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					                TECHNICAL ADVISORY COMMITTEE TO THE MSRC
                   THURSDAY, JULY 5, 2007 MEETING MINUTES
                21865 Copley Drive, Diamond Bar, CA 91765 - Room CC8

MSRC-TAC MEMBERS PRESENT:
    (Chair) Gretchen Hardison, City of Los Angeles
    Vice-Chair) Ryan Erickson, Orange County Transportation Authority
    Terry Collins (Alt.), Orange County Board of Supervisors
    Brian Cunanan (Alt.), Regional Rideshare Agency
    Bill Douglas, Orange County Board of Supervisors
    Stephen Fox (Alt.), Los Angeles County MTA
    Sean O’Connor, Cities of San Bernardino County
    Dean Saito, South Coast Air Quality Management District
    Travis Seawards (Alt.), Los Angeles County Board of Supervisors
    John Standiford, Riverside County Transportation Commission
    Jon Taylor, California Air Resources Board (via teleconference)
    Dick Wilson, Cities of Orange County

OTHERS PRESENT:
    Carl Alameda, City of La Canada Flintridge
    Mike Gainor, Los Angeles County MTA

                                    AQMD/MSRC Staff
                               Ray Gorski, MSRC Technical Advisor
                     Henry Hogo, Asst. DEO/Science & Technology Advancement
                                   John Kampa, Financial Analyst
                             Matt MacKenzie, MSRC Contracts Assistant
                         Cynthia Ravenstein, MSRC Contracts Administrator
                         Drue Ramirez, MSRC-TAC Administrative Liaison
                            Rachel Valenzuela, MSRC Contracts Assistant
                               Jeri Voge, Sr. Deputy District Counsel

CALL TO ORDER

   Opening Comments
MSRC-TAC Chair Gretchen Hardison called the meeting to order at 1:32 p.m.

In light of recent representative changes, self-introductions were made. MSRC-TAC Member
Jon Taylor introduced Karen Khamou, who will be taking over as the CARB representative on
the MSRC-TAC and noted that Jeff Weir will remain the alternate on the MSRC-TAC. He
further advised that there will be no changes in the representation on the MSRC. Jeff will remain
7/5/07 MSRC-TAC Minutes                    2


the member and he will remain the alternate on the MSRC.

PUBLIC COMMENT PERIOD

Public comments were allowed during the discussion of each agenda item. No public comments
were received on non-agenda items.

STATUS REPORT

       Clean Transportation Policy Update
Cynthia Ravenstein, MSRC Contracts Administrator, highlighted activities on a few bills from
the report; such as AB 32 (Nunez), the Global Warming Solutions Act of 206; and SB 494
(Kehoe), the Clean Alternative Fuel and Clean Vehicle Act of 2007. She also pointed out the
numerous bills on the proposed spending of Proposition 1B monies, such as AB 1209 and SB 9.

CONSENT CALENDAR (Items 1 through 6)
Receive and Approve
Agenda Item #1 – Minutes of the June 7, 2007 MSRC-TAC Meeting

The June 7, 2007 minutes were included in the agenda package.

       ON MOTION BY MSRC-TAC MEMBER JOHN STANDIFORD, AND SECONDED
       BY MSRC-TAC ALTERNATE STEPHEN FOX, UNDER APPROVAL OF THE
       CONSENT CALENDAR ITEMS #1-#6 EXCLUDING #5, THE JUNE 7, 2007
       MINUTES WERE UNANIMOUSLY APPROVED, AS SUBMITTED.

ACTION: The minutes will be placed in the file and included on the MSRC’s website.

Agenda Item #2 –Financial Report on AB 2766 Discretionary Fund

The financial report was included in the agenda package.

       ON MOTION BY MSRC-TAC MEMBER JOHN STANDIFORD, AND SECONDED
       BY MSRC-TAC ALTERNATE STEPHEN FOX, UNDER APPROVAL OF THE
       CONSENT CALENDAR ITEMS #1-#6 EXCLUDING #5, THE FINANCIAL REPORT
       ENDING JUNE 30, 2007 WAS APPROVED.

ACTION: The financial report will be included on the MSRC’s agenda for final action.

Agenda Item #3 –Summary of Final Reports by MSRC Contractors

The agenda package included seven final report summaries, as follows: 1) City of Inglewood
Contract #MS05046, which provided $139,150 for CNG station upgrades; 2) Jagur Tractor
Contract #MS05051, which provided $660,928 to repower six scrapers; 3) City of Palm Springs
Contract #MS03026, which provided $44,529 towards the purchase of a pickup truck as well as
soil stabilization and paving; 4) Los Angeles County MTA Contract #MS05039, which provided
$405,000 towards the purchase of 75 CNG buses; 5) Los Angeles County MTA Contract
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#MS04008, which provided $854,050 towards the purchase of 50 CNG buses; 6) City of San
Bernardino Contract #PT06015, which provided $66,000 to implement a diesel exhaust after-
treatment program; and 7) County Sanitation Districts of Los Angeles County Contract
#MS06011, which provided $150,000 to construct a new CNG station.

       ON MOTION BY MSRC-TAC MEMBER JOHN STANDIFORD, AND SECONDED
       BY MSRC-TAC ALTERNATE STEPHEN FOX, UNDER APPROVAL OF THE
       CONSENT CALENDAR ITEMS #1-#6 EXCLUDING #5, THE MSRC-TAC
       UNANIMOUSLY APPROVED THE FINAL REPORTS ABOVE.

ACTION: The final reports will be included on the MSRC’s agenda for final action.

Receive and File
Agenda Item #4– AQMD Contract Administrator Report

The Contract Administrator Report for July 2007 was included in the agenda package.

       ON MOTION BY MSRC-TAC MEMBER JOHN STANDIFORD, AND SECONDED
       BY MSRC-TAC ALTERNATE STEPHEN FOX, UNDER APPROVAL OF THE
       CONSENT CALENDAR ITEMS #1-#6 EXCLUDING #5, THE MSRC-TAC
       UNANIMOUSLY RECEIVED AND FILED THE CONTRACT ADMINISTRATOR
       REPORT FOR JULY 2007.

ACTION: This report will be included on the MSRC’s agenda for final action.

Agenda Item #5 – Report on Miscellaneous Expenditures for FY 2006-07 2nd and 3rd
Quarters in Support of AB 2766 Discretionary Fund Program

This item was pulled by staff since the report was not ready.

Agenda Item #6 – Report on FYs 2003-04 and 2004-05 Audit of AB 2766 Discretionary
Fund

AB 2766 requires any agency that receives fee revenues subvened to the AQMD from the
Department of Motor Vehicles to be subject to an audit once every two years. The seventh
biennial audit has been completed. For the Discretionary Fund portion of the funds awarded by
the MSRC, the scope of the audit included ten projects randomly selected from the Work
Programs awarded by the MSRC in FYs 2003-04 and 2004-05. The audits of the MSRC Fund
and auditor selected MSRC projects resulted in no findings.

       ON MOTION BY MSRC-TAC MEMBER JOHN STANDIFORD, AND SECONDED
       BY MSRC-TAC ALTERNATE STEPHEN FOX, UNDER APPROVAL OF THE
       CONSENT CALENDAR ITEMS #1-#6 EXCLUDING #5, THE MSRC-TAC
       UNANIMOUSLY RECEIVED AND FILED THE REPORT ON THE FYS 2003-04
       AND 2004-05 AUDIT OF AB 2766 DISCRETIONARY FUND.

ACTION: This report will be included on the MSRC’s agenda for final action.
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ACTION CALENDAR (Items 7 through 13)
Agenda Item #7 – Consider Nine-Month No-Cost Contract Term Extension by the Regents
of the University of California Contract #MS05041

Cynthia Ravenstein, MSRC Contracts Administrator, reported there was no Scope Changes
Subcommittee meeting today.

Ms. Ravenstein reported the Regents of the University of California on behalf of UCLA were
awarded nearly $16,000 to install a dispenser with a card reader in their existing CNG station.
However, the CNG station is very old and UCLA intends to overhaul and upgrade the station and
tied the installation of the dispenser with card reader into the larger project. They have finally
signed a contract with Clean Energy and anticipate the Notice to Proceed will be issued in
August. They would like an extension until April 30, 2008, which would be approximately a
nine-month extension. MSRC-TAC Chair Gretchen Hardison asked if there are any time
limitations in the contract. Ms. Ravenstein replied it merely requires operation of the dispenser
for five years. We’re paying for half of the cost; the AQMD is paying the other half.

       ON MOTION BY MSRC-TAC VICE-CHAIR RYAN ERICKSON, AND SECONDED
       BY MSRC-TAC MEMBER SEAN O’CONNOR, THE MSRC-TAC UNANIMOUSLY
       RECOMMENDED APPROVAL OF A NINE-MONTH, NO-COST CONTRACT
       TERM EXTENSION FOR THE REGENTS OF THE UNIVERSITY OF CALIFORNIA,
       ON BEHALF OF UCLA CONTRACT #MS05041.

ACTION: This report will be included on the MSRC's agenda for final action.

Agenda Item #8 – Consider Seven-Month No-Cost Contract Term Extension by the
American Honda Motor Company Contract #MS04058

Next, Ms. Ravenstein reported the MSRC had awarded $300,000 to Honda to lease CNG home
refueling devices providing a $1,000 incentive per apparatus, which was matched by the AQMD.
Honda was slow getting off the ground, taking several months to develop procedures and
conduct training, such that by the end of the contract term, they had only leased nine units, none
of which have yet been billed. Consequently, Honda requested an extension through March 31,
2008. To prevent the contract from expiring before the MSRC could take action, staff executed a
two-month administrative extension. Last month staff was directed to contact Honda to explore if
there were any truths to the rumors that they might want to sell as well as lease the units. They
stated they have no plans to change the current arrangements, and if a customer wants to buy the
units, they are directed to Fuelmaker. At this time a seven-month term extension is before the
MSRC for its consideration.

MSRC-TAC Member John Standiford asked what lease cost is. Ray Gorski, MSRC Technical
Advisor, replied after applying the MSRC incentives as well as tax incentives the unit costs
nearly zero for the consumer. MSRC-TAC Member Dean Saito pointed out the leased equipment
has to be returned at the end of lease whereas the purchase allows the consumer to keep it and
continue to use it so buying it has been more popular. The arrangements with the financial
company for leasing were quite lengthy and delayed Honda’s startup.

       ON MOTION BY MSRC-TAC MEMBER JOHN STANDIFORD, AND SECONDED
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       BY MSRC-TAC MEMBER DEAN SAITO, THE MSRC-TAC UNANIMOUSLY
       RECOMMENDED APPROVAL OF A SEVEN-MONTH TERM EXTENSION FOR
       AMERICAN HONDA MOTOR COMPANY CONTRACT #MS04058.

ACTION: This item will be on the MSRC’s agenda for final consideration.

Agenda Item #9 – Consider One-Year No-Cost Contract Term Extension by the City of La
Canada Flintridge Contract #ML05023

Next, Ms. Ravenstein reported the City of La Canada Flintridge was awarded $20,000 for one
CNG bus, but the City had difficulty locating a bus to purchase through a piggyback purchase
and previously came before the MSRC asking for more time to go through a bid process. They
believe they have finally found another entity to piggyback their order with and are asking for a
one-year extension to complete the process and take delivery of the bus. Previously, staff
executed a six-month extension and the MSRC approved a one-year extension for a total of 18
additional months already.

PUBLIC COMMENT: Carl Alameda, Management Analyst at La Canada Flintridge, explained
there are a number of sharp turns throughout the city so a shorter bus is needed, and it has been
difficult to piggyback an order for a 35-foot CNG bus, but we are finally beginning negotiations
next week.

MSRC-TAC Chair Gretchen Hardison asked if we can request a three-month progress report.

MSRC-TAC Member Dean Saito asked if the City is receiving federal money for the bus. Mr.
Alameda replied no, only local funding and general funds are being used to purchase it.

Ms. Hardison suggested the committee conditionally approve the extension with a three-month
progress report. Ms. Ravenstein asked for clarification as to whether the contractor should
simply report to staff or it should be brought forward to the MSRC-TAC. Ms. Hardison
explained she is looking for assurance that the bus will be delivered by the date specified.

PUBLIC COMMENT: Mr. Alameda said the City should have a contract within the next three to
six months.

       ON MOTION BY MSRC-TAC CHAIR GRETCHEN HARDISON, AND SECONDED
       BY MSRC-TAC MEMBER DEAN SAITO, THE MSRC-TAC UNANIMOUSLY
       RECOMMENDED APPROVAL OF A ONE-YEAR TERM EXTENSION,
       CONTINGENT UPON RECEIPT OF A PROGRESS REPORT WITHIN SIX MONTHS
       PROVIDING PROOF OF AN EXECUTED PROCUREMENT CONTRACT, FOR THE
       CITY OF LA CANADA FLINTRIDGE CONTRACT #ML05023.

ACTION: This item will be on the MSRC’s agenda for final consideration.

Agenda Item #10 – Consider Modified Statement of Work by the Orange County
Transportation Authority (OCTA) Contract #PT05063

Next, Ms. Ravenstein reported OCTA was awarded funding for 71 after-treatment devices and
7/5/07 MSRC-TAC Minutes                      6


had planned to install them on both diesel and articulated buses. However, they have
subsequently decided to accelerate their procurement of CNG buses, so it no longer makes good
business sense to install them on the diesel buses. They will instead install them on 50 articulated
buses, which are the only diesel ones that will still be in operation by 2009. The funding for the
remaining 21 retrofits would be turned back. This business decision delayed the installation
process, but now that they are ready to move forward, they are asking for additional time to
install the after-treatment devices. They have indicated they will need nine months after their
order is placed, so they anticipate installation will be completed in July. The Program originally
required installation within 12 months of contract execution. OCTA is asking for an additional
12 months for installation or 24 months from the date of contract execution as well as the vehicle
substitution and the turn-back of funds.

MSRC-TAC Member John Standiford asked if this includes all their articulated bus fleet.
MSRC-TAC Vice-Chair Ryan Erickson said yes.

Ms. Ravenstein noted the MSRC has approved other extensions for installation but to date only
up to 18 months and this one is for 24 months.

MSRC-TAC Member Dick Wilson asked what will happen to the other older diesel buses. Mr.
Erickson replied the practice is to sell them through auction.

       ON MOTION BY MSRC-TAC MEMBER DICK WILSON, AND SECONDED BY
       MSRC-TAC MEMBER DEAN SAITO, THE MSRC-TAC UNANIMOUSLY
       RECOMMENDED APPROVAL OF AN EXTENSION FOR COMPLETING DEVICE
       INSTALLATIONS FROM 12 TO 24 MONTHS FROM THE DATE OF CONTRACT
       EXECUTION FOR ORANGE COUNTY TRANSPORTATION AUTHORITY
       CONTRACT #PT05063. MSRC-TAC VICE-CHAIR RYAN ERICKSON ABSTAINED.

ACTION: This item will be included on the MSRC’s agenda for final consideration.

Agenda Item #11 – Consider Three-Month No-Cost Contract Term Extension by the
Cathedral City Contract #MS03069

Ms. Ravenstein reported Cathedral City was originally awarded funding for wind fencing as well
as road shoulder stabilization and paving but the contract was later reduced to fund only the wind
fencing in the amount of $22,953. The wind fencing is being co-funded with CMAQ funds and
has been delayed as a result. Some of the fencing has received an exclusion from CEQA and is
ready to move forward, but other fencing has had to undergo archeology review. However, the
City anticipates construction for all locations will be complete by mid-January 2008. They
request an extension through February 15, 2008, which is approximately three months.

MSRC-TAC Alternate Travis Seawards asked where the wind fencing is being installed. Are
they solid walls such that wildlife can get through? Ray Gorski, MSRC Technical Advisor,
replied that the fencing is usually slotted and typically about four feet.

MSRC-TAC Member Dean Saito asked if these are SIP commitments. Mr. Gorski replied that
Coachella Valley’s SIP requirements stipulate the wind fencing must be installed. Mr. Seawards
asked how many miles of it is being installed. Mr. Gorski said approximately 6 miles of fencing.
7/5/07 MSRC-TAC Minutes                      7



        ON MOTION BY MSRC-TAC MEMBER DEAN SAITO, AND SECONDED BY
        MSRC-TAC ALTERNATE STEPHEN FOX, THE MSRC-TAC UNANIMOUSLY
        RECOMMENDED APPROVAL OF A THREE-MONTH NO-COST CONTRACT
        TERM EXTENSION FOR CATHEDRAL CITY CONTRACT #MS03069.

ACTION: This item will be included on the MSRC’s agenda for final consideration.

Agenda Item #12 – Consider Six-Month Contract Term Extension and Modified Statement
of Work by the Varner Construction Contract #MS05035

Last, Ms. Ravenstein reported that Varner Construction was awarded funding to repower six
vehicles as part of the FY 2004-05 Off-Road Heavy-Duty Vehicle Program. Four of the six
complete have been completed, but their vendor informed them they are moving. It is probable
that the fifth repower will be finished before the contract ends, but the contract also requires a
six-month demonstration period. Since the sixth vehicle, which is the scraper, is no longer in
service, they asked if they could substitute another vehicle and retrofit it instead. Staff had to
decline the last request since retrofits were not provided for in the particular program under
which they received funding. Removing the repower for the scraper will reduce the contract by
$67,156.

        ON MOTION BY MSRC-TAC MEMBER BILL DOUGLAS, AND SECONDED BY
        MSRC-TAC ALTERNATE BRIAN CUNANAN, THE MSRC-TAC UNANIMOUSLY
        RECOMMENDED APPROVAL OF A SIX-MONTH CONTRACT TERM
        EXTENSION FOR VARNER CONSTRUCTION CONTRACT #MS05035.

ACTION: This item will be included on the MSRC’s agenda for final consideration.

FY 2006-07 WORK PROGRAM
Agenda Item #13 – Consider Funding for Proposals Received under the Alternative Fuel
Infrastructure Funding Opportunities Program as Part of the FY 2006-07 AB 2766
Discretionary Fund Work Program

Ray Gorski, MSRC Technical Advisor, reported since the MSRC-TAC’s Infrastructure
Subcommittee met subsequent to printing of the agenda, the writeup for this item is being handed
out. At this time there are 13 applications requesting $4.29 million for consideration. The
Infrastructure Subcommittee recommends funding eight of the applications. The Program
Announcement provided for $3.5 million for the implementation of new construction alternative
fuel stations, the upgrade and expansion of existing alternative fuel stations, and facility
modifications to allow maintenance of alternative fuel vehicles. To date three applications have
been funded totaling $750,000.

The Subcommittee reviewed each application and recommends funding the following:

   1)      Baldwin Park Unified School District in the amount of $57,500 for a limited access
           CNG station time-fill CNG station;
   2)      County of Riverside in the amount of $36,358.97 for a limited access CNG station at
           the Riverside County Fleet Services Rubidoux facility;
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   3)      County of Riverside in the amount of $33,829.35 for a limited access CNG station at
           the Riverside County Fleet Services Indio facility;
   4)      Cathedral City in the amount of $350,000 for a public access, high volume CNG
           station;
   5)      Cathedral City in the amount of $120,000 for a limited access CNG station plus
           facility modifications;
   6)      Avery Petroleum in the amount of $250,000 for a public access CNG station in San
           Juan Capistrano;
   7)      City of Riverside in the amount of $350,000 for a high volume, publicly accessible
           CNG station at the City’s Water Quality Control Plant; and
   8)      California State University, Los Angeles, in the amount of $250,000 for a publicly
           accessible hydrogen station.

The total funding recommended equals $1,447,688.32. This would result in a category balance of
$1,302,311.68.

Four applications were also submitted by Clean Energy, but they are not recommended for
funding. When the Subcommittee reviews applications, they first make sure that all program
requirements of the solicitation are met. None of the four applications had sufficient MOUs that
met the minimum requirements, so they were not further evaluated. There was a meeting
between staff and Clean Energy, and if the MSRC releases another program solicitation, they
will strive to meet all requirements.

A fifth application, submitted by Menifee Unified School District, caused the Subcommittee
some consternation. The solicitation allowed for either an expansion of the existing station or
construction of new station. However, last year the MSRC awarded funds to Menifee to
construct a new station, and the station has yet to be constructed or ground even broken. The
application says it is for a new station, but it is the same address and references both MSRC and
AQMD funding. The MSRC doesn’t provide funding for the same project it has already awarded
monies for, and the funding they requested also exceeds the cap. Therefore, the Subcommittee
recommends no funding for this application.

Finally, one of the applications from Cathedral City seeks $150,000 for a limited access CNG
station plus $32,500 facility modifications, but this amount exceeds the caps of the program
guidelines. Therefore, the Subcommittee recommends it be reduced to the allowable amount for
a total award of $120,000.

Mr. Gorski noted there has been interest also expressed in issuing a follow-on solicitation to use
unspent monies. Staff could issue one as early as September, if desired; otherwise, a new
solicitation could be released to coincide with the other FY 2007-08 program solicitations in
November.

MSRC-TAC Member John Standiford commented it is a shame that Clean Energy couldn’t
secure the necessary MOUs. Mr. Gorski replied the solicitation was open for nine months, which
should have been sufficient time to secure MOUs, so perhaps the projects aren’t really ready to
move forward.

        ON MOTION BY MSRC-TAC CHAIR GRETCHEN HARDISON, AND SECONDED
7/5/07 MSRC-TAC Minutes                    9


          BY MSRC-TAC ALTERNATE STEPHEN FOX, THE MSRC-TAC UNANIMOUSLY
          RECOMMENDED APPROVAL OF EIGHT APPLICATIONS TOTALING
          $1,447,688.32, AS NOTED ABOVE, AS PART OF THE FY 2006-07 WORK
          PROGRAM.

ACTION: This item will be included on the MSRC’s agenda for final consideration.

OTHER BUSINESS
Agenda Item #14 – Other Business

MSRC-TAC Chair Gretchen Hardison said staff will be sending out an email soon on
subcommittee formations to craft the FY 2007-08 work program solicitations. She invited all
committee members to participate and noted that ideas are still being accepted.

ADJOURNMENT

          THERE BEING NO FURTHER BUSINESS, THE MSRC-TAC MEETING
          ADJOURNED AT 2:25 P.M.

[Prepared by Drue Ann Ramirez, CPS]

				
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