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					                              I. Application for Travel Reimbursement in:

             “The new EU - Africa Strategy and its implementation –
            recommendations from a Central European Perspective”
                            5 April 2006, Bratislava
             Workshop of the Regional Partnership Programme in preparation
             of the EU-Africa Strategy Conference in Vienna, 22-23 June 2006

      PLEASE RETURN TO officeRPP@eu-platform.at BEFORE 28 MARCH 2006


      Only for development NGOs in new EU member states: Czech Republic, Slovak Republic,
                                     Hungary and Slovenia!


1. Identification of your Organisation
1.       Organisation (name and acronym):
2.       Address (street):

3.       City:
4.       Postal code:
5.       Country:
6.       Telephone:
7.       Fax:
8.       E-mail:
9.       Web site:



2. Information on the Applicant
10.      First Name:
11.      Surname:
12.      Gender:
13.      Age:
14.      Nationality:
15.      Your function or role within the organisation:



3. Finance
         How much money do you request from Austrian
16.
         EU-Platform for Travel Costs?

      Organised by the Regional Partnership Programme from the Austrian EU-Platform in collaboration with MVRO. The RPP
                       Workshop is supported by the Austrian Development Cooperation and by SlovakAid.
                            II. Travel Reimbursement Scheme

Please note that reimbursement will be done by Austrian EU-Platform RPP office Vienna:

Reimbursement can only be approved on presentation of:
         o Original support documents for travel and accommodation. In the case of
            air travel, these documents are; invoice from travel agent, receipt (last coupon
            of ticket) and all boarding passes. Note that photocopies can not be
            accepted.
         o Completed and signed Austrian EU-Platform-Travel Expense Claim Form
            (including IBAN, BIC and exact bank details).


Travel may be claimed as follows:

       You must obtain our written agreement before travel if you wish to use private
        transport. We will normally agree to private car use only if this is cheaper than public
        transportation. In this case we can reimburse up to EUR 0,2/km.

       You must obtain our written agreement before travel for travel costs above EUR 400,-

       We can only reimburse Economy Class flight or train tickets.

       Local transport to and from the event can be reimbursed

       Taxi bills will be reimbursed only in exceptional cases (such as flights in the early
        morning or late evenings etc): in all other cases public transport should be used.


Please note also that:

      We provide for meals and accommodation for the duration of the Workshop but we do
       not pay Per diems.

      We reimburse by bank transfer in EUR using the IBAN system.

      Local currency will be converted in € using a daily exchange rate. Please include a
       bank receipt showing the daily exchange rate.

      If you participate in only part of the planned event, we may reduce your claim
       proportionally. (Please contact us before travel if this is your case).

      If your total travel cost would be lower if you spend an additional night at your
       destination, we will normally reimburse these extra costs. However, please contact us
       in writing before your travel.
  Organised by the Regional Partnership Programme from the Austrian EU-Platform in collaboration with MVRO. The RPP
                   Workshop is supported by the Austrian Development Cooperation and by SlovakAid.
   The Travel Expense Claim Forms with the original documents should be send to
    Austrian EU-Platform office per post to the following address at the latest 2 weeks
    after the event:

    Austrian EU-Platform
    Regional Partnership Programme
    c/o HORIZONT3000
    Wohllebengasse 12-14
    A-1040 Vienna
    Tel: +43 1 503 00 03 750 or 729
    officeRPP@eu-platform.at




Organised by the Regional Partnership Programme from the Austrian EU-Platform in collaboration with MVRO. The RPP
                 Workshop is supported by the Austrian Development Cooperation and by SlovakAid.
                                                          

                              III. Travel Expense Claim Form
               (to be sent to Austrian EU-Platform, RPP office, Vienna, after travelling)


 Name                                                                                 Nationality

 Organisation
 Contacts:              Phone:                           Fax :                        E-mail

 Journey from                                                     to
 Meeting entitled
 Date of the
 meeting:


Expenses (Please attach receipts (for ticket and hotel), tickets and boarding passes, originals only!):

 Nr.       Text                                                                     LocalCurrency*              EUR
                                                                                                                       *
                                                                                                                       *
                                                                                                                       *
                                                                                                                       *
                                                                                                                       *
                                                                                                                       *
* Foreign exchange rate: 1€ = …………                                                 from date:

Information for reimbursement:

Bank:

Account Nr.:

IBAN:

Swift/BIC Code:

Name of Account
Holder:

Adress:



Date:                                                                     Signature:



   Organised by the Regional Partnership Programme from the Austrian EU-Platform in collaboration with MVRO. The RPP
                    Workshop is supported by the Austrian Development Cooperation and by SlovakAid.

				
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