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					                                                              Date: 25th October 2010



Dear Sir/Madam,

Contract 3362 - INVITATION TO QUOTE FOR KEY STAGE 1 MODERATORS AND
SENIOR MODERATORS 2010/11

1.      You are invited to submit a quotation and statement of work for the supply of the
        services noted above.

2.      The following documents are attached to this invitation and provide details of the
        requirement:

               Specification
               Critical Steps
               Payment Schedule
               Evaluation Criteria, scores and weightings

3.      You are required to complete and return the following items:


               Payment Schedule
               Technical Ability


4.      Please submit your quotation, in writing by 12pm on Monday 8th November 2010 to:

        Charlene Woodyard
        53-55 Butts Road
        Earlsdon Park
        Coventry
        CV1 3BH

        Tel: 024 7655 8176
        E-mail: charlene.woodyard@qcda.gov.uk


5.      The QCDA does not undertake to consider quotations received after the due date
        and time unless clear evidence of despatch is available (e.g. clear post mark and/or
        certificate of posting). Envelopes franked by your own franking machine will not be
        regarded as sufficient evidence of posting.


6.      The following instructions are relevant to this Invitation to Quote:



Invitation to Quote
           You must bear all costs associated with the preparation and submission of the
            quotation.

           Prices shall be quoted in pounds sterling unless otherwise stated. QCA is VAT
            registered. It is also an “eligible body” as classified in VAT Notice 701/30
            Education and Vocational Training. Proposals must include VAT where
            applicable.

           Quotations shall remain valid for a period of 30 days.

           If requested you must provide documentary evidence establishing your eligibility
            to tender and your qualifications to fulfil the contract if your quotation is accepted.

           The quotation, all correspondence and all documents relating to the quotation
            must be written in English. Any literature printed in another language and
            provided by you to QCDA must be accompanied by an English translation of its
            relevant passages.

           Where a conflict of interest may exist or arise you must inform the QCDA and
            submit proposals for avoiding such conflicts.

7.      The successful quote/s will incorporate the QCDA’s award letter. The Contractor’s
        terms will not be applicable to any quotation.

8.      By issuing this invitation QCDA is not bound in any way and does not have to accept
        the lowest or any quotation, and reserves the right to accept a portion of any
        quotation, unless the supplier expressly stipulates otherwise in their quotation.

9.      Evaluation Criteria, scores and weightings

           The tender process will be conducted to ensure that tenders are evaluated fairly
            to ascertain the economically most advantageous tender.

           Account will be taken of any risks or benefits to QCDA including any costs or
            saving resulting from the setting-up and running of the contract.




Yours faithfully




Charlene Woodyard
Procurement Advisor




Invitation to Quote
Specification – Key stage 1 Moderators and Senior Moderators 2010/11

The purpose of these roles is to carry out the external moderation of local authorities (LAs) -
QCDA has a remit to monitor the consistency and rigour of the support for the
implementation and local moderation of Key Stage 1 assessment provided by LAs.

Moderators will be responsible for examining LA plans, visiting LAs to observe moderation
and drafting feedback to LAs on plans and visits.

Senior moderators will have the same duties as moderators and will also support a
moderator each in their work. They will accompany a moderator on their initial visit.

All moderators will also be required to attend two briefing meetings and a de-briefing
meeting with QCDA.

Meeting dates – 1 December 2010, 26 January 2011 and 6 July 2011.

Key Stage 1 Moderation 2010/11

Consultants appointed to carry out moderation of local authorities (LAs) at key stage 1 on
behalf of QCDA will be required to perform the following activities:


Meetings
Attend meeting 1 on 1 December 2010 to discuss the scrutiny process and allocate the
moderation plans.

Attend meeting 2 on 26 January 2011 to discuss the moderation plans you have scrutinised
and agree which LAs will be visited and by which consultant.

Attend meeting 3 on 6 July 2011 to discuss the moderation visits you have made.

All meetings will be held at QCDA's offices.


Scrutiny of moderation planning forms
Approximately 159 LA moderation planning forms will be divided between moderators.
Moderators will be required to read each of the moderation planning forms assigned to them
to check whether they meet minimum standards and address the issues raised in the
previous year's feedback letter. For each one they will also be required to complete the
moderation plan scrutiny form, the template for which will be provided by QCDA.

Moderators will not normally need to contact LA moderation managers unless minimum
moderation standards are not being met or feedback from the previous year has not been
addressed.

As the moderators look at the moderation plans they should identify any LAs that they think
will need to be visited, either because their plan seems weak or their moderation procedures
exemplify good practice. Moderators will also need to draft a feedback letter to each LA on
their plan. Each letter will be sent by the Programme Leader.




Invitation to Quote
Visits to Local Authorities
In January 2011 QCDA staff and moderators with identify LAs requiring a visit. Each
moderator will visit three of these local authorities. The choice of LAs will be based on any
concerns arising from their moderation process and time since the last moderation
monitoring visit. There will be a template provided by QCDA detailing areas to focus on
during the visit.

Moderators should arrange to see moderation in action at a school in at least two of their
visits; the other visit could centre on a cluster meeting. Moderators should ensure that they
arrange to discuss any queries or concerns with the moderation manager. Ideally the
meeting with the moderation manager should take place after observing moderation in a
local school.

Following the visit moderators will need to send a brief thank you letter to the moderation
manager, as well as draft a feedback letter with positive points from the visit and any points
for them to consider which will be sent by QCDA. Moderators will need to complete a report
on their visit, using the template as a guide for what to include. In 2011 LAs will be given the
chance to see the draft bullet points from the visit before the final letter is sent, which will
allow them to raise any concerns before the final letter is sent and copied to their Director. In
order for this to happen moderators will need to provide draft bullet points within five days of
each visit.

Role of Senior moderators
Each senior moderator will team up with another moderator and will:
 Provide a briefing for new moderators at meeting 1
 Work through a number of moderation plans at meeting 1
 Provide email and telephone support for their 'pair' when they are examining plans in
   December 2010 and January 2011
 Accompany their 'partner' on the first visit and provide help with drafting the letter and
   report.




Invitation to Quote
                           SCHEDULE 2a – Moderation consultant

All amounts should be inclusive of VAT


Instalment       Critical Step                                                Due Date   Amount

First            First Critical Step – Attendance at QCDA                     31/12/10
Instalment       Moderation Meeting 1

Second           Second Critical Step – Scrutinise LA Moderation              31/1/11
Instalment       Planning Forms, draft feedback letter and
                 attendance at QCDA Moderation meeting 2

Third            Third Critical Step – Visit local authorities, provide       31/07/11
Instalment       draft bullets within 5 days of each visit, draft
                 feedback letters and visit report (9 days' work) and
                 attend QCDA Moderation debriefing meeting




                       SCHEDULE 2b – Senior moderation consultant



All amounts should be inclusive of VAT


Instalment       Critical Step                                                Due Date   Amount

First            First Critical Step – Attendance at QCDA                     31/12/10
Instalment       Moderation Meeting 1 and helping to brief
                 moderation consultants

Second           Second Critical Step – Scrutinise LA Moderation              31/1/11
Instalment       Planning Forms, draft feedback letters, support
                 moderation consultant and attendance at QCDA
                 Moderation meeting 2

Third            Third Critical Step – Visit local authorities, draft visit   31/07/11
Instalment       letters and visit reports (9 days' work), carry out
                 one visit with moderation consultant (1.5 days),
                 support a moderation consultant and attend QCDA
                 Moderation debriefing meeting




Note: You will also be reimbursed for all reasonable travel and subsistence costs incurred
while carrying out work on behalf of QCDA.




Invitation to Quote
                                                                  Critical Steps

Due Date –        Critical   Product or Service              Acceptance Criteria                    Evidence of performance (e.g. passing of
end of the        Step                                                                              Acceptance Test, data showing level of
Project                                                                                             performance in accordance with
Stage                                                                                               specifications in PID etc.)
31 Dec 2010       1          Attendance at the QCDA          The moderator has attended the         Moderator is aware of the objectives for
                             moderation briefing meeting     briefing meeting with QCDA and is      moderation and the examination of LAs'
                             – 1 day on 1 December           fully aware of their role within the   plans that needs to take place
                             2010                            external moderation of LAs
                                                                                                    Senior moderator is able to contact the
                                                                                                    moderator they are supporting and are clear
                                                                                                    what help should be given

31 January        2          Carry out examination of LA     Around 15 LA plans examined, LAs       Feedback letters to LAs provide guidance
2011                         plans, draft feedback letters   contacted for clarification where      on strong points and areas for improvement.
                             and attend a meeting to         necessary and feedback letters
                             discuss plans – 5 days to       drafted.                               Moderators are supported in the process
                             examine plans and draft
                             feedback letters and 1 day      Senior moderators will make            Feedback is given on each LAs' plan and
                             to attend 26 January 2011       themselves available to provide        agreement reached on LAs which would
                                                             guidance to moderators during this     benefit from a visit
                                                             period

                                                             Attendance at meeting to discuss
                                                             plans and agree on LAs to be visited




Invitation to Quote
Due Date –        Critical   Product or Service               Acceptance Criteria                      Evidence of performance (e.g. passing of
end of the        Step                                                                                 Acceptance Test, data showing level of
Project                                                                                                performance in accordance with
Stage                                                                                                  specifications in PID etc.)
31 July 2011      3          Moderation visits to LAs;        Moderators visit three LAs to watch      Moderators contact LAs they are
                             provide draft bullet points to   moderation in action and discuss the     moderating and also arrange the initial
                             LAs within 5days of each         LAs moderation process with the          moderation visit with their senior moderator.
                             visit; write visit reports and   moderation manager. Moderators           Moderators are competent and able to carry
                             feedback letters – 9 days in     provide draft bullet points within 5     out subsequent moderation visits on their
                             total for 3 LA visits,           days of each visit made; write their     own.
                             including travel and drafting    report on the various aspects of
                             of reports and letters.          each LA's moderation process and         QCDA has gained information that will feed
                             Senior moderators – 10.5         draft a letter to be sent to the LA by   into the process of confidence rating Las.
                             days to allow them to            QCDA following the visit.
                             accompany moderators on
                             their first visit                Senior moderators provide support
                                                              and accompany moderators on their
                                                              first LA visit
                             Attendance at the QCDA
                             moderation de-briefing           Moderators report back on visits and
                             meeting – 6 July 2011            draw out themes which illustrate the
                                                              strengths and areas for improvement
                                                              of the KS1 moderation system




Invitation to Quote
                                                      Technical Ability and Evaluation Criteria

#        Question                              Response
A        Describe your understanding of the    (Scored:0= Inadequate capability and experience
         principles and processes of KS1              1= Significant capability and experience
         assessment                                   2= Extensive capability and experience)
                                               (Maximum 250 words)



B        Describe your experience as a KS1     (Scored:0= Inadequate capability and experience
         moderation manager or in                     1= Significant capability and experience
         evaluating LA KS1 moderation                 2= Extensive capability and experience)
         procedures                            (Maximum 250 words)



C        Describe your experience of           (Scored:0= Inadequate capability and experience
         drafting letters and reports and of          1= Significant capability and experience
         conducting interviews                        2= Extensive capability and experience)
                                               (Maximum 250 words)




Invitation to Quote

				
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