THE MISSOURI DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION “Making a Positive Difference Through Education and Service” VACANCY NOTICE Vacancy Title: Ad ministrative Assistant II Job Order Nu mber: 7004447 City: Jefferson City Section/Division: State Schools for Severely Handicapped / Division of Special Education Salary : $26,088 Deadline: Opened Until Filled QUALIFICATIONS DES IRABLE CANDIDATES S HOULD POSS ESS (Other qualifications and experience, which in the opinion of the Co mmissioner of Education meet the requirements of the position may be accepted in lieu of the following.) High school diplo ma or G.E.D. Minimu m of two years as an administrative assistant I; or Six years of experience successfully performing progressively respons ible support tasks (two years of which involved paraprofessional or technical support duties). Supplemental secretarial practice, bookkeeping, and co mputer applicat ions courses preferred. Demonstrate effective problem solving skills. Proficient in the use of Microsoft Word, Excel, Access, PowerPoint. Working knowledge of web-based applications or ability to quickly learn these processes. Type 50 wp m without error. Knowledge of file maintenance procedures. Ability to understand verbal and written instructions. Ability to lift 50 pounds EXAMPLES OF WORK PERFORMED Perform a variety of co mplex clerical activ ities includ ing reviewing bills, invoices and contracts to ensure informat ion is accurate and complete before generating payment paperwork. Route bills, invoices and contracts to appropriate section(s) for review, signature and processing. Provide technical support to staff and vendors regarding payment/reimbursement process in order to provide service. Create reports and maintain budget and other fiscal records. Prepare and process staff expense account forms in order to ensure timely reimbursement according to section, department and State of Missouri procedures and practices. Coordinate data and compilation of reports fro m the School Lun ch, Student Attendance, Bus Transportation Cost, District Billing and Expense Account Programs. Coordinate annual and periodic b id processes to obtain related service and similar vendors. Assist with logistical arrangements for meetings, conferences and workshops to include creation and dissemination of materials and verifying invoices. Assist in formulating responses to requests from vendors and schools for info rmation. Organize work and coordinate workflow, establish priorit ies, adhere to deadlin e and review work for adequacy and accuracy. Research and assemble documents for distribution or review. Proofread manuals and technical reports to ensure accurate. Research, co mpile, create and/or generate information, statistical and other reports. Design electronic and other forms to capture section information in consistent format. Considerable knowledge of co mputer productivity programs. Ability to maintain co mplex records and prepare reports from various statistical and accounting informat ion. Receive, distribute and process business section mail to appropriate person(s). Answer phones and route calls to appropriate person(s) or take messages. Maintain and order inventory to ensure adequate supplies are on hand. Attend meetings in order to receive/convey informat ion. Type documents in order to provide service. Participate in staff develop ment activity as necessary to keep skills updated. Accept supervision and follow policies and guidelines of the section program. Follow daily scheduled routine of work activ ities. Co mmunicate clearly and appropriately with public, coworkers, parents , and school staff, etc. Treat all persons with respect and maintain positive interpersonal relationships. Demonstrate effective problem solving and decision making skills. APPLICATION PROCEDURE Mail a resume and cover letter to Hu man Resources, Missouri Depart ment of Elementary and Secondary Education, PO Bo x 480, Jefferson City, M issouri 65102-0480. Submit your resume electronically to email@example.com. Resumes must be in Word format attached to the e-mail with the job order nu mber in the subject line. You must submit a resume or application for every vacancy for which you apply. Photocopies of applications are accepted. We do not keep applications on file to submit for other vacant positions. You will receive an e-mail confirmat ion when your resume is received. The DESE applicat ion may be found at http://www.dese.mo.gov/divadm/humanres/Application.pdf or call (573) 751-9619 or write to Hu man Resources, Missouri Depart ment of Elementary and Secondary Education, PO Bo x 480, Jefferson City, M issouri 65102-0480 and ask that a Depart ment Application be mailed to your address; or, If it is a professional vacancy and you are selected for an interview, you will be asked to submit college transcripts. You may submit the transcripts with your application if you choose. If appl ications are sent separately from your application materials, please ensure that your college/university sends the transcript in care of the Vacancy Nu mber listed at the top of this Vacancy Notice. B ENEFITS (For a Full-Time Position) VACATION: Generally accrue 10 hours per month for employees with up to ten years of creditable service. SICK LEAVE: Generally accrue 10 hours per month. FAMILY MEDICAL LEAVE: After 12 months or 1250 hours of emp loyment, 12 weeks of unpaid leave is available for employees as laid out in the policy. ORGAN/BONE MARROW DONATION LEAVE: 5 wo rkdays given for bone marro w donation and 30 workdays given for organ donation. SCHOOL-VIS IT LEAVE: Up to 8 hours of paid leave for assisting in the classroom with curricular activities or visit ing with child’s teacher on curricular activit ies and other events as outlined in the policy. HOLIDAYS : 12 holidays per year. RETIREMENT: Vested after five years of creditable service. LIFE INS URANCE: Free basic life insurance coverage equal to one-times the employee's annual salary. The min imu m coverage amount will remain $15,000. OPTIONAL LIFE INS URANCE: Employee may purchase up to 6 times their annual salary. Spouse and children life insurance coverage is available. CAFET ERIA PLAN: Easy tax savings on employee’s cost for qualified payroll-deducted insurance plans, med ical care, and dependent care. HEALTH PLANS: Emp loyer-paid/subsidized plans available the first of the following month after emp loyment. DENTAL PLANS: Delta Dental insurance coverage is available . VISION PLAN: Vision Service Plan (VSP) is availab le. EMPLOYEE ASSIS TANCE PROGRAM: Up to six counseling visits per episode per family member per year. DEFERRED COMPENS ATION: Emp loyees may enro ll in the State of M issouri Deferred Co mpensation Plan at beginning of employ ment with a minimu m of $25 per month. After 12 continuous months of emp loyment State service the State will contribute an additional $25 per month to elig ible emp loyees. OUR COMMIT MENT TO DIVERS ITY Because the Missouri Depart ment of Elementary and Secondary Education values diversity in the workp lace, people of all ethnic backgrounds, disabilit ies, and veterans are encouraged to apply. To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Hu man Resources at (573) 751-9619. Reasonable attempts will be made to accommodate special needs. OTHER DES E J OB OPPORTUNITIES To inquire about other emp loyment opportunities, please call the Hu man Resource Vo icemail System at (573) 751-3815; o r access our Web Page at: http://www.dese.mo.gov/divadm/humanres/vacancies.html TTY/TDD users: Please access the DESE Job-Line via the Relay Missouri service at 1-800-735-2966. INTERNET US ERS If you know of someone who would like to receive this informat ion via the Internet or if you would like to give us feedback, email us at firstname.lastname@example.org.
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