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HC Extender Onboarding matrix (Excel)

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HC Extender Onboarding matrix (Excel) Powered By Docstoc
					HC Extender                                                   Onboarding Activities                                      UNC HEALTH CARE

 Onboarding matrix for HC EXTENDER
 EMPLOYEE NAME:
 Employee Entry on Duty Date (EOD): (please change to correct start date)                                                           1/1/2010
 INTERNAL MEDICINE CLINIC ORIENTATION ACTIVITIES
 Work area orientation
   Map of clinic                                                                                                             5        1/6/2010
   Clean/dirty unility rooms, emergency airway supplies,
                                                                        Clinic manager                    Steve Desper
     code cart, liquid nitrogen, dermatology tray, joint tray,
     biopsy tray
   Bathrooms, food, lounge                                                                                                   5        1/6/2010
   Assigned work area, mailing address with CB#
   Phones, fax machines, and photocopiers                               Nurse manager                       Janie Dail
   Who's who in the clinic
   Safety: Exits and fire protection procedures
    Campus Tour                                                         click here for Campus Tour
    Scavanger Hunt                                                      click here for Scavenger Hunt
 WebCIS for the clinic / Standard of Care                               Medical Director                  Tom Miller         5        1/6/2010
    ♦ Clinic procedures and standards of care
        ▪ Problem list and MyDX
        ▪ Med list and MyRx
        ▪ Allergies
                                                                        Click here for info                Jo Williams
        ▪ Activity list
        ▪ Surescripts
        ▪ Phone messaging
        ▪ Patient correspondence
 Clinic Resources
    ♦ Internal Medicine website                                         click here for IMC                 Jo Williams
    ♦ Housestaff website                                                click here for Housestaff
    ♦ Amion                                                             click here for Amion
    ♦ Clinic Support website (password needed)                          click here for CSW                 Jo Williams
       Visit site to obtain credentials
    ♦ Clinic template, room assignment                                                                     Jo Williams
 Leave
      Physician Leave Preparation                                       Click here for info                    Self
 Division of General Internal Medicine Website information form
                                                                        click here for form                Jo Williams
 Electronically send completed form to Jo Williams
 COMMUNICATIONS - Completed by Division Administration
 Communication
   Distribution list updates                                                                               Jo Williams
   Personnel list updates                                                                                  Jo Williams
   Who's who in clinic                                                                                   Betsy Shilliday
   Pager number assignment                                              Telecommunications               Penny Chumley
 SOM Photo                                                              Info to come                     Penny Chumley
 OTHER RESOURCES YOU MAY FIND HELPFUL
    CONTACT NUMBERS                                                     PHONE                                 FAX
    Patient & Pharmacy phone number (appts, meds, etc):                 966-1459                            843-9355
    Clinic phone number (doctor line):                                  966-6898                        843-0740 (desk 1)
                                                                                                        966-9671 (desk 2)



D:\Docstoc\Working\pdf\77fee88e-c1a3-45a4-8292-115db1c870ac.xlsx                                                             Last revised: 1/2/2011
HC Extender                                                   Onboarding Activities                                  UNC HEALTH CARE

 Onboarding matrix for HC EXTENDER
 EMPLOYEE NAME:
 Employee Entry on Duty Date (EOD): (please change to correct start date)                                                           1/1/2010
 UNC Healthcare Resources
   UNC Healthcare Hospital Directory (WebX)                          click here for info
 Greater University Resources
   UNC Campus Map                                                    click here for info
   UNC Campus Directory                                              click here for info
   UNC Homepage                                                      click here for info
 Town of Chapel Hill Resources
   Chapel Hill Transit                                               click here for info
   Next bus                                                          click here for info
   Go Triangle                                                       click here for info
 UNC HEALTH CARE SYSTEM - COMPLETED DURING ORIENTATION                  Location/Contact              Responsible party    Days       Due By
 Security (confidentiality statement, PID)                              Orientation
 Payroll (tax forms, direct deposit)                                    Orientation
 Benefits (health insurance, retirement, flex spending, etc)            Orientation
 Photo ID Badge                                                         Orientation                    Malinda Williams
 Transportation & Parking (parking permits & prices, alternate
                                                                        HCS Parking Office             Malinda Williams
      transportation, campus map, photo ID badge)
 ANNUAL HIPAA Compliance (requires PID or State abbreviation plus last 7 digits of driver's license, e.g NC1234567) - After initial session,
 must complete annually )
   General Privacy                                                                                            Self            5        1/6/2010
   General Information Security                                                                               Self            5        1/6/2010
   Patients' Rights                                                                                           Self            5        1/6/2010
                                                                    Click here for HIPAA tests
   Patients' Rights to Accounting of Disclosures                                                              Self            5        1/6/2010
   Patients' Rights to Object of Disclosures                                                                  Self            5        1/6/2010
   Guidelines for Contacting Patients                                                                         Self            5        1/6/2010
 ANNUAL Environmental Health and Safety Compliance (requires PID or ONYEN) - After initial session, must complete annually )
   Healthcare Workers / Joint Commission                            Click here for EHS tests                  Self            5        1/6/2010
   Bloodborne Pathogen                                                                                        Self            5        1/6/2010
   Tuberculosis & Infection Control                                                                           Self            5        1/6/2010
 ANNUAL Occupational Health Services (call to schedule appointment) - After initial session, must complete annually )
   TB Skin test                                                     West Wing, 1st floor                      Self            5        1/6/2010
   Immunization review                                              966-4480                                  Self            5        1/6/2010
 Optional
   UNC OneCard (need PID/EID)                                       click here for more info                  Self
   FreedomPay - discount debit card for meals                       click here for more info                  Self
 INFORMATION SYSTEMS ACCESS & TRAINING                                  Location/Contact              Responsible party    Days       Due By
 SARF: Systems Access Request Form; Info Security Admin                 Meadowmont                      Betsy Shilliday     0         1/1/2010
    (LMS, GE, WebCIS, Citrix, Report2Web, Kronos, etc)                  966-4444
                                                                        click here for SARF
 LMS: Learning Management System                                        click here for LMS             Penny Chumley         0        1/1/2010
 Time Trex (requires ONYEN to do. To set up, need clinical start date,                                 Malinda Williams
 e-mail, & PID)
 School of Medicine network credentials / Outlook email account        OIS Client Services
                                                                       63 MacNider                      Penny Chumley        1        1/2/2010
                                                                       M-F 9am-4pm


D:\Docstoc\Working\pdf\77fee88e-c1a3-45a4-8292-115db1c870ac.xlsx                                                             Last revised: 1/2/2011
HC Extender                                                   Onboarding Activities                            UNC HEALTH CARE

 Onboarding matrix for HC EXTENDER
 EMPLOYEE NAME:
 Employee Entry on Duty Date (EOD): (please change to correct start date)                                                    1/1/2010
 UNCH Disruptive Behavior Code of Conduct                            online, LMS                       Self          30      1/31/2010
 Universal Scripts                                                   online, LMS                       Self          30      1/31/2010
 WebCIS - Web-based Clinical Information System (requires SARF)
    ISDWCIS252 - WebCIS Physician                                    classroom                   Malinda Williams     3        1/4/2010
    ISDWCIS291 - WebCIS Physician - My Forms                         online, LMS                       Self           3        1/4/2010
 GENERAL INTERNAL MEDICINE - ORIENTATION ACTIVITIES                  Location/Contact            Responsible party   Days      Due By
 Performance expectations                                                                          Betsy Shilliday    5        1/6/2010
    Job description and duties
      Annual performance reviews
    UNC Code of Conduct
    Policy & Procedure Manual                                        click here for P&P Manual
      Confidentiality and security
      Dress code
      Smoke-free workplace
      Appropriate email and internet use
 Time and attendance
    Work schedule                                                                                 Betsy Shilliday     3        1/4/2010
      Clock-in/clock-out using Kronos
      My Timecard Access                                             click here for info                              2        1/3/2010
    Leave
      Requesting time away                                                                        Betsy Shilliday     5        1/6/2010
      Reporting absences due to illness                                                           Betsy Shilliday     5        1/6/2010
 Communication
    Distribution list updates                                                                       Jo Williams
    Personnel list updates                                                                          Jo Williams
 Supply ordering
    Lawson - supply ordering                                                                         Janie Dail
    Staples - supply ordering                                                                       Paul Njagu




D:\Docstoc\Working\pdf\77fee88e-c1a3-45a4-8292-115db1c870ac.xlsx                                                      Last revised: 1/2/2011

				
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