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RFP For Dealer Board Hindustan Latex Family Planning Promotion Trust by mikeholy

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									                                          Request for Proposal
                                  For Dealer Board & Tin Plates Material


   1. The proposal formats will be available on www.hlfppt.org from 09.07.2009 to 15.07.2009. The bid
      documents must reach the Bhopal Office by 6.30 PM on 15.07.2009

   2. The financial bids of the technically qualified bidders will be opened at 4.00 pm on 17.07.2009.
      The representatives of the technically qualified bidders may be present during the opening of
      the financial bid.

   3. The order will be awarded for services with the lowest bidder from the technically qualified
      bidder.
   4. The bid shall be valid for a period of 12 months from the date of bid opening.



Scope of work

Hindustan Latex Family Planning Promotion Trust is implementing the Targeted Social Marketing
Programme for 11 Districts (8 High Prevalence and 3 High Fertility) of Madhya Pradesh.

Dealer Board/Tin Plate
The abovementioned promotional materials are for spreading awareness and create brand promotion at
village/Block/District level by directly involving network partners and other stakeholders from the
community. The project team will directly involve themselves to implement the above mentioned
promotional material at the village/Block level where guidelines are framed to get a qualitative outcome to
achieve maximum results.
State : Madhya Pradesh

Districts: Bhopal,Indore,Dewas,Harda,Mandsaur,Panna,Rewa,Siddi,Chatarpur,Sagar & Balaghat

The item wise specifications are given below:

Specifications

** For all below mentioned items color scheme and design provide by HLFPPT.
                       Item                               SPECIFICATIONS

                 Dealer Board        Size :- 3x3 Feet / 6x3 Feet
                 (Tin)                     1x1.5 inch wooden support on all 4 edges with 2
                                              vertical wooden support in between.
                                           Board will be made on 26 guage
                                           Bolt shall be fitted with aluminium beeding of 1
                                              inch on both side
                                           Screen or offset printing

                 Dealer Board        Size :- 3x3 Feet / 6x3 Feet
                 (Flex)                    13 Oz Flex of Hannua/LG
                                           1 inch Iron Pipe support on all 4 edges with 2
                                              vertical Iron Support in between
                                           Solvent Printing

                 Tin Plate           Size :- 12x9 inch / 12x18 inches
                                          Sheet will be 26/28 guage
                                          Offset Printing/Screen Printing




                                         Terms and conditions
                                     (To be enclosed with technical bid)


   1. The bidder should have an annual minimum turnover of Rs. 50 Lac to 1Cr

   2. The applying firm must be PAN (Pernamant Account Numbar) and registered with the Sales Tax /
       Value Added Tax and the support for the same is to be attached.

   3. Proof of certificate for turnover is required to be submitted with the tender (CA certificate or a copy
       of the Balance Sheet).

   4. Bidders should provide brief profile of their work experience for the last three years along with the
       photographs of the van based promotion work done earlier with the client list.

   5. The tender received through FAX/ E-mail or received late due to postal delay etc. will not be
       accepted. The parties have to ensure the receipt of bids well in time.

   6. The successful bidder will be required to execute a performance security of ten percent of the value
       of the contract in form of Fixed Deposit with Nationalize Bank with lien marked to HLFPPT or
       provide the bank guarantee. The security should be valid till the contact is valid.
   7. Technical & Financial bids to be submitted in separate sealed envelopes marked to Programme
       Manager/Manager Sales-E 7 / 83 Ashoka Society Arera Colony Bhopal (M.P).

   8. The initial contract / order will be placed for a period of 6 months from the date of award.

   9. The bidder could apply for a single state, a cluster of states or for all states. The bid should at least
       be for one state.

   10. HLFPPT reserves the right to accept /reject/ select one or more service provider. And to annul the
       bidding process any or all bids at any time prior to award of contract without thereby incurring any
       liability to the affected bidders.

   11. The tender will be appraised by committee formed by HLFFPT.

   12. HLFPPT shall without prejudice to its other remedies under the contract, deduct from the Contract
       Price, as Liquidated Damages a sum equivalent to 2.5% of the price of agreed unperformed Services
       for delay of each day until actual delivery or performance, up to a maximum deduction of 20% of the
       contract Price. Once the maximum is reached, HLFPPT may consider termination of the contract
       and can forfeit the security amount.

   13. In case of delay on the part of HLFPPT in providing the approvals the time of delivery will be
       extended by equal number of days.

   14. Documents required to release the payment:

       Delivery Challan/Complete Bill with PAN No.

   15. Those who are not qualified technically will not be entertained in financial bid.

   16. HLFPPT reserves the right for extending or curtailing the Quantity
   17. The bidder has to submit along with his technical bid a copy of the terms and Conditions (all pages) and
       the technical bidding format duly filled, signed and stamped on all pages indicating their unqualified
       acceptance.




We agree to all terms and conditions as mentioned above including the validity of the offer


Utmost confidentiality of the data provided shall be maintained.




                                                 Name, Designation & Signature of the bidder with the Seal
                                       Technical Bidding Format
                                      (To be enclosed with technical bid)
Note: All the following details shall relate to the vendors supplying mobile promotion vans

    01. STATE/S APPLIED FOR:

    02. DISTRICT’s:

    03. Name of the Bidder
                      a.     full postal address
                      b.     full address of the premises
                      c.     telegraphic address
                      d.     telex number
                      e.     telephone number
                      f.     fax number
                      g.     Year of starting of manufacturing
    04. Number of Clients Worked in 2008-09 (Pl give client wise details)

       Client                State          Work                   Period


Design , Colour Scheme will be provided by HLFPPT in CD as per requirement
Other specification with respect to size , colour, input, paper and fabrication are indicated against each
item.
The work has to executed within the specified time as agreed upon otherwise penalty clause will be
invoked.

Whether agency is geared up to complete the work within specified time please give details of
infrastructure available

Past experience of the agency in the similar type of activity

Details of the major clients

Constitution of the agency whether Proprietor ship/Partnership/Company. Give details of Proprietor/
Partner/Directors.

For how many years the agency is engaged in similar line of activities.
Penalty clauses will apply as per the company’s policy, as per terms of the work order: the decision of the
HLFPPT/Project Management shall be final and binding in this regard.

Name of firms wherein party/ proprietor having the same interest.


05.     Total annual turn-over (value in Rupees) ( 2 years 07-08 & 08-09):


06      Whether similar job work undertaken in the past, if so details.

                                     Customer              Work      Year




                                                                              Signature and seal of the bidder
                                          Financial Bidding Format
                                    (To be enclosed in separate sealed cover)

       Item                           SPECIFICATIONS                        Rates

Dealer Board          Size :- 3x3 Feet / 6x3 Feet
(Tin)                      1x1.5 inch wooden support on all 4 edges
                               with 2 vertical wooden support in
                               between.
                           Board will be made on 26 guage
                           Bolt shall be fitted with aluminium
                               beeding of 1 inch on both side
                           Screen or offset printing

Dealer Board          Size :- 3x3 Feet / 6x3 Feet
(Flex)                     13 Oz Flex of Hannua/LG
                           1 inch Iron Pipe support on all 4 edges
                               with 2 vertical Iron Support in between
                           Solvent Printing

Tin Plate             Size :- 12x9 inch / 12x18 inches
                           Sheet will be 26/28 guage
                           Offset Printing/Screen Printing




SPECIFICATIONS (FINANCIAL)
                                                                   AGENCY’S RESPONSE


The rates quoted will be inclusive of all taxes/Levies/Octroies
etc.


The cost will be inclusive of transportation and delivery in the
specified destination.


Design , Development, Packaging, Forwarding charges not to
be paid separately

Payment shall be made after completion of the job & delivery of
each Items

The payment will be done through Local Cheque.


TDS as applicable will be deduced as per I.T. rules.



The delivery of each items would be made at Lucknow,
Penalty clauses will apply as per the company’s policy, as per
terms of the work order: the decision of the HLFPPT/Project
Management shall be final and binding in this regard.

Name of firms wherein party/ proprietor having the same
interest




                                                                 Signature and seal of the bidder

								
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