New Quote Solicitation System in HeavyBid HCSS Automates the

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					                                         Heavy Construction Systems Specialists, Inc. Quarterly Newsletter                                  Winter 2001

                                                 Estimating & Job Tracking Software for Infrastructure Contractors

       New Quote                                    HCSS Automates the Quote Taking Process
       Solicitation                                 W      e are continually looking for ways to help
                                                           our customers increase productivity and
                                                    profitability. Our latest effort automates the quote
                                                                                                           and import the quote item details from the
                                                                                                           Internet, eliminating both the effort and errors
                                                                                                           that come from manual typing. Once imported,
        System in                                   taking process between prime contractors and
                                                    their subcontractors and suppliers. Extended
                                                                                                           HeavyBid/Express has features that help the
                                                                                                           subcontractor to organize their quotes and return
      HeavyBid 3.0                                  capabilities added to HeavyBid enable
                                                    contractors to now take advantage of the Internet
                                                                                                           them via fax.

                                                    as a communication tool.                               Our next step calls for automating the

H    eavyBid 3.0 makes it very fast for
     HCSS customers to select subs and
suppliers and solicit them for the quote items
                                                    The process is illustrated in the diagram below.
                                                    The prime contractor uses the new Quote
                                                                                                           subcontractor s ability to return quotes more
                                                                                                           effectively to the prime contractor. However, we
                                                                                                           feel that the subcontractor cannot be induced to
in an estimate. The new Quote Solicitation          Solicitation System in HeavyBid 3.0 to select          electronically bid back to the prime unless they
System permits a contractor to select the           items for quotation, and to fax or e-mail the          see an advantage. With HeavyBid/Express, we
items for quote directly from the estimate          subcontractors and suppliers. The simplicity of        are providing them relatively sophisticated free
they are working on, and then select the            this process reduces the amount of time it takes       software along with an easy way to download
subcontractors and suppliers to receive the         to deliver the requests for quotes from hours to       items and fax them back to the prime. Once both
request for quote from their vendor database.       minutes.                                               subs and primes are comfortable with that
The estimator can then set up a cover letter                                                               process and the Internet matures further, we can
containing the necessary details of the job         While not required, the FREE HeavyBid/Express          work on the much more difficult task of getting
and quote items, and either print, fax or e-        software permits the subcontractor to then view        the sub quotes back into your HeavyBid system.
mail the requests for quote.

Version 3.0 also gives customers the option of
using WinFax Pro , the leader in Windows
faxing software, directly from within
HeavyBid to send the requests for quote.
WinFax automatically creates a log of
successful and unsuccessful fax attempts that
can be used to support good faith efforts for
MBE/DBE requirements. A complimentary
30-day trial copy of WinFax is included on
the HeavyBid 3.0 CD to permit HCSS
customers to try out this option. All you need
is a modem and a phone line.

Customers can also use a new HCSS Internet
service to deliver the requests for quote.
With this service, a contractor can send
dozens of requests for quotation by fax
and/or e-mail in just a few minutes.

                                                    lacking the full power of HeavyBid, users will
Announcing                                          be pleased with this product s simplicity, ease-
                                                                                                           FREE OF CHARGE!

                                                    of-use and surprising completeness.                    HeavyBid/Express 1.0 is available now and can
                                                                                                           be ordered in single copies from

H     eavyBid/Express 1.0, the newest member
      of the popular HeavyBid family, is
available FREE OF CHARGE to anyone
                                                    Version 2.0, coming soon, will add a new
                                                    bidding system to assist the subcontractor in
                                                    organizing and submitting large numbers of
                                                                                                           or by calling HCSS at 713-270-4000. Current
                                                                                                           HCSS customers may request a special 6-pack
                                                                                                           of HeavyBid/Express to give to their best
requesting a copy. Based upon the industry s        quotes, a direct import quote items from the           subcontractors. All orders are shipped on CD by
most widely used estimating software,               internet, plus the ability to fax quotes directly      U.S. mail at no charge. Requests for faster
HeavyBid/Express was designed specifically          from HeavyBid/Express. This upgrade will be            delivery will be accommodated for a small
for the very small and subcontractor. Although      available shortly and will also be provided            shipping and handling charge.
Page 2                           Heavy Construction Systems Specialists, Inc. Quarterly Newsletter                                       Winter 2001

Customer Profile:                                                                                        Currently, Fiore & Sons three estimators
                                                                                                         submit an average of 135 bids annually with a
                                                                                                         win ratio of 25-30%. Our philosophy is to bid

      Fiore & Sons                                                                                       smarter, not harder says Stefely. Today, at
                                                                                                         Fiore & Sons we continue to rely on HCSS for
                                                                                                         the same fundamental reasons as when we first

E   stablished in 1959 as Star Landscaping and
    incorporated twenty years later as Fiore &
Sons, Inc., this HeavyBid customers does
                                                                                                         purchased the system: top notch, professional
                                                                                                         and experienced technical support, ease of use,
                                                                                                         speedy data entry and simplicity in training
commercial earthwork design development,                                                                 new estimators to use the software.
demolition, trucking, landfill construction, and     In 1997, a committee selected HeavyBid from
full commercial and residential site
                                                     among several packages reviewed. The review
                                                     focused on data input speed, ease of use, report
                                                                                                              Fiore & Sons, Inc.
                                                     clarity, and knowledge of the heavy/highway          Founded: 1959
Estimator Ernie Stefely has used HeavyBid            construction industry. Special emphasis was          Estimator: Ernie Stefely
for estimating since 1994. When he joined            placed on software that would be a tool that         Work Type: Earthwork, Demolition,
Fiore & Sons at the end of 1996 the company          would assist in formulating a systematic                        Site Development,
was doing $7.2 million a year in business. In        approach to building a project as it is bid.                    Excavation, Landfills
the first two years after switching to                After reviewing the estimating packages,            Company Size: $15.1 million
HeavyBid, the company s annual volume                HCSS HeavyBid was the most professional,             Number of Bids Annually: 135
more than doubled.                                   knowledgeable, and forward thinking, making          Location: Denver, Colorado
                                                     it the natural choice, said Stefely.

HeavyBid Customers team                                                           HCSS Trade Show Schedule
up to cut time & to win Bid                                                                                     NUCA
                                                                                                        Feb 21-24 Booth #200
                                                                                                         World of Concrete
J  erry Hamann of Keller Construction told us that HeavyBid was
   of particular benefit on a recent bid for the Illinois D.O.T. The
joint venture of Keller Construction and Keeley and Sons, Inc.,
                                                                                           Feb 27 - Mar 2 Las Vegas Booth#11134

both of which are HeavyBid users, was recently the successful                                National Heavy Equipment Show
bidder of the Lake Springfield Bridge Replacements at I-55 in                                   Mar 22-23 Toronto Booth #401
Springfield, IL. This job was challenging because of the size and
scope of the project and the basis of award.
                                                                                           Mar 22-24 Nashville Booth #703A -707
The estimate had 450 bid items and 30 subcontractor packages,                                                  CFMA
and was based on an A+B formula, where A = contract dollars bid                                  May 5-9 Orlando Booth #321
and B = contract-days-bid multiplied by a cost-per-day of
$25,000. The two lowest bidders were as follows:

                                Bid Amt.           Days Bid
        Keller/Keeley         $ 36,374,609           486
        Second Bidder         $ 35,800,351           550

While not the apparent winner on the dollar bid, when the days
were factored in, the Keller/Keeley Joint Venture was awarded
the job.

The contract has a $25,000 per day early completion incentive,
and liquidated damages of $4,300 per day. It would have been
nearly impossible to manage an estimate this size using a
spreadsheet product, said Hamann.

Hamann tells us that starting in July of this year the Illinois DOT            HCSS supported University of Oklahoma Construction Science Team
will require all contractors bidding on an IDOT project to use                 in Associations of Schools for Construction Regional Competition by
Primavera. HCSS customers will be happy to know that the                       providing a HeavyBid network on-site as well as a team HCSS
release of HeavyBid 3.0 will give them the ability to export                   uniform. Three of the team members will complete their summer
directly to Primavera s P3 scheduling package.                                 internship this year with contractors that use HeavyBid!
Winter 2001                      Heavy Construction Systems Specialists, Inc. Quarterly Newsletter                                                              Page 3

Father and Son Talk                                    by Mike Rydin, HCSS President
                                                                                                             Bid News
                                                                                                 Pennsylvania Turnpike Commission

R    ecently I had a 3-hour talk with my
     15 year-old son. It went better than I
expected, so I am providing my experience
                                                 children hoping to get him to think, if
                                                 only for a few seconds, from a parent s
                                                 perspective, or at least to realize that such
                                                                                                 Cumberland County
                                                                                                 Jay Fulkroad & Sons, Inc. . . . . .$2,406,458.80
                                                                                                 IA Construction Corp. . . . . . . . .$2,505,735.60
in case it is of value to any of you.            a thing as a parent s perspective exists.       J.D. Eckman Inc. . . . . . . . . . . . .$2,537,587.75
                                                                                                 Carmen Paliotta Contracting . . . .$2,864,211.13
                                                                                                 Upon This Rock Construction .$3,331,250.00
Part of my plan was to try to give my son        He obviously knows the first point is
a big picture image of his life now, and in      true. He can also see that the second item      Ohio
                                                                                                 ODOT 488(00) SR 259-0.42 E0CV-022
the future, letting him know that he will        is true, although he doesn t have as much
                                                 freedom as he would like. He therefore          Ruhlin . . . . . . . . . . . . . . . . . . . .$9,847,047.00
be more or less grown up and free when                                                           C.J. Mahan . . . . . . . . . . . . . . . .$9,903,131.00
he is 18. By giving him a goal of                should have no reason to doubt my               Kokosing . . . . . . . . . . . . . . . . . .$9,958,040.00
independence to look forward to, I was           credibility for the remaining two items.        Complete General . . . . . . . . . .$10,856,782.00
                                                                                                 Becdir . . . . . . . . . . . . . . . . . . .$11,095,570.00
hoping that he would better tolerate             He also sees that he has less than 4 years      Great Lakes . . . . . . . . . . . . . . .$11,160,708.00
short-term situations that are not to his        to total freedom, and should be able to         National Engineering . . . . . . .$12,209,024.00
liking. Of course, I may regret that when        forecast the consequences if he handles         Beaty Construction . . . . . . . . . .$12,379,243.00
he is 18.                                        freedom poorly in that period of time.          New Jersey
                                                                                                 Secaucus Road Separation
I prepared an outline for us to talk about.      We then discussed the subjects in my            Railroad Construction Co. Inc. $23,751,614.00
It happened to be things that struck me          outline which consisted of 7 major              Perini / Slattery Skanska . . . . .$25,480,862.00
                                                                                                 George Harms Const Co. Inc. .$26,859,230.00
important the day I wrote it. The content        subjects with 21 topics related to girls,       Anselmi & Decicco Co. Inc. . .$26,867,445.00
seems to me to be of less importance than        sex, drugs, etc. I introduced them by           Schiavone Construction Co. . .$31,445,845.00
that we had a number of serious subjects         writing on the board, Here are some of          J D Annunzio & Sons Inc. . . . .$31,617,976.00
to talk about. We then went to the office        the things that may stop you from               New York
on a Saturday and used a marker board.           having a good life: I would think that          Westchester Tany
                                                 most teenagers would then at least be           Halmar Builders of New York $159,210,719.85
I led in by telling him that if he was lucky,    curious what was on the list and my son         Yonkers Contracting Co., Inc.$186,922,881.75
                                                                                                 Defoe Corp. . . . . . . . . . . . . . .$195,209,740.60
he would live 100 years if he didn t make        seemed to be.                                   Ecco III Enterprises, Inc. . . . .$217,376,577.10
any serious mistakes, and that our job as                                                        Thalle Const / Slattery (JV) .$227,885,119.70
parents was to see that he acquires the          I tried not to lecture, but rather to
skills in his first 18 years to insure that he   engage in conversation. He thought this         Somerset County
has a good life for the next 82 years.           was stupid at first, but after only a few
                                                                                                 IA Construction . . . . . . . . . . . .$10,837,604.11
                                                 minutes, seemed to actually enjoy the           C.H. & D. Enterprises . . . . . . .$11,460,904.82
I used 100 years so that the first 18 would      conversation. I did ok this time, but           A & L Inc. . . . . . . . . . . . . . . . . .$11,785,538.25
                                                                                                 Trumbull Corp . . . . . . . . . . . . . .$11,787,785.90
look small compared to another 82 and            think I can do better the next time by          Brayman Construction Corp. .$13,652,076.46
therefore look like a short investment in        asking him more questions and letting
growing up. I also told him he would             him talk more.                                  Massachusetts
                                                                                                 Brightman Street Bridge
have the same responsibility to his
                                                 I assume that as a typical teenager, he did     Modern Continental Const.                    . . $32,637,671.00
                                                                                                 Middlesex Corporation . . .                 . . .$34,259,640.00
                                                 not take most of my serious subjects            J.F. White Contracting . . . .              . . .$34,335,232.00
 I wrote an outline of his first 18              seriously; however, one thing should be         Jay Cashman Inc. . . . . . . .              . . .$35,621,319.00
 years on the board as follows:                  clear to him from this conversation, and        Perini Corporation . . . . . . .            . . .$42,372,043.00
 ¥ From birth to 12 we make most                 that is that we are trying to help him          Illinois
   of your important decisions.                  avoid messing up his life. Thus he              Edwardsville, IL. Rte 143 over I55
                                                 probably understands that the restrictions
 ¥ From 12 to 16 we gradually give                                                               Keller Construction, Inc.           .   .   .   .   .   .$1,388,556.03
                                                 we place on his life are not totally            Keeley and Sons . . . . . .         .   .   .   .   .   .$1,392,978.00
   you freedom to make your own                  arbitrary, and that they are there because      Halverson . . . . . . . . . . . .   .   .   .   .   .   .$1,516,179.00
   decisions.                                    we care about his well-being now, and in        Killian Corp. . . . . . . . . .     .   .   .   .   .   .$1,664,492.00
 ¥ From 16 (when you can drive) to               the future. I would think that is a
   18 we give you a lot of freedom               comforting understanding to a teenager.         Decatur Co -Cold Recycle & Bituminous Overlay
   unless you abuse it.
                                                                                                 Shears . . . . . . . . . . . . . . . . . . . .$2,139,167.00
 ¥ Starting 18 you are an adult, go              If you think I have made any mistakes           Ritchie Paving . . . . . . . . . . . . . .$2,140,871.00
   off to college, and are on your               here, e-mail them to              Venture Corp. . . . . . . . . . . . . . . .$2,154,314.00
   own unless you wish to ask us                 and I may publish them in the next
   for help.                                     newsletter.
                                                                                                      HeavyBid Customers Noted in Green
Page 4                              Heavy Construction Systems Specialists, Inc. Quarterly Newsletter                                                  Winter 2001

Renumber Activity Codes                                  activities in the same biditem with different codes     Show Calculation
You can renumber activity codes by using the Copy        using this method.                                      If you right-click on a detail item in any entry screen,
Biditems/Activities screen. Select the codes you want                                                            there is a Show Calculation option. Choose this and
to renumber just as if you were going to copy them and   View Costs While Pricing                                you will see how the labor, equipment or material costs
click the Change Activity Code/Desc checkbox on          Right click on any item in the bid pricing screen and   were calculated. With labor, you can even click the
the window that opens after you click the Copy           there is an option to View Item in Entry Screen .       button next to the burden cost and see how the burden
button. You can change the activity code when moving     Selecting this option takes you to your default entry   was calculated.
the activity to another biditem or create duplicate      screen and that item.

Points to keep in mind when selecting a handheld Personal Digital Assistant (PDA) for HeavyJob/Pocket
by Jim Spence, HeavyJob Programming Supervisor

 Any device with Palm OS Version 3.0 or higher will work for                         The extra speed of USB HotSync is not really necessary. A greater benefit
 HeavyJob/Pocket. Over the last year, we have tested machines from                   is that it frees up the serial port. Some computers only have one serial port,
 Palm, Symbol, Sony, and Visor. All are able to run and HotSync                      and that may be already taken.
 HeavyJob / Pocket.
                                                                                     Color is not worth it. HeavyJob / Pocket does not use color, nor do most
 2MB of memory is enough. HeavyJob / Pocket has a small footprint of only            applications for the Palm platform. We avoid color devices - they are more
 160kB. After loading it up with lots of setups and transactions for three           expensive, have far less battery life, and can be difficult to see outside.
 jobs, memory usage increases to no more than 250 kB.
                                                                                     Processor speed differences are not that significant.
 Keep with one manufacturer. Be aware that you are creating a standard for           All manufactures are using the Motorola Dragonball processor. Several of
 your company. Different vendors offer slightly different version of the             the high end devices have 20 MHz processors instead of the normal 16
 Palm OS and HotSync software, which are often incompatible. You                     MHz. You will notice the increased speed if you work with many setup
 cannot, for example, HotSync a Sony Clie to a desktop that normally                 records (100 employees, 100 pieces of equipment, 300 cost codes), but it
 communicates with a PalmIII.                                                        is probably not worth the extra money.

 Minimize the different cradle types in your company. Not all devices from           Ruggedness. None of the standard Palm OS PDA s is built for the abuse
 the same manufacturer use the same HotSync cradle. The Palm V, for                  they will see out in the field. Metal cases are an obvious solution, although
 instance, uses a different cradle than the Palm III, which is different than        they can be cumbersome. Our recommendation is to buy inexpensive
 the m100. You can purchase extra cradles, so this in not a big deal. But it         devices, and be ready to replace them when they fail. We have deliberately
 can be an annoying to reach behind the computer, unplug the wrong cradle,           written HeavyJob / Pocket to run on the slowest, low-memory, grey-scale
 plug in the right one every time you HotSync.                                       machines, just to keep replacement costs low. (We have found a PDA
                                                                                     insurance company at We have no
 USB is only slightly better than serial for Hot Syncing. Visor and Sony             comment on its credibility.)
 offer Universal Serial Bus, but Palm does not. It will typically take only 30
 - 45 seconds to transfer HeavyJob / Pocket data using a serial HotSync.             To learn more and to see our recommendations go to

                                                     Quality Estimating & Job Tracking Software                                                     BULK RATE
                                                            For Infrastructure Contractors                                                         U.S. POSTAGE
                                                  800-683-3196                                                                     PAID
              6200 Savoy, Suite 1100                                                                                                                Houston, Texas
                Houston, TX 77036                                                                                                                    Permit #3917
         (713)270-4000 Fax (713)270-0185                                                                                                            6200 Savoy, Suite 1100
                                                                                                                                                      Houston, TX 77036

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Description: New Quote Solicitation System in HeavyBid HCSS Automates the