HOSTEL_RULES_DSMS

							Hostel Rules
Terms & Conditions for Accommodation:
1. Only legitimate and enlisted boarders are allowed to stay in the Hostel and use Hostel
facilities.

2. The boarders will have to stay in the room/bed that has been allotted by the Hostel
Authority.
Any request for change of room/accommodation on the basis of
caste/creed/community/province / department will not be entertained.

3. Hostel Fees are payable half yearly within 10th of August every year for the months
August to January and again before 10th of February for the months February to July.

4. Hostel Fees will be accepted only in form of Cash or by Demand Draft drawn in favor
of “D.S.M.S Hostel” payable at Durgapur. Cheques are not accepted.

5. Fees can be deposited for the full session in advance, if so desired.

6. Hostel Fees payable are subject to change as per the decision of the Governing Body
of DSMS Group of institution.

7. A fine of 50 per day will be levied for payments received after the 10th of the month,
specified in clause no. 3, till end of the same month. At the beginning of new month,
the student will cease to become a bona-fide boarder of the hostel and forfeit the right
to avail regular services offered to a genuine hostel boarder.

8. No concession will be given to the boarders in respect of seat rent. However, students
leaving the hostel for Industrial Training (extending 3 months in single stretch) will have
to pay a sum of 500 per month (instead of full boarding charge) for the entire duration
of his/her training period.

9. Final year boarders after getting jobs and on producing sufficient documentary
evidences duly endorsed by the HoD, would be eligible for fee concession on pro rata
basis for the months, they would not avail of hostel facilities.

10. Refund in any, would be made by cheque drawn on any nationalized bank.

11. Students must have to stay in the hostel for the entire duration of their course. If any
student leaves hostel before the scheduled time, he/she must have to pay hostel
charges for the remaining months/years.

12. If required, boarders may be shifted to some other room/floor/building for smooth
functioning of the hostel.
13. Guardians/friends/relatives/acquaintances can visit the hostel between 07:30
hours to 19:30 hours. Lobby area of the Hostel can be used for meeting purpose. No
Guardians/friends/relatives/acquaintances will be allowed to visit the rooms unless
prior permission from the Hostel Administrator has been obtained.

14. Under no circumstances, the Guardians/friends/relatives/acquaintances will be
allowed to stay in the hostel beyond the stipulated period or to spend the night.
However, subject to availability, guardians can stay overnight at the guest room of the
hostel by paying 500 per night, but not beyond two consecutive nights.

15. No concession in food charges is applicable. However, boarders going for Industrial
Training extending 3 months in single stretch, will be given the required food fee
concession on pro rata basis.

Meals :

1. In general, meals should be served as per the following time schedule:-

Breakfast :                          7:30 A.M ---- 9 A.M
Lunch :                              As per class-schedule
Evening Snacks :                     6 P.M. --- 7 :30 P.M
Dinner :                             9 P.M. --- 10:30 P.M

2. All boarders must maintain the decorum and discipline in the mess.

3. All boarders must compulsorily take their meals from the hostel dining hall.

4. Meals will be served from buffet counters in the dining hall and the boarders will
collect their food from the counters in an orderly manner.

5. After finishing their meals, the boarders are required to deposit their dirty plates at
the wash up area.

6. A boarder is not allowed to share his/her meals with others.

7. Request for meals at odd hours, other than the stipulated timing, will not be
entertained.

8. Boarders should avoid wastage of food items.

Complaint / suggestion, if any, can be given in writing to the hostel administrator.
Code of Conduct @ Hostel:
1. a) Maltreatment of Hostel/Office Employees by Boarders will be treated as a serious
offence.

b) Damaging or defacing of hostel property will be considered as a punishable offence.

c) Any kind of intoxication, addiction is strictly prohibited inside/outside the hostel
premises.

The above mentioned matters will invite immediate suspension from all college
activities and hostel. These will be referred to the Disciplinary committee of college, who
will call the accused boarder and his/her guardian on a specific date and time to
facilitate a fair and impartial hearing. On the basis of the hearing, if found to be guilty,
the Disciplinary committee will initiate appropriate punitive action against the guilty
student such as debarring from staying at the Hostel; stoppage of Industrial training ;
disqualifying from appearing in the examination; imposing of financial penalties to
make good of the losses or rustication from the Institute or any other action deemed
necessary.

2. The boarders should be careful not to cause any disturbance whatsoever to
neighbours.

3. Use of offensive/foul language, picking up quarrel with others or disturbing peace in
any manner whatsoever will be treated as a serious offence. Appropriate disciplinary
action against the errant boarder may be taken.

4. Boarders are not allowed to play music after 7:30 p.m. Even during the permitted
hours, music is to be played softly, without causing disturbance to others.

5. Boarders are not allowed to use electric iron/heater/immersion rod/high capacity
electrical equipment of any kind in the hostel. In case of a violation, the equipment will
be confiscated and a financial penalty, as decided by the Hostel Committee, will be
levied on the offender.

6. Loitering and/or creating nuisance in the hallway/lobby/premises; disorderly
assemblage in the rooms are prohibited.

7. Boarders must compulsorily study between 7:30 p.m. and 9 p.m.After 11 p.m., the
lights must be switched off and the boarders must go to bed.

8. Boarders are encouraged to play outdoor and indoor games, as per the facilities
offered in the hostel campus but playing any kind of card game is strictly prohibited.

9. A boarder is not allowed to stay back at the Hostel during college class hours, unless
he / she is genuinely sick or for some reason his / her classes are off. In case of
sickness, the boarder must see a doctor and produce the prescription as a proof of
his/her sickness. Any boarder, taking medicine without consulting a bona-fide medical
practitioner will be responsible for his/her own action.

10. Violation of above mentioned rules will initiate in-house investigation by the Hostel
Disciplinary Committee and the guilty students will be liable for disciplinary action.
In-Out :
1. Boarders may go out of the hostel after college hours in the evening on weekdays
after signing „Time In-out‟ register, available in the Hostel Office. However, they must
come back on or before 7:30 p.m. and on return, must sign the „Time In-out‟ register
again. Little relaxation may be given on specific cases for genuine reasons on the basis
of prior approval from Hostel administrator/supervisor.

2. On Sundays and holidays, a boarder may go out between 9 a.m. and 1 p.m. and also
between 2 p.m. and 8 p.m. after signing „Time In-out‟ register. However, relaxation rule
will not be applicable on such days.

Leave :
1. Boarders, seeking leave for genuine reason, must obtain prior written permission
from the Hostel Administrator after showing recommendation from the respective
H.O.D. In case of emergency, this rule may be relaxed, but no student is permitted to
leave the station without informing the Hostel Administrator.

2. Boarders on leave must sign the „Night Out‟ register before proceeding for leave. The
same rule applies for the Boarders, not leaving the station but staying the night out with
prior permission at the local guardian‟s/relatives house.

3. No leave will be extended except for medical/emergency grounds. For extension of
leave, the boarder must inform the Hostel Administrator through telephone/fax and on
joining must submit necessary documents to justify extension of leave.

Sickness :
Any boarder falling sick during his/her stay at the Hostel will be assisted to get proper
medical treatment including hospitalization. In case of financial difficulties, the boarder
may be given some money as a loan, which is to be reimbursed by the guardian at the
earliest.
If a Boarder is suffering from any kind of contagious disease, the guardian has to
temporarily remove the Boarder from the Hostel for proper medical attention and
treatment.

Hygiene & Safety : (as expected from a civilized person)
It is the responsibility of each boarder to maintain clean and hygienic condition at Hostel
premises including maintenance and cleanliness of furniture and fittings.
2. Boarders are required to keep their valuables under lock and key. They may request
the Hostel Administrator for temporary safe keeping of excess cash. Under no
circumstances, the Management will be responsible for theft/loss of valuables of the
boarders, which has occurred due to their own negligence.
3. Offences like spitting in the premises, writing graffiti on the walls, misuse of hostel
property will be dealt severely.
4. Boarders are expected to conserve power, electricity and water.
5. After washing, students must hang their clothes in the specified area for drying.
6. No boarder is permitted to fix nails on the walls, whatever the reason may be.
7. No boarder is allowed to paste posters/pictures on the walls.
8. Though the room will be cleaned once in a day, the boarders are expected to keep
their rooms neat and tidy.