Tender Notice Revaluation

					MOTILAL NEHRU NATIONAL INSTITUTE OF TECHNOLOGY
                      ALLAHABAD-211 004 (U.P.) INDIA


             Telephone No.: 91-532-227 1123, 91-532-227 1122
    Fax No.: 91-532- 2545822(Direct), 91-532-2545341, 91-532-2545677

                    GRAM: MNNIT      WEB SITE: www.mnnit .ac.in


           No.991                                  Date: 23.12.2010



 To,




       Subject: Expression of Inte rest (EOI) for Workflow Automation of Institute


 Dear Sir,

       Please find enclosed herewith the EOI No.013/EOI/Automation/SPO/2010. The
 last date & time for submitting the offer is 17-01-2011 by 12:00 Hrs in the Store &
 Purchase Office of the Institute.

                Thanking you,

                                                             Yours faithfully




                                                   [Faculty In-charge, (Purchase)]
            MOTILAL NEHRU NATIONAL INSTITUTE OF TECHNOLOGY
                (An Institute of National Importance declared by NIT, Act 2007, GOI)
                             ALLAHABAD-211 004 (U.P.) INDIA




                       Expression of Interest (EOI)

                                           For the

                 Workflow Automation for Institute




                 Telephone No.: 91-532-227 1123, 91-532-227 1122
       Fax No.: 91-532- 2545822(Direct) ,91-532-2545341, 91-532-2545677



WEB SITE: http://www.mnnit.ac.in                                  E-mail: Spo@mnnit.ac.in
     Motilal Nehru National Institute of Technology, Allahabad
Pre-qualification for call for Tender for Institute workflow automation application Software


Motilal Nehru National Institute of Technology, Allahabad wishes to get the entire workflow
of the select offices/activities of Institute automated. MNNIT desires to develop a modern
state of the art SMART OFFICE comprising of Campus Wide Network through which the
official functions will be transacted so that the paper work is minimized to great extent. This
Network is integrated with the Internet. There should be adequate provision for the security
in the system so that it is not vulnerable to hacking. It is envisaged to have on line application
processing (distributed) & data inter-change with the State Govt. /Central Govt. offices and
others. The software should be capable of message handling for message received through
Internet/Network.

Sealed Expression of Interests are invited from reputed Registered IT Companies which have
experience in Application Software Development and Implementation in Government
Departments/ Central and state universities and institutions. Total estimated cost of the
application software to be development; implemented and maintained for 5 years is
approximately ` 30.00 Lakhs. Prequalification Tender forms can be downloaded from the
Institute website www.mnnit.ac.in or can be obtained from the office of the Store and
Purchase during working hours from 24/12/2010 to 17/01/2011. Filled in prequalification
tender document in the prescribed form along with security deposit of ` 5,000.00 in the form
of demand draft in favour of “Director, MNNIT, Allahabad” payable at Allahabad. The form
should be duly signed by authorized person of the firm should reach the office of the Faculty
In-Charge (Purchase), MNNIT, Allahabad on or before 17/01/2011, 12:00 Hrs.

The institute wishes to automate the following workflow process (details are available in
Annexure VII) in the first phase of automation:

   1. Store Purchase Module
         a. Store, Purchase and Distribution Management sub- module
         b. Asset Management sub- module

   2. Account Section Module
         a. Accounting and Financial Management sub- module
         b. Budget Monitoring sub- module
         c. Financial Accounting sub- module
         d. Student‟s Accounting & Management sub- module
         e. Departmental Grants Accounting & Management sub- module
         f. Establishment (HR) Management sub- module
         g. Payroll Accounting Management sub- module

After successfully completion of first phase, the second phase of automation with workflow
process given in Annexure VIII will be executed. The firm must provide the proposal for first
phase and second phase separately.
Prequalification Criteria
   a) The firm must have competency to develop, implement and maintain workflow
      automation application software (using open source technology) in a Government
      Departments/ Central and state universities and institutions.

   b) The firm should have minimum three years of experience of developing,
      implementing and maintaining workflow automation application software to
      educational institutions.

   c) The firm must be an ISO 9000-2004 certified organization.

   d) The firm must be financially sound to execute the work order and must have an
      annual turn over of more than Rs. 1 crore continuously for last three financial years.

General Terms and Conditions:
   1) The firm should be registered with Income Tax and Sales Tax Departments
      (Registration Numbers should be clearly mentioned and valid documentary evidence
      be attached).

   2) The firm should have a minimum three years of experience of similar assignment and
      should have proper office and development centre in India.

   3) When a quotation is called for develop, implement and maintain workflow
      automation application software for the select processes of the Institute, the firm will
      be required to submit a Earnest Money Deposit (EMD) at the rate of minimum two
      percent of total value of the contract in the form of Pay Order, in favour of Director,
      MNNIT, Allahabad, payable at Allahabad,.

   4) As and when a purchase work order is placed on the firm, it will be required to
      deposit a “Performance Bond” amounting at least 5% (exact amount will be specified
      in the order) of the total value of the contract/work order in the form of FDR/Bank
      Guarantee in favour of Director, MNNIT Allahabad, payable at Allahabad. In case
      the firm/supplier fails to deposit performance security within one week of the receipt
      of work order, the same shall be treated as cancelled and the earnest money shall be
      forfeited.

   5) 2% earnest money deposit, if not adjusted in the 5% “Performance Bond” will be
      released to the firm after deposit of 5% performance bond. The performance bond
      will be released to the firm after one month of successful completion of the work
      order and acceptance by MNNIT in accordance with the laid down specifications and
      time frame and completion of the guaranty/warranty/maintenance period of the
      Application Software developed; failing which the performance bond shall be
      forfeited in favour of MNNIT, Allahabad.

   6) Payment of the bills will be subject to the deduction of Government Taxes/Levies.
      The Major Mile Stones of the Project shall be
              a. Start of the Project
              b. Approval of BPD/SRS
            c. Commissioning of on- line software systems
            d. Application Acceptance for all the locations
            e. Maintenance of the software for 5 years
      The Payment Terms for Application System shall be
            a. 10% of the cost after approval of BPD/SRS
            b. 40% of the cost after commissioning ( The firm shall provide source code of all
            the applications used in the systems.)
              c. 10% of the cost after submission of user manuals, tutorials and users‟ training
              d. 20% of the cost after successful maintaining the application for first two years
              e. 20% of the cost after successful maintaining the application for next three years

   7) The proposals duly filled in the format with Annexure I, III, IV, V and VI are
      required to be submitted in the office of the undersigned by January 17, 2011, 12:00
      hours. The Committee will open the proposals for evaluations as per criteria given at
      Annexure-II on a suitable date.

   8) The Assessment Criteria is attached (Annexure II).

   9) MNNIT, Allahabad reserves the right to accept or reject any or all proposals or
      extend the closing date without assigning any reason.




(Faculty In-charge Purchase)
    MNNIT, Allahabad
                                                                                                       Annexure - I
                   Motilal Nehru National Institute of Technology
                                Allahabad – 211004
      Pre-qualification Proposal for call for Tender for Institute workflow
                        automation application Software

Name of the firm
Address
(Telephone, Fax & E-mail)
Year of Establishment
Sales Tax Registration No.
(documentary evidence attached)
Income Tax No.
(documentary evidence attached)
Banker‟s Name & Contact Details
Annual Turnover supported by income tax return
(For the FY 2007-08, 2008-09, 2009-10)
Assignments in Hand, presently
(Attach separate sheet as per Annexure III)
Clientage
Attach separate list as per Annexure IV
Managerial/Technical Capability
   a). Total No. of Permanent Staff:                              Technical__________+Support______=_________
   b). Total No. of Contract/Project Staff                        Technical__________+Support______=_________
attach separate Annexure (if necessary)
Details of Machinery & Equipments
(Attach on separate sheet as per Annexure V)
Enlistment Certificate
(Copy of certificate enlisted with Government/Semi Govt.
organizations, if any)
Affidavit
(that the firm has not been blacklisted by private, Government,
Semi-Government and Autonomous Body)
ISO Certification along with proof document
Contact Person
Date__________________                                                       ________________________
                                                                                  Name & Designation

                                                                             _______________________
                                                                              Authorized Signature & Stamp
                                                                          Annexure - II
              Motilal Nehru National Institute of Technology
                           Allahabad – 211004
   Pre-qualification for call for Tender for Institute workflow automation
                              application Software

                                ASSESSMENT CRITERIA

 The Pre-qualification proposals for call for tender for Institute workflow automation
 application Software will be evaluated as per the following criteria;

Crite ria                                                                 Marks
Experience related to the similar assignments                              20
Annual Turnover supported by income tax return                             20
Development methodology to be adopted for workflow automation              30
application Software development, implementation and maintenance
and sample works carried out in the similar area.
Educational/ Professional qualifications and experience of the staff       20
As per Annexure V
Clientage                                                                   10
                                                                  Total    100

 Note: Minimum score required to pass for Pre-qualification is 60%
                                                                                                                                           Annexure III
         PARTICULARS OF CURRENT PROJECTS IN PROGRESS/AWARDED

         PARTICULARS OF PROJECTS UNDER EXECUTION OR AWARDED
S. No.   Name of work/project Name          of Cost of works Stipulated    Stipulated                     Up to date     Slow           Name       and    Remarks
         and location (Give brief client owner in crores of date of start date      of                    percentage     progress       address/phone
         of nature of work) Role or            rupees        as        per completion                     progress       if    any      no. of officer
         in project as main sponsoring Estimated cost agreement                                           of work        and            to       whom
         contractor or NSC, organization put to tender Actual date                                                       reasons        reference may
         State name of main                    Tendered cost of start                                                    thereof        be made
         contractor)
   (1)             (2)                 (3)          (4)          (5)           (6)                            (7)            (8)           (9)              (10)




         Certified that the above list of works is complete and no work has been left over and that the information given is correct.




                                                                                                                                        Signature of applicant (s)
                                                                                                                                    Annexure - IV
                                      Motilal Nehru National Institute of Technology
                                                   Allahabad – 211004
           Pre-qualification for call for Tender for Institute workflow automation application Software
 Details of all works of similar class/nature completed during the last three years ending last day of the December 2010

S.No. Name of                  Owner or           Cost of works     Stipulated      Stipulated    Litigation/   Name and         Give brief   Remarks
      work/project and         sponsoring         in crores of      date of start   date of       Arbitration   address/phone    reason for
      location (Give brief     organization and   rupees            as per          completion    Pending/in    no. of officer   delay in
      of nature of work)       designation        Estimated cost    agreement       Actual date   progress      to whom          execution
                               Name of officer    put to tender     Actual date     of            with          reference may
                               signing            Tendered cost     of start        completion    details *     be made
                               agreement
 (1)            (2)                  (3)                (4)            (5)              (6)          (7)             (8)            (9)        (10)




 Certified that the above list of works is complete and no work has been left over and that the information given is correct.
Signature of applicant (s)
                                                                                                                                     Annexure - V
                                         Motilal Nehru National Institute of Technology
                                                      Allahabad – 211004
           Pre-qualification for call for Tender for Institute workflow automation application Software

                         Educational/ Professional qualifications and experience of the project staff
Please provide detail o f the project team members in the fo llo wing fo rmat
                                                                         Date of                              Awareness of l ocal
                                                                                            Experience in                                Software
   Sl                                                                 Joining the                            language (Hindi) to
          Person Name          Designation     Qualification                        Age      Workflow                                  development
   No                                                                organization                             communicate with
                                                                                          automati on work                             tools known
                                                                                                                system users




                                                                                                                         Signature of applicant (s)
                                                                                            Annexure - VI
                 Motilal Nehru National Institute of Technology
                              Allahabad – 211004
      Pre-Qualification for call for Tender for automation application Software
                                            Format for Affidavit

                     [Rs.100/- (Rupees Hundred only) Stamp Paper duly notarized]


To,
The Director
Motilal Nehru National Institute of Technology
Allahabad - 211004

With reference to the documents submitted, we hereby undertake that at no point have we entered into any
dispute / litigation / legal proceedings against any of our clients, in any of our projects, within the last 10
years, i.e. during financial years 2000-2010.

All documents and information submitted for EOI for prequalification (including the above undertaking) are
certified to be accurate, correct and final. In the event that any of the documents or information submitted
by us is found to be in-accurate / incorrect / mis-leading, we understand that our qualification through the
process of Expression of Interest is liable to be cancelled / Contract is liable to be terminated, without
prejudice to any of the rights of Motilal Nehru National Institute of Technology, Allahabad, which
otherwise may accruable to Motilal Nehru National Institute of Technology, Allahabad.

S/d


Authorized Signatory
(Power of Attorney enclosed)
                                                                                        Annexure - VII
                        Motilal Nehru National Institute of Technology
                                     Allahabad – 211004
                           List of Modules for First Phase Automation

1.      Store Purchase Module
     A. Store, Purchase and Distribution Management Sub- Module
           a. Approval of Purchases
           b. Provide for instant information of previous purchase history to help take more informed
               purchase decisions
           c. Provide for better work planning by giving on- line information of delivery schedules and
               status of pending purchase orders
           d. Provide for Material Booking against estimate number
           e. Improve decision making by providing on- line inventory positions and status in all the stores
               of MNNIT
           f. Identify non-moving / slow moving items
           g. Provide on- line information of material at site
           h. Project accurate material requirements in stores
           i. Receipt of all material from different vendors and delivery challans
           j. Keep record of all bills, challans and invoices
           k. Maintain inventory account of the items
           l. Purchase Order Modification
           m. Inspection at Store
           n. Possible to stamp a single item or a group of items with a unique number for tracking
               purposes
           o. Issue of items to departments and sections on receipt of indents
           p. Interfacing with the account section for payments of the bills to vendors
           q. Disposal of old items.
           r. Bill of Materials
           s. Sales and Purchase forecasting
           t. Pricing and discounting on basis of dimensions
           u. Get overview of current on-hand situation per store so that procurement can be drill down to
               current on- hand situation per any item or storage dimension or combination of these
           v. Tools for tracking batch and serial numbers throughout the system
           w. Stock taking and item locations
           x. Easy access to individual customer prices and discounts
           y. Backorder handling
           z. Cost price principles: FIFO, LIFO, standard cost price, and weighted average
           aa. Individual cost price principles per item group
           bb. Ledger reconciliation
           cc. Allocation of Miscellaneous charges on Cost prices
           dd. Handling of Blanket orders
           ee. Automatically retrieve prices and discounts when entering orders
  B. Asset Management Sub- Module
         Maintenance of Asset Register
               i. Store information on asset status, financial transactions, technical data, location for
                  tangible, intangible and financial assets
              ii. Display relations between assets

         Asset Acquisition
              iii. Purchase assets using purchase orders and inventory items
               iv. Record purchase invoices directly against assets
                v. System created acquisition proposals

         Asset Depreciation
                vi. Support for different depreciation methods (like straight line, reducing balance,
                    factor, manual percentage and consumption)
               vii. User-defined base for straight line depreciation („Service life‟ or „Service life
                    remaining‟)
              viii. Option for alternative depreciation and automatic selection of the biggest possible
                    depreciation

        Asset Revaluation
               ix. Write- up and write-down of fixed assets
                x. Revaluation other than write-up and write-down
               xi. Revaluation proposal based on user-defined indexes

        Asset Disposal
              xii. Invoicing external sales of fixed assets
             xiii. Recording sales and scrap disposals using fixed asset journal
              xiv. User-defined automatic reversing of asset balances at disposal

2. Account Section Module
  A. Accounting and Financial Manage ment Sub-Module

         a. Bank reconciliation process is optimized.
         b. Pending approved bills information is available on line.
         c. Information of account code/group wise expenditure is available on line.
         d. Manual Process of conversion of „expenditure o n capital works to asset‟ is automated.
         e. Manual process of depreciation calculation is automated.
         f. Facilitate centralized monitoring of advance adjustments at fields.
         g. Generate Revenue Ledger, Capital Ledger, Trial Balance, Balance Sheet and Schedules for
            Accounts Section, based on trial balances.
         h. Help manage finance by making information like amount of passed bills in various projects

  B. Budget Monitoring Sub-Module
              i. Preparation of Annual Budget
             ii. Budget sanction to various heads
              iii.   Total Budget Allocation under various heads
              iv.    Reallocations, Re-appropriation and Revision of Funds
               v.    Budget estimation
              vi.    Maintenance of Funds available with the institute
             vii.    Monthly Expenditure under various heads
             viii.   Monitoring of Expenses in respective heads with projections

C. Financial Accounting Sub-Module
                 i. Double book entry system
                ii. Identification of account heads by unique account codes
               iii. Recording of transactions
               iv. Transaction posting
                v. Imprest statement
               vi. Advance settled/unsettled/refunded during a period
              vii. Claim settlements for a period
             viii. Statement of Account for a period
               ix. The Trial Balance
                x. Balance Sheet
               xi. Profit/Loss Account
              xii. Payment received through Challan, cheques or cash.
             xiii. Payment made through cheques or cash
             xiv. Receipts generation
              xv. Bills disbursal
             xvi. Bank reconciliation
            xvii. Daily Bank book
           xviii. The General Ledger Maintenance
             xix. The Cash Book Maintenance
              xx. The Journal Maintenance
             xxi. Opening and closing of day-books
            xxii. Generation of Day books, ledgers and sub- ledgers
           xxiii. Reports required by the government
           xxiv. Year-end closing of accounts
            xxv. Statement of outstanding loans/Interest
           xxvi. Cash Flow/Fund flow Analysis
          xxvii. Age-wise analysis of debtors and advances
         xxviii. Ageing analysis of Receivables & other Advances on user-defined period
           xxix. TDS certificate and reports

D. Student’s (Fees, Dues, Scholarships, Contingency) Accounting & Management Sub-Module
E. Departmental grants (imprest, advances and bills) Accounting & Management Sub-Module

F. Establishme nt (HR) Management Sub- Module
      a. Integration of existing Pay Bills and final disbursal of Salary module.
      b. MIS of Posting of an employee.
      c. Transfer of records of employees from one o ffice to another.
      d. Calculation of Establishment Budget.
       e. Creation of posts
       f. Organisation Structure details.
       g. Recruitment
       h. Employee Identity Cards
       i. Promotion, Transfer, Probation and Confirmation details
       j. Pay fixation and increment details
       k. Educational qualifications, previous experience, present posting & current service details.
       l. Dependent/nominee details.
       m. Maintenance of Leave Record
       n. Deputations to & from the institute
       o. Resignation & retirement details
       p. ACRs, Performance reviews
       q. Statistical reports
       r. Visiting professors /Guest faculty details
       s. Disciplinary proceedings & suspension details
       t. Maintenance of details of Foreign visits, Training Courses, conferences, seminars &
          workshops attended by employees
      u. Accommodation details
      v. Faculty achievement management
G. Payroll Accounting (optional) Management Sub-Module
      a. Salary Computation and Generation of Pay Bills and Pay Slips
      b. Generation of Bank Statements
      c. Arrears Calculation and generation of arrears report.
      d. Payment and Settlement of Advances and Claims viz. TA, Medical etc.
      e. Loan Recovery including interest calculation
      f. Payroll accounting for Domestic travel, leave accounting
      g. GPF & Pension Accounting and Payment / Advances
      h. GPF Payroll
      i. PF slip and ledger generation
      j. Calculation of Income Tax, TDS
      k. Generation of Income Tax statement
      l. Preparation of Form 16, 24A
      m. Maintaining separate book of accounts for PF Trust
      n. Support for multiple bank transactions
      o. Pension Calculation
      p. Family pension calculation
      q. Monthly pension statement – Bank
      r. Monthly pension statement – Cash
      s. Bank intimation sheet
      t. Commutation input
      u. Gratuity calculation
      v. Pension wise arrear payment
      w. Income certificate to pensioners for IT purpose
      x. Pensioner wise yearly payment information (For C-1)
                                                                                 Annexure - VIII
                   Motilal Nehru National Institute of Technology
                                Allahabad – 211004

                        List of Modules for Second Phase Automation

A. Director
      a. Camp office module management
      b. Statistical reports management
      c. BOG Management
      d. Heads & Deans Meeting Management
      e. Appointment

B. Administrative Module

      a. Session calendar management including holidays, sports calendar, cultural calendar etc.
      b. Co-ordination of recruitments and admissions

C. Senate Management Module

      a.   SPGC/SUGC
      b.   DPGC/DUGC
      c.   Data base of academic programmes and courses, their nomenclature and codification
      d.   Institute ordinances
      e.   Updation of course details and syllabus details

D. Academic Management Module

      a. Admission Sub Module (PG Admissions)
              i. General information about institute, courses and programs and ordinances
             ii. Queries handling
            iii. Notification for Admission
            iv. Workflow of selection procedure for candidates for MMS, M.Tech etc. where written
                 tests/interviews are basis for evaluation.
             v. Issue/sale of Admission forms
            vi. Receipt of application Form
           vii. Application data entry OCR supported
          viii. Merit preparation (Multiple Criterion)
            ix. Offer of admission
             x. Document Verification & Capture
            xi. Issue of Admission letter
           xii. Fee receipt

      b. Admission Sub Module (UG Admissions)
            i. Enrolment of regular students on the basis of list forwarded by AIEEE
        ii.   Preparation of registration lists for AIEEE for admissions made
       iii.   Courses nomenclature and codification
       iv.    Payment of fees and linking with accounts department
        v.    Generation of seats availability for different courses
       vi.    Verification of Students eligibility for courses
      vii.    Generation of admission list on the basis of merit and eligibility
     viii.    Offer of Admission
       ix.    Receipt of Admission fees
        x.    Verification and capture of documents submitted like migration certificates, letter
              forwarded from respective institutes

c. Registration Sub Module (UG + PG)
         i. Online – Single Window Registration
        ii.   Online NOC from Library, accounts, proctor office and hostels
       iii.   Generation of Registration/Enrollment Number, and students record
       iv.    Generation of Course details, student‟s eligibility, Tutor and seat availability
        v.    Discipline/Branch Transfer
       vi.    Accounts: Dues and Fees
      vii.    Other Dues: Library, Hostel, SAC and Labs
     viii.    Academic Registration: Past Results, Subject Registration
       ix.    Eligibility verification, flexible registration and credit system management
        x.    Physical registration
       xi.    Flexible registration of courses so that slow track and fast track be made possible
      xii.    Roll list generation

d. Time Table Sub module
        i. Resource allocation of classrooms, availability of faculty members and courses,
           Academic Calendar
       ii. Rule based generation of timetable for different courses and programs.
      iii. Session calendar management including holidays, sports calendar, cultural calendar
           etc.
      iv. Students Database updation
       v. Room allocation to courses
      vi. Faculty database updation for different courses
     vii. Maintenance of hierarchy in each department
    viii. Attendance records of students in classes / labs/ field
      ix. Classes held by faculty and session progress report

e. Academic Monitoring (Departme ntal Level)
       i. Classes held by faculty and session progress report
      ii. Attendance Record, collation, display & warning notes (also to parents), reports to
          condone from attendance
     iii. Mid sem/End sem examinations: conduction and disp lay of marks/grades
     iv. Makeup examinations and summer semester
      v. Updation of data base of evaluator and remuneration details
     vi. Students‟ leave management record
            vii. Student performance analysis
       f. Examination and Results (with Proper Security and Protection)
               i. Eligibility for examination
              ii. On line registration for examination
             iii. Generation of roll numbers
             iv. Issue of admit cards: generation and printing
              v. Preparation of examination schedule and seating plan
             vi. Absentee statement in examination/unfair means
            vii. Updation of database of received answer sheets, course /subject wise, examination
                  centre wise, student wise
           viii. Updation of database of answer sheets distribution to evaluators with evaluation
                  schedule : Course, subjects and remuneration details
             ix. Secured on line entry of internal assessment marks by faculty
              x. Consolidating all marks reports
             xi. Grading assistance
            xii. Credit Transfer
           xiii. Tabulation of grades and updation of tabulation register
           xiv. Preparation of merit list for all stages
            xv. Examination Results declaration
           xvi. Re-evaluation process including fees, changes in tabulation register, revised mark
                  sheet, audit trail of changes
           xvii. Fee collection, printing, issuing of Marks sheet/ Duplicate mark sheet, transcripts,
                  Provisional, Final Degrees (Calligraphic Printing) and Migration certificates, transfer
                  certificate
          xviii. Convocation
           xix. After course is complete the records must be frozen

       g. Institute Development Sub Module

                i.   Updation of courses details
               ii.   Updation of syllabus details
              iii.   Maintenance of agenda, minutes of Executive council and Board of Studies
              iv.    Co-ordination for Statistical reports to UGC



E. Students Affairs Management Module
      a. Generation of student list of different categories (hostel wise, programme wise, course wise
         & state wise etc.)
      b. Issue of Identity Cards /renewal/duplicate
      c. Fee adjustment/waving
      d. Educational loan Certificates
      e. Hostel sub module
                i. Issue of railway/air concessions
       f.   Students Activity sub module
                i. Student achievement management
      g. Discipline
              i. Updation of student‟s record
             ii. Generation of student list of different categories (hostel wise, programme wise,
                 course wise & state wise etc.)
            iii. Temporary Discontinuation and disciplinary actions
            iv. Issue of conduct/bonafide certificate
      h. Audit Trail of changes
      i.   Scholars hip
                i. Scholarship application & scrutinizing
               ii. Renewals of applications
              iii. Claim bill preparation
              iv. Disbursement Bill preparation
               v. Stipend calculation based on the attendance report from the Departments
              vi. Register maintenance, Sanction Register, Claim Register, Monthly Stipend Register
             vii. Status enquiry of the registers
            viii. Proficiency awards
F. Training and Placement Manage ment Module
      a. Company database management
      b. Company invitation management
      c. Slot management
      d. Up-to-date bio-data database management
      e. Placement status recording
      f. Reminder services
      g. Communication with company personnel
      h. Training program to students
      i. PPT management
      j. Test/Interview management
      k. History of Campus placements

G. Research and Cons ultancy Manage ment Module
      a. Seminar, Conferences and STC organization
             i. Utilization certificates

      b. Management of Accounts
              i. Ledger
             ii. Cash book
            iii. Audited statements
            iv. Statement of accounts
H. Planning and Development Management Module

I. Departments Management Module

      a. Head
      b. Labs
      c. Departmental Stores
J. Meeting Scheduler & Notice Management Module
     a. Maintenance of agenda, minutes of executive council and Board of studies

K. Diary, Dispatch and File tracking Management Module
      a. Recording the details of dak (files, memos, circulars) received in any department of the
          institute.
      b. Capturing the details of files created within the department.
      c. Tracking the whole movement of all files and diaries.
      d. Also, recording the details when any file/diary moves out of the department/institute.
L. Central Facilities Management Module

       a. Library
               i. Integration with existing Libsys based library system
       b. Computer Center
       c. Institute Web Site
               i. Static Pages on the following
              ii. 17.3.1.1. General Information about Institute, Courses, Syllabi and programmes,
                  Institute Policies and Guidelines etc.
             iii. Admission procedures
             iv. 17.3.1.2. Information on all the departments, hostels and their facilities
              v. 17.3.1.3. Important links to student development council, Web-Mail etc.
             vi. 17.3.1.4. Frequently asked questions by students
            vii. 17.3.1.5. Contact information

             viii.   Dynamic pages on the following
               ix.   17.3.2.1. Course Calendar
                x.   17.3.2.2. Faculty
               xi.   17.3.2.3. Results declaration
              xii.   17.3.2.4. Enquiry
             xiii.   17.3.2.5. Downloading of Forms
              xiv.   17.3.2.6. Link to web- mail

       d.   Inte rnet Maintenance
       e.   Workshop
       f.   Design Center
       g.   Seminar Hall and M. P. Hall
       h.   Vehicle
       i.   Guest House
       j.   Medical
       k.   Telephone


M. Engineering (Construction & Maintenance (Civil & Electrical)) Manageme nt Module
      a. Generator
      b. Provide for On line monitoring of works event wise as well as expenditure wise
       c. Identify and store the events associated with a Work
       d. Add new works and associated events with that work
       e. Improve transparency by allowing management to monitor the progress of work centrally, so
          as to have a better control on works.
       f. Set up various limits, rules and controls centrally
       g. Consolidate the data for similar works done by various divisions
       h. Provide public information on works completed till a particular date
       i. Provide information of status of a particular work
       j. Provide a sophisticated, easy to use, graphical user interface (GUI) to all the users of the
          system
       k. Provide an scalable system for future extension
       l. Help in preparation of estimate
       m. Maintain list of contractors and their grade
       n. Maintain list of all the previous works undertaken by any wing that will help in future works
       o. Allocation of various scheme/ sub-scheme/work to various departments.
       p. Preparation of milestone schedules for the execution of the work.
       q. Allocation of whether work is to be done internally or contract is to be awarded.
       r. Measurement Book entry
       s. Generation of bills based on Measurement Book
       t. Maintenance of Contracts
       u. Vendor Rating and profile

N. Alumni Management Module
        a. Addition and deletion of Alumni record
        b. Maintenance of Alumni record

O. Web Based Learning Tools
     a. Intranet based knowledge dissemination
             i. Creation of knowledge database based on user groups and their institute mail ids
            ii. Sharing of important links, documents etc. by the faculty
           iii. Giving assignments, instructions etc. on the intranet to the students

       b.    It is proposed to have a web portal creation tool so that the institute can create manage and
            maintain its own contents. The following are the key features required for the web portal
            tool:

       c. Guided deployment of web sites using the web site wizard
       d. In Web Projects the user should be able to create new web application and group objects as
          private or shared project.
       e. Possibility of using of web forms to create, modify and deleted data directly in the main
          application database.
       f. Feature of creation of web reports and to generate PDF reports
       g. Use of Style sheet editor for create styles and control the layout style from one place and the
          content from another.
       h. Built in Web page editor for structuring web pages and directly handling static as well as
          dynamic content.
i. Multilingual support
j. SSL support for secure transactions
k. User access protected through built in security.

				
DOCUMENT INFO
Shared By:
Categories:
Stats:
views:88
posted:12/30/2010
language:English
pages:24
Description: Tender Notice Revaluation