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LA QUINTA HIGH SCHOOL BLACKHAWK BRIGADE BOOSTERS BYLAWS Amended January 2010 ARTI CLE I - NAME The name of the organization shall be the La Quinta High School Blackhawk Brigade Boosters (LQHSBBB). ARTI CLE II - PURPOS E The purpose of the LQHSBBB is to assist the Director of Instrumental Music to promote and encourage the musical and academic growth of the students enrolled in the LQHS Instrumental Music Program, and all activities associated with that program. Activities include, but are not limited to: Marching Band, Colorguard, Wind Ensemble, Symphonic Band, Concert Band, Jazz Band, and Drum Line. The organization shall work together in a cooperative spirit of service to the school and the community. ARTI CLE III - MEMBERSHIP Section 1. All parents and/or legal guardians of a current or former student member of the LQHS Blackhawk Brigade may choose to be members in the organiz ation. The Directors and other staff shall act in an advisory capacity. Members shall have the right to attend, participate and vote at all General Membership Meetings and activities of the organization. Section 2. There will be a nominal membership fee. Membership includes: voting rights at general meetings and other benefi ts to be determined by Executive Committee. ARTI CLE IV - BOARD OF DI RECTORS Section 1. The Board of Directors shall consist of the Executive Committee officers, and any Chairpersons and Representatives needed as seen fit by the Executive Committee. Section 2. The appoint ed members of the Board of Director shall consist of two categories: Chairperson and Representative. Chairpersons shall include, but are not limited to: E vents, Uniforms, and Equipment. Representatives may include, but are not limited to: Band, Drum Line, and Colorguard. Chairpersons and Representatives shall be appointed by the Executive Committee. Section 3. Any Chairperson or Representative may be removed, with or without cause, by a majority vot e of the members present and voting at any Board of Directors meeting. Section 4. A vac ancy in the case of a Chairperson or Repres entative caused by resignation, disability, death, or removal shall be filled by a majority vot e of the Executive Committee for the remainder of the term. In the case of a vacancy of a Chairperson or Represent ative, all records pertaining to the office in their possession, shall be turned over within five (5) school days to the President or Acting President of the Executive Board. Section 5. The Board of Director shall have general supervision of organization affairs bet ween meetings, make recommendations to the organization, and perform any such duties as assigned by the General Membership. ARTI CLE V - OFFICERS Section 1. The elected officers of the organization shall consist of President, Vice President, Secretary, Treasurer and Parliam entarian. These members shall comprise the Executive Committee. Section 2. To serve as a member of the LQHSBBB Executive Committee you must be a parent or legal guardian of a currently enrolled student member of the LQHS Blackhawk Brigade. Section 3. Executive Committee Officers shall be nominated and elected by the General Membership. a. In February, the Parliamentarian will chair a nominating committee consisting of three (3) to five (5) members. b. In March, the Nominating Committee shall distribute the Nomination of Executive Officer forms to all current LQHSBBB members. Nominations from the floor shall be accept ed at the April meeting of the General Membership. Nominees must be eligible to hold an office on the Executive Committee as outlined in Section 2. c. Election of Executive Committee Officers shall be held in April by confidential written ballot. In case of a tie, a tie-breaker vote will be held at the General Meeting in May. Ballots shall be counted by no less than three (3) members of the Nominating Committee. The results of the election shall be announced before the meeting is adjourned. Incoming Officers shall be trained by the outgoing Officers during their current terms. Any documents pertaining to the office shall be turned over at the Board of Directors meeting in June. New Officers shall be introduced at the year-end awards ceremony. Section 4. The term of offic e shall be for one year. No officer shall hold the same office for more than two consecutive years, without the unanimous recommendation of the Nominating Committee and 2/3 approval of the LQHSBBB Board of Directors. No person may hold more than one office at the same time. Section 5. Any office may be co-held by two eligible members if agreed upon by majority vote of the General Membership. Section 6. A vac ancy in the elected offices caused by the resignation, disability, death, or removal of an officer, shall be filled by a majority vote of the Board of Directors for the remainder of the term. Section 7. Any officer may be removed, with or without cause, by a majority vote of the members present and voting at any General Members hip meeting, provided notice is presented to the members, in writing, fourteen (14) days prior to such vote. ARTI CLE VI – DUTI ES OF EXECUTIVE COMMITTEE OFFIC ERS Section 1. The President shall preside at all meetings of the organization, prepare agendas, and conduct the affairs of the organization in accordanc e with the bylaws and Robert’s Rules of Order. The President shall make recommendations regarding Committee Chairpersons and Representatives, and shall be a member ex-officio of all committees, except the Nominating Committee. The President shall act as agent for the organization, and sign all contractual agreements entered int o by the organization. The President shall be an authorized signer on the organization’s financial accounts and shall perform any such other duties as may be assigned to the office by the Board of Directors. Section 2. The Vice President shall coordinate the fund raising activities of the organization. In absence of the President, the Vice President shall assume the duties of the President. Should a vacancy occur in the office of the President, the Vice President shall immediately assume the office for the remainder of the term. The Vice President shall be an authorized signer on the organization’s financial accounts, and shall perform any such other duties as may be assigned to the offic e by the Board of Directors. Section 3. The Secretary shall record and report minutes of each meeting of the Executive Committee, Board of Directors and the General Membership. The Secretary shall maintain an updated roster of all Blackhawk Brigade members and their parents and legal guardians. The Secretary shall be responsible for coordinating communications between the Booster Board, its membership, and the community. The Secretary is responsible for developing a parent newsletter and publicizing activities of the organization. The Secretary shall be an authorized signer on the organizations financial accounts, and shall perform any such other duties as may be assigned to the office by the Board of Directors. Section 4. The Treasurer shall be responsible for the financial operations of the organization. These responsibilities include paying authorized bills, issuing receipts, keeping an updated checking account, maintaining financial records, and preparing financial reports. The Treasurer shall also prepare a report to be submitted at each Board and General Meeting. The Treas urer shall maintain a record o f all monies collected and credited to student accounts which reflect the student’s participation in the Blackhawk Brigade activities. The Treas urer shall ensure that any accounting and tax forms that may be required by local, state and federal laws are prepared and submitted. The Treasurer shall be an authorized signer on the organizations financial accounts. Section 5. The Parliamentarian/Historian shall be responsible for ens uring LQHSBBB meetings are run according to the bylaws, and Robert’s Rules of Order. The Parliamentarian/ Historian shall assist the President in conducting meetings, developing agendas and assisting the Secretary in reviewing the minutes prior to meetings. The Parliamentarian/Historian shall be responsible for maintaining documents of the organization, including agendas, minutes, an organizational website, photographs, and awards of recognition. The Parliamentarian/ Historian shall be an aut horized signer on the organization’s financial accounts and shall perform any such other duties as may be assigned to the office by the Board of Directors. ARTI CLE VII – COMMITTEES The Executive Committee in accordance with specific needs identified for that year, shall establish committees each year, appoint chairpersons of Committees and oversee the work of all committees. The term for Committee Chairpersons shall be for one year or until their event is completed. ARTI CLE VIII – DUTIES OF CHAIRP ERSONS Section 1. The Events Chairperson shall be responsible for organizing and coordinating student performance events and fundraisers, which include but are limited to: The Brigade Blast, Spring Spectacular, Back to School Night, and Football Games. The E vents Chairpers on is also responsible for organizing parental support, permission slips, bus rosters, developing a parent phone tree, stocking and maintaining a first aid kit for students and parents, and for providing meals, snacks and water as needed. The E vents Chairperson shall have a student enrolled in the Fall Marching Band or Colorguard. Section 2. The Uniform Chairperson shall maintain an inventory of all uniforms that are the property of the LQHS Blackhawk Brigade. The Uniform Chairperson shall be responsible for sizing, cleaning and alterations of uniforms, and researching information and ordering uniform items as needed. The Uniform Chairperson shall be responsible for coordinating a parent uniform crew at all performance events. The Uniform Chairperson shall be responsible for stocking uniform repair kits and the supplies necessary for student grooming. The Uniform Chairperson shall have a student enrolled in the Fall Marc hing Band, and may assist the Treas urer in the collection of student band fees during Band Camp. Section 3. The Equipment Chairperson shall be responsible for coordinating the planning, designing, building, maintaining and transport of equipment and props needed for Blackhawk Brigade performances. The Equipment Chairperson shall have a student enrolled in the Fall Marc hing Band or Colorguard, and shall be responsible for developing a roster of parents who are District approved to transport students and equipment. Section 4. The Repre sentatives shall act as a liaison between the Board and the ensemble they represent. The Representatives’ responsibilities include, but are not limited to, assisting the Vice President in coordinating fund raising activities for that ensemble, assisting the Uniform Chairperson in researching information on ordering uniform items as needed, assisting the instructor in developing a budget, assisting the Equipment Chairperson in the building of props and transporting of equipment. Representatives shall work in conjunction with E vents Chairperson in coordinating parental support, acquiring and maint aining student medical release forms, permission slips, rosters, preparing and maintaining a first aid kit, and providing meals, snacks and water as needed. Representatives shall be responsible for a parent phone tree for the ensemble. Representatives shall have a student enrolled in the ensemble they represent. ARTI CLE IX – MEETINGS Section 1. The Executive Committee may meet at the discretion of the President, provided appropriate notice is given to all officers. A quorum at these meetings shall consist of three (3) members. In case of a tie vote on any item of business of the Executive Committee, business would then be taken to the Board of Directors for a vot e. Section 2. Board of Directors meetings: a. shall be held twice a month during marching season, on the first and third Wednesday of the month, one half hour preceding the General Membership Meeting, unless changed by a majority vote of the membership. A quorum at these meetings shall consist of seven (7) members of the Board of Directors. Item b. deleted preceding the General Membership Meeting, unless changed by a majority vote of the membership. A quorum at these meetings shall consist of seven (7) members of the Board of Directors. Section 3. General Membership Meetings: a. shall be held twice a month during marching season, on the first and third Wednesday of the month, unless changed by a majority vote of the membership. A quorum at these meetings shall consist of seven (7) members of the Board of Directors. Item b. deleted Section 4. Special Meetings of the General Membership and/or Board of Directors may be called with appropriate notice, by the President or any member of the Board of Directors. ARTI CLE X – STUDENT ACCOUNTS Section 1. At the discretion of the LQHSBBB, monies from student fund -raising activities may be deposited into individual student accounts. These monies may be used by the student for any items or fees needed for their participation in the Blackhawk Brigade activities. Upon the student’s departure from the Music Department, the student’s account balance may be trans ferred as follows: a. A sibling’s account provided they are a current or entering member of the ensemble; or b. Rolled over into the A dolfo Z. Monreal Scholars hip Fund. Section 2. Departure from the ensemble shall be considered: a. Graduating from LQHS; or b. Two consecutive semesters of non-participation in an ens emble. Section 3. Students may request funds from their student accounts for any approved expenditures, by completing a LQHSBBB Requisition for Funds from the Treasurer. ARTI CLE XI – PARLI AMENTARY AUTHORITY The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the organization may adopt. ARTI CLE XII – AMENDMENTS These bylaws may be amended, or rescinded at any General or Special Meeting of the organization by a two-thirds (2/3) vote of the members present and voting, provided notice of such amendment is presented to the members in writing, ten (10) school days prior to such vote.
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