TemplateSupporting Document Template by 44aff241486ce297

VIEWS: 6 PAGES: 7

									                                                                      T2004
                              Template/Supporting                     Revision: C
                              Document Template                       Effective Date:
   Independent                                                        December 12, 2008
  Verification &
Validation Program

            DOWNLOADED AND/OR HARD COPY UNCONTROLLED
               Verify that this is the correct version before use.

                     APPROVAL SIGNATURES                                       DATE
Gregory Blaney (original signature on IMS Representative                   12/12/2008
file)



                                REVISION HISTORY
Revision   Description of Change                           Author          Effective Date
Basic      Initial Release – conversion of IVV 05-4        Paige Eckard    04/13/2007
           to T2004
A          Updated process flow diagrams to align          Stephanie       02/04/2008
           with Facility Management paradigm               Ferguson
B          Updated Shared Network Drive links              Stephanie       06/13/2008
                                                           Ferguson
C          Changed “IV&V Facility” to “IV&V                Stephanie       12/12/2008
           Program”; updated Shared Drive path             Ferguson



                            REFERENCE DOCUMENTS
Document                            Title
IVV QM                              IV&V Quality Manual




                        CHECK THE MASTER LIST at http://ims.ivv.nasa.gov
                    VERIFY THAT THIS IS THE CORRECT REVISION BEFORE USE

                                           1 of 7
                                                                         T2004
                                 Template/Supporting                     Revision: C
                                 Document Template                       Effective Date:
    Independent                                                          December 12, 2008
   Verification &
 Validation Program

Purpose of the Template/Supporting Document Template

This template is designed to provide a standard outline and format for Templates and
Supporting Documents. This template is also designed to provide standard sections
that are used in all or most Templates/Supporting Documents, and direction that
provides those who generate or update Templates/Supporting Documents with tailoring
and section content guidance.

Template/Supporting Document Template Conventions

Three different styles of text are used in this template:

   1. [Text included in square brackets].

       This text represents Template or Supporting Document-specific information to be
       provided. Examples are [document name] for the name of the Template or
       Supporting Document, and [purpose] for the purpose of the Template or
       Supporting Document. Where this text appears, insert the document-specific
       information between the brackets, and then delete the brackets.

   2. {Italic text in braces}.

       This text is guiding or explanatory in nature. It will include tailoring guidance and
       descriptions of the kinds of information to be included in each section. Therefore,
       this text should be deleted from the Template or Supporting Document.

   3. Normal text.

       This is standard text that should be copied verbatim into the Template or
       Supporting Document as necessary. It represents any text that does not fit into
       either of the above categories.

Instructions for Using the Template/Supporting Document Template

Copy the following template into a new document, enable the “Track Changes” feature
of Microsoft Word, and follow the Template/Supporting Document Template
Conventions above. After completion, save a copy of the document in the S:\NASA
Shared\Operations - Ferguson\Institutional Services\IV&V Management System\
Documentation\Working directory for review. The document shall be named “[document

                           CHECK THE MASTER LIST at http://ims.ivv.nasa.gov
                       VERIFY THAT THIS IS THE CORRECT REVISION BEFORE USE

                                              2 of 7
                                                                        T2004
                                Template/Supporting                     Revision: C
                                Document Template                       Effective Date:
    Independent                                                         December 12, 2008
   Verification &
 Validation Program

number]_WORKING_v#”, where “#” represents the version of the working document
(i.e., the first draft of the new or modified document would be version “1”, the second
draft would be version “2”, etc.).

Templates and Supporting Documents must contain an Approval Page as demonstrated
in this template. The font family for the Approval Page header shall be Arial, case shall
be proper, and font weight shall be bold. Font size shall be twelve-point in the right
corner, and fourteen-point in the center.

Templates and Supporting Documents can be written according to the author’s
preferences or requirements and are not confined to any style restrictions (e.g., the
author can select appropriate font styles, header contents, document style, etc.).
However, all pages of Templates and Supporting Documents must include the footer as
demonstrated in this template. This footer will differ from the footer on the Approval
Page of this document. The footer on all pages of Templates and Supporting
Documents shall contain a table including the document’s title, number, revision, and
effective date in proper case, bold, eight-point, Arial font. The footer of a Template or
Supporting Document can contain other items at the discretion of the author. However,
the footer must contain the table that includes the document’s title number, revision, and
effective date.

Although not required, it is strongly recommended that Template and Supporting
Document authors employ the following general guidelines when creating and/or
modifying Templates or Supporting Documents:

      a. Ensure the font size of the body text is twelve-point (this font size is preferred
         for readability reasons)
      b. Ensure that all references to the NASA IV&V Program read “NASA IV&V
         Program”
      c. Ensure that the revision letter in the document footer is consistent with the
         revision in the Approval Page Revision History table
      d. Verify that all hyperlinks and file paths in the document are valid
      e. Verify that all references to sections within the document are qualified with
         italicized titles set off by commas
          Example: “…refer to Section 3.0, Definitions and Acronyms, for additional
              information…”
      f. Verify that all references to other documents are qualified with italicized titles
         set off by commas


                          CHECK THE MASTER LIST at http://ims.ivv.nasa.gov
                      VERIFY THAT THIS IS THE CORRECT REVISION BEFORE USE

                                             3 of 7
                                                                      T2004
                              Template/Supporting                     Revision: C
                              Document Template                       Effective Date:
   Independent                                                        December 12, 2008
  Verification &
Validation Program

          Example: “…refer to IVV 09-4, Project Management, for additional
           information…”
     g. Ensure all acronyms are spelled out upon their first appearance in the text of
        the document (if the first instance of the acronym appears in a table or figure,
        the acronym should be spelled out on its next use in the text of the document)




                        CHECK THE MASTER LIST at http://ims.ivv.nasa.gov
                    VERIFY THAT THIS IS THE CORRECT REVISION BEFORE USE

                                           4 of 7
                                                                   T2004
                           Template/Supporting                     Revision: C
                           Document Template                       Effective Date:
   Independent                                                     December 12, 2008
  Verification &
Validation Program




                          {Page intentionally left blank.

                     Template begins on the following page.}




                     CHECK THE MASTER LIST at http://ims.ivv.nasa.gov
                 VERIFY THAT THIS IS THE CORRECT REVISION BEFORE USE

                                        5 of 7
                                                                        [T2### or S3###]
                                [Template/Supporting                    Revision: [Basic-Z]
                                  Document name]                        Effective Date:
    Independent                                                         [Month DD, YYYY]
   Verification &
 Validation Program

              DOWNLOADED AND/OR HARD COPY UNCONTROLLED
                 Verify that this is the correct version before use.

{The Approval Signatures table contains the name of the Approving Official, role of the
Approving Official within the IMS, and date the Approving Official signed the DCR to
approve the addition or modification of the document.}

                       APPROVAL SIGNATURES                                       DATE
[Approving Official] (original signature [Approving Official’s IMS            [mm/dd/yyyy]
on file)                                 Role]


{The Revision History table contains the revision (represented by letters of the alphabet
after the initial release, which is represented as the “Basic” release), a description of the
document revision, the author who made the change, and the effective date of the
document.}

                                REVISION HISTORY
Revision    Description of Change                Author                       Effective Date
Basic       Initial Release                      [author name]                [mm/dd/yyyy]


{The Reference Documents table contains the document number and document name.
Reference Documents are those IMS documents that may contain additional
instructions or information regarding the construction of the Template or Supporting
Document. This does not apply to any portion of a Template or Supporting Document
other than this Approval Page.}

                              REFERENCE DOCUMENTS
Document                              Title




                          CHECK THE MASTER LIST at http://ims.ivv.nasa.gov
                      VERIFY THAT THIS IS THE CORRECT REVISION BEFORE USE

                                             6 of 7
                {Page intentionally left blank to demonstrate document’s footer.}




[Template/Supporting Document Title], [T2### or S3###], Revision [Basic-Z]   Effective Date: mm/dd/yyyy

								
To top