I. Application for Travel Reimbursement in: “The new EU - Africa Strategy and its implementation – recommendations from a Central European Perspective” 5 April 2006, Bratislava Workshop of the Regional Partnership Programme in preparation of the EU-Africa Strategy Conference in Vienna, 22-23 June 2006 PLEASE RETURN TO officeRPP@eu-platform.at BEFORE 28 MARCH 2006 Only for development NGOs in new EU member states: Czech Republic, Slovak Republic, Hungary and Slovenia! 1. Identification of your Organisation 1. Organisation (name and acronym): 2. Address (street): 3. City: 4. Postal code: 5. Country: 6. Telephone: 7. Fax: 8. E-mail: 9. Web site: 2. Information on the Applicant 10. First Name: 11. Surname: 12. Gender: 13. Age: 14. Nationality: 15. Your function or role within the organisation: 3. Finance How much money do you request from Austrian 16. EU-Platform for Travel Costs? Organised by the Regional Partnership Programme from the Austrian EU-Platform in collaboration with MVRO. The RPP Workshop is supported by the Austrian Development Cooperation and by SlovakAid. II. Travel Reimbursement Scheme Please note that reimbursement will be done by Austrian EU-Platform RPP office Vienna: Reimbursement can only be approved on presentation of: o Original support documents for travel and accommodation. In the case of air travel, these documents are; invoice from travel agent, receipt (last coupon of ticket) and all boarding passes. Note that photocopies can not be accepted. o Completed and signed Austrian EU-Platform-Travel Expense Claim Form (including IBAN, BIC and exact bank details). Travel may be claimed as follows: You must obtain our written agreement before travel if you wish to use private transport. We will normally agree to private car use only if this is cheaper than public transportation. In this case we can reimburse up to EUR 0,2/km. You must obtain our written agreement before travel for travel costs above EUR 400,- We can only reimburse Economy Class flight or train tickets. Local transport to and from the event can be reimbursed Taxi bills will be reimbursed only in exceptional cases (such as flights in the early morning or late evenings etc): in all other cases public transport should be used. Please note also that: We provide for meals and accommodation for the duration of the Workshop but we do not pay Per diems. We reimburse by bank transfer in EUR using the IBAN system. Local currency will be converted in € using a daily exchange rate. Please include a bank receipt showing the daily exchange rate. If you participate in only part of the planned event, we may reduce your claim proportionally. (Please contact us before travel if this is your case). If your total travel cost would be lower if you spend an additional night at your destination, we will normally reimburse these extra costs. However, please contact us in writing before your travel. Organised by the Regional Partnership Programme from the Austrian EU-Platform in collaboration with MVRO. The RPP Workshop is supported by the Austrian Development Cooperation and by SlovakAid. The Travel Expense Claim Forms with the original documents should be send to Austrian EU-Platform office per post to the following address at the latest 2 weeks after the event: Austrian EU-Platform Regional Partnership Programme c/o HORIZONT3000 Wohllebengasse 12-14 A-1040 Vienna Tel: +43 1 503 00 03 750 or 729 officeRPP@eu-platform.at Organised by the Regional Partnership Programme from the Austrian EU-Platform in collaboration with MVRO. The RPP Workshop is supported by the Austrian Development Cooperation and by SlovakAid. III. Travel Expense Claim Form (to be sent to Austrian EU-Platform, RPP office, Vienna, after travelling) Name Nationality Organisation Contacts: Phone: Fax : E-mail Journey from to Meeting entitled Date of the meeting: Expenses (Please attach receipts (for ticket and hotel), tickets and boarding passes, originals only!): Nr. Text LocalCurrency* EUR * * * * * * * Foreign exchange rate: 1€ = ………… from date: Information for reimbursement: Bank: Account Nr.: IBAN: Swift/BIC Code: Name of Account Holder: Adress: Date: Signature: Organised by the Regional Partnership Programme from the Austrian EU-Platform in collaboration with MVRO. The RPP Workshop is supported by the Austrian Development Cooperation and by SlovakAid.