The final countdown . . . Destination: Graduation Graduating Students Information Session Introductions • General academic requirements AGENDA • Student Accounts • Repaying OSAP • Registrar’s Office: • ELPE • Intention to Graduate form • Convocation details • Ordering transcripts • Health Services and Coverage • Office of Alumni Affairs • How to stay connected to UW • Benefits, services, and events • Career Services • Upcoming events •Q&A • Let us know what you think! GENERAL ACADEMIC REQUIREMENTS • Book a meeting with your academic advisor • Contact information for program advisors is available on the link listed on your checklist • You can also verify your specific degree requirements on the Undergraduate Calendar website at ugradcalendar.uwaterloo.ca • Verify your eligibility to graduate • It is your responsibility to ensure degree requirements are met – courses, co-op/field studies, ELPE, etc... • Check your unofficial transcript on Quest after May 25, 2010 and see if you have been recommended to graduate in the “Degrees Awarded” section STUDENT ACCOUNTS • Clear any outstanding fees on your student account, including outstanding parking fines, library fines – Deadline: May 1, 2010 • Your diploma and transcript will be withheld if you have outstanding fees • Keep your mailing/home address and email address on Quest up to date to ensure you are aware of information regarding tax receipts. The Registrar’s Office mainly uses your home address for mailing purposes. • Alumni have access to Quest indefinitely – ability to generate statements of account and access tax receipts • Your uwaterloo.ca email will expire after you graduate – the timing on the email expiration will vary by faculty More information can be found at adm.uwaterloo.ca/infofin REPAYING OSAP • You are responsible for beginning to repay your loan six months after you have completed your studies or have stopped being a full-time post-secondary student • Please note: Interest will begin accumulating from the time you stop being a full- time post-secondary student, NOT six months later • You are responsible for contacting the National Student Loans Service Centre and/or financial institution for repayment arrangements More OSAP details can be found at osap.gov.on.ca INFORMATION FROM THE REGISTRAR’S OFFICE ELPE • All UW students must successfully pass the ELPE prior to graduation • Scheduled 3 times a year prior to exams – Winter term: April 8, 2010 (PAC) • Don’t miss the scheduled ELPE date – Fee and permission required if you are writing at any other time More information can be found at elpp.uwaterloo.ca/elpe INFORMATION FROM THE REGISTRAR’S OFFICE “Intention to Graduate” form • ALL students must apply to graduate or their degree will not awarded • Submit your “Intention to Graduate – Undergrad Studies form” to the Registrar’s Office • DEADLINE: March 1, 2010 for Spring Convocation • August 1, 2010 for Fall Convocation • Forms can be filled out electronically, then printed, or handwritten on a hard copy – the hard copy must be submitted to the Registrar’s Office before the deadline More information can be found at registrar.uwaterloo.ca Your name on this form may not appear on your diploma, always verify on Quest This is a very important section – ask if you have questions! Important question that could change your degree! Read the notices! “Intention to Graduate” form continued... • Read the instructions! • Your name written on the Intention to Graduate form may not be similar to the one listed on Quest or your diploma – only your name as it appears on Quest will be printed on your diploma (more information to follow) • Complete the “Degree and/or Diploma requested” section appropriately (Bachelor of x; Majors; Minors; Options etc) • Check Quest or book an appointment with your academic advisor to confirm any details More information can be found at registrar.uwaterloo.ca Convocation Details • Verify your current mailing address and email address • A formal invitation will be mailed after May 25, 2010 – No RSVP required • If you do not attend the ceremony, your diploma will be mailed to your Home/Permanent Address one week after convocation • Check the spelling of your name • The way your name appears on your unofficial transcript on Quest is the way it will appear on your diploma and transcripts • Requesting another name (ie. Middle names, Birth names) to appear on documents must require the completion of a “Change of Name Form” • Submitted to the Registrar’s Office no later than May 1, 2010 for Spring Convocation More information can be found at registrar.uwaterloo.ca/convocation Convocation Details • You are invited to nominate a valedictorian for your faculty’s graduating class • Complete the appropriate nomination form that is available on your faculty website and/or Undergraduate or Society Office DEADLINES for submission of nominations are: Applied Health Sciences Available online, Friday, March 5 to BMH 2305 (Pam Hurvid) Arts Available at the Arts Undergrad Office and online, Thursday, March 11 to PAS 2439 (AUO) Engineering The Graduation Committee is no longer accepting nominations. Environment Available on the AHS website or see your advisor, Friday, March 5 to EV1 329 (Carol Knipe) Mathematics Available in the MathSoc/Grad Committee office, Friday, March 12 at noon Science Available in the Science Undergrad Office, No deadline has been set Convocation Details Spring convocation dates: Wed, June 16 @ 10 am Applied Health Sciences; Environment Wed, June 16 @ 2:30 pm Science Thurs, June 17 @ 10 am Arts (ceremony one) Thurs, June 17 @ 2:30 pm Arts (ceremony two) Fri, June 18 @ 2:30 pm Math Sat, June 19 @ 10 am Engineering (ceremony one) Sat, June 19 @ 2:30 pm Engineering (ceremony two) Fall convocation dates: Sat, Oct 23 @ 10 am Applied Health Sciences; Arts; Social Work Sat, Oct 23 @ 2:30 pm MBET; Engineering; Environment; Mathematics; Science Location: Main gymnasium, PAC For Arts and Engineering, please check the website as the times vary by program. Scheduling details can be found at registrar.uwaterloo.ca/convocation Convocation Details • Check with your faculty and/or student society for more information regarding grad photos, composites, the Grad Ball, and faculty specific grad celebrations! • The Waterloo store rents hoods and gowns – regalia will be available on convocation day prior to the ceremony, no pre-ordering required • Grad rings and flowers are also available • Informal post-convocation reception: Student Life Centre, Great Hall • Individual faculty and college-specific special celebrations for graduates • The Office of Alumni Affairs sells degree and portrait frames at Alumni Affairs reception and on the ceremony days More information can be found at registrar.uwaterloo.ca/convocation Can’t Come to Convocation? If you are unable to attend convocation... • Your diploma will be mailed approximately one week after the convocation ceremony to the mailing address listed on Quest • You still have to complete and submit the “Intention to Graduate” form to the Registrar’s Office The same deadlines apply for those who are unable to attend: March 1, 2010 for spring August 1, 2010 for fall Ordering Transcripts • You must complete the “Undergraduate Transcript Request form” and submit it to the Registrar’s Office • Order in person, by mail, by fax, or through OUAC if applying for teacher’s college, medical school or law school • Cost: $10 for each copy, plus courier/fax costs if applicable • Available for pick-up in the Registrar’s Office one week after receiving the form • Outstanding fees will prevent the release of any transcript • Please note: You will receive one complimentary transcript with your diploma package More information can be found at registrar.uwaterloo.ca/students HEALTH SERVICES AND COVERAGE Health Services • Recent graduates will have access to Health Services for 6-12 months following graduation • You are responsible to find a physician in your respective community • If you have no physician after this time period, you will have to use walk-in clinics or the ER • Some medical services and tests offered at Health Services are not available to graduates once they graduate Health and Dental Coverage • Once you are no longer a student, your student health and dental plan through the Student Care (I Have a Plan) will expire • There is an option for graduates to continue with a health, dental, vision and emergency travel plan for a discounted fee through the Continuum Plan Please see www.continuumplan.com for more information on this plan OFFICE OF ALUMNI AFFAIRS • Your UW connection after graduation! • Work with “affinity partners” to provide you with unique benefits • Discounted tickets for special events, attractions, and sporting events • Alumni rates on your insurance needs • BMO Mastercard that gives back to UW • Help you stay connected with your classmates • Facilitate networking and connection between you and over 145,000 UW alumni around the world Alumni services can be found at alumni.uwaterloo.ca SERVICES AND BENEFITS TO UW GRADS • Alumni E-Community • Access to Jobmine • 20% discount on continuing education non-credit courses • Alumni e-newsletter keeping you connected to Waterloo! • Alumni Watcards • Library services • PAC and CIF gym memberships • Social, networking and family-friendly events for all alumni around the world! More information can be found at alumni.uwaterloo.ca CAREER SERVICES • Take advantage of the various workshops and information sessions offered this term! • Work search strategies; Interview skills; Furthering your education; Preparing for professional school examinations and interviews, and much more! • Book an appointment with a Career Services advisor for the following: • Job/Professional school mock interviews • Resume and cover letter critiquing • Career exploration/ Decision making • Work search All FREE for students, so register now! Workshop and appointment details can be found at careerservices.uwaterloo.ca CAREER SERVICES continued... Career Cafe • Offered every Thursday between 11:30 and 1:00 pm during the first three months of the term • An advisor is on site in the Student Life Centre to answer questions related to resumes, interviews, professional/grad school application process and more! • No registration or fees involved! Workshop and appointment details can be found at careerservices.uwaterloo.ca Graduate Studies @ uWaterloo • Although admission to some graduate programs are closed or will be closing soon for fall entry, there are still some spaces available for certain programs at Waterloo – check with the department • If you are interested in graduate studies abroad, this is the time to research potential schools and programs More information can be found at grad.uwaterloo.ca Upcoming events Etiquette Essentials Dinner and Workshop Tuesday, March 9, 2010 | 5:30-7:30pm Festival Room, South Campus Hall $20 per person Includes full course dinner and workshop Sweats to Suits Style Advice for Graduating Students Tuesday, March 23, 2010 | 1:00pm AND 2:30pm Location TBD – Free! Learn ways to mix and match your wardrobe to create a personal brand, interview wardrobe basics, foundation pieces, and more with a style expert! Upcoming graduating students’ events can be found at studentlife.uwaterloo.ca Upcoming events “It’s Time for Canada” Last Lecture with Ken Dryden, NHL Hockey Hall of Famer and Liberal MP Monday, April 5, 2010 | 4:30-6:30pm Theatre of the Arts, Modern Languages Free! Registration will be available soon Be a part of Ken Dryden’s speaking tour as he makes his way to the University of Waterloo. Join us for an exciting talk about the future of Canada by a beloved Canadian, former Montreal Canadiens goalie, and current Liberal MP for the York Centre. A Q&A session will follow the lecture. Upcoming graduating students’ events can be found at studentlife.uwaterloo.ca Check your faculty and student society websites for more exciting graduating students’ events! What questions do you have about... GRADUATION? STUDENT LIFE OFFICE? OFFICE OF ALUMNI AFFAIRS? Let us know what you think! Provide your feedback on this information session on the evaluation form included in your package. Don’t forget to pick up the other forms mentioned in the presentation at the front of the room!