Kappa Alpha Psi Fraternity, Inc.® 2009 National Theme ONE KAPPA Creating Inspiration: A Call to Service Province Council Presentation Brother Elwood Shannon, Chairman Brother Jimmy McMikle, Co-chairman 2009 Province Council C. RODGER WILSON LEADERSHIP CONFERENCE FORMAT The purpose of this document is to provide a comprehensive guide that all provinces should follow in outlining a C. Rodger Wilson Leadership Conference so there will be consistency throughout Kappa. In order to implement this program these recommendations were presented to the Grand Board of Directors, twelve Province Polemarchs and the CRWLC chairmen from those Provinces. 2009 C. Rodger Wilson Leadership Conference The C. Rodger Wilson Leadership Conferences will be scheduled during the month of September whenever possible. If a September date is not feasible, each Province should schedule its CRWLC in October. If the geographical expanse of the Province is so vast as to require more than one session and/or location of the CRWLC, every effort should be made to conduct them all by the end of October of each year. The purpose of this move will accomplish several goals: • All Provinces will hear our Grand Chapter initiatives and their own Province initiatives at the same time (September) allowing all of October through the time of province reporting (March) to fulfill those initiatives. • Because CRWLC will occur earlier in the “semester” or shortly after elections are held, the works and programs of the chapters will begin at the start of our fiscal year (October 1) enhancing the “one Kappa” concept. 2009 C. Rodger Wilson Leadership Conference • This will allow more time to put initiatives and actions into practice than if scattered throughout the fall. An example would be the GLAD initiative for undergraduate chapters. It was first presented at the Southwestern Province CRWLC in early September 2007. As a result the majority of chapters hosting presentations that year were from that Province as it allowed them more time (Oct through March) to plan and implement. • The CRWLC will return to its original purpose of “training for leadership” as intake would occur later. 2009 C. Rodger Wilson Leadership Conference • The Province Polemarchs shall commit to having a 1½ to 2 day CRWLC that includes ten mandatory workshops offered to attendees that began in 2008. • The Province Polemarchs shall commit to supporting mandatory workshops during CRWLC for: Leadership – Team Building – Living the Ritual – Etiquette, Customs and Traditions 2009 C. Rodger Wilson Leadership Conference • In addition mandatory officer workshops for Polemarch, Keeper of Records, Keeper of Exchequer, MOIP Chairman, Chapter Advisor and Chapter Reporter will be offered. • Province Polemarchs shall commit to having a minimum of one page added to their Province website dedicated to CRWLC. Brothers will be able to access information about CRWLC at their discretion 24/7. • Each Province website will be linked to the National CRWLC page on the IHQ website. The National CRWLC site will be expanded from one page to a dedicated link. This CRWLC site should have a launch date of August 1, 2009. 2009 C. Rodger Wilson Leadership Conference • Provinces will provide time-and-place information for their fall CRWLC to the national committee within two weeks after the conclusion of their province council meeting. • Province CRWLC chairmen will attend a train- the-trainer workshop during the 79th Grand Chapter Meeting in Washington, D.C. 2009 C. Rodger Wilson Leadership Conference • Each Province CRWLC chairman will at the conclusion of his province’s conference, forward a copy of the program used to Brothers Elwood Shannon and Jimmy McMikle for review. Province chairmen will also forward an online report detailing the statistics of the conference within two weeks of conclusion of CRWLC. (This tool is being developed by Brother Vinson Latimore of Seattle Alumni). 2009 C. Rodger Wilson Leadership Conference • Site visits will be conducted by Brothers Shannon and McMikle during fall 2009 to assess the implementation of the new format. This will ensure consistency in information and training relayed throughout the fraternity and enhance the “One Kappa” concept. Findings will be compiled and a final report forwarded to all Province CRWLC chairmen, the Leadership Development & Career Development Cluster Chairman, Brother 2009 C. Rodger Wilson Leadership Conference Brother Boris Ricks. This report will be made available in time for the spring Grand Board of Director’s Meeting. Format for CRWLC • Location – Whenever possible the preferred location of meeting space for a CRWLC will be a college campus. Placing our conference on a campus brings the fraternity back to its origins and establishes a reconnect and relationship with colleges and universities where there are chapters of Kappa. Or, perhaps on campuses where there is no Kappa presence, this may present the possibility of Kappa expansion. 2009 C. Rodger Wilson Leadership Conference Undergraduate Think Tank – During the time at the CRWLC an undergraduate think tank or summit conducted by the undergraduate leadership of the province will be offered. It will be a closed session for undergraduates only as it allows undergrads to meet on their own terms and discuss their own agenda. This is not to be confused with the Undergraduate Luncheon. This “think tank” is the #1 priority of the Grand Polemarch as it relates to the CRWLC. 2009 C. Rodger Wilson Leadership Conference Workshops – All workshop presentations will be conducted by a team that consists of an alumni and undergraduate presenter. Listing on the program should be with the undergraduate brother’s name preceding the alumni brother. This promotes the sharing of information between alumni/undergraduate presenters and provides an example of team work that chapters in attendance can mirror. 2009 C. Rodger Wilson Leadership Conference A Chapter Reporter’s Workshop is being added to the list of required officer workshops. One point of the Kappa Commitment is Communications: to enhance communications at every level, both internally and externally, focusing attention on the need to make Kappa Alpha Psi Fraternity, Inc and its achievements known throughout the world. This workshop will enhance chapters’ abilities to report and publicize the good works of the fraternity. 2009 C. Rodger Wilson Leadership Conference The Chapter Reporter’s Workshop will include tips on writing effective press releases and developing relationships with the majority and minority press, both on campus and in the community. Supplemental workshop topics may be added to presentations based upon the need or pleasure of the Province. Such topics may include: The Basics of Grant Writing, Guide Right/Kappa League, Dress for Success, Interviewing Skills, and Presenting a CARE/GLAD program. 2009 C. Rodger Wilson Leadership Conference Songfest – Each Province shall dedicate a minimum of 15 minutes to the singing of Kappa Songs at the start of the General Session of the conference. This pre-meeting time will be used as a rally to get Brothers motivated to take on the challenges that will be presented later in the session. Now that IHQ has provided a new Songbook of Kappa, chapters should return to learning and singing the songs of our fraternity. Please contact your province musical director for details or Brother Leonard Morton, our National Music Chairman. 2009 C. Rodger Wilson Leadership Conference National Website – The current page on the IHQ website referencing the CRWLC will expand to a dedicated section. This site will provide a recap of Grand Chapter initiatives presented at the province CRWLC. Information contained will be available until next year’s conference and will be updated as needed. Chapters will have year-round access to this information and it will be available for them to reference as needed in spring or fall, e.g. Sunday of Hope, CARE/GLAD, or other resource information. 2009 C. Rodger Wilson Leadership Conference This site will also direct Brothers to supplemental resources regarding Leadership, Team Building and Etiquette. Examples would be recommended books for reading from our Grand Polemarch; biographies of, or books authored by Brothers of our fraternity; online assessments to test your leadership potential; any resource to assist Brothers with personal development to fulfill responsibilities to themselves and their chapters. This is being done in anticipation of the new automation initiative that is coming forth. 2009 C. Rodger Wilson Leadership Conference Social Activities – Should the province have two nights of social activities for brothers to participate in (Friday and Saturday), one of those nights should be dedicated to a joint social function with both alumni and undergrad brothers present. No longer should there be two nights of separate alumni socials and undergrad parties. One of those nights should be dedicated to a joint function where both groups are accommodated and considered. 2009 C. Rodger Wilson Leadership Conference Many provinces have a golf outing for early arrivals to the conference. Those who do are encouraged to use this outing as more of an educational or social experience for undergrads as opposed to the usual. As undergrads are not expected to own golf clubs the alumni brother should include them on the outing or take them to a driving range if time and weather permits. If not done prior to the start of the conference it may be done at the close of the session. There is an unofficial website at kappagolf.com that can be a resource for this project. 2009 C. Rodger Wilson Leadership Conference While weather may be a factor in some Provinces during autumn and prevent some from hitting the links, brothers may also resort to other activities such as a ROPES course or some indoor activity to foster camaraderie. Dominoes, backgammon or a chess tournament may provide a means for brothers to bridge the gap between alumni and undergraduate. 2009 C. Rodger Wilson Leadership Conference Vendors – In addition to having the usual vendors present during the conference, consider having a university or local representative from INROADS present and available to speak with brothers about their program. INROADS is the minority organization that grooms and prepares students for internships and the corporate world. 2009 C. Rodger Wilson Leadership Conference Because our preferred location will be the college campus you might also have a representative from the college bookstore as a vendor with books that are available addressing leadership, team building, or books that are authored by, or about brothers of Kappa. 2009 C. Rodger Wilson Leadership Conference CRWLC Suggested Program Guide - Event for consideration + Recommended event * Required event CRWLC Program Guide Friday morning - Golf outing with alumni and undergrads at a driving range or a round of golf. - Dominoes, backgammon or chess tournament with alumni and undergrads Friday afternoon * Undergraduate Think Tank (summit) for undergrads only (Grand Polemarch’s priority) * Chapter Advisor’s Workshop - event for consideration + recommended event * required event 2009 C. Rodger Wilson Leadership Conference Friday evening Officer Workshops (each workshop will be co- presented by an undergrad and an alumni brother) * Polemarch * Keeper of Records * Intake Chairman * Chapter Reporter Social Activity #1 - event for consideration + recommended event * required event 2009 C. Rodger Wilson Leadership Conference Saturday morning * Songfest – (minimum of 15 minutes conducted by Province musician) Business Session * Roll Call * Grand Chapter Initiatives * Province Initiatives - event for consideration + recommended event * required event 2009 C. Rodger Wilson Leadership Conference Undergraduate Luncheon Saturday afternoon * Roll call (three of four required) *Leadership *Team Building *Etiquette, Customs and Traditions *Living the Ritual - event for consideration + recommended event * required event 2009 C. Rodger Wilson Leadership Conference Saturday afternoon (continued) (recommended) +The Basics of Grant Writing +Guide Right/Kappa League +Dress for Success +Interviewing Skills to Learn for Job #1 +CARE/GLAD workshop presentation +Other at discretion of the Province - event for consideration + recommended event * required event When all of the above are met we will have attained these goals under Kappa’s Commitment • Undergraduate Development • Increased participation at Conclave and Province Council • Increased participation and transition to Alumni Chapters • Increased fiscal resources to undergraduate programs • Increased leadership roles in fraternity and on university campuses • Policy • Ensured national programs are replicated on the Provincial and local level (one KAPPA) 2009 C. Rodger Wilson Leadership Conference • Communications • Made Kappa known world-wide via press release usage following the practice of IHQ as learned in Chapter Reporter’s Workshop • Built relationships with other organizations and enhanced partnerships (moving conferences to college campuses, association with INROADS, kappagolf.com) • Financial Management • Managed fiscal affairs consistent with good business practices • Identified cost reductions to streamline expenses (using conference calls, internet instead of face-to-face) 2009 C. Rodger Wilson Leadership Conference In summary the new format of the CRWLC strongly supports different aspects of Kappa’s Commitment as noted throughout this presentation, most notably those in Undergraduate Development. This format is a beginning of where we are going as we must not be complacent with the status quo, but always look for ways to improve our processes and methods as we push towards our Centennial and beyond.