                      Vice-Chairman
                           Cllr Mrs E Bland
                           Cllr J Bland
                           Cllr F Dolphin
                           Cllr J Freeman
                           Cllr R Gorrill
                           Cllr Capt C Hampson
                           Cllr Mrs S Lapworth
                           Cllr W Reynolds
                           Cllr D Shingler
                           Cllr Mrs P Shingler

             IN ATTENDANCE: P A Stone - Acting Parish Clerk
                            Eight members of the Public
                            One representative of the Press

E78.   Weaverham Initiative Update
Mr Alex Waller of the Cheshire Fire Service, deputising for Mr Joe Allen, provided an update of the current
position regarding the project, namely: -
       1. Although Stage 1 had finished in December 2005, no further progress had been achieved. This was due
          to uncertainty as to whether the next stage should continue at the Weaverham High School or should
          switch to the Weaverham Community Centre. It had now been decided to remain at the High School.
       2. The programme was recommencing the following Thursday with “Decks 4 Schools”, in a similar format
          to the previous programme. There was presently no fixed time period. It was hoped that it could
          continue on a „rolling‟ basis. As some participants developed skills and competence, this would be used
          to teach new entrants.
207.   Public Forum
   a) Minutes
      In response to a request from Mrs Ruth Batsford, it was agreed that a copy of the minutes tabled at the
      meeting would also be included with the Agenda placed on seats for members of the public prior to the
      meeting.
   b) Parish Plan
      Mr Peter Bryan read out the following statement to the meeting: -
              “After the February meeting of the Parish Council, and giving the matter considerable thought.
              As Chairman of the Parish Plan Committee I need to place on record that funds independently
              obtained solely by me with no Parish Council involvement whatsoever, for the Plan Committee
              allocation only, and deposited with the Parish Council February 2005 with specific defined terms
              and conditions, have been incorrectly appropriated in the Parish Council Accounts, without any
              consultation, involvement, or approval of the Parish Plan Committee.

              I therefore respectfully request that the Parish Council review this matter with some urgency.”
              The Chairman confirmed with Mr Bryan that a meeting had provisionally been arranged for 27th
              March 2006 between the Parish Council and Parish Plan Steering Group. He was presently awaiting
              a response as to availability from a Councillor not present at tonight‟s meeting.
208.   Apologies
       None. Councillor Dolphin joined the meeting at Item 212 d).
209.   Declaration of Interest
   209.1.    Councillor Capt C Hampson informed the meeting that he had recently been appointed to the local
       Executive of the Council for the Protection of Rural England.
   209.2.    Councillor Gorrill reported that he had been appointed a Governor of the Weaverham High School.
                                                  122
   209.3.  Councillor Freeman declared an interest in respect of the Barrymore Institute and the Weaverham
       Community Association.
210.   Approval of Minutes of Meeting of 20th February 2006
   210.1.    Page 3, paragraph 185 should be renumbered 190.
   210.2.    Page 5, paragraph 195 a) i), first line, „refocused‟ replaces „disbanded‟.
   210.3.    Subject to the above corrections, the minutes of Part A of the meeting, set out on pages 1 – 5, were
       approved and the Chairman was authorised to sign them as a true record.
211.   Matters Arising from Meeting of 20th February 2006
       None.
212.   Finance and Personnel – Councillor R Gorrill
   a) & b) As there had not been a meeting of the Finance & Personnel Committee since the last meeting there
      was nothing to report.
   c) Approval of Expenditure
       i)     The schedule entitled „Summarised Bank Accounts‟ in respect of February 2006 was approved. It
           was noted that at 28th February 2006, total bank balances, including Government Bond, amounted to
           £51,767.05.
       ii)    The Summary of Expenditure schedule for February 2006 totalling £17,273.85, including cheques
           numbered 221 to 233, was approved.
       Councillor Dolphin joined the meeting.
   d) 2005/06 Capital Expenditure Budget
       There had been no significant changes since the last meeting.
   e) Any Other Matters
       None.
213.   Environment and Youth – Councillor Capt C Hampson
   a) Report on Environment & Youth Committee Meeting of 8th March 2006
       i)        Councillor Capt Hampson, who had chaired the meeting, tabled a schedule entitled „ Meeting of
             8th March 2006 – Salient Points and Decisions Required from Parish Council Meeting‟ and took the
             meeting through it on an item-by-item basis.

       ii)       With regard to recommendations for the various subjects listed on the schedule, which are set out
             below using the same paragraph numbers, the following decisions were taken: -
             1. Lake House Field
                 (a) Weed Treatment – Ratified.
                 (b) Commemorative Stone – Ratified.
                 (c) Car Boot Sale – It was agreed to offer both dates to the Weaverham Community Association.


             2. Russet Road Play Area & Amenity Park
                (a) „Noughts & Crosses‟ and Litter Bins – The cost of the proposed expenditure amounted to
                    £2,142, whilst only £1,750 had been budgeted for. Councillors Dolphin and D Shingler pointed
                    out that Standing Orders prohibited the budgeted amount being exceeded. Therefore, it was
                    agreed to reduce the number of Litter Bins from three to one.
                (b) Goal & Basketball Combination – The recommendations set out in paragraph 6 of the
                    Comparative Analysis of Quotations tabled at the meeting were approved. Previously approved
                    expenditure in this regard amounted to £4,946 whilst the approved quotation from Bigfoot
                    amounted to £4,500.
                (c) ROSPA Annual Inspection – Noted.
                (d) Weed-Killer Treatment – Ratified.
             3. Replacement of „Billy Goat‟ Machine – Demonstrations of the three alternatives to be organised.
             4. Swimming Pool – As recommended, to be discussed in Part B, under agenda item 235.
                                                          123
              5. Allotments
                 (a) Sale – The recommendation that they should not be sold was ratified.
                 (b) Future Fencing & Access via Russet Road – It was noted that this was a long-term proposal for
                     which no budget had been provided. However, the lessee was to be written to as recommended.
                 (c) Provision for Additional Allotments – Course of action proposed ratified. Councillor Reynolds‟s
                     suggestion that WVHT also be written to was also agreed.
              6. Community Pride Competition 2006 – Noted.
              7. The Weaverham Initiative – This had been dealt with at the beginning of the meeting.
              8. Parking Problems – The Chairman read out to the meeting a letter issued by CCC Highways, dated
                 6th February 2006, relating to grass verge parking in Hartford. He proposed to approach them with
                 a view to seeing if it could also be applied in areas of Weaverham e.g. Russet Road and Keepers
                 Lane.
              9. Litter Pick - 29th April 2006 – Recommendation ratified.
       iii)      Councillor D Shingler informed the meeting that the main subject under discussion at the next
                 meeting of the Environment & Youth Committee was “Environmental aspects of the Parish Plan”.
   i) Barrymore Institute
       i)        The APC reported that he had recently received correspondence from Mr Peter Millington,
                 Secretary of the Barrymore Fitness Centre enclosing copies of the minutes of their meetings of 9th
                 January and 8th March 2006 and expressing a desire to now conclude the transaction at the earliest
                 opportunity. He had spoken with Mr Millington and requested a copy of the Weightlifters
                 constitution as well as contact details for their solicitor. On receipt, this information would be
                 forwarded to the Solicitor.
       ii)       With regard to the Solicitors‟ letter circulated with the Agenda, Councillor D Shingler commented
                 that he saw two options available to the Parish Council. Firstly, the transfer as currently envisaged,
                 with the Parish Council retaining a „reversionary interest‟. Alternatively, the property would be
                 registered in the Parish Council‟s name and leased to the Weightlifters on a basis similar to the
                 Community Centre.
   j) Brownie Hut Lease
       The APC explained the contents of the Solicitors‟ letter circulated with the Agenda, pointing out that the
       only unresolved issue related to what happened to the building at the end of the lease. The Solicitor had
       suggested a possible solution being a slightly increased rental that permitted a reserve to be built up to cover
       the contingency of the Parish Council having to bear the costs of removal.
       i) Councillor D Shingler emphasised that as in the case of the Community Centre, the Parish Council did
           not own the building, only the land. He did not foresee a problem regarding the demise of the building
           provided the Parish Council understood its potential responsibilities. This viewpoint was agreed to by
           the meeting.



214.   Planning – Councillor J Freeman
   a) Report on Meetings
       The schedule reflecting Planning Applications Considered during the period 21st February to 17th March
       2006, tabled by Councillor Freeman was approved. It was noted that there were no objections to all eight
       planning applications listed.
215.   Joint Burial Committee
       There had been no meeting since the last Parish Council meeting.
216.   Cheshire County Council Matters
   a) Councillor Freeman expressed his scepticism as to the CCC Highways statement to the APC that now that
      the drains on Forest and High Streets had been “jetted out”, this would solve the flooding problem.
                                                  124
   b) It was agreed that the Chairman and Councillor D Shingler would represent the Parish Council at the
      meeting with Parish Councils convened by CCC Highways on 3rd April 2006, for the purpose of discussing
      road safety issues on the A49.
   c) Councillor Freeman would attend the meeting to be held on 7th April 2006 at Tatton Park to receive a
      report back on the Highways Agency M6 Study into Increasing Capacity from J11a to J19.
217.   Vale Royal Borough Council Matters
   a) Councillor D Shingler reported that he had spoken to the Environment & Sustainability Directorate
      regarding the provision of additional parking at the Lime Avenue Shops. He has not received a response.
   b) Two issues were raised regarding the Anaconda Development: -
       i) The Chairman queried as to when the £5,000 donation for “Greenfield” sites would become payable by
          VRBC to the Parish Council. Councillor Gorrill stated that he understood that it was on completion of
          the development.
       ii) Objections were raised as to the name of the development, “Village Close”, being promoted by the
           developer. It was agreed that the preferred name of “Cobblers Court” should be submitted to VRBC
           for official adoption.
218.   Weaver Vale Housing Trust
       There was nothing to report.
219.   Weaverham Parish Council Matters
   a) Office Matters – There was nothing of significance to report.
   b) Quality Parish Council – Nothing to report.
   c) Parish Plan – Nothing to report.


   d) Website – The APC had still to e-mail to Councillor D Shingler copies of the latest approved minutes and
      Planning Committee report.
   e) Registration of Land Owned by the Parish Council – The contents of the two letters received from the
      Solicitor and circulated with the Agenda, in connection with the registration of land at Lake House Field
      and the Plantation, were noted. Further documents relating to this matter had been found at the Parish
      Office, which were to be forwarded to the Solicitor. It was agreed to proceed with the registration process
      as prescribed by the Solicitor.
220.   Policing Matters
   a) Community Safety Action Working Group
       i)       CAT Matters
             (1) Councillor Gorrill reported that as part of its refocusing process, the Community Safety Action
                 Working Group (“CSAWG”) was developing a „working model‟ as to its perceived future role, for
                 eventual submission to relevant stakeholders, such as the Parish Council.
             (2) The Chairman commented that the lack of a locally based CAT Police Officer appears to be the
                 cause of a disturbing recent trend in increased under age drinking at the Plantation and Russet Road
                 Play Area.
             (3) As the was presently no formal representation of the Parish Council on CSAWG, it should be
                 ensured that this was dealt with at the May meeting.
       ii)      Environmental Audits – Councillor Gorrill stated that a recent exercise had resulted in some
                alternative proposals. The Parish Council would be sent a copy.
   b) Home Watch – There was nothing to report.
221.   Chairman’s Correspondence
       Nothing to report.
222.   Councillor’s Communications
                                                       125
         There was nothing of significance reported.
223.     Meetings Attended
    a) The Chairman reported that he had attended the following meetings: -
         i) Peter Bryan – To discuss his concerns expressed in a letter to the Chairman regarding the Parish Plan
            Final Accounts.
         ii) Weaverham Trust – Held at the Parish Office and attended by the Chairperson, Mrs Ruth Batsford and
             her predecessor Mr Tony Daffern and the APC. The purpose of the meeting was to create a forum for
             regular feedback and communication between the two bodies.
    b) There were no other meetings reported.
224.     Parish Clerk’s Correspondence
    a) Post Received Book – The APC explained that he had tabled for the information of Councillors a copy of
       the Post Received Book covering the period 23rd February to 16th March 2006. If any Councillor was
       interested in an item listed thereon, he would provide a copy of the relevant document. The Post Received
       Book was similarly available for inspection at any time at the Parish Office.
    b) Barnton Parish Council – Highways & Transportation Problems – It was agreed to decline a request
       from BPC for representation of the Parish Council on a Joint Committee of Parish Councils, for the
       purpose of presenting a “united front” to CCC Highways on common problems encountered.
    c) Vale Royal County Forum – To be held on Wednesday 29 March 2006 and attended by Councillors Mrs
       E Bland, W Reynolds and Mrs P Shingler.
    d) The Royal British Legion – An invitation had been received for the Chairman to attend the dedication
       service for the new Cheshire Standard at St Mary‟s Church on Sunday, 30th April 2006.
    e) Cheshire Police Authority – It was agreed that a letter dated 9 March 2006, regarding the Council‟s views
       on the proposed merger of the Cheshire and Merseyside Police, should be dealt with by Councillor Mrs E
       Bland.
    f) NPL – The APC informed the meeting that he had spoken to NPL recently regarding the replacement of
       the coping stones on the Northwich Road railway bridge. In their capacity as a major property owner in the
       Weaverham area, they had requested a meeting with the Parish Council for the purpose of establishing a
       “dialogue”. It was agreed that no such meeting should take place unless they had firm proposals to present.
       Furthermore, any such meeting must be a public meeting.
225.     Any Other Urgent Business
         None.
226.     Date of Next Meeting
         Monday, 24th April 2006 at 7.00pm at the Wallerscote Community School.


Councillor J Bland left the meeting.

								
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